BUSINESS TRIP

What do you need to pay attention?

TAKING NOTE
Decision for business trip should be made
at least 03 days prior to the trip.
NO need to in advance verbally ask for
business trip approval. What?
BEST PRACTICE: ?
Business trip plan and reason to make the ho
W
trip sent out by email to seek for approval.
Reducing touches, isn't it?
HOD should consider:
Goals of the trip?
How long does the trip take?
Who should be counted in the trip?

DOCUMENTS NEEDED
1 Business traveling plan 4 Boarding pass

2 Cash advance request* 5 Expense report

3 Business traveling result 6 Valid receipts/invoices

PROCEDURE
BEFORE THE TRIP
Business traveling plan: PLAN
Submit 03 days prior to the trip.
Specify reason to make the trip.
Cash Advance Request:
Submit 03 days prior to the trip and
only after business plan is approved.
Amount of cash requested and remaining
cash returning: follow Traveling policy.

AFTER THE TRIP

Business traveling result:
Specify: What have gained from the trip?
llo, I'm back!
He
Anything bring back from exhibition?
A summary as presentation may be required.
Biz result
Boarding pass in case of traveling by air: pass
Submit within 07 working days after the trip. Boarding

pense report
Expense report: Ex
Submit within 07 working days after the trip.
Enclose Valid receipts/invoices.
Any expense exceed Travelling policy shall not be paid.
NOTE: Alcoholic beverage will be rejected to be paid by company.

Issued by: GD Office