SAP S4 HANA MM - Material management

Tharun Kumar B.R SAP MM (Material Management).

What is source list?

It is used when to classify what all are the different possible vendors for a particular material. Based on
certain relationship one can decide which vendors need to be considered for procuring that material
through flags defined while creating source list.

Why we use it?

It is one of the methods to determine sources (vendors) in source determination process and these are
maintained at Plant levels (like plant specific).

Pre-Requisites to create a Source List:

 Source List Indicator must be set for a particular material. This can be done in Purchasing View
of material with respect to Plant.

OR

 Source List Indicator must be set for a particular plant in customization. To do you need to
navigate to

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Configuration path of source list:-

SPRO  Material Management Purchasing Source List  Define Source List Requirement at Plant
Level.

In below we can see all plant’s we have in the SAP showing, we can select our specific plant which need
to be source list maintain for our day to day procurement as mandatory we need to maintain source list
for plant leave to work on procurement activity.

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If you not maintain the source list then system will show the following below error message :-

To maintain source list we need to go to the T-code ME01:-

ME01:- Create source list.

We need to enter “material and plant “and click on enter to maintain the source list.

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We need to provide the details as mentioned below “Valid from, Valid to, Vendor, Purchase
organization & Fix the vendor for some period of time if you have multiple vendors”. And if any MRP
process we are using in the Project.

Let’s understand one-by-one all the fields!

 Valid From – It indicates a starting date from which a particular vendor is eligible for procuring
the material.
 Valid To – It indicates an ending date till when a particular vendor is eligible for procuring the
material.
 Vendor – Here a 10-digit vendor number is entered.
 P-Org – Enter the purchase org (which is linked to this plant)
 PPI (Procurement Plant) – When a material is to be procured from a plat and not from a vendor.
So, in this case it needs to be used
 Agreement & Item – This can either of a Contract or a Schedule Agreement
 Central Contract & Item – This represents a central contract (it is created only at POrg level)
 Fix (Indicator) – This is used for vendors through which the required material needs to be
procured in the defined validity dates. If there are ‘n’ numbers of vendors listed for a particular
material, then only for one vendor this indicator can be checked.
 Blk (Block Indicator) – Contrary to above indicator, this indicator states that for a particular
validity dates the vendors are blocked and no goods can be procured. This indicator can be
checked for multiple vendors.
 MRP – This field is used for planning run and it is used as a source determination process during
the planning process.

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The purchase order # 4500017846 is created successfully after we maintain the source list.

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Scenario 2:- Source list.

If you required source list concept at material leave then we need to follow as mentioned below:-

In material master also we need to maintain the “Source list” Tick at purchasing view level save the
changes and try once again the Purchase order.

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If we not maintain the source list then system will again give error message as mentioned below:-

Go to maintain the source list ME01 If we created the info record then we can click on “generate
records” then system will take automatelly from the records already we have if you want to fix the
vendor then you can tick on fix and save and try once again the PO creation.

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ME21N:- Purchase order creation happened successfully.

ME01 :- Change the date in source list –

Give material and plant and click on enter

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ME03:- Display the source list.

Display only.

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ME06:- Change the already existing source list

Give the “Material number” and execute.

We need to select the tick and click on edit for source list and click on material to display the material
master.

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See below system is allowing to edit the source list.

ME04:- We can see the history of changes in the source list.

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We can see how many time the source list got change in below along with SAP user id.

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T-code:-

ME01:- Create source list.

ME03:- Display source list.

ME04:- Display the changes in the source list.

ME06:- We can change the source list.

ME05:- Generate source list.

Tables –

EORD :- Purchasing source list.

Thank you for your time and for referring to the My Knowledge Sharing document.

 Tharun Kumar B.R

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