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B.H.T. VAIPHEI
(US(ID))

Note No. #47

23/03/2021 3:43 PM
Dinesh Kochhar
(SO(ID))

Note No. #48

Subject: Payment of 2nd installment for work related to Third Party

Evaluation of ID Scheme by MDI Gurugram -reg

This is regarding payment of 2nd installment for Third Party Evaluation of

Infrastructure Development (ID) Scheme. In this regard, Planning Unit of the
Department has issued work order to MDI Gurgaon for conducting evaluation
study of the ID Scheme. Also, ID Division has signed the contract with the
agency. The authorized signatory for the contract for ID Scheme is JS(RD&PP).

2. It is submitted that the first installment for Third Party Evaluation by

MDI was sanctioned vide Order dated 10.12.2020.

3. MDI Gurgaon submitted the draft Third Party Evaluation Report in the
Department on 09.03.2021. The report has been approved and feedback has
been provided to MDI with request to submit the final evaluation erport at the
earliest.

4. As per the contract, the second installment (40% of contract value less
10% of the eligible installment amount to be retained in lieu of performance
bank guarantee) is to be released after the submission of the draft evaluation
report.

5. We have received Invoice No. 20-21/TI/0001069 dt. 09.02.2021 for an

amount of Rs.3,20,000/- (incl. GST) from MDI Gurgaon for payment of 2nd
installment. Details is given below:

Description of service Taxable value of supply of service IGST Total amount

Consultancy service Rs.2,71,186.44 Rs.48,813.56 Rs.3,20,000/-

Long term

6. Moreover, MDI has also submitted proof of GST payment of Rs 24,406.78

for first installment and has requested to release this amount.

7. The expenditure may be debitable to the head of account

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3451.00.090.16.01.28 - Professional Service of the Ministry under Demand

No.61 of the Department of Water Resources, RD&GR for the year 2020-21.

8. In view of the above, the proposal to release 2nd installment of

Rs.3,20,000/- and GST payment of Rs.24,406.78/- for first installment to MDI
Gurgaon on account of submission of draft Third Party Evaluation Report of ID
Scheme may be forwarded to IFD for views / concurrence.

Submitted please.

24/03/2021 12:15 PM
AMAN BISHNOI
(ASO(ID))

Note No. #49

25/03/2021 11:47 AM
Dinesh Kochhar
(SO(ID))

Note No. #50

Submitted for concurrence through IFD please.

26/03/2021 2:02 PM
B.H.T. VAIPHEI
(US(ID))

Note No. #51

26/03/2021 2:11 PM
GIRRAJ GOYAL
(DIRECTOR)

Note No. #52

26/03/2021 2:31 PM
SANJAY AWASTHI
(JS)

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Note No. #53

26/03/2021 2:51 PM
JAGMOHAN GUPTA
(JS&FA)

Note No. #54

26/03/2021 2:52 PM
A.K. PATRO
(DS(FINANCE))

Note No. #55

26/03/2021 3:09 PM
Y.P.YADAV
(US(FIN-II))

Note No. #56

DoWR,RD&GR
Integrated Finance Division

The proposal in the notes above pertains to approval for release of 2nd
installment of Rs.3,20,000/- (incl. GST) and GST reimbursement of Rs.24,406.78/-
for first installment to MDI in respect of Third Party Evaluation study of ID Scheme.

2. The contract for TPE study of ID Scheme was awarded to MDI (CP-273) and
the estimated cost of the contract is Rs.8,00,000/-. Further, the proposal for release
of Rs.1,35,593.22/- as 1st installment was earlier examined and concurred by IFD
vide Note#20 .
3. The timeline of deliverables as per the agreement is as tabulated below:

Deliverable Submission Date (Weeks/Days from issue of work

order)
Inception Report Within One Week of award of Contract
Draft Report Within 45 Days of award of Contract
Final Report (10 Copies) Within 60 Days of award of Contract

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4. The payment schedule as per the agreement is as under:

Payment of Consultancy Fee When Due

20% of the contract value less 10% of Inception Report with Detailed Evaluation
the eligible installment amount due to be Plan (Detailed strategy/plan for conducting
retained in lieu of performance bank the evaluation, field visits and data analysis,
guarantee report submission)
40% of the contract value less 10% of On submission of Draft Report
the eligible installment amount due to be
retained in lieu of performance bank
guarantee
40% of the contract value less 10% of On submission of final report and
the eligible installment amount due to be acceptance of the report by DoWR,RD&GR
retained in lieu of performance bank
guarantee

5. It is stated that the institute has submitted the draft evaluation report and an
Invoice No. 20-21/TI/0001069 dated 09.02.2021 (CP-782 ) requesting for the release
of Rs.3,20,000/- (incl GST) as 2nd installment. Therefore, SMD has proposed for
release of Rs.3,20,000/- (incl GST) as 2nd installment to MDI. However, we may
consider the release of Rs.2,44,068/- (excluding GST and 10% amount in lieu of
performance bank guarantee) to the institute as per the details given below:

Total Contract value (including GST) Rs.8,00,00

0

Eligible 2nd Installment i.e. 40% of contract value (including GST) Rs.3,20,00
0

Eligible 2nd Installment (excluding 18% GST) Rs.2,71,18

6

Amount to be released as 2 nd installment (deducting 10% of Rs.2,44,06

Rs.2,71,186/- in lieu of performance bank guarantee) 8

6. Further, the institute has also submitted the proof of payment of GST of
Rs.24,406.78/- for the 1st installment (CP-772 ).

7. In view of the above, it is for consideration if the proposal for release of

Rs.2,44,068/- as 2nd installment and GST reimbursement of Rs.24,406.78/- for first
installment to MDI for the Third Party Evaluation study of ID Scheme, be considered
for concurrence subject to the following conditions:
(i) Availability of sufficient fund in the relevant budget head.

(ii) Payment of GST may be made as and when the institute submits the supporting
documents of payment of GST to the GST authorities.

(iii) Approval of Secretary (WR,RD&GR).

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Submitted Please.

IFD’s Dairy No.1083/IFD/2020-21 dated 26.03.2021

26/03/2021 5:20 PM
POLIMERA VINOD KUMAR REDDY
(ASO(IFD SECTION))

Note No. #57

26/03/2021 5:58 PM
Y.P.YADAV
(US(FIN-II))

Note No. #58

26/03/2021 6:14 PM
A.K. PATRO
(DS(FINANCE))

Note No. #59

May like to approve as proposed please.

27/03/2021 10:17 AM
JAGMOHAN GUPTA
(JS&FA)

Note No. #60

27/03/2021 1:47 PM
For PANKAJ KUMAR
(SECRETARY(MOWR))
SECRETARY
(PPS)

Note No. #61

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27/03/2021 3:17 PM
JAGMOHAN GUPTA
(JS&FA)

Note No. #62

29/03/2021 7:11 AM
SANJAY AWASTHI
(JS)

Note No. #63

30/03/2021 10:11 AM
GIRRAJ GOYAL
(DIRECTOR)

Note No. #64

Draft sanction order in hard copy please.

30/03/2021 10:36 AM
B.H.T. VAIPHEI
(US(ID))

Note No. #65

Draft oder is attached at DFA/70347 for approval / signature please.

30/03/2021 12:11 PM
AMAN BISHNOI
(ASO(ID))

Note No. #66

Issue the sanction order, place a copy in the file.

30/03/2021 12:33 PM
B.H.T. VAIPHEI
(US(ID))

Note No. #67

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FR is MDI email dated 31.03.2021 forwarding the final submission of

"Evaluation Study of Infrastructure Development Project". Following points have
been incorporated following the feedback provided to them:

i. Modified the sentence in Chapter 4, Overall issue, first point.

ii. The Table font from 8 to either 10 or 12 depending on the Table contents
that get fit into windows.

2. The report has been divided into the following 5 parts:

a. Overview of the Scheme: This includes Background of the scheme,

summary of past evaluations, Budgetary allocations and expenditure
pattern.
b. Methodology: Approach to the Evaluation Study, Research Design &
Methodology, Sample size, sample selection process, tools used.
c. Objective of the Study: Specific Objectives, Performance analysis, field
visit reports.
d. Observations and Recommendations
e. Conclusion

3. Overall, the report seems to be in Order. MDI has requested for the
acceptance of the report before submitting the final invoice.

Submitted for kind perusal / approval please.

31/03/2021 3:13 PM
AMAN BISHNOI
(ASO(ID))

Note No. #68

31/03/2021 4:58 PM
Dinesh Kochhar
(SO(ID))

Note No. #69

31/03/2021 5:14 PM
B.H.T. VAIPHEI

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(US(ID))

Note No. #70

Put up for approval of Secretary through IFD please.

31/03/2021 5:36 PM
GIRRAJ GOYAL
(DIRECTOR)

Note No. #71

Have we obtained comments on the report from constituent units? If so then

indicate whether they have accepted the findings or not.

31/03/2021 6:11 PM
SANJAY AWASTHI
(JS)

Note No. #72

01/04/2021 11:10 AM
GIRRAJ GOYAL
(DIRECTOR)

Note No. #73

Circulate the final report of Evaluation Study of ID Scheme to CWC, CGWB, GA

and e-Gov Section for comments/ acceptance.

01/04/2021 2:22 PM
B.H.T. VAIPHEI
(US(ID))

Note No. #74

This is regarding payment of 2nd installment for Third Party Evaluation of

Infrastructure Development (ID) Scheme. In this regard, Planning Unit of the
Department has issued work order to MDI Gurgaon for conducting evaluation
study of the ID Scheme. Also, ID Division has signed the contract with the
agency. The authorized signatory for the contract for ID Scheme is JS(RD&PP).

2. It is submitted that the first installment for Third Party Evaluation by

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MDI was sanctioned vide Order dated 10.12.2020 and approval of second
payment in FY 2020-21 was also received. However, the payment for second
installment could not be made in FY 2020-21 as PAO returned the bill citing
mismatch in the Account Number of MDI on the invoice and the PD.

3. As per the contract, the second installment (40% of contract value less
10% of the eligible installment amount to be retained in lieu of performance
bank guarantee) is to be released after the submission of the draft evaluation
report.

4. Invoice No. 20-21/TI/0001069 dt. 09.02.2021 for an amount of

Rs.3,20,000/- (incl. GST) from MDI Gurgaon was received for payment of 2nd
installment. Details is given below:

Description of service Taxable value of supply of service IGST Total amount

Consultancy service Rs.2,71,186.44 Rs.48,813.56 Rs.3,20,000/-

Long term

5. Moreover, MDI has also submitted proof of GST payment of Rs 24,406.78

for first installment and has requested to release this amount.

6. The expenditure may be debitable to the head of account

3451.00.090.16.01.28 - Professional Service of the Ministry for the year 2021-
22.

7. In view of the above, the proposal to release 2nd installment of

Rs.3,20,000/- and GST payment of Rs.24,406.78/- for first installment to MDI
Gurgaon on account of submission of draft Third Party Evaluation Report of ID
Scheme may again be forwarded to IFD for concurrence.

Submitted please.

05/04/2021 12:54 PM
AMAN BISHNOI
(ASO(ID))

Note No. #75

Reference note on pre-page:

IFD may please refer to their Note # 56. Sanction order for payment of
Rs.2,68,475/- to MDI Gurgaon was issued. However, the fund could not be
released on 31.3.2021 as the account no. of MDI, Gurgaon on the invoice and
the PD mismatch. It is due to oversight inadvertently at the time of making PD.

2. IFD may please re-validate the amount of Rs.2,68,475/- for payment to MDI
Gurgaon in the current FY 2021-22 under the head mentioned at pre-page.

07/04/2021 2:35 PM
B.H.T. VAIPHEI
(US(ID))

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Note No. #76

07/04/2021 3:01 PM
Y.P.YADAV
(US(FIN-II))

Note No. #77

DoWR, RD&GR
IFD

The proposal in the above notes pertains to re-validation of sanction made in

the FY 2020-21 for release of Rs. 2,44,068/- towards second installment and Rs.
24,706.78 as GST component of first instalment to to MDI in respect of Third Party
Evaluation study of ID Scheme.

2. It is pertinent to submit here that the proposal has been concurred by IFD in
the FY 2020-21 vide Note#59 and approved by Secretary (WR, RD&GR) vide
Note#60 . As stated by SMD, the fund could not be released on 31.3.2021 as the
account no. of MDI, Gurgaon on the invoice and the PD mismatch. It was due to
oversight occurred inadvertently at the time of making PD.

3. Now, SMD has proposed re-validation of sanction made in the FY 2020-21 so

that the funds may be released to MDI Gurgaon in the current financial year.

4. In view of the above, it is for consideration whether the proposal of SMD for
re-validation of sanction made in the FY 2020-21 for release of Rs. 2,44,068/-
towards second installment and Rs. 24,706.78 as GST component of first instalment
in the cfy 2021-22 to MDI in respect of Third Party Evaluation study of ID Scheme be
considered for concurrence subject to conditions of original concurrence, availability
of funds in the relevant budget head and approval of Secretary (WR, RD&GR).

Submitted Please.

IFD’s Dy No. 09/IFD/2021-22 dated 08.04.2021

08/04/2021 3:10 PM
MRIDUL SIDHAR
(ASO(IFD SECTION))

Note No. #78

08/04/2021 4:33 PM

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JITENDRA KUMAR
(US)

Note No. #79

08/04/2021 5:39 PM
A.K. PATRO
(DS(FINANCE))

Note No. #80

May please approve as proposed.

09/04/2021 10:20 AM
JAGMOHAN GUPTA
(JS&FA)

Note No. #81

Approved.

09/04/2021 10:59 AM
PANKAJ KUMAR
(SECRETARY(MOWR))

Note No. #82

09/04/2021 1:51 PM
JAGMOHAN GUPTA
(JS&FA)

Note No. #83

09/04/2021 2:04 PM
SANJAY AWASTHI
(JS)

Note No. #84

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