SCAFFOLDING

MANUFACTURERS (TRINIDAD) LTD.

Health Safety and Environmental

Manual

AUTHORIZATION FOR ISSUE

Prepared By Reviewed By Approved By

Date 6th February 2017 6th February 2'i 6th February 2017
Name Sherman Ragbir Ma 4_ Phillip Archie
Signature

Position
1.2
HSE Consultant HSE M ager
c-3 ....
Managing Director
SCAFFOLDING
MANUFACTURERS (TRINIDAD) LTD.

Next Revision Due 1 st March 2020

User Notes:

A controlled copy of the current version of this document is on SMTL's Database. Hard copies are
located at the Head Office and at the Factory. Before making reference to this document, it is the
user's responsibility to ensure that any hard copy, or electronic copy, is current. For assistance,
contact the Document Custodian (Mathew Archie).

This document is the property of Scaffolding Manufacturers (Trinidad) Limited. Neither the whole
nor any part of this document may be disclosed to others or reproduced, stored in a retrieval
system, or transmitted in any form by any means (electronic, mechanical or otherwise) without
prior written consent of the owner.

Users are encouraged to participate in the ongoing improvement of this document by providing
constructive feedback.

SMTL-HEALTH SAFETY AND ENVIRONMENTAL MANUAL-06/02/17-Rev .8 Page 2 of 197

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MANUFACTURERS (TRINIDAD) LTD .

TABLE OF CONTENTS
Introduction 6

Corporate Description 7

SMTL Health, Safety and Environmental Policy Statement 8

-Management, Leadership and Accountability 10

1.1 Roles and Responsibilities 10
1.1.1 Managing Director 10
1.1.2 Contracts Manager / Director 12
1.1.3 Managers 13
1.1.4 Health, Safety and Environmental Manager (HSE Manager) 15
1.1.5 Senior Supervisors 20
1.1.6 Supervisors 22
1.1.7 Foremen 23
1.1.8 HSE Assistant 24
1.1.9 Safety Officer 25
1.1.10 Employees 26
1.1.11 Visitors 27

1.2 Behavioural Base Safety Programme 28

1.2.1 Reward and Recognition Programme 29

1.3 Disciplinary Guidelines 33

1.4 Client/Customer Feedback 37

1.5 Health, Safety and Environmental Committee 39

1.6 Employee's Right to Refuse Unsafe Work 42

1.7 Pregnant Women and Nursing Mothers 45

1.8 Young Person at Work 49

1.9 Subcontractor Safety Guidelines 51

MIN1.111.11.1bis and Document Control 57

2.1 Legal Requirements Compliance 57

2.2 Document Management System 62

2.3 Document Control 62

2.4 Record Keeping 67

2.4.1 Training and Other Records 67

SMTL-HEALTH SAFETY AND ENVIRONMENTAL MANUAL-06/02/17-Rev .8 Page 3 of 197

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11011.10sk Assessment and Change Management 69

3.1 Annual Risk Assessment 69

3.2 Safe Systems of Work 82

3.3 Job Hazard Analysis (JHA) 85

3.4 Toolbox Safety Training Meeting 87

3.5 Management of Change 88

4.0 Planning, Goals and Targets 91

4.1 Business Planning Policy 91

4.2 Setting Goals and Targets 94

4.3 Organisational Chart 96

4.4 Job Procedure 97

4.4.1 Erecting Scaffolds 97
4.4.2 Dismantling Scaffolds 98

4.5 Resource Allocation 100

4.6 Resumes of all Critical Personnel 105

4.7 Method Statements 108

laidSSE Competency and Training 110

5.1 Health and Safety Training and Education 110

5.2 Orientation 119

5.3 Competent Person Designation 122

6.0 Security 123

6.1 Organizational Data Base 123

6.2 Background Character Check 124

6.3 Equipment and Personnel Control Plan 125

6.4 Maintenance Programme 127

SMTL-HEALTH SAFETY AND ENVIRONMENTAL MANUAL-06/02/17-Rev.8 Page 4 of 197

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MANUFACTURERS (TRINIDAD) LTD.

7.0 Health and Hygiene 129

7.1 Health Management Policy 129

7.2 Substance Abuse Policy 131

7.3 Workplace Wellness Policy 135

7.4 Medical Surveillance, Monitoring, and Employee Exposure Records 136

7.4.1 Fit to Work 139

7.5 Medical and First Aid Services 141

7.5.1 First Aid Register 142

8.0 Environmental Management 144

8.1 Environmental Aspects / Impacts Policy 145

8.2 Business Operations 146

8.3 Environmental Aspects Evaluation 147

8.4 Determination of Legal Compliance 148

8.5 Environmental Objectives & Targets 151

8.6 Waste Management Policy 152

9.0 Incident/Accident Reporting and Investigation 153

9.1 Incident/Accident Reporting Procedure 153

9.2 Incident/Accident Investigation Procedure 159

9.3 Employee's Right to STOP Work after an Incident/Accident 169

10.0 Crisis and Emergency Management 170

10.1 Emergency Evacuation, Assembly, and Accounting 170

10.2 Emergency Action Plan 171

11.0 Monitoring, Audit and Review 188

11.1 Review 188

12.0 Personal Protective Equipment 191

List of Abbreviations 197

SMTL-HEALTH SAFETY AND ENVIRONMENTAL MANUAL-06/02/17-Rev .8 Page 5 of 197

4.7 Method Statements
Purpose
A method statement is a method of control that is used after a risk assessment of an operation
has been carried out. A method statement is used to control the operation and to ensure that all
concerned are aware of the hazards associated with the work and the safety precautions to be
taken.

Scope
All activities conducted by the company will take into consideration the impacts to its
employees, customers, clients and the environment. As a result, the company will write a
method statement as required for the job.

Responsibilities
Managing Director
 To review and approve all method statements

Contracts Coordinator and Senior Supervisor

 To write all method statements required by the company to fulfil the job.

Employees
 To provide the necessary information and support to the HSE Manager or Supervisor
when the method statement is being written.
 Execute their identified role in the method statement.

Procedure
 The HSE Manager and Supervisor shall write the method statement as it relates to the
job using the company form.
 The Managing Director will review all method statements and approve.
 The client shall approve the method statement before the job commences.
 A briefing of the method statement must take place on site before the job commences.

SMTL-HEALTH SAFETY AND ENVIRONMENTAL MANUAL-06/02/17-Rev.8

  A copy of the method statement must be kept available on the job site for inspection of
all personnel.
 After the job has been completed the method statement will be filed in the job file.

Method Statement should give details of the following at a minimum;

 The name of the originator and the date it was originated.
 Contractor or company name, address, telephone contact and email.
 Project name or Job name.
 Site address or location.
 Start and end time of task.
 Description of task or activity
 Sequence of the operation including risk assessment and risk control measures.
 The named person or persons who will be responsible for the entire operation and for
compliance of the Method Statement.
 Key personnel who are responsible for critical activities
 Tools Required, Key Materials and Essential Equipment
 Details of equipment that are required, including the weight size, power rating and the need
for any certification associated with the equipment.
 The location, means of ensuring stability of any lifting equipment that are to be used.
 Identification of the material storage, transportation and security issues.
 Specific Training of personnel who have functions that needs to demonstrate competence.
 Method of Safe Access and Egress to and from the work area along with the method for
ensuring emergency routes will be properly maintained.
 Hazardous Substances.
 Identifies environmental limitations such as wind speed, rain or temperature.
 Details of permits if required.
 Required Personal Protective Equipment and any other engineering control that is required
such as ventilation and gas detectors.
 Emergency Procedures.
 First Aid and Medical Facilities.
 Welfare Requirements.
 List of additional attachments or documents required for e.g. MSDS (current and approved),
job procedures, risk assessment, tool certificates etc.
 Method statement briefing records.
 Relevant signatures for prepared, reviewed and approval of Method Statement.
 The measures to be adopted to protect third parties not involved in the operations.
 The method in which any variation to the method statement will be authorized.

SMTL-HEALTH SAFETY AND ENVIRONMENTAL MANUAL-06/02/17-Rev.8