Executive summary

This report is a detailed account of the field attachment conducted in Kampala Capital City
Authority Foot Ball Club at City Hall room A407 under the Finance department between a
period 07/07/2017 to 28/08/2017.
It also sums up all activities and assignments the intern was involved in while at the
attachment and these included the following; preparing balance sheets, Preparing Trial
Balances, writing up receipts and vouchers, processing online payments, entering data into the
Sun system, participating in Budget Preparations, performing bank reconciliations,
performing advance reconciliations, supporting other departments, photocopying, scanning
and printing among others.
It also details the challenges faced during the field attachments and how they were managed.
Some of the challenges included; inadequate finance, translating theory into practical, rude
staff in among others.
The report also captures the background of the field attachment and its objectives, background
of Kampala Capital City Authority Foot Ball Club, its culture, objectives, vision, operations,
mission, gender in KCCA FC, values which include; excellency, unity, professionalism, team
work, innovation, transparency and honesty, beliefs and practices, the structure of KCCA FC
and its main activities which include; providing sports services among others.

The report also dwells on the skills acquired, experiences accumulated by the student, lessons
learnt and the benefits derived from the field attachment at Kampala Capital City Authority
Foot Ball Club. Skills include responsive skills, computing skills, cultural skills, leadership
skills, problem solving skills, planning skills and listening skills, communication skills among
others.
Benefits included; gaining exposure to the demands and challenges of work at a work place
for example commitment, punctuality, flexibility, responsive, keeping confidential
information secretly, interactive, time bound, creativity, team work, interviews and their
demands, treating customers, colleagues and clients fairly, being confident, speaking up
among others. Communicating with the committed work force of KCCA FC and having the
opportunity to work with the potential employer.
It also throws some light on the link between programmes offered by the university and the
activities carried out at Kampala Capital City Authority Foot Ball Club.
It also describes the level of accomplishment of duties and responsibilities, the work force
and its composition, working relationship among team members, the authority levels to the
intern, adequacy in University’s preparing the students for Field Attachment and preparedness
of Posta Uganda to receive and manage the intern for Field Attachment.
The report further spells out the recommendations to Makerere University which include duo
internship by students in their course of study, supervising the students twice among others.
The recommendations to Kampala Capital City Authority Foot Ball Club which include;
following the interns for future recruitment and recommendations to students for future
internship which include; working willingly wherever they are attached, respecting all field
supervisors and all employees, keeping good grades in terms of academic performance,
avoiding absenteeism and having positive attitudes towards learning by practice.

Finally, the report denotes the intern’s conclusion that internship training remains very crucial
and an essential for every student as the intern was able to apply theoretical knowledge from
the classroom to the daily routine and work-related activities.

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TABLE OF CONTENTS
Preliminary Pages

Cover Page…………………………………………………………………………………. …i
Declaration………………………………………………………………………………….…ii
Acknowledgement……………………………………………………………………………iii
Executive summary…………………………………………………………………………....iv
Table of contents….…………………………………………………………………………...vi
List Figures………………………………………………………………………...…….......viii
List of Tables…………………………………………………………………………..…...... ix
Acronyms/Abbreviations…………………………………………………................................ x
Declaration.................................................................................................................................ii
1 CHAPTER ONE: INTRODUCTION.............................................................................1
1.1 Introduction..................................................................................................................1
1.2 Background of Field Attachments................................................................................1
1.3 Objectives of the Field Attachment..............................................................................2
1.4 Background of Kampala Capital City Authority Foot Ball Club.................................2
1.4.1 Nature of the business...........................................................................................3
1.4.2 Vision....................................................................................................................4
1.4.3 Mission statement..................................................................................................4
1.4.4 Beliefs....................................................................................................................4
1.4.5 Operations of Kampala Capital City Authority Foot Ball Club............................4
1.5 Organizational culture..................................................................................................4
1.5.1 Values....................................................................................................................4
1.6 Gender in the organization...........................................................................................5
1.7 The main structure of the organization.........................................................................6
1.8 The main activities of the organization........................................................................6
2 CHAPTER TWO: EXPERIENCES................................................................................7
2.1 Title or position occupied in an organization...............................................................7
2.2 Duties and responsibilities............................................................................................7

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 2.3 Supervision levels and relationship with supervisor....................................................8
2.4 Work team and its composition....................................................................................8
2.5 Working relationship among team members/other staff..............................................8
2.6 Authority levels to the student......................................................................................8
3 CHAPTER THREE: EVALUATION ON FIELD ATTACHMENT...........................9
3.1 Level of Accomplishment of duties and responsibilities assigned...............................9
3.2 New knowledge and skills gained in each of the duties and responsibilities...............9
3.3 Most interesting experiences......................................................................................10
3.4 Relatedness of university’s taught programmes to the Field of work........................10
3.5 Challenges faced and how they were managed..........................................................11
3.6 Benefits derived from Field Attachment....................................................................12
3.7 Adequacy in University’s preparing the student for Field Attachment......................13
3.8 Preparedness of the Agency to receive and manage Students for Field Attachment. 13
4 CHAPTER FOUR: CONCLUSIONS AND RECOMMENDATIONS......................14
4.1 Conclusions................................................................................................................14
4.2 Recommendations......................................................................................................15
4.2.1 To the University;................................................................................................15
4.2.2 To Kampala Capital City Authority Foot Ball Club;..........................................15
4.2.3 To other students;................................................................................................16
REFERENCES........................................................................................................................17
APPENDICES.........................................................................................................................18

iv
List of figures
Figure 1.1. Kampala Capital City Authority FC Stadium at Lugogo……………..…4
Figure1.2. Pie-Chart portraying gender split up in KCCA FC……………………...12
Figure1.3. Organizational KCCA FC……………….................................................13

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List of tables
Table 1.1. ……………………………………………………………………………………5

vi
Acronyms/Abbreviations
KCCA…………………………….......Kampala Capital CityAuthority
MUK………………………………….Makerere University Kampala
I.T……………………………………..Information Technology.
CEES………………………….............College Of Education and External Studies
FAP 1…………………………………..Fundamental Accounting Principles One.
H/O…………………………………......Head Office
No……………………………………….Number

PR………………………………………..Public Relations

FC………………………………………..Foot Ball Club

EFT………………………………………Electronic Fund Transfer

DFT………………………………………Direct Fund Transfer

HR………………………………………...Human Resource

CEO………………………………………..Chief Executive Officer

KDFL………………………………………Kampala & District Foot Ball League

NIC…………………………………………National Insurance Corporation

KDS…………………………………………Kampala District Bus Services

B.O.U……………………………………….Bank of Uganda

vii
1 CHAPTER ONE: INTRODUCTION

1.1 Introduction

This report captures the activities and assignments which the intern was involved in during
internship training since 07th, July, 2017 to 28th, August,2017 at KCCA FC in the Finance
Department. It also captures the back ground of Field Attachment and Kampala Capital City
Authority Foot Ball Club.

It also describes the link between the activities undertaken during Field Attachment and the
area of specialization (Bachelors of Commerce-Accounting). It further explains the skills
acquired, experiences accumulated, lessons learnt and benefits derived from the Field
Attachment at Kampala Capital City Authority Foot Ball Club during the one-month training
period. It also throws some light on challenges faced during the training and how they were
handled. This report also captures and describes the level of accomplishment of the assigned
duties.

And lastly it covers recommendations to MUK, KCCA FC and fellow students for future
internship/Field attachment.

1.2 Background of Field Attachments

Field attachment is defined in the Makerere University Approved Guidelines for Field
Attachment as “the field based practical work carried out by staff and students for the purpose
of teaching and/ or research in places outside the University control but where the University
is responsible for the necessary safety of its staff, students and others exposed to their
activities.” It is therefore a requirement whereby all taught units make and have arrangements
for the students to seek or be helped to get placed in different forms of work in the course of
their study programmes to experience the real life of work. This is hoped to help students
relate academic programmes they study to actual work setting, and thus appreciate their
applicability.

1
1.3 Objectives of the Field Attachment

 To provide an opportunity to students to apply the principles and techniques

theoretically learnt into real-life problem-solving situations.
 To enhance and strengthen linkages between Makerere University and Various
stakeholders.
 To provide an opportunity for students and academic staff to interact with the
stakeholders and potential employers to appreciate field situations that will also
generate information for Curricula review and improvement.
 To develop student understanding of work ethics, employment demands,
responsibilities and opportunities.
 To enable students, get hands-on experience real-life situation they are expected to
work in when they graduate.

1.4 Background of Kampala Capital City Authority Foot Ball Club

The organization’s official name is Kampala Capital City Authority Foot Ball Club. The club
was founded in 1963 by the late Samuel Wamala who was head of the Council’s Sewage
Works section in the City Engineering Department. The club initially was dominated by
casual workers in the sewage section but subsequently expanded to cover all departments
within Kampala City Council. In 1965 KCC joined the Kampala and District Football League
(KDFL) Third Division (which was split into two sections) and under the guidance of Bidandi
Ssali (Head Coach) and Samuel Wamala (Chairman) the club soon progressed. After finishing
in sixth place in their first season, in 1966 they gained promotion from the Third Division
South after finishing in second place.

By 1968 KCC were playing teams like Express FC, Army FC, KDS (Kampala District Bus
Services), Railways, UEB and Nsambya in Division One of the KDFL but in 1971 they were
relegated back to the Second Division. By this time the KDFL was being run concurrently
with the National Football League and subsequently was scrapped to allow room to a wider
national competition with several divisions. KCC became a member of the newly formed
second division of the National League along with Nsambya and NIC. By 1974 KCC had

2
gained promotion to the National League and finished in second position in both their first and
second seasons in the top tier just one point behind champions Express FC on each occasion.

Simba FC (the Army side) finished as champions in 1978 with KCC taking second place but
the Council side won the CECAFA Clubs Cup, the regional club championships in Kampala,
becoming the first Ugandan side to take the regional title. The trophy was presented to the
KCC skipper, Sam Musenze, by President Idi Amin. Unfortunately, the 1978 team broke up
with some senior players turning semi-professional and moving to the United Arab Emirates.

The club enjoyed their halcyon days in the 1980s by winning the Uganda Cup in 1980, 1982,
1984 and 1987 and the league championship in the intervening years in 1981, 1983 and
1985. In total KCC (now known as KCCA) have won eleven league championship titles and
eight Ugandan Cup titles, along with a CECAFA Clubs Cup win at the regional level.

Figure.1. 1. KCCA FC STADIUM AT LUGOGO

1.4.1 Nature of the business

Kampala Capital City Authority Football Club, abbreviated as KCCA FC, is a Ugandan
football club from Kampala, the largest city and capital of Uganda. Kampala City Council

3
which was rebranded to Kampala Capital City Authority and the club title has been changed
accordingly. Many sources and news reports still refer to the club's traditional title, Kampala
City Council Football Club, abbreviated as KCC.

1.4.2 Vision
To be a vibrant, attractive and sustainable club.
1.4.3 Mission statement
To deliver quality sports services

1.4.4 Beliefs

The Club believes in two colours, yellow and Blue. The two colours are normally used when
designing the team’s jerseys as well all their important documents and advertisements.

1.4.5 Operations of Kampala Capital City Authority Foot Ball Club.

KCCA FC has its office at City Hall - Kampala, Uganda. KCCA FC is Uganda based club. It
gets its revenues mainly from the tickets sold to the club fans, sponsors and hiring of the
stadium.

1.5 Organizational culture

At Kampala Capital City Authority’s pervasive sense of shared values helps them feel and
behave as one team across different markets and business functions. Wherever they are, they
ambition to be one as well as working in close partnership with their beloved supporters in
order to put a smile on their faces.

The values are a vital way in which the club brings their unique culture to life and they seek to
build a team that shares and lives with these values in their day to day.

1.5.1 Values

KCCA foot Ball Club being a Workplace of Choice that fosters Excellence, building
Intellectual Network and results in Absolute Professionalism developed some very deep-
rooted brand values. These values are mainly designed with the intention of communicating

4
with the customers. However, they also serve the purpose of showing each employee exactly
what a client expects when he/she walks into the club.
The Seven values that have been developed over the 55-year life of this club are as follows:

 Excellency
 Unity
 Professionalism
 Team Work
 Innovation
 Transparency
 Honesty

1.6 Gender in the organization

KCCA Football club has over 50 employed staff. These are split into 50:50 ratios in terms of
gender across the different grades.
Most of the top positions at KCCA Foot Ball Club are taken up by male. However, women
hold some top positions where they serve as role models and act as a catalyst for cultural
change that help empower women at all levels.

male
female

Figure 1.3. Gender split up at Kampala Capital City Authority Foot Ball Club.

5
1.7 The main structure of the organization.

The top most position at KCCA FC is the Club Chairman.

The structure for the Club is clearly portrayed on the MANCOM organizational chart below.

Figure 1. 4. The Organizational Chart Kampala Capital City Authority Foot Ball Club.

1.8 The main activities of the organization

KCCA FC is a football club playing in Uganda AZAM premier League. As a football club, it
focuses on playing soccer, signing and managing players, hiring a stadium for a fee as well as
looking for sponsors as a team.

6
2 CHAPTER TWO: EXPERIENCES
2.1 Title or position occupied in an organization

The student occupied a position of intern who was guided by her Supervisor.

2.2 Duties and responsibilities

While training in the Finance department, the intern was involved in many activities/ duties
and assignments and they included the following:

Preparation of financial reports.

The intern always supported the department by preparing financial statements such balance
sheets, trial balance, analysis of accounts among others.

Entering of financial transactions in the system.

The intern on a routine basis entered financial data from different source documents such as
receipts, invoices among other in the Sun System.

Writing Payment Vouchers.

The intern also involved in preparing payment vouchers upon approval and authorization by
the top management.

Preparing receipts upon receipt of money especially from the stadium hire.

Processing business online payments.

The intern also processed various online payments for different suppliers, employees among
others. This was through EFT and DFT.

Other responsibilities that the intern was assigned included; stock counting, preparation of
budgets, reconciling accountable advances, performing bank reconciliations, photocopying,
scanning, printing and filing of documents among others.

7
2.3 Supervision levels and relationship with supervisor

The supervisors gave the intern assignments by defining what is to be done, limitations,
quality expected, objectives, priorities and deadlines coupled with assisting her with unusual
situations that do not have clear objectives. The intern kept the supervisor informed of
progress, potentially controversial matters or far reaching implications.
The supervisors normally assessed and evaluated the intern’s activities on a weekly basis and
she always commented on the level of accomplishment of duties in the University log book.
The supervisor helped, supported, directed and provided parental advice to the intern
wherever need arose and where it was appropriate.

2.4 Work team and its composition

The Finance Department had a team of three members. There was one Accountant, one
Accounts Assistant and one intern.

2.5 Working relationship among team members/other staff.

All the two staff in the Finance department were supportive, cooperative, courageous and
always willing to help one another. They treated the intern as their fellow employees and this
enabled her to feel free and gained confidence while at work.

2.6 Authority levels to the student

The intern did not command authority in the department and the Club at large but was rather
submissive and always had to work according to the supervisor’s instructions.
The team members were always cooperative and approachable in case of any need on all
matters concerning work. They treated themselves and other members in the ministry with
due respect.

8
3 CHAPTER THREE: EVALUATION ON FIELD ATTACHMENT.

3.1 Level of Accomplishment of duties and responsibilities assigned

The intern always accomplished the duties assigned on time and had to make sure the results
were accurate and presented as expected so that she could take on other assignments as
required. The intern kept the supervisor informed of the progress, potentially controversial
matters or far reaching implications.

3.2 New knowledge and skills gained in each of the duties and responsibilities

The intern acquired various new knowledge and skills for the period of one month working
with the club and these included the following:

Leadership skills.
Through attending meetings, the intern was able to interact and interface with people of higher
authority in the Club. This helped her to learn how they influence and guide other people and
how they make decisions.

Communication skills.
This was through communicating orally with various people from diverse cultures and
backgrounds. This made the intern a good speaker through developing effective
communication skills.

Report writing skills.

Through internship, the intern was exposed to a challenging experience of preparing a report
which increased her intellectual abilities as an efficient graduate.

Culture awareness skills.

This was through building rapport/relationship with fellow colleagues in the Club as well as
the general Public. Since there are many cultures to be served by the Club, so the Club

9
considers culture awareness skills very vital for the achievement of its values and
expectations.

Planning skills.
This was through designing weekly work plans in relation to the weekly assignments. This
helped her accomplish most of the work easily and systematically.

Listening skills. Through listening well to the boss, players, supporters and colleagues, the
intern was able to do the work as required and accurately.

Interpersonal skills. This was through interacting with workers in different offices and
departments, fellow interns, players and sometimes the club supporters. This helped her to
acquire new friends who are constructive and developmental.

Analytical skills
During training, the intern analyzed different situations and was able to come up with
appropriate solutions. In so doing, she gained analytical skills which will also help her even
after schools whenever she will be meeting challenging situations.

3.3 Most interesting experiences

Traveling with the club. The intern’s training at the club was really an enjoyable moment at
she used to travel with the club to enjoy foot matches as well as paying the players. These
were the most interesting experiences as the intern toured many places in Uganda.

3.4 Relatedness of university’s taught programmes to the Field of work

Most of the course units taught at the University have been applied during the internship
period. Some of the course units applied included the following;

10
Business Communication Skills.
This was through meetings, communicating with different categories of people using different
media such emails, phones, memos among other, BSC knowledge was highly appreciated by
the intern.

Fundamental Accounting Principles one (FAP1).

Through preparing online payments, payment vouchers, preparing bank reconciliations and
trial balance, the intern was able to appreciate FAP 1 as a core discipline taught in his Course.

Organizational Theory and Management.

Through planning for the assignments to be accomplished in time, knowledge from that
discipline was borrowed. Furthermore, intern reporting to his immediate supervisors also
knowledge from the same discipline was applied as reporting to different people in the club
could bring confusion her.

Information technology I and II.

Through entering data into the computer excel and Sun system implied the applicability of
both Information Technology I and II.

3.5 Challenges faced and how they were managed

In the working world, it is extremely very difficult to say that everything went on well. While
at Kampala Capital City Authority FC some minor limitations prevailed which the intern
hoped were successfully combated and some of them included the following and their
respective solutions.

Lack of adequate information on the Club’s website concerning the organizational structure,
vision statements among others which are essentials of the field attachment report.
Solution.
This was managed by inquiring from the field Supervisor who availed the intern with most of
the information that she needed.

11
Inadequate finance. The refund provided by the University to facilitate internship was not
enough to cater for transport, meals and other essentials.
Solution. This was solved by the transport refund which was provided by the club.

Repetitive work. Work of the intern was so repetitively done and this made it monotonous
hence it became so boring to the intern.

A new lifestyle. Getting used to a new life style was quite jarring. Instead of waking up at
10:00am and going for a few classes a day, the intern had to sit at the desk from 8:00am to
5:00pm. The hours and the new living situation clearly made socializing more difficult than
before.
Solution:
The intern would schedule socializing and adventurous activities.

3.6 Benefits derived from Field Attachment

. Field attachment at KCCA FC had very many benefits to the intern as described below;

Gaining exposure on the demands and challenges of the work place. These included
working on time, being flexible, punctual, interactive, creative, trustworthy, commitment,
reliable, and responsible among others.

Making new friends. The intern through his interaction with fellow interns, and employees in
the club, she was able to create new friends. This made her stay at the Club interesting and
inspirational.

Hands-on experience. Through assignments such preparing financial reports, writing

payment vouchers, processing online payment among others provided the intern with thr
practical experience in the real work place.

12
The intern had the opportunity to relate with different categories of people likely to be met in
the real-life situation like managers, all workers and general Public.

The intern also got the opportunity to meet and work with Potential employers: that is
Kampala Capital City Authority FC, Kampala City Council Authority among others.

Report Writing. The intern learnt how to write a brief report after the internship.

3.7 Adequacy in University’s preparing the student for Field Attachment

The University adequately prepared the students for the field Attachment. This was done
through early issuance of internship letters, release of internship refund and log books,
briefing of the interns before field training as well as timely supervision and guidance of the
intern on how the internship report should be written.

In conclusion, the University more than exceeded its due obligations towards preparing the
students for the field Attachment and it should maintain these arrangements.

3.8 Preparedness of the Agency to receive and manage Students for Field
Attachment

The Club was ready to receive intern once she arrived. She was welcomed and it wasn’t long
before her supervisors handed her assignments.
Introduction of the intern to the different department went really well. The work fitted her
education and she felt she could learn a lot.
The Club also arranged a refund for the intern so to cater for intern’s transport costs.

All in the intern felt really accepted in the department and the Club at large.

13
4 CHAPTER FOUR: CONCLUSIONS AND RECOMMENDATIONS

4.1 Conclusions

The internship program was conducted successfully though, the intern faced some challenges
but she tried her level best to address them by finding the appropriate solutions to them since
every opportunity has challenges towards its achievement. In conclusion, despite the various
challenges, the internship was entirely great success. The internship was good since the intern
managed to master the art of practical problem solving and relate theory to practice for
example communication skills, social administration, principles of management, ethics and
provide a link between the University and the community which is paramount in expanding
the relations of the University and the various organizations and community.

Furthermore, I have to thank both my supervisors. I really appreciate the way I have been
guided through this internship program. Beginning from the opportunity I got at KCCA FC. I
got time to I needed to refresh and expand my knowledge in several issues concerning
preparing payment vouchers, performing reconciliations in the sun system, entering data in
the system, updating cash books among others and finally earned confidence with assignments
myself. It is through them that I can’t wait to start a life of work in any place at my own.

The one month of field attachment at one of the best international banks were of great
importance due to the several benefits derived from training, such as getting greater
opportunity to acquire tremendous and brilliant ideas about the practical field, gained new
knowledge on how work is supposed to be carried out in the banking sector, it enriched my
curriculum vitae, exposed me to demands and challenges of a busy organization such as
punctuality, commitment, time bound, responsive, hardworking, team work among others.

Finally, am very confident that my internship in KCCA FC will be helpful to my great

success in the real life practical situation after and during further studies.

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4.2 Recommendations

4.2.1 To the University;

 The University Should timely search and look for placements to the students.

 The University should make internship carried out twice in the student’s
course of study that is to say in year 0ne and year two as this will make the
student familiar with the real work situation.

 Furthermore, the University Supervisor should at least monitor and supervise

the students twice to allow more interaction with them.

 The University should also facilitate the students by providing them with
enough internship money which can adequately cater for student’s transport
and meals.

4.2.2 To Kampala Capital City Authority Foot Ball Club;

 The Club should avail information such as its vision, objectives, organization
structure on its official website as this will help the interns access information
required in accomplishing their field attachment reports.

 The Club should also arrange equipments and tools to be used by the interns in their
respective sections of placement. Equipments may be in form of computers, chairs
and desks among others. This could allow the interns learn while practicing
especially with computers.

 The Club should make sure that it keeps the spirit of rewarding the interns as this
attracts cream students who can become future employees of the club and also
makes students work with a lot of commitment.

15
  Following up all the interns for future employment. This is because it will reduce
recruitment, selection, training and orientation costs and time.

4.2.3 To other students;

 Students who wish to carry out internship in future should make sure they apply from
different organizations as early as possible. This is because looking for internship
placement in Uganda today is a complete scene of a “huddle race”

 Students also need to keep good grades in terms of performance so that they can attract
respected organizations such as Kampala Capital City Authority, Kampala Capital
City Authority Foot Ball Club, B.O.U, and Ernst & Young among others.

 Students placed in any organization should behave well in order to uphold Makerere’s
name and to allow future placements of students in such organizations. Here students
need to be punctual at work, responsible, time bound and disciplined. They should also
avoid late coming and absenteeism at work so as to carry out their duties deligently
and with due care.

Even though some of these recommendations may not be entirely workable, a certain portion
of each of these recommendations can definitely be implemented for future improvement of
internship.

16
REFERENCES

Kampala Capital City Authority Website “ www.kcca fc.com”

Brochures and Newsletters of KCCA.
Various Records of the CLUB.
http://en.wikipedia.org/wiki:/kcca fc.

17
APPENDICES

Appendix 1; Kampala Capital City Authority Foot Ball Club logo

Appendix 2: KCCA FC First Team

18
19
Appendix 5: Intern’s Workplan

20