Subvendor Payment Process

HCL Assignments

Attention Subvendor Accounts Receivable Department

Worker Time Entry

Timekeeping is managed through the HCL Technologies time capture system called iTime. Once onboarding for the Subvendor
worker has been completed and the worker is cleared to start, HCL will initiate and issue credentials for the worker in iTime. Instructions
for time entry will be provided by HCL manager.

• Subvendor worker will be responsible to enter time weekly (by the end of day on Friday) into HCL’s iTime time entry system.
• The HCL reporting manager will approve iTime hours on a weekly basis

Invoicing Process
Subvendors will not be required to provide an invoice to Vendorpass. Approved time is captured in HCL’s iTime portal and submitted
to Vendorpass to begin the invoicing process.

Billing Cycle for HCL is Monthly

Vendorpass Invoicing Process to HCL

Vendorpass invoices HCL for approved time monthly through HCL’s invoicing portal. Below are the steps Vendorpass takes to invoice
HCL for payment each month.

1. ONLY HOURS SUBMITTED AND APPROVED USING A BILLABLE CODE WILL BE REIMBURSED. (Not all hours worked
will be paid. HCL approves only the hours that can be billed to their client.)
2. There may be discrepancies between hours submitted in iTime by your worker that could be non-billable by HCL to their end
client and will therefore will not be reimbursed
3. Vendorpass receives invoicing information (approved time from HCL’s time keeping system iTime and validated in HCL’s
Invoicing Portal) from HCL on the 5th business day of the month
4. Once the invoicing details are received by Vendorpass, The Vendorpass operations team completes a reconciliation on
submitted & approved time. Subvendors are notified of any discrepancies.
5. Vendorpass then generates an invoice through the Vendorpass internal Accounts Receivable system to send to HCL
6. Vendorpass uploads your workers approved time submitted through the iTime time entry system via HCL’s Geo Invoicing
Portal. This uploading process can take one to two days to complete the entire prior months approved time.
7. Once the time has been accepted into HCL’s Geo Invoicing Portal, it is then routed to HCL’s Accounts Payable system for
review and final approval

Payment & Settlement

Vendorpass pays Subvendors on a fixed payment schedule (see payment schedule provided in onboarding paperwork). Vendorpass
also provides an early pay option for a cost of 1.5% your company can enroll in early pay and receive payment approximately 60 days
from the end of the billing cycle. Please reach out to your onboarding coordinator for additional details regarding early pay.

Updated 12.2022