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OFFICE APPLICATION TOOLS | COMPUTING TECHNOLOGIES
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is a family of powerful office applications that
support various business processes.
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It is a word processing that is designed for
both Windows and Mac operating systems. It
allows users to perform many tasks.
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a. File (Home, New, Open, Info, Save, History, Print, Share, Export, and
Close)
b. Home (Clipboard: Paste, Cut, Copy, and Format Painter; Font; Paragraph:
Bullets, Numbering, Multilevel List, Align Left, Center, Align Right,
Justify, Decrease Indent, Increase Indent, Sort, Show/Hide Paragraph, Line
and Paragraph Spacing, Shading, and Border; Styles; and Editing: Find,
Replace, Select, and Editing)
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c. Insert (Pages: Cover Page, Blank Page, and Page Break; Tables: Add a
Table; Illustrations: Pictures, Online. Pictures, Shapes, SmartArt, Chart,
and Screenshot; Add-ins: Get Add-ins, My Add-ins, and Wikipedia; Media:
Online Video; Links: Link, Bookmark, and Cross- reference; Comments; Header
& Footer: Header, Footer, and Page Number: Text: Text Box, Quick Parts,
WordArt, Drop Cap, Signature Line, Date & Time, and Object; and Symbols)
d. Design (Document Formatting: Themes, Colors, Fonts, Paragraph Spacing,
Effects, and Set as Default; and Page Background: Watermark, Page Color,
and Page Borders)
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e. Layout (Page Setup: Margins, Orientation, Size, Columns, Breaks, Line Numbers,
and Hyphenation; Paragraph: Indent and Spacing; and Arrange: Position, Wrap Text,
Bring Forward, Send Backward, Selection Pane, Align, Group, and Rotate)
f. References (Table of Contents: Table of Contents, Add Text, and Update Table;
Footnotes: Insert Footnote, Insert Endnote, and Next Footnote; Research: Smart
Lookup: Citation & Bibliography: Insert Citation, Manage Sources, Style, and
Bibliography; Captions: Insert Caption, Insert Table of Figures, Update Table,
and Cross-reference; Index: Mark Entry, Insert Index, and Update Index; and Table
of Authorities: Mark Citation, Insert Table of Authorities, and Update Table)
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i. View (Views: Read Mode, Print Layout, Web Layout, Outline, and Draft;
Page Movement: Vertical and Side to Side; Show: Ruler, Gridlines, and
Navigation Pane; Zoom: Zoom, One Page, Multiple Pages, and Page Width;
Window: New Window, Arrange All, Split, and Switch Windows, Macros; and
SharePoint: Properties)
j. Help (Contact Support, Feedback, Show Training)
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It is a spreadsheet program that includes features
such as calculation, macroprogramming, and graphic
tools.
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a. Formulas (Insert Function, Autosum, Recently Used, Financial,
Logical, Text, Date & Time, Lookup & Reference, Math & Trig, and so on)
b. Data (Get External Data, Get & Transform, Connections, Sort &
Filter, Data Tools, Forecast, and Outline)
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It is a presentation program available in both
Windows and Mac operating systems. This program is
widely used by employees, staff, and the top
management in business organizations for business
presentations.
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a. Home (Clipboard: Paste, Cut, Copy, and Format Painter; Slides: New Slide,
Layout, Reset, and Section; Font; Paragraph; Drawing: Quick Styles, Shape
Fill, Shape Outline, and Shape Effects; and Editing: Find, Replace, and
Select)
b. Insert (Slides: New Slide; Tables: Table; Images: Pictures, Online
Pictures, Screenshot, and Photo Album; Illustrations: Shapes, SmartArt, and
Chart; Add-ins: Get Add-ins and My Add-ins; Links; Comments; Text: Text box,
Header & Footer, WordArt, Date & Time, Slide Number, and Object; Symbols:
Equation and Symbol; and Media: Video, Audio, and Screen Recording)
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c. Design (Themes; Variants; and Customize: Slide Size and Format
Background)
d. Transition (Preview; Transition to this Slide; and Timing)
e. Animations (Preview, Animation, Advanced Animation, and Timing)
f. Slide Show (Start Slide Show: From Beginning, From Current Slide,
Present Online, and Custom Slide Show; Set Up: Set Up Slide Show, Hide
Slide, Rehearse Timings, Record Slide Show, Play Narrations, Use
Timings, and Show Media Controls; and Monitors: Monitor and Use Present
View)
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g. Review (Proofing: Spelling and Thesaurus; Accessibility: Check
Accessibility; Insights; Language: Translate and Language; Comments: New
Comment, Delete, Previous, Next, and Show Comments; Compare: Compare, Accept,
Reject, Previous, Next, Reviewing Pane, and End Review; and Ink: Hide Ink)
h. View (Presentation Views: Normal, Outline View, Slide Sorter, Notes Page,
and Reading View; Master Views: Slide Master, Handout Master, and Notes
Master; Show: Ruler, Gridlines, Guides, and Notes; Zoom: Zoom and Fit to
Window; Color/Grayscale: Color, Grayscale, and Black and White; Window: New
Window, Arrange All, Cascade, Move Split, and Switch Windows; and Macros)
i. Help (Help, Contact Support, Feedback, and Show Training)
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It is a free-form information gathering program that
allows a user to collaborate with other OneNote
users. The functions of this computer program include
creating notes in both typewritten and handwritten
forms, clipping, and adding audio commentaries.
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This computer program is included in a Microsoft
Office suite package. It allows users to share
information in the form of folders, forms, and so
on.
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This computer program is specifically designed for
entry-level desktop publishing. It focuses on page
layout rather than text composition. It is widely used
for designing banners, invitations, advertisements,
award certificates, brochures, business cards, business
forms, calendars, catalogs, emails, envelopes, flyers,
letterheads, newsletters, and resumes.
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This software is used to create a database whose
main purpose is to organize, store, maintain, and
manage data and information for reporting and
analysis. It helps store, analyze, and manage
large amounts of information effectively.
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A few years ago, Microsoft Office can only be
accessed using personal computers. With the advent
of technologies, it can now be accessed using mobile
phones through a software called an application.
Various operating systems control the overall
operation of the mobile app such as Android and iOS.
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a. Reduce redundancy and inconsistencies
b. Increase productivity
c. Secure databases
d. Make better decisions
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It is the process of utilizing computer technology to
complete certain task(Technopedia, n.d.).
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It is associated with the activities of designing,
constructing, and programming computers (Dictionary.net, n.d.).
It is directly correlated with IT and encompasses different
software programs and devices.
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In an automated office, audio and video technology is
popularly used in conducting teleconferencing,
computerized teleconferencing, and videoconferencing.
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Teleconferencing is used by companies to conduct meetings with
multiple people from different geographical locations. With the
help of digital technology, participants can exchange ideas,
have fruitful discussions, and communicate freely with each
other using a computer system.
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Teleconferencing involves communication between two or more
people in different locations using telecommunications
technologies. It primarily involves audio communication and can
be conducted via telephone lines or dedicated audio conferencing
systems. Participants can connect via phone calls, hear each
other, and engage in discussions without the visual component.
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1. Traditional Conference Calls - These are basic teleconferencing sessions
conducted over phone lines, where participants dial in to join the
conversation. They involve audio communication without any visual component.
2. Audio Bridge Calls - These are teleconferences where multiple participants
connect to a central audio bridge using phone lines. Each participant can
speak and listen to others involved in the call.
3. Dedicated Audio Conferencing Systems - Some companies or organizations use
specialized equipment or systems dedicated to handling audio conferences.
These systems may offer better audio quality and additional features compared
to regular phone lines.
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Teleconferencing offers benefits to business organizations such
as the following:
Reduce cost of travel and accommodation expenses
Save time
Conserve energy
Avoid travel risks
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Computerized teleconferencing can also be referred to as
computer teleconferencing. In this type of teleconferencing,
the system can be used by people from various geographical
areas.
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Computerized teleconferencing uses computer-based systems and
networks to facilitate remote communication. It includes
features beyond basic audio, often incorporating text chat,
document sharing, and sometimes video. Participants can use
computers or mobile devices to join meetings, share documents,
exchange messages, and have audio or video interactions
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1. Webinar Platforms - Tools like GoToWebinar, Demio, or Adobe Connect

facilitate computerized teleconferencing specifically for hosting webinars.
These platforms often support large audiences and interactive features such
as Q&A sessions, polls, and audience engagement tools.
2. Collaboration Tools - Applications like Slack, Microsoft Teams, and
Discord provide platforms where teams can communicate via messaging, voice
calls, and video calls. While they're not solely for meetings, these tools
support real-time communication and collaboration among team members.
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How does it work?
The system involved here has a huge database that contains
large amounts of text messages. These text messages can be in
the form of a letter or conference entry entered by any member
of the conference
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Advantages of computerized teleconferencing:
A user can save on time and resources as he/she can participate
in multiple conferences at a time without traveling away for
face-to-face meetings.
A user could read, write, or respond to messages at his/her
convenience.
If a problem occurs, a user can get comments and suggestions
from bigger groups of people and consolidate their inputs for
decision-making.
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Conferencing that requires people to participate from various
locations and time zones transmitting audio and video data to
achieve their purpose and objectives is called
videoconferencing. Blackboards, audio and video capture
devices, suitable software, cloud facilities, and others are
used to perform videoconferencing. These tools allow people to
meet electronically at a common time and communicate over long
distances.
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Videoconferencing enables live, real-time visual and audio
communication between individuals or groups in different locations.
It specifically involves both video and audio components, allowing
face-to-face interactions remotely. Participants can see and hear
each other, share visual content, utilize chat features, and often
share screens during the meeting.
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1. Zoom - One of the most popular videoconferencing platforms offering
features like video and audio calls, screen sharing, breakout rooms, and
recording capabilities. It's widely used for meetings, webinars, and
virtual events.
2. Microsoft Teams - Integrated within the Microsoft 365 suite, Teams
provides video and audio conferencing, chat, file sharing, and
collaboration tools, making it popular for remote work and team
communication.
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3. Google Meet - Part of Google Workspace, Google Meet allows users to
host video meetings with features like screen sharing, live captions,
and integration with other Google applications, making it suitable for
both personal and business use.
4. Cisco Webex - Offers video and audio conferencing, screen sharing,
virtual backgrounds, and other collaboration tools. It's often used for
large-scale meetings, webinars, and team collaboration.
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5. Skype - Though transitioning more toward Microsoft Teams, Skype
remains a widely known video and audio communication tool, supporting
individual and group calls along with messaging and file sharing.
6. BlueJeans - Known for its high-quality video and audio, BlueJeans
offers video conferencing solutions with features like recording,
virtual events, and integrations with other applications.
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All three types facilitate communication among individuals or
groups in different locations.
They enable real-time interaction, discussions, and
collaboration, reducing the need for physical presence.
Each form supports various features aimed at enhancing remote
collaboration, such as document sharing, messaging, and
engagement tools.
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Teleconferencing primarily involves audio communication, while
computerized teleconferencing and videoconferencing often
include visual elements.
Computerized teleconferencing encompasses a broader range of
features beyond just audio, incorporating text chat, document
sharing, and sometimes video.
Videoconferencing specifically emphasizes live visual and
audio connections, enabling face-to-face interaction remotely.
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Office application tools and computing technologies stand as the
cornerstone of modern-day workplaces, heralding a transformative
era in how businesses operate and individuals collaborate. The
symbiotic integration of these tools has redefined the landscape
of productivity, ushering in an era where efficiency, innovation,
and seamless collaboration converge to propel organizational
success.
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The evolution of office application tools, intertwined with the advancements
in computing technologies, has empowered enterprises to transcend
geographical constraints, enabling remote teams to collaborate effortlessly
and unlocking new realms of possibility. As these technologies continue to
evolve, their profound impact extends beyond mere facilitation, becoming
instrumental in shaping the very essence of work, driving productivity, and
fostering an environment where creativity and efficiency flourish. In
essence, the fusion of office application tools and computing technologies
represents not only a catalyst for operational efficiency but also a
testament to the transformative power of technology in reshaping the
dynamics of modern-day workplaces.
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ANNK
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