Ahsanullah University of Science and Technology

ASSIGNMENT-1

Course No : HUM 403

Course Name : Sociology and Industrial Organizational
Psychology

Submitted By
Student Name : Mohammed Latiful Hasan
Student Id : 20200106200
Semester : 4.1
Section :B
 JOB ANALYSIS

Job analysis is a systematic process used to gather, document, and analyze information about a job. The primary
goal of job analysis is to understand the duties, responsibilities, tasks, and qualifications associated with a
particular job. This information is valuable for various HR functions, including job design, recruitment,
performance appraisal, training, and compensation. This information includes the duties, responsibilities, skills,
knowledge, abilities, and other characteristics required for successful performance. It involves gathering data
through various methods, such as interviews, surveys, observation, and task analysis.
There are two main approaches to job analysis: job-oriented (task-oriented) and person-oriented (worker-
oriented).
Job-Oriented (Task-Oriented) Job Analysis:

1.Task Analysis: Breaks down the job into specific tasks or activities. It answers questions like "What does the
employee do?"
2.Duty Analysis: Groups related tasks into broader categories known as duties. It answers questions like "What
are the major responsibilities of the position?"
3.Responsibility Analysis: Examines the overall responsibilities of the job, often considering the level of decision-
making and accountability.
Person-Oriented (Worker-Oriented) Job Analysis:

Components:
1.Skill Analysis: Identifies the specific skills necessary for the job.
2.Knowledge Analysis: Outlines the knowledge areas required for effective job performance.
3.Abilities Analysis: Examines the physical and mental abilities essential for the job.
The 11 common uses of job analysis information outlined by Ash and Levine (1980) are-

a) Career development
b) Legal issues
c) Performance appraisal
d) Recruitment and selection of employees
e) Training
f) Setting salaries
g) Efficiency/safety
h) Job classification
i) Job description
j) Job design
k) Planning

Some purposes of job analysis are described below:

Developing accurate job descriptions and performance standards: This helps in drawing in qualified applicants,
evaluating performance, and promoting appropriate compensation.
Identifying training and development needs: Organizations can identify training gaps and create programs to fill
them by knowing the knowledge and skills needed for a certain position.

Performance Appraisal: By outlining precise goals and success criteria, job analysis serves as a foundation for
assessing employee performance.

Training and Development: It helps determine the knowledge and abilities workers require to do their jobs well,
directing the creation of training curricula.

Remuneration and Benefits: By assessing the value of various positions within an organization, job analysis helps
to design fair and equitable remuneration systems.

Legal Compliance: By guaranteeing that employment criteria and qualifications meet legal norms, it assists firms
in adhering to labor laws and regulations.

Job Circular:
Organization: MITALI GROUP
Job Title: Merchandiser/Sr. Merchandiser (Knit Garments Industry)
Data Collected:
Job Responsibilities:
1.Must be capable of handling foreign buyers independently.
2.Must be 100% Accurate in costing/consumption.
3.Detailed follow-up of timeline/critical path of each order.
4.Arrange fabrics/accessories of the right quality with planned time frame for smooth production.
5.Monitor/ execution of supply order, Commercial process, quality of production to ensure on-time shipment.
6.Following up quotations and sampling new buyers.
Educational Requirements:
➢ B.Sc. in Textile Engineering for any reputed institution.
Experience Requirements:
➢ 3 to 5 year(s)
➢ The applicants should have experience in the following business area(s): Textile

Merchandiser/Sr Merchandiser (Knit Garment Industry):

Job Duties:
➢ Coordinate with buyers and internal teams to understand and clarify order requirements, including design
specifications, quantities, and delivery timelines.
➢ Facilitate the development of garment samples based on buyer requirements. Ensure that samples meet
quality standards and are delivered within specified timeframes.
➢ Work on costing and pricing of garments, considering factors such as raw material costs, production
expenses, and profit margins. Prepare and negotiate pricing proposals with buyers.
 ➢ Maintain regular communication with buyers to provide updates on order status, address queries, and
ensure customer satisfaction. Act as a liaison between the production team and buyers.
➢ Implement and monitor quality control measures throughout the production process. Work closely with
the quality assurance team to ensure that garments meet specified quality standards.
➢ Stay informed about industry trends, market demands, and competitor activities. Provide insights to the
management team to support decision-making.
➢ Manage budgets related to production costs, ensuring that expenditures are within approved limits and
aligned with financial goals.
➢ Generate and provide regular reports on key performance indicators, order status, and other relevant
metrics to the management team.
Tasks:
➢ Analyze customer orders and other data to forecast demand for knitted products.
➢ Contribute to the development of strategic plans for the merchandising department.
➢ Monitor production progress and identify any potential problems.
➢ Take corrective action to resolve order problems.

Activities:
➢ Attend meetings and participate in discussions about production planning.
➢ Meeting with customers to discuss their needs.
➢ Working with company to develop new ordering techniques.
➢ Training employees on new knitting machines.
➢ Visiting trade shows to learn about the latest knitting technologies.

Job Requirements:
Education and Experience:
➢ At most 2 year(s)
➢ The applicants should have experience in the following area(s):
➢ Merchandising
➢ The applicants should have experience in the following business area(s):
➢ Garments
➢ Freshers are also encouraged to apply.
➢ Analytical Skills: Strong analytical and problem-solving skills to analyze production data and make
informed decisions.
➢ Communication Skills: Effective communication skills to coordinate with cross-functional teams and
convey production plans.

KSAO are the employee’s knowledge, skills, abilities, and other characteristics necessary for a job.

➢ Knowledge refers to the information an individual need to be acquainted with to perform a specific job.
For instance, a carpenter should possess knowledge about local building codes and adhere to safety
guidelines for power tools.
 ➢ Skill pertains to what a person can execute proficiently in the workplace. In the case of a carpenter, having
skill involves adeptness in interpreting blueprints and utilizing power tools effectively.

➢ Ability denotes an individual's inherent capacity or proficiency in carrying out job-related tasks or
acquiring new skills. It represents the potential to develop skills, with many skills requiring one or more
specific abilities. For instance, the skill of using power tools necessitates various abilities, such as hand-
eye coordination. To construct a house's roof, a carpenter should possess attributes like good balance and
the ability to work swiftly.

➢ Lastly, other personal characteristics encompass any traits relevant to the job that are not encompassed by
the aforementioned three characteristics. For a carpenter, this might include a willingness to perform
manual tasks and work outdoors.

Analyzing that I have all that KSAO required to hold that position:

Knowledge:
➢ Educational background: I hold a Bachelor's degree in textile engineering.
➢ Merchandiser: Since I am a fabric manufacturing major, I am familiar with field and can understand the
process.
➢ Production planning software: I have experience using software for production planning and scheduling.

Skills:
➢ Analytical skills: I can analyze data, identify trends, and make sound decisions.
➢ Problem-solving skills: I am able to identify problems, develop solutions, and implement them effectively.
➢ Communication skills: I can communicate complex information clearly and concisely, both verbally and
in writing.
➢ Interpersonal skills: I work well with others and able to build strong relationships.
➢ Time management skills: Are you able to prioritize tasks, manage your time effectively, and meet
deadlines.
➢ Ability to work under pressure: I can stay calm and focused in fast-paced environments with demanding
deadlines.
Abilities:
➢ Ability to work independently: I am able to take initiative, work independently, and complete tasks
without constant supervision.
➢ Ability to work as part of a team: I enjoy working collaboratively with others and contributing to a team
effort.
➢ Ability to learn new things: I am a quick learner and adaptable to new technologies and processes.
Other Characteristics:
➢ Attention to detail: I have a strong eye for detail and a commitment to accuracy.
➢ Commitment to quality: I am passionate about producing high-quality products and services.
➢ Organizational skills: I am able to organize your work effectively and maintain accurate records.

Salary:
➢ As a junior merchandiser I expect a salary according to my experience and the service I provide to my
company. Annually 400000 to 500000 BDT is the average salary for a junior merchandiser in Bangladesh.

Conclusion:
In this full assignment we learn what is actually the organization thing and what we have. And also knowing the
process of achieving the job and which type of ability we need. In summary, job analysis is a comprehensive and
ongoing process that plays a crucial role in managing the entire employee lifecycle, from recruitment and selection
to performance management and organizational planning. It provides the necessary foundation for various HR
functions, contributing to organizational success and effectiveness. job analysis is a systematic and essential
process that provides valuable insights into the various aspects of a job within an organization. Through the
systematic examination of job duties, responsibilities, qualifications, and other relevant factors, job analysis
serves several critical purposes in human resource management.