INTRODUCTION

SCOPE:
This method statement has been prepared to demonstrate sequential construction work procedure
and work method for Reconstruction of 4 nos. small-to-medium size bridges along with the
approach roads and installation of axle load control station at Benapole on AH1 (Benapole – Narail
– Bhanga Road)- funded by Japan International Cooperative Agency ( JICA ).

The work shall include the following:

a) Provision and maintenance of Employer’s and Engineer’s Site Office, inspection hut, Employer
and Engineer site accommodation, semi-permanent Field lab, Environmental monitoring,
control and report, maintenance and provision of other facilities.
b) Site clearance and dismantling of obstructions, utilities etc. before commencement of
permanent works.
c ) Setting out the works.
d ) Demolition and reconstruction of existing structures, where necessary.
e ) Construction of new road embankment and pavement.
f ) Construction and maintenance of diversion roads/ structures for maintaining uninterrupted
traffic flow.
g ) Supply and placing of road furniture.
h ) Construction of bridge, culverts & retaining walls.
i) Construction of approach road.
j ) Axle load control facilities.
k ) Drainage Work.
l) Incidentals.

A. MOBILIZATION PLAN:

Soon after receipt of Notice to Commence the work followed by taking over of possession of site the
mobilization work shall start. This shall include but shall not be limited to the following activities:
i) Project Manager and Bridge Engineer shall be engaged to find out and arrange temporary
office and residence in suitable place on rental basis to start the job on time.
ii) Arrangement of site office for the Engineer on rental basis and provide office furniture,
equipments, mobile phone, internet service and vehicle for the Engineer.
iii) Suitable locations will be selected for construction of site office, site laboratory, internal road,
fencing, main gate, rebar and other materials stack yard, cement godown, labour shed, deep
tube well, toilet, drainage and lighting facilities, workshop, equipment yard, hard stand etc. as
per approved layout plan.
iv) Layout will be given for the above site facilities and the facilities will be constructed.
v) Provide safety and security of the site including Wakie- Talkie arrangements and remote
monitoring facilities.
vi) Site Manager together with Bridge Engineer/ Highway Engineer, Surveyor and Survey Helpers
will be deployed at site and conduct pre-section survey jointly with the representatives of the
Employer/Consultants.
vii) Supply and erect of project’s sign board.
viii) Existing bushes will be cleared and grubbed. Existing structure within the site, if any to be
dismantled and removed including foundation etc.
ix) Required construction equipment in operative condition will be mobilized at site.
x) Arrangement will be made for taking Electricity.
xi) Generator (s) of required capacity will be installed at site to face eventualities arising out of
failure of electricity.
xii) Selection of material source, collection, testing and approval of the material sources.
xiii) Sufficient quantity of different materials will be mobilized at site from the above sources.
Random sample will be taken from the above mobilized materials and samples will be
submitted for approval by the Consultants.
xiv) Required manpower for execution of the project shall be mobilized at site.
xv) Mud tanks will be constructed, if required.
xvi) Dumping area will be selected for surplus soil from excavation.

B. TECHNICAL & OPERATIONAL MANAGEMENT:

The management of the Project shall be divided into two parts, Head Office Management and the
Site office management:

B.1 HEAD OFFICE MANAGEMENT:

The Head Office management shall provide all required logistic and financial support to the site
management for the efficient completion of the project. They will be responsible for procurement of
bulk of the local materials and all imported materials as well as for arrangement of necessary tools,
equipments and plant as per requirement. One Project Coordinator stationed in Head Office shall be
responsible for disseminating the instructions of the client received by Head Office as well as those
of Head Office management to the site. He will co-ordinate the activities of both site and head office
and shall monitor the progress of work. He will visit the site time to time and keep the Head Office
management regularly informed about site activities, any problem of the site and shall chalk out plan
for solution of the problems.
B.2 SITE OFFICE MANAGEMENT:

The site office management will be headed by a Project Manager having considerable experience in
the overall planning, scheduling, management, supervision and construction of projects of similar
nature, complexity and magnitude. He shall be independently responsible for the execution and
timely completion of the Project according to specification, drawing, instructions and conditions of
contract in an efficient manner within the budget with the help of other key technical personnel to be
deployed at site. The Project Manager shall be authorized to receive instructions, make
correspondence with the client and other related authorities for approval of materials, inspection of
work, making shop drawings and all other jobs related to the execution of the project, control daily
affairs of the site. The site office will prepare requisition of materials and forward the same to the
Head Office for procurement and timely delivery of the same. However, petty cash will be
maintained at site to meet emergency expenses. The site office will also prepare sub contractor’s &
labour contractor’s bills. Project Manager & key site staff will also attend in the progress co-
ordination meeting.

C. SURVEY WORK:

Soon after taking possession of the site, one or more survey team each comprising of one highly
experienced qualified Surveyor, several numbers of survey helpers along with necessary modern
survey equipment will be mobilized at site. They will carry out detail survey work of the existing field
condition along with Engineers representative at site under the guidance of Project Manager.

They will also establish coordinates of each structure existing on the roadway, field proposed road
alignment, cross sections, bench mark, reference points etc. on the basis of approved drawing &
direction as well as supervision of the Engineer’s representative. Necessary protective measures
will be taken to safe guard the above works against any possible damage. From the survey work
they will prepare shop drawing showing alignment of boundary fencing, location of different
structures including location of Engineer’s and contractor’s site facilities, cross sections at different
locations, estimate volume of earth work to be undertaken, identify the location of obstructions etc.
which will be submitted to Engineer for his approval. Limit of the embankment shall be set out by
fixing wooden pegs at intervals of 25m. The pegs shall be fixed 0.5m beyond the actual limit of
embankment or further away in case widening of embankment is required for diversion of traffic.

D. PLANNING & SCHEDULING:

A detailed work programme shall be prepared in conformity with the time frame mentioned in the
condition of contract. Work shall be planned with a view to avoiding wastage of time, organizing
work, maintaining efficient work flow, minimizing wastage of materials, achieving maximum use of
equipment, achieving targets, achieving continuous production rather than spasmodic working
deriving maximum benefit from natural advantages, ensuring integration of efforts to make work
easier by foreseeing anticipated difficulties etc.
The work plan will help to determine jobs to be undertaken, number of workers required, trades
involved, machine & equipment required, material requirement etc.

In the work programme key dates for starting and completion of all the major activities, seasonal
effect on work etc. shall be reflected. From the work programme a cash flow chart in S- curve shall
be prepared to enable us to arrange fund in time for smooth progress of work. Quantity of different
construction material to be involved in different sections of road shall be worked out from approved
drawings to assess periodic requirement of construction materials from which material mobilization
plan shall be prepared. Mobilization of equipment shall be planned keeping in mind availability of
construction materials in different seasons of the year and a stock of materials of at least one
month’s consumption shall be ensured at site all over the construction period for the uninterrupted
progress of work.

E. TIME CONTROL & PROGRESS MEETING:

The master work programme prepared at the commencement of the project shall be strictly
followed. From the master plan monthly, weekly and daily work programme shall be prepared. Every
day’s work progress shall be monitored and discussed in the daily progress meeting which will be
attended by Project Manager and other key personnel. Work programme of the following day shall
also be fixed in the daily progress meeting. The monthly coordination meeting with the client,
representative of the Engineer in charge shall be arranged to review progress of work as well as
any other matter related to work.
On the last day of each week we will provide the Engineer details of his intended programme of
work for the week ahead.
In the progress meeting the work programme shall be updated. If necessary target shall need to be
achieved, allocation of additional resources ( manpower, equipments, materials, overtime etc.) may
be provided.

F. PROGRESS PHOTOGRAPHS, REPORTS AND MEETING:

We shall submit each month a photographic record of the progress of the work at various stages.
Photographs shall be printed on an A4 size paper, two photographs in one paper. The printout shall
state the name of the project, provide a brief description of the view, identify the location where it
was taken, and the date of exposure. Each print out shall be enclosed in a plastic sheet bound
together in a plastic folder, which has been properly labeled to identify the project and the reporting
period, among other things. We shall also provide two electronic ( CD ) copies of the digital
photographs.

We shall also submit a video record of the work progress during the month. The video record shall
be at least 30 minutes in duration and it shall be submitted at 6 months interval in three electronic
( CD ) copies, in a format approved by the Engineer.
G. DAILY RECORD, WEEKLY/ MONTHLY RETURN:

We shall record daily plant, labour and work undertaken for each operation on site and agree these
records with the Engineer or his representative.
At weekly intervals we will supply to the Engineer returns of labour, materials, equipments and
progress of each item undertaken during the previous week, cumulative progress to date and a
progamme for the next week.

At monthly interval, not later than first week in every month, we will submit to the Engineer a
progress report for the previous month that will include physical & financial progress of previous
month & cumulative to date, monthly weather report, summary of staff & labour employed at site,
schedule of equipment on site with date of arrival/ departure as appropriate, schedule of materials
received at site, date of placing orders & delivery to site, record of site safety/ incident/ accident, a
summary of regular environmental report, a list of any constraints/ risk assessment to progress and
suggestions on possible remedial actions etc. Monthly Running Bill shall be prepared on the basis
of work done volume and submitted for checking and certification by the Engineer for duly payment.

H. COMMUNICATION:
Communication will be made through written formal, written informal, oral formal and oral informal
basis depending on with whom the communication is made. Communication will be made by
establishing multiple communication channels and using simple language within and outside the
company, between functional segments of the company like top management, middle management
and field management as well as various outside parties like client, consultants and various other
authorities related with the project. Information regarding implementation of quality control
measures will be communicated to the Project Manager by the Quality Control Lab Manager/
Material Engineer. The Information will be monitored and appraised periodically during progress of
work and corrective measures shall be taken in time. Communication for obtaining approval for
different materials will be made by filling up and submitting prescribed formats to the approving
authorities where particulars regarding manufacturers/ suppliers will be provided.

Communication with people outside the project will be made by installing telephone, internet and fax
at the site office. In addition, cellular mobile phone shall be used within / outside the project area for
easy and prompt communication to all concerned.
I. PROVIDE FOR TRAFFIC :
On the date of occupation of site we shall act as RHD’s agent for maintaining public & vehicular
access to the road & shall maintain the roads for the full length of the site of the works as per
specifications, from the date of commencement of work up to the date of issue of defect liability
certificate. Where the width of the existing road permits, the carriage way shall be constructed in
part width for easy traffic movement. Barriers, warning signs, flagman shall be provided to ensure
control of traffic for the safety of public & workmen, employed in the works. When part width of the
road is to be closed to traffic, additional barrier shall be erected across the closed portion of the
road. Where the work is in progress on part of the road, a line of barrier shall be erected between
the work area & the portion of the carriage way which shall be made available to the traffic. Night
work arrangement for light & signaling shall be arranged with removal of all plant & equipment and
other obstructions. Necessary police & other Govt. officials shall be contacted in case of necessity
for control of traffic and other matters related to provide of traffic.

J. TRAFFIC CONTROL:

Following measures shall be taken to control traffic while working in the existing road:
● Temporary diversion shall be constructed along road and at the location of structures.
● Traffic signal & advance warning sign shall be erected and installed well ahead of location of
activity and diversion road.
● Traffic flow shall be controlled by engaging manpower, coloured flag etc. in the location of one
way traffic
● Safety barricades shall be installed to guide the traffic.
● Safety barriers constructed of timber or of steel tubes/ bamboo with concrete or other materials.
● Where work is actually in progress on part of the road a line of barriers shall be erected between
the work area and that portion of the carriage way, which is available for the traffic.
● Provision shall be made for the attachment of warning lamps to the barriers where the barrier is
to be left in position overnight.
● In the night time traffic shall be directed using coloured light, road marking paint, refectories sign
etc.
● In all circumstances, construction plant, equipment and materials shall not be allowed to park/
pile up/ occupy the traffic road surface.
● During the day, if working in a position adjacent to traffic, plant items having projections beyond
the normal width of them ( viz. a grader blade ) shall have a cotton flag, attached to the outer end of
the projection.
● At night, if traffic is permitted to whole or a portion of the existing road, all plant items and similar
obstruction shall be removed with a lateral clearance of at least 3 m if practicable , and with an
absolute minimum of 1.5 m beyond the carriageway.
● Plant and equipment within 150 mm of the edge of the pavement, a detour or side tract, shall be
lit at night by not less than two amber lamps suspended vertically from the point of obstruction
nearest to a traffic lane and one amber lamp at each end of the obstruction on the side furthest
away from the traffic lane.
● All traffic control devices shall be maintained in good order and in the correct position day and
night. Outside normal working hours, MAHL shall maintain a duty officer and labour gang with
transport on call at all times and shall make necessary repairs or alternation to traffic control
systems.
● The maintenance of diversion and an effective control of traffic shall be considered a prime
responsibility of MAHL. In case, lack of maintenance that create hindrance to flow of traffic and
causing distress to traveling public, the Engineer shall be free to engage after giving 3 days written
notice to MAHL, any agency or agencies to undertake the work. All costs associated with taking
such action will be recover from our interim bill.
● Persons controlling traffic shall wear distinctive brightly coloured ( yellow, orange or similar )
uniforms and shall be provided with water proof clothing in easily visible colours, whistle and
weather shelters when required.