One month Expenditure cycle transactions covering the current month

A. Purchases (POs)
· Purchase Orders (12 POs with more than one item and 100 or more quantity in each. Use different dates in the month)
Use the format:
PO #: Date: Vendor: Buyer: Item/Qty:
Take note of PO (Your
number upon groupmates' IT0001 100
Example encoding V00001 name) IT0002 110 (SAMPLE DATA - base your data from the records encoded in SAP earlier)

B. Goods Receipt
· Receive in full 6 POs (in different dates)
· Receive in part 4 POs (in different dates)
FULL GRPO Use the format:
Based on PO #: Date: GRPO # Vendor: Item/Qty: Comments: (indicate if Full GRPO/Partial GRPO)

Take note of
GRPO
Based on PO on number upon IT0001 100
Example Excel Row # __ encoding V00001 IT0002 110 Full GRPO
Based on PO on
Excel Row # __
Based on PO on
Excel Row # __
Based on PO on
Excel Row # __
Based on PO on
Excel Row # __
Based on PO on
Excel Row # __
PARTIAL GRPO Use the format:
 Based on PO #: Date: GRPO # Vendor: Item/Qty: Comments: (indicate if Full GRPO/Partial GRPO)

Take note of
GRPO
Based on PO on number upon
Excel Row # __ encoding Partial GRPO
Based on PO on
Excel Row # __
Based on PO on
Excel Row # __
Based on PO on
Excel Row # __

C. Supplier Invoice/Payment (documents in capturing Supplier Invoice and Payment may be in different dates)
· C1) Receive Invoice and Pay for the 6 POs received in full (in different dates)
· C2) Receive Invoice and Pay for 2 of the 4 POs received in part (in different dates)
· C3) Receive Invoice and Pay for the Electric Bill for the month (note: add a new vendor: CENECO
· C5) Receive Invoice and Pay for the Water Bill for the month (note: add a new vendor: BACIWA
· C6) Receive Invoice and Pay for the Telephone Bill for the month (note: add a new vendor: either PLDT/Globe or any other Telco)

C1) AP Invoice for 6 POs received in full C1) Payment for 6 POs received in full
Use the format: Use the format:
Based on PO #: Based on GRPO # AP Invoice # Vendor: Payment #: AP Invoice #: Vendor: Payment Means:

Take note of Take note of

AP Inv Payment Based on AP
Based on PO on Based on GRPO on number upon number upon Inv on Excel
Example Excel Row # __ Excel Row # __ encoding V00001 encoding Row # __ V00001 Cash/Check
Based on PO on Based on GRPO on
Excel Row # __ Excel Row # __
Based on PO on Based on GRPO on
Excel Row # __ Excel Row # __
Based on PO on Based on GRPO on
Excel Row # __ Excel Row # __
Based on PO on Based on GRPO on
Excel Row # __ Excel Row # __
Based on PO on Based on GRPO on
Excel Row # __ Excel Row # __

C2) AP Invoice for 2 POs received in part C2) Payment for the 2 POs received in part
Use the format: Use the format:
Based on PO #: Based on GRPO # AP Invoice # Vendor: Payment #: AP Invoice #: Vendor: Payment Means:

Take note of Take note of

AP Inv Payment Based on AP
Based on PO on Based on GRPO on number upon number upon Inv on Excel
Excel Row # __ Excel Row # __ encoding encoding Row # __
Based on PO on Based on GRPO on
Excel Row # __ Excel Row # __
C3,C4,C5) AP Invoice for Utilities C3,C4,C5) Payment for utilities
Use the format: Use the format:
AP Invoice # Vendor: Amount Payment #: AP Invoice #: Vendor: Payment Means:

Take note of
Take note of AP Payment Based on AP
Inv number upon number upon Inv on Excel
encoding V00011/Ceneco encoding Row # __
Take note of AP
Inv number upon
encoding V00012/Baciwa
Take note of AP
Inv number upon
encoding V00013/PLDT
ed in SAP earlier)