Project Manager Guideline for Property Acquisi8on and Renova8on

1. Network Building:
- Develop and maintain a network of reliable real estate agents who specialize
in short-term rental proper9es.

2. Property Selec9on:
- Conduct market research to iden9fy neighbourhoods and areas with high
demand for short-term rentals.
- Create a detailed property selec9on criteria list that includes factors such as
proximity to local a?rac9ons, safety, and accessibility.
- Visit poten9al proper9es and create a report on each property, including
photos, videos and a detailed descrip9on.
- Share property details with the repor9ng manager for ini9al assessment.

3. Acquisi9on Nego9a9on:
- Ini9ate nego9a9ons with property owners, emphasizing the benefits of
leasing for short-term rentals.
- Clearly define and nego9ate acquisi9on terms, including deposit amount,
monthly rent, and any maintenance or repair responsibili9es.
- Ensure all nego9a9ons are documented and shared with the repor9ng
manager for approval.

4. Rent Agreement:
- Collaborate with the opera9ons manager to draG a comprehensive rental
agreement that covers all terms and condi9ons, including rent payment
schedules and maintenance responsibili9es.
- Ensure the agreement complies with local laws and regula9ons.

5. Design Planning:
- Provide a virtual property tour, including a detailed video walkthrough, to
the repor9ng manager and design team.
- Engage in regular mee9ngs with the design team to discuss design concepts,
layout, and any specific requirements.

6. Pest Control:
- Hire a cer9fied pest control service to thoroughly inspect the property for
pests.
- Arrange for treatment if necessary and schedule follow-up inspec9ons.
7. Property Inspec9on and Repairs:
- Conduct a comprehensive inspec9on of the property for civil, electrical, and
plumbing issues.
- Create a detailed report of inspec9on findings, including photographs.
- Collaborate with contractors to fix any iden9fied issues.

8. Renova9on Prepara9on:
- Develop a project plan that outlines the scope of work, 9melines, and
budget.
- Hire qualified contractors and labourers based on the design plan.
- Conduct regular mee9ngs to ensure that the project stays on schedule.

9. Furniture and Appliance Checklist:

- Obtain a comprehensive checklist of required furniture and appliances from
the repor9ng manager.
- Place orders for all items based on the checklist, tracking delivery dates
(Orders are placed by the Opera9ons Manager).

10. Pre-Paint Installa9on:

- Install any photo frames, decora9ve elements, or fixtures before the
pain9ng process begins.
- Ensure that installa9ons are well-aligned with the design concept.

11. Renova9on and Installa9on:

- Oversee the renova9on process, ensuring it adheres to the design plan and
project schedule.
- Coordinate with contractors to ensure that each step of the renova9on is
completed to standard.

12. Maid Services:

- Iden9fy reliable cleaning service providers and interview poten9al
candidates.
- Finalize a maid for the property who will perform daily cleaning or post-
checkout cleaning services.
- Create a cleaning schedule that aligns with guest check-in and check-out
9mes.
13. Photography:
- Hire a professional photographer with experience in property photography.
- Ensure the property is well-prepared and staged for the photoshoot,
including arranging furniture, decor, and ligh9ng.
- Coordinate with the photographer to capture high-quality images that
highlight the property's best features.

14. Checklist Comple9on:

- Conduct a thorough inspec9on of the property to verify that all tasks on the
furniture and appliance checklist have been completed.
- Document any discrepancies or outstanding items and address them
promptly.

15. Design Standards:

- Review the property to ensure it meets our design and quality standards.
- Make any necessary adjustments or improvements, addressing issues such
as paint touch-ups, decor alignment, and cleanliness.

16. Final Report:

- Compile a detailed final project report that provides a comprehensive
overview of all ac9vi9es and ac9ons taken during the acquisi9on and
renova9on process.
- Include financial summaries, 9melines, vendor details, and any issues
encountered and resolved.
- Submit the report to the repor9ng manager for review and future reference.