Ipoa-Advert-03 10 2023

VACANCY ANNOUNCEMENT
29/04201
The Independent Policing Oversight Authority (IPOA) is a state Authority created under
an Act of Parliament No.35 of 2011, with the mandate of holding the police accountable
to the public in the performance of their functions.
The Authority wishes to recruit results-oriented Kenyan citizens with drive, vision and
creativity to fill the following vacant positions: -
No Job Reference Designation Job Vacant

Grade Positions
1 IPOA/HR/12/2023 Deputy Director, Finance & Planning JG 3 1 post
2 IPOA/HR/13/2023 Deputy Director, Legal Services JG 3 1 post
3 IPOA/HR/14/2023 Senior Assistant Director, Investigations JG 4 1 post

4 IPOA/HR/15/2023 Principal Investigations Officer JG 6 3 posts
5 IPOA/HR/16/2023 Senior Investigations Officer JG 7 1 post
6 IPOA/HR/17/2023 Senior Internal Audit and Risk Officer JG 7 1 post
7 IPOA/HR/18/2023 Senior Database and Applications JG 7 1 post
Administrator
8 IPOA/HR/19/2023 Senior Supply Chain Management Officer JG 7 1 post
9 IPOA/HR/20/2023 Senior Records Management Officer JG 7 1 post
10 IPOA/HR/21/2023 Customer Care Assistant I JG 9 1 post

11 IPOA/HR/22/2023 Senior Driver JG10 3 Posts
How to apply: 1010
Interested persons who meet the requirements should submit their application through
Post Office, email or by hand delivery, clearly indicating the position and job reference
number, on both the cover letter, envelope and email applications, together with IPOA
Employment form, a detailed CV, copies of academic certificates, national identity card,
names and telephone contacts of three referees, so as to reach the Authority by
Tuesday, 17th October, 2023 to:
Director/Chief Executive Officer,

Independent Policing Oversight Authority,
1 Ngong Avenue, ACK Garden Annex, 2nd Floor,
st
P.O Box 23035 – 00100, NAIROBI.
Email: recruitment1023@ipoa.go.ke
Detailed job descriptions and specifications for the above positions are available in our
website www.ipoa.go.ke/careers
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Upon granting an offer of employment, the successful candidate MUST present and
satisfy the requirements of Chapter Six of the Constitution of Kenya 2010 by providing
copies of the following documents;
A valid tax Compliance Certificate from the Kenya Revenue Authority (KRA);
A valid Certificate of Good Conduct from the Directorate of Criminal Investigation
(DCI);
A valid Clearance Certificate from the Higher Education Loans Board (HELB);
A valid Clearance Certificate from an approved Credit Reference Bureau (CRB)
(Must provide certificate or report); and
A Valid Clearance form from the Ethics and Anti-Corruption Commission (EACC)
IPOA is an equal opportunity employer and shall not in its recruitment discriminate on the
basis of race, religion, colour, ethnic origin, political affiliation, sex or sexual orientation,
pregnancy, marital status, disability, health or social status. Canvassing will lead to
automatic disqualification.
IPOA does not engage any recruitment agencies and no medical examination is
required before one attends an interview. IPOA does not charge any fee at any stage of
the recruitment process (application, shortlisting or interview).
Only shortlisted candidates will be contacted.
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1. IPOA/HR/12/2023; DEPUTY DIRECTOR, FINANCE AND PLANNING IPOA GRADE 3 (1
POSITION) (CONSOLIDATED SALARY KES. 320,000 - 470,000)
This is a performance-based contract and may be renewed subject to satisfactory
performance.
Job Title Deputy Director, Finance and Planning
Grade IPOA 3
Corporation/Organization Independent Policing Oversight Authority
Directorate Finance and Planning
Department N/A
Division N/A
Section / Unit N/A
Location / Work Station Headquarters, Nairobi
Reporting Relationships
Reports to Director / CEO
Senior Assistant Director, Planning / Senior

Direct Reports Assistant Director, Finance / Senior Assistant
Director, Accounts
Indirect Reports Assistant Director, Planning / Assistant Director,
Finance / Assistant Director, Accounts
Job Purpose
Responsible for providing overall leadership in development, implementation and/or

review of finance and planning policies, procedures and internal controls for efficient and
effective management of Authority funds.
Key Responsibilities/ Duties / Tasks
I. Managerial / Supervisory Responsibilities
1. Spearhead development, implementation and/or review of policies, strategies, plans,

rules, regulations, standards and procedures relating to finance and planning while
ensuring compliance to applicable laws and statutes;
2. Spearhead resource mobilization, budgeting, accounting, planning, monitoring &
evaluation and research activities within the Authority;
3. Advice the accounting officer on all matters relating to finance and planning
4. Oversee designing, implementation and monitoring of internal financial control
systems in the Authority;
5. Spearhead the preparation of financial statements and reports, performance,
research and other statutory reports;
6. Oversee planning, research, monitoring and evaluation activities in the Authority;
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7. Foster collaborative working relationships with other stakeholders, directorates and
departments;
8. Lead in identification of risks and formulate mitigation measures and respond to Audit
queries relating to the directorate;
9. Direct the utilization of financial and material resources allocated to the directorate;
10. Steer staff coaching, mentorship and capacity development activities within the
directorate;
11. Guide the development and monitor implementation of directorate annual work
plans and budgets.
II. Operational Responsibilities / Tasks
1. Review and approve assignment of IFMIS responsibilities and banking mandates to

officers;
2. Maintain a repository of IPOA assets and records;
3. Ensure timely processing and payment of suppliers, staff and statutory deductions;
4. Liaise with the National Treasury to ensure timely disbursement of funds;
5. Execute and communicate the CEO’s and Management decisions
6. Communicate approved annual budget estimates to various departments and
coordinating preparation and review of annual work plans, procurement plans and
cash plan in line with the approved budget ceilings.
7. Chair directorate meetings.
Job Dimensions:
I. Financial Responsibility
1. Authorize bank payments and banking instructions

2. Lead preparation of Work Plans, procurement plans and the Budgets
II. Responsibility for Physical Assets
Responsible for Office equipment, furniture and records
III. Decision Making / Job Influence
1. Strategic decisions
2. Managerial decisions
3. Operational decisions
IV. Working Conditions
Predominantly in an office setting with occasional field travel.

Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications
Master’s Degree in any of the following disciplines: - Accounting, Business Administration,

Financial Management, commerce, Research, Public Policy, Statistics, Project
Management, Business Administration, Strategic Management, Finance, Economics,
Monitoring and Evaluation or its equivalent qualification from a recognized institution;
Bachelor’s Degree in any of the following disciplines: - Commerce (Accounting/ Finance

option); Business Administration (Accounting option) Economics, Business Management,
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Finance, Project Management, Statistics, Monitoring and Evaluation, Social Sciences or
equivalent qualification from a recognized institution
Professional Qualifications / Membership to professional bodies
1. Professional qualifications and membership body;

2. Leadership course lasting not less than six (6) weeks from a recognized institution
Previous relevant work experience required.
Served in the position of Senior Assistant Director in either finance and accounts or
planning, monitoring & evaluation and research for a minimum period of three (3) years
at IPOA grade 4 or for a period of fifteen (15) years in finance and planning, five (5) of
which must have been in a senior management level in the Public or private sector
Functional Skills, Behavioral Competencies/Attributes:
Functional Skills: Behavioral Competencies/Attributes:

1) Financial Management Skills 1) Transparency and accountability
2) Organization and Planning Skills 2) Ethics and Integrity
3) Dispute Resolution Skills 3) Team player
4) Decision Making Skills 4) Creativity and innovation
5) Interpersonal Skills 5) Resilience
6) Communication Skills
7) Negotiation Skills
8) Analytical Skills
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2. IPOA/HR/13/2023; DEPUTY DIRECTOR, LEGAL SERVICES, IPOA GRADE 3 (1 POSITION)
(CONSOLIDATED SALARY KES. 320,000 - 470,000)
This is a performance based contract and may be renewed subject to satisfactory

performance.
Job Title Deputy Director, Legal Services
Grade IPOA 3
Directorate Legal Services
Department N/A
Division N/A
Section / Unit N/A
Senior Deputy Director / Deputy CEO, Technical

Reports to
Services
Senior Assistant Director, Legal (Legal Audit and

Direct Reports Human Rights Compliance ) / Senior Assistant
Director, Legal (Prosecution and Litigation)
Assistant Director, Legal (Legal Audit and Human
Indirect Reports Rights Compliance ) / Assistant Director, Legal
(Prosecution and Litigation)
Job Purpose
Responsible for providing overall strategic leadership in guidance and legal opinions to the
Authority and spearheading representation of the Authority in all legal, civil and criminal
court proceedings.
1. Oversee development, implementation and/or review of policies, strategies,

guidelines, plans, standards and procedures pertaining to legal services;
2. Oversee legal audit, give recommendations and monitor compliance with the
Constitution and other statutes;
3. Spearhead representation of the Authority in all legal, civil and criminal court
proceedings and ADR Mechanisms;
4. Oversee review of investigations files with regard to investigations conducted by the
Authority and make recommendations to the CEO;
5. Oversee the monitoring and prosecution of matters within the Authority’s mandate;
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6. Advise the Board, the CEO and Senior Management on all legal matters affecting
the Authority;
7. Spearhead negotiation of treaties, contracts, MoUs and other agreements on
behalf of the Authority;
8. Steer management of records in the Directorate;
9. Oversee development of internal and external reports in the Directorate;
10. Foster collaborative working relationships with other stakeholders, directorates and
departments for provision of legal services;
11. Lead in identification of risks and formulate measures to mitigate risks in the
directorate;
12. Direct the utilization of financial and material resources allocated to the
department;
13. Spearhead staff coaching, mentorship and capacity development activities within
the directorate;
14. Oversee the development and monitor implementation of directorate’s annual
work plans and budgets; and
15. Direct development, review and implementation of quality assurance standards in
legal services;
16. Spearhead staff performance management in the Directorate.
1. Draft Code of Ethics for Public Officers at IPOA;

2. Interpret legal instruments and statutes;
3. Collaborate with Investigations Directorate in conducting case conferences;
4. Chair directorate meetings;
5. Develop and implement Individual annual work plan;
6. Develop periodic individual performance reports; and
7. Implement risk mitigation measures.
Job Dimensions:
Oversee preparation of departmental Work Plans, procurement plans and the Budgets

1. Strategic decisions

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1. Master’s Degree in any of the following disciplines: Law, Business Administration,
Public Policy Development or equivalent qualifications from a recognized institution;
2. Post graduate Diploma in legal studies;
3. Bachelor’s Degree in Law
1. Registered as an advocate of the High Court of Kenya;

2. Hold a current practicing certificate;
3. Leadership course lasting not less than six (6) weeks from a recognized institution
Served in the position of Senior Assistant Director, Legal Services for a minimum period of
three (3) years at IPOA grade 4 for a period of fifteen years (15) years in Legal services,
three (3) of which must have been in a senior management level in the Public or private
sector

1) Legal Research Skills 1) Transparency and accountability
2) Supervisory Skills 2) Ethics and Integrity
3) Planning Skills 3) Team player
5) Analytical skills 5) Resilience
6) Report writing skills 6) Independence
7) Interpersonal Skills
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3. IPOA/HR/14/2023: SENIOR ASSISTANT DIRECTOR, INVESTIGATIONS, IPOA GRADE 4 (1
POSITION) (CONSOLIDATED SALARY KES. 236,000 – 351,000)
This is a performance-based contract and may be renewed subject to satisfactory
performance.
Job Title Senior Assistant Director, Investigations,
Grade IPOA 4
Directorate Investigations
Department Investigations
Division N/A
Section / Unit N/A
Reports to Deputy Director, Investigations and Forensics
Direct Reports Assistant Director, Investigations
Indirect Reports Principal Investigations Officer
Job Purpose
Responsible for spearheading conduct of investigations and guide rapid response

initiatives into complaints related to offences committed by any member of the National
Police Service.
1. Lead the development, formulation and/or review of strategies, policies, manuals,

plans, standards and procedures pertaining to investigations;
2. Spearhead investigations of any complaints related to disciplinary or criminal
offences committed by any member of the Service and make recommendations
to the relevant authorities, including recommendations for prosecution
compensation, internal disciplinary action or any other appropriate relief;
3. Spearhead audit and review all investigations
4. Lead in gathering of evidence and analysis of information on investigations;
5. Oversee the safe custody of all investigative records and evidence;
6. Oversee management of records of all cases investigated by the Authority;
7. Direct development, review and implementation of quality assurance standards of
investigations;
8. Guide in categorizing, prioritizing and allocation of cases for investigations;
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9. Guide divisions in conducting investigations into cases of police misconduct within
the department;
10. Guide the development and monitor implementation of the department’s annual
work plan and budget; and
11. Steer staff coaching, mentorship and capacity development activities within the
department.
12. Supervise and appraise direct reports.
1. Coordinate teams in conducting investigations into public interest cases

2. Co-operate with other directorates and departments to enhance investigations;
3. Coordinate and chair case conference reviews on finalized investigation cases at
the Departmental level;
4. Review of internal case tracking system of all investigations;
5. Coordinate prosecution process in court in Liaison with the Authority’s legal team
and office of the Director of Public prosecutions as appropriate;
6. Coordinate consolidation reports on ongoing and completed investigations;
7. Coordinate provision of information to facilitate publication of findings of
investigations;
8. Communicate management decisions to departmental staff;
9. Monitoring implementation and reviewing of the department’s budget:
10. Develop periodic individual performance reports
11. Coordinate identification of risks and formulate measures to mitigate risks in the
department;
Job Dimensions:
Manage budget for the department
Responsible for all investigations and intelligence department physical assets (ICT, office
furniture and equipment, investigations and intelligence records, field/ scene operation
kits, equipment and machines for investigations and intelligence).

1. Master’s Degree in any of the following disciplines: Forensic Science, Criminal

Justice, Criminology, Law, Social Sciences or equivalent qualifications from a
recognized institution; and
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2. Bachelor’s Degree in Forensic Science, Criminal Justice, Criminology, Law, Social
Sciences or equivalent qualifications from a recognized institution
1. Professional qualification and membership to a professional body where

applicable Leadership course lasting not less than six (6) weeks from a recognized
institution
2. Certificate in corporate Governance lasting not less than five (5) days
3. Trainings in Human Rights
Served in the position of Assistant Director in either investigation or rapid response and
Forensic services for a minimum period of three (3) years at IPOA grade 5 or twelve (12)
years in a comparable and relevant position three (3) of which must have been in a
management position in the Public or private sector;
1) Leadership Skills 1) Transparency and accountability

2) Negotiation Skills 2) Ethics and Integrity
3) Decision Making Skills 3) Team player
4) Planning Skills 4) Creativity and innovation
6) Communication Skills 6) Independence
7) Investigations Skills
9) Report writing skills
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4. IPOA/HR/15/2023; PRINCIPAL INVESTIGATIONS OFFICER, IPOA GRADE 6 (3
POSITIONS) (CONSOLIDATED SALARY KES. 122,000 – 202,000)
Job Title Principal Investigations Officer
Grade IPOA 6
Department Investigations / Forensics and Rapid Response
Division N/A
Rapid Response / General Investigations/

Section / Unit
Homicide & Serious Offences / SGBV & Children
Location / Work Station Headquarters, Nairobi, Regional Offices
Reports to Assistant Director Investigations
Direct Reports Senior Investigations Officers

Indirect Reports Investigations Officers I
Job Purpose
Responsible for conducting of investigations and providing rapid response initiatives into
complaints related to offences committed by any member of the National Police Service.
1. Supervise implementation of strategies, policies, manuals, plans, standards and

procedures pertaining to investigations;
2. Coordinate investigations of any complaints on police misconduct and make
recommendations to the division;
3. Lead team in conducting investigations into public interest cases
4. Manage records of all cases investigated by the Authority;
5. Supervise internal case tracking system of all investigations;
6. Coordinate implementation of quality assurance standards of investigations; and
7. Coach, mentor, supervise and facilitate capacity development within the team.
1. Liaise with other teams to enhance investigations;

2. Conduct audit and review of all investigations;
3. Gather and analyse information on investigations;
4. Liaise with other institutions on issues of Police oversight, including other State organs in
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relation to services offered by them;
5. Provide safe custody of all evidence;
6. Participate in rapid responses;
7. Facilitate prosecution process in court in Liaison with the division head
8. Provide reports on ongoing and completed investigations;
9. Receive and allocate cases for investigations to team members and monitor progress;
10. Provide data to facilitate publication of findings of investigations;
11. Communicate and implement department’s decisions to team members;
12. Develop periodic individual performance reports; and
13. Identify risks faced by the team and formulate measures to mitigate them.
Job Dimensions:
Coordinate the development and implementation of team’s annual work plan and
budget;
Responsible for all investigation’s physical assets in the team (ICT, office furniture and
equipment, investigations records, files, exhibits and field tools, equipment and
machines)

1. Master’s degree in any of the following disciplines: Forensic Science, Criminal

Justice, Criminology, Law, Social Science or any other relevant field from a
recognized institution;
2. Bachelor’s Degree in any of the following disciplines: Forensic Science, Criminal
Justice, Criminology, Law, Social Science or any other relevant field from a
recognized institution
1. Membership to a relevant professional body;

2. Management course lasting not less than (four) weeks from a recognized
institution
Served for a minimum period of three (3) years in the grade of Senior Investigations Officer
at IPOA 7 or nine (9) years in a comparable and relevant position in the Public/Private
Sector
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1) Investigations Skills 1) Transparency and accountability

2) Leadership Skills 2) Ethics and Integrity
3) Planning Skills 3) Team player
6) Communication Skills 6) Independence
9) Report writing skills
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5. IPOA/HR/16/2023; SENIOR INVESTIGATIONS OFFICER, IPOA GRADE 7 (1 POSITION)
(CONSOLIDATED SALARY KES. 90,000 – 130,000)
Job Title Senior Investigations Officer
Grade IPOA 7
Department Investigations / Forensics and Rapid Response
Division N/A
Rapid Response / General Investigations/

Section / Unit
Homicide & Serious Offences / SGBV & Children
Headquarters, Nairobi / Regional Offices / County

Location / Work Station
Offices
Reports to Principal Investigations Officer
Direct Reports Investigations Officer I

Indirect Reports Investigations Officer II
Job Purpose
To conduct investigations into complaints related to offences committed by any member

of the Service as provided and guided under Section 6, 7, 24 and 25 of the IPOA Act.
1. Supervise evidence gathering and analysis information on investigations and

Forensics; and
2. Coach, mentor and supervise investigation officers.
1. Implement strategies, policies, manuals, plans, standards and procedures

pertaining to investigations;
2. Conduct investigations of any complaints on police misconduct and make
recommendations to the division;
3. Analyse, audit and peer review of investigations files;
4. Gather information and produce reports to inform investigations;
5. Maintain and update records of all investigation cases;
6. Maintain and update internal case tracking system of all investigations;
7. Support prosecution process in court in Liaison with the division head
8. Engage with other institutions on issues of Police oversight, including other State
organs in relation to services offered by them;
9. Participate in rapid responses;
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10. Implement quality assurance standards of investigations;
11. Provide progress on ongoing and completed investigations;
12. Develop and implement Individual annual work plan and budget;
13. Develop periodic individual performance reports
14. Implement risk mitigation measures
Job Dimensions:
Prepare Investigations Work Plans and their Budgets
Responsible for allocated physical assets (ICT, office furniture and equipment, case files,
investigations kits, tools, and field equipment and machines)
Operational decisions

Bachelor’s Degree in any of the following disciplines: Forensic Science, Criminal Justice,
Criminology, Law, Social Science or any other relevant field from a recognized
institution.
1. Membership to a relevant professional body;

2. Supervisory course lasting not less than two (2) weeks from a recognized
institution;
Served for a minimum period of three (3) years in the grade of Investigations Officer I at
IPOA 8 or six (6) years in a comparable and relevant position in the Public/Private Sector
1) Investigations Skills 1. Transparency and accountability

2) Supervisory Skills 2. Ethics and Integrity
3) Planning Skills 3. Team player
4) Decision Making Skills 4. Creativity and innovation
5) Evidence analysis and Analytical skills 5. Resilience
6) Report writing skills 6. Independence
7) Interpersonal Skills
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6. IPOA/HR/17/2023; SENIOR INTERNAL AUDIT & RISK OFFICER, IPOA GRADE 7 (1
Job Title Senior Internal Audit and Risk Officer
Grade IPOA 7
Directorate N/A
Department Internal Audit & Risk
Division N/A
Section / Unit N/A
Reports to Principal Internal Audit and Risk Officer
Direct Reports Internal Audit and Risk Officer I

Indirect Reports Internal Audit and Risk Officer II
Job Purpose
Responsible for provision of independent assurance that an organization’s risk

management, governance processes, internal control systems and processes are
operating effectively.
1. N/A
1. Implement policies, strategies, frameworks, guidelines, work plans, standards and

procedures that impact on internal audit and risk management while ensuring
compliance to applicable laws, statutes and circulars;
2. Implement risk based annual internal audit plans and programmes;
3. Conduct internal audits and risk assessment;
4. Prepare internal audit reports with appropriate recommendations;
5. Monitor Implementation of internal audit processes;
6. Monitoring implementation of internal controls systems;
7. Supervise follow up on pending audit recommendations;
8. Implement capacity building programs to promote awareness of governance, risk
management, and internal controls systems;
9. Supervise verification of Authority’s assets;
10. Monitor Implementation of enterprise risk management activities;
11. Update and maintain internal audit records in the department;
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12. Coach, mentor and monitor officers under their purview.
13. Develop and implement individual work plan.
14. Develop periodic individual performance reports and
Job Dimensions:
Prepare annual work plan and budgets.



Bachelor’s Degree in any of the following disciplines: - Commerce (Accounting/Finance);

Business Administration (Accounting/Finance) or equivalent qualification from a
recognized institution
1. Certified Public Accountants (CPA) Part III or Association of Certified Chartered

Accountants (ACCA) Part III certificate or equivalent qualification from a recognized
institution
2. Registration with Institute of Certified Public Accountants of Kenya (ICPAK) and in
good standing.
3. Supervisory course lasting not less than two (2) weeks from a recognized institution
Served in the grade of Internal Auditor Officer I at IPOA 7 for a minimum period of three (3)
years or six (6) years in a comparable and relevant position in the public or private sector

1) Analytical skills 1) Transparency and accountability
5) Interpersonal Skills 5) Emotional intelligence
6) Communication Skills 6) Resilience
7) Independence
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IPOA/HR/18/2023; SENIOR DATABASE AND APPLICATIONS ADMINISTRATOR, IPOA
GRADE 7 (1 POSITION) (CONSOLIDATED SALARY KES. 90,000 – 130,000)
Job Title Senior Database and Applications Administrator
Grade IPOA 7
Directorate Information Communication Technology (ICT)
Department ICT
Division N/A
Section / Unit Enterprise Solution Development & Administration
Reports to Principal Database & Applications Administrator
Direct Reports Database & Applications Administrator I

Indirect Reports Database & Applications Administrator II
Job Purpose
Responsible for design, development and implementation of software application

systems and models. This cadre is also responsible for designing, building and
implementing database systems.
Operational Responsibilities / Tasks
1. Implement policies, strategies, guidelines, plans, standards and procedures relating to

ICT database systems and applications while ensuring compliance to applicable laws,
statutes and circulars;
2. Develop and implement software and applications in the Authority;
3. Implement database architecture that satisfies the Authority’s requirements;
4. Maintain data integrity and security;
5. Develop, implement, monitor and maintain Database Management Systems (DBMS)
6. Develop, manage, maintain and ensure security of database systems and
applications;
7. Provide database systems and applications technical support in the Authority;
8. Conduct user training and create database systems and applications related training
material and programs;
9. Maintain and update all records in the division;
10. Develop internal and external reports in the division;
11. Implement risk mitigation measures;
12. Develop and implement individual work plans
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Job Dimensions:



Bachelor’s Degree in any of the following disciplines:- Business Information Technology,

Information Communication Technology or equivalent qualification from a recognized
institution
1. Registered with a relevant Professional Body where applicable; and

2. Professional certification in web applications or Microsoft Certified Solutions Expert
(MCSE), Developing Mobile Apps, Programming in HTML5 with JavaScript and CSS3,
Developing Microsoft Azure and Web Services, Programming in C+, Developing
ASP.NET MVC Web Applications, Developing Microsoft Azure and Web Services
Served in the grade of Database and Applications Officer I at IPOA 8 for a minimum period
of three (3) years or six (6) years in a comparable and relevant position in the Public or
private sector

7) Independence
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8. IPOA/HR/19/2023; SENIOR SUPPLY CHAIN MANAGEMENT OFFICER, IPOA GRADE 7
(1 POSITION) (CONSOLIDATED SALARY KES. 90,000 – 130,000)
Job Title Senior Supply Chain Management Officer
Grade IPOA 7
Directorate N/A
Department Supply Chain Management
Division N/A
Section / Unit N/A
Reports to Principal Supply Chain Management Officer
Direct Reports Supply Chain Management Officer I
Indirect Reports Supply Chain Management Officer II

Job Purpose
Responsible for administration of the supply chain function to ensure timely availability of
goods, works and services in the Authority.
1. Implement policies, strategies, guidelines, plans, standards and procedures that

impact on supply chain management while ensuring compliance to applicable
laws, statutes and circulars;
2. Conduct market surveys/research to inform procurement of goods, works and
services;
3. Implement Annual Procurement and disposal plans;
4. Implement capacity building programs on supply chain processes in the Authority;
5. Conduct registration/prequalification of suppliers and maintenance of the lists;
6. Maintain inventory/stores in compliance with the relevant regulations;
7. Maintain and update records in the division;
8. Develop internal and external reports in the division;
9. Implement risks mitigation measures;
10. Supervise issuance of items to staff
11. Develop and implement individual work plan
Job Dimensions:
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Bachelor’s Degree in any of the following disciplines: Procurement, Purchasing, logistics,

Business Administration, Commerce or its equivalent qualification from a recognized
institution
1. A member of the Kenya Institute of Supplies Management (KISM)

Served in the grade of Supply Chain Management Officer I, IPOA job grade 8 for a
minimum period of three (3) years or six (6) years in comparable and relevant position in
the public or private sector

7) Independence
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9. IPOA/HR/20/2023: SENIOR RECORDS MANAGEMENT OFFICER, IPOA GRADE 7 (1
Job Title Senior Records Management Officer
Grade IPOA 7
Directorate Human Resource and Administration
Department Records and Information Management
Division N/A
Section / Unit Records Management
Reports to Principal Records Management Officer
Direct Reports Records Management Officer I / Principal

Records Management Assistant
Indirect Reports Records Management Officer II
Job Purpose
Responsible for maintaining records in the Authority
1. Supervise implementation of electronic records management system in collaboration

with ICT department
1. Implement policies, strategies, guidelines, plans, standards and procedures that

impact on records management while ensuring compliance to applicable laws and
circulars;
2. Maintain and update records in the Authority;
3. Monitor compliance with legislations that impact on records management;
4. Prepare records and documents disposal schedule in liaison with relevant
government agencies;
5. Maintain file movement records;
6. Sensitize staff on records management;
7. Implement disaster preparedness, management and recovery program;
8. Consolidate data for developing reports in records management division;
9. Supervise implementation quality assurance standards in records management;
10. Coach, mentor, supervise staff under their purview;
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11. Develop and implement Individual annual work plan; and
Job Dimensions:
Draft budgets;


Bachelor’s Degree in any of the following disciplines: - Information Science; Records

Management, Library Science, Archives and Records Management or equivalent
qualification from a recognized institution
1. Professional qualification and membership to a professional body where applicable

Served in the grade of Records Management Officer I for a minimum period of three (3)
years at IPOA job grade 8 or Six (6) years in a comparable and relevant position in the
public or private sector

1) Organization and Planning Skills 1) Transparency and accountability
2) Dispute Resolution Skills 2) Ethics and Integrity
4) Interpersonal Skills 4) Creativity and innovation
5) Communication Skills 5) Emotional intelligence
6) Resilience
7) Independence
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10. IPOA/HR/21/2023: CUSTOMER CARE OFFICER I, IPOA GRADE 9 (1 POSITION)
(CONSOLIDATED SALARY KES. 64,500 - 97,500)
Job Title Senior Customer Care Assistant
Grade IPOA 9
Directorate N/A
Department Corporate Communications
Division N/A
Section / Unit N/A
Reports to Customer Care Officer I
Direct Reports Customer Care Assistant I

Indirect Reports Customer Care Assistant II
Job Purpose
Responsible for receiving clients and addressing their issues in a timely and efficient
manner.
1. Implement guidelines, plans, standards and procedures that impact on customer

care functions in the respective office of deployment;
2. Receive client concerns, queries and complaints and forward to the relevant office;
3. Receive, attend and direct customers and telephone calls to relevant office;
4. Conduct customer satisfaction exit interviews;
5. Collect data and update records relating to Customer Care Services;
6. Implement risk mitigation measures in the office of deployment; and
7. Develop and implement individual work plan.
Job Dimensions:
Draft annual work plan and budgets;

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Diploma in any of the following disciplines: - Front Office Management, Public Relations,
Customer Care Management or its equivalent from a recognized institution
Supervisory course lasting not less than two (2) weeks from a recognized institution
Served in the grade of Customer Care Assistant I IPOA grade 10 for a minimum period of
three (3) years or six (6) years in a comparable and relevant position in the public or private
sector

1) Organization and Planning Skills 1) Transparency and accountability
2) Dispute Resolution Skills 2) Ethics and Integrity
4) Interpersonal Skills 4) Creativity and innovation
5) Communication Skills 5) Emotional intelligence
6) Resilience
7) Independence
26
11. IPOA/HR/22/2022: SENIOR DRIVER, IPOA GRADE 10 (1 POSITION) – (CONSOLIDATED
SALARY KES. 53,000 – 83,000)
Job Title Senior Driver
Grade IPOA 10
Directorate Human Resource Management and administration
Department Administration
Division N/A
Section / Unit Administration
Location / Work Station Headquarters, Nairobi / Regional Office
Reports to Chief Driver
Direct Reports Driver I
Indirect Reports Driver II
Job Purpose
Responsible for providing transport services in an effective and efficient manner.

1) Implement transport policies, strategies, plans, rules, standards and procedures;
2) Drive the organization’s vehicles as authorized;
3) Carry out routine checks on the assigned vehicle and report any malfunction of
vehicle systems and other occurrences;
4) Maintain the movement of work tickets for vehicle(s) assigned;
5) Maintain security and safety of the vehicle on and off the road;
6) Ensure security and safety of authorized passengers and goods;
7) Report all accidents and incidents promptly to the relevant IPOA offices;
8) Administer first aid in the event of an accident;
9) Maintain and update records relating to the assigned vehicle;
10) Maintain cleanliness of the vehicle; and
11) Develop and implement Individual annual work plan;
12) Develop periodic individual performance reports; and
13) Implement risk mitigation measures
Job Dimensions:
N/A
27
Responsible for assigned motor vehicle and keys and other equipment assigned to
him/her (office equipment, furniture, work tickets)
Operational decisions.
Works predominantly in the field with occasional office setting
Kenya Certificate of Secondary Education (KCSE) mean grade D (Plain) and above or its
equivalent qualification.
1) Valid driving license free from any current endorsement(s) for class (es) of vehicle(s)
an officer is required to drive;
2) Passed Practical Test for Drivers conducted by AA or the relevant Government
Ministry/Department;
3) Occupational Trade Tests II for Drivers;
4) Defensive Driving Certificate from the Automobile Association (AA) of Kenya or its
equivalent qualification from a recognized institution;
5) First-Aid Certificate lasting not less than one (1) week from Kenya Institute of Highway
and Building technology (KIHBT) or any other recognized Institution;
6) Refresher course for drivers lasting not less than one (1) week every three (3) years;
7) Valid certificate of Good Conduct
A minimum of at least three (3) years driving experience as Driver I, IPOA 11
1) Organization and Planning Skills 1. Transparency and accountability

2) Driving 2. Ethics and Integrity
3) Mechanical skills 3. Team player
4) Decision Making Skills 4. Creativity and innovation
5) Interpersonal Skills 5. Emotional intelligence
6) Communication Skills 6. Resilience
7) Defensive driving, 7. Independence
8) First aid skills
***END***
28

Ipoa-Advert-03 10 2023

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VACANCY ANNOUNCEMENT

No Job Reference Designation Job Vacant

1 IPOA/HR/12/2023 Deputy Director, Finance & Planning JG 3 1 post

2 IPOA/HR/13/2023 Deputy Director, Legal Services JG 3 1 post

3 IPOA/HR/14/2023 Senior Assistant Director, Investigations JG 4 1 post

8 IPOA/HR/19/2023 Senior Supply Chain Management Officer JG 7 1 post

9 IPOA/HR/20/2023 Senior Records Management Officer JG 7 1 post

10 IPOA/HR/21/2023 Customer Care Assistant I JG 9 1 post

Director/Chief Executive Officer,

Only shortlisted candidates will be contacted.

Job Title Deputy Director, Finance and Planning

Corporation/Organization Independent Policing Oversight Authority

Directorate Finance and Planning

Section / Unit N/A

Location / Work Station Headquarters, Nairobi

Reports to Director / CEO

Senior Assistant Director, Planning / Senior

Responsible for providing overall leadership in development, implementation and/or

Key Responsibilities/ Duties / Tasks

I. Managerial / Supervisory Responsibilities

1. Spearhead development, implementation and/or review of policies, strategies, plans,

1. Review and approve assignment of IFMIS responsibilities and banking mandates to

1. Authorize bank payments and banking instructions

Responsible for Office equipment, furniture and records

III. Decision Making / Job Influence

Predominantly in an office setting with occasional field travel.

Master’s Degree in any of the following disciplines: - Accounting, Business Administration,

Bachelor’s Degree in any of the following disciplines: - Commerce (Accounting/ Finance

Professional Qualifications / Membership to professional bodies

1. Professional qualifications and membership body;

Functional Skills, Behavioral Competencies/Attributes:

Functional Skills: Behavioral Competencies/Attributes:

This is a performance based contract and may be renewed subject to satisfactory

Job Title Deputy Director, Legal Services

Corporation/Organization Independent Policing Oversight Authority

Directorate Legal Services

Section / Unit N/A

Location / Work Station Headquarters, Nairobi

Senior Deputy Director / Deputy CEO, Technical

Senior Assistant Director, Legal (Legal Audit and

Key Responsibilities/ Duties / Tasks

I. Managerial / Supervisory Responsibilities

1. Oversee development, implementation and/or review of policies, strategies,

1. Draft Code of Ethics for Public Officers at IPOA;

Responsible for Office equipment, furniture and records

Predominantly in an office setting with occasional field travel.

1. Registered as an advocate of the High Court of Kenya;

Functional Skills, Behavioral Competencies/Attributes:

Functional Skills: Behavioral Competencies/Attributes:

Job Title Senior Assistant Director, Investigations,

Corporation/Organization Independent Policing Oversight Authority

Section / Unit N/A

Location / Work Station Headquarters, Nairobi

Reports to Deputy Director, Investigations and Forensics

Direct Reports Assistant Director, Investigations

Indirect Reports Principal Investigations Officer

Responsible for spearheading conduct of investigations and guide rapid response

Key Responsibilities/ Duties / Tasks

I. Managerial / Supervisory Responsibilities

1. Lead the development, formulation and/or review of strategies, policies, manuals,

1. Coordinate teams in conducting investigations into public interest cases

Manage budget for the department

II. Responsibility for Physical Assets