Portfolio of Evidence For Prior Learning Assessmen - 240109 - 164434

PORTFOLIO OF EVIDENCE FOR PRIOR LEARNING ASSESSMENT
Submitted to
UNISA
DIPLOMA: CIVIL ENGINEERING (90137)

PEC3603 ENGINEERING PRACTICE: CIVIL (PROJECT BASED LEARNING)
By
LETSHEGO ITUMELENG MOAHLOLI
STUDENT NUMBER: 67261582
NB Pityana Building
Cnr Christiaan de Wet Road & Pioneer Avenue
2nd Floor, Room A2-49
Florida
1709
PEC3603 Portfolio of Evidence

LI Moahloli 67261582
Table of Contents
1. INTRODUCTION ........................................................................................................... 2
2. JOB ROLE .................................................................................................................... 3
3. PROJECT PROCESSES .............................................................................................. 3
4. PROJECT INITIATION PHASE ..................................................................................... 5
5. PROJECT PLANNING PHASE ..................................................................................... 5
6. PROJECT EXECUTION PHASE................................................................................... 5
7. PROJECT CLOSURE ................................................................................................... 5
8. PROJECTS INVOLVED IN ........................................................................................... 6
9. PROJECTS - Upgrade of Welkom Lejweleputswa Regional Office Guardroom ........... 7
10. PROJECTS - Renovations and Upgrade of Bothaville Agriculture Offices .............. 16
11. PROJECTS - Renovations and Upgrade of Odendaalsrus Agriculture Offices ........ 24
12. PROJECTS - Renovations and Upgrade of Welkom Agriculture Offices ................. 35
14. WORKS PROGRAMS AND DRAWINGS ................................................................ 48
15. TENDER DOCUMENT............................................................................................... 0
16. DECLARATION ....................................................................................................... 20
1
1. INTRODUCTION
The Department of Public Works and Infrastructure’s focus is on public land and building
assets and infrastructure and the way in which they can be stimulated and sustain
economic growth in the built environment.
As one of the three Building Works Inspector at Free State Department of Public Works
and Infrastructure at the Lejweleputswa District in Welkom, I am involved in most of the in
the region. My role in the project is either as a quality control inspector for building works
or as a project manager/ leader. The project are either maintenance work or appointment
of contractors
Maintenance work involves procuring construction material and construction work is done
by In-house personnel which involves works inspectors (Building, Electrical and
Mechanical), administration and also Artisans (Building, plumbing, carpentry, painting,
tiling, electrical and mechanical). All the directorates in the section work as a team.
Other projects tender documents are compiled and contractors are then appointed to do
the works. In this instance, my role is as project manager and a quality control inspector.
In my five years of service at Public Works and Infrastructure I have been involved in a
total of seven (10) projects of which 6 have been completed, one (1) is in progress and
three (3) are in the planning stage.
2
2. JOB ROLE
2.1. Render basic inspection services of work done on minor new and existing structure
on a project basis. Including:
2.1.1. Check new maintenance work undertaken on project sites are compliant with
regulations and legislations
2.1.2. Quality control of works undertaken
2.1.3. Compile estimate and repairs and costs for minor new work
2.1.4. Maintain electronic records of outstanding and finalized work
2.1.5. Develop a bill of quantities
2.2. Analyse and compile relevant documentation for work to be done on minor new
and existing structures, through inter alia the following:
2.2.1. Development and interpretation of plans and sketches
2.2.2. Draw-up quotations documents and compile specifications, bill of quantities
and bid documents and sit in for Bid-specification meetings
2.2.3. Participate in the adjudication process and provide recommendations on
quotations
2.2.4. Liaise with relevant stakeholders in respect to technical aspects
2.3. Oversee/ manage the activities of contractors on project sites through inter alia the
following:
2.3.1. Inspect the work done by contractors and if it is in compliance with the
relevant standards
2.3.2. Advice and guide contractors in respect of relevant legislations and
regulations
2.3.3. Compile and process payment documents
2.3.4. Compile and process variation orders and request for extension of deadlines
2.3.5. Ensure effective administration
2.3.6. Develop progress reports on projects
3. PROJECT PROCESSES
3.1. Building identification and assessments
State owned buildings are identified by Property management units. Then as a building
inspector my job is to do a condition assessment of the building, this is to check the extent
of damage the building has incurred over the years. My job is to identify whether the
damage in the building requires day-to-day maintenance or construction work needs to be
done. The condition assessment report consist of a photo report of the building; building
assessment where the rating of the building is done, the rating is from very poor to
excellent; assessment cost estimate, this is the estimate cost of the work required to be
done on the building; and a classification and budget estimate, this section is to classify
the budget of the building if it is either emergency maintenance, schedule maintenance or
minor capital work therefore a new project.
This report is then submitted and a budget will be allocated for the building which an
assessment was one and then the next step begins.
3
3.2. Analyse and compile relevant documentation for work to be done
After budget allocation, the next step is compiling relevant documentation for the work to
be done. At this stage there are two project types to be considered:
In-House Massification Project

With these type of projects work is done internally. Firstly as the project manager, I would
compile a list of material for the building. This list of material will include all trades, general
building, electrical and mechanical works. From the material list a request for quotation is
then advertised and material is bought through a contractor.
After delivery of material, I then draw up a scope of work for the project and construction
works program using MS Projects or Excel.
Then site handover meeting is arranged and all stakeholder are invited to the meeting.
Then construction team starts the work. I will then setup progress meeting, issue
instructions on site, approve quality of work, compile EOT’s if they are required. Then
when the project is complete, will issue a Practical Completion certificate and compile and
submit a closeout report.
Capital works (Tendered Projects)
As a Project Manager/ Leader in these project, I will be given a team of inspector in

different trades to work with, I will then compile a Standard Bill of Quantity for the project,
this includes pricing the Bill of Quantity for the for advertisement purposes. I will then
combine the Bill of Quantity with a Tender document where I will then update Part C1:
Agreement and Contract data, C1.2 Contract Data where contract period of the project is
stipulated and the type of contract to be used for the project. In most of my project I use
the JBCC Series 2000 Principal Building Agreement (Edition 4.1 of March 2005), Part C2:
Pricing data, C2.1 Pricing instructions, C2.2 Bill of Quantities, Part C3: Scope of Work,
C3.1 Description of work, and Part C4: Site Information.
I will then present the tender document to Bid Specification Committee which will all sit in a
meeting to look through the tender document and to assist if any mistakes are found and
where assistance is needed be given.
The tender document will then be advertised and a contractor is then appointed to do the
works on site. As the Project Manager I will then, hand the site over to the contractor and
manage the project. I will then oversee the contractors work, approve the works program,
assist in compiling a safety file, assist in quality control of the works, compile and process
payment documents, variation orders and EOT’s if needed, measure works on site for
payments, Chair progress meeting and later issue practical completion for projects and
compile closeout reports.
4
4. PROJECT INITIATION PHASE
 Identify state owned building with defects

 Meeting with end-user department to confirm their needs for the building this can
include carports, air-conditions, back-up water supply, etc.
 Perform a Condition Assessment of the building
 Compile report and project cost estimate
 Approval of the project and budget for project
5. PROJECT PLANNING PHASE
 Plan each task with the team to cover the scope of work to meet overall goal
 Draw up Bill of Quantities and specification for the works
 Estimate the project cost including P’s & G’s, Escalations and contingencies
 Compile Tender document to align with the scope of work and project type
 Attend Bid Specification Meetings to finalise tender document
 Advertise the tender and appoint contractor
 Compile a works program for In-House Massification projects
 Receive material delivered by supplier
6. PROJECT EXECUTION PHASE
 Site handover meeting with contractor and all other stakeholder

 Request works program from contractor for approval
 Keep track of resources (In-House Massification project)
 Issue out materials to artisans to do work (In-House Massification project)
 Issue a schedule of progress meetings
 Ensure quality work
 Compile and process payment, variation orders and extension of time documents
 Update project work programs
 Ensure OHS safety file is on site and approved by Head of Department
 Ensure site is OHS compliant
 Make sure housekeeping is up to date
 Issue completion certificates
7. PROJECT CLOSURE
 Issue final completions

 Compile a final account
 Compile a closeout report
 Finalise project file with all relevant documentation
5
8. PROJECTS INVOLVED IN
On-going Projects
 Renovations and Upgrade of MDR to Education Offices
Completed Projects
 Renovations and Upgrade of Bothaville Agriculture Offices

 Renovations and Upgrade of Odendaalsrus Agriculture Offices
 Renovations and Upgrade of Welkom Agriculture Offices
 Renovations and Upgrade of Welkom SASSA Offices
 Upgrade of Welkom Lejweleputswa Regional Office Guardroom
 Renovations and Upgrade of Welkom Kopano Sports, Arts and Culture Offices
6
9. PROJECTS - Upgrade of Welkom Lejweleputswa Regional Office Guardroom
Scope of work
The work consisted of Upgrading the Guardroom from a metal structure to a brick and
mortar structure, installation of a new Toilet with basin, new kitchen unit, energy saving
lights, tiling, ceiling and external works such as paved area, gutters and down pipes and
sealing of roof. The project was to improve the working conditions of the security officers at
the department.
CONTRACT INFORMATION
Contractor: KAHELA TRADING ENTERPRISE
Site Handover Date: 31 November 2019
Contract Period: 5 Months
Completion Date: 31 April 2020
Work Sequence
 Demolition of Metal Structure
 Cleanout of site after demolition
 Setting out for foundation
 Building of foundation brickwork
 Laying of wire mess
 Pouring of concrete slab
 Brickwork, Door frames and windows
 Plumbing
 Plastering
 Flooring tiles
 Doors and Locks
 Paint work
 Electrical work (Wall boxes, conduits wiring on walls)
 Ceiling and kitchen unit installation
Management Documentation
 Variation Order for Additional Works was compiled and processed
 EOT was applied for and approved
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Pictures
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10. PROJECTS - Renovations and Upgrade of Bothaville Agriculture Offices
Scope of work
The work consisted of Upgrading of one of the houses into office space for the Department
of Agriculture. This project was to create office space for Agriculture. The building was an
old asbestos building. The asbestos roof was then removed, and IBR roof sheets were
installed. Among other things, a Hybrid Solar System was installed and Back-up water
supply to adhere to the green energy initiative implemented by the National Department of
Public Works.
Contractor: KAMOHELO YA MPHO
Completion Date: 30 October 2021
Work Sequence
 Site Establishment
 Removal and Installation of Roof
 Preparation of works
 Removal of bath and sanitary fittings
 Installation of fibre cement ceiling to replace damaged asbestos
 Electrical work
 Carpentry (Doors and partitioning)
 Plumbing including Back-up water storage
 Paint work
 Solar Installation
 A variation order was compiled and submitted for extra woks
 EOT was applied for due to delay because of COVID19 regulations
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Pictures
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11. PROJECTS - Renovations and Upgrade of Odendaalsrus Agriculture Offices
Scope of work
The work consisted of Upgrading and Renovations of office space for the Department of
Agriculture. This project was to renovate the offices for Department of Agriculture to
improve their service delivery since the offices were not operational for about 3 years.
Among other things, a Hybrid Solar System was installed and Back-up water supply with a
booster pump to adhere to the green energy initiative implemented by the National
Department of Public Works.
Contractor: SEKOTO TS PLUMBING
Completion Date: 30 October 2021
Work Sequence
 Site Establishment
 Demolition of ceilings, doors, wall tiles, floor tiles, old sanitary fittings
 Tracing of existing electrical conduits
 Electrical rewiring
 Beam filling (Brick work)
 Carpentry (Ceilings, doors)
 Electrical light switches, fittings and sockets installation
 Plumbing work and kitchen units
 Flooring
 Paint work
 Solar Installation
 A variation order was compiled and submitted for Omission of old works and
Addition of new works
 EOT was applied for due to delay (Rain, late payments, late approval of VO, etc.)
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Pictures
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12. PROJECTS - Renovations and Upgrade of Welkom Agriculture Offices
Scope of work
The work consisted of Upgrading of one of the offices for Department of Agriculture.
Kopano complex was an old hospital. The upgrade and renovations was to remove the
hospital feel to make the office space more suitable for office use.
Contractor: In-House Massification Project
Site Handover Date: 07 July 2022
Completion Date: 24 January 2023
Work Sequence
 Demolition of ceilings, doors, wall tiles, floor tiles, old sanitary fittings, walls, pipes
 Brick work building up door frames
 Roofing
 Carpentry (Ceilings)
 Electrical light switches, fittings and sockets installation
 Plumbing work and kitchen units
 Flooring
 Carpentry (doors, kitchen units)
 Paint work
 EOT was applied for due to delay (Rain, delay in moving office equipment, etc.)
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Pictures
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13. Record of Modules Complete and Outstanding
CODE NAME OF STUDY UNIT STATUS

AMC1501 Applied Mechanics for Civil Engineers Completed
CDW2602 Civil Engineering Drawing II Completed
CMA1501 Construction Materials Completed
CMT2601 Construction Methods Completed
CVE1501 Civil Engineering Management Completed
EDW1501 Engineering Drawing I Completed
ENG1503 Academic Language and Literacy in English Completed
EPN2601 Earthworks and Pavement Design Completed
EUP1501 Ethical Information and Communication Technologies Completed
GSM1501 Geology and Soil Mechanics Completed
MAT1514 Precalculus (Engineering) Completed
RCD2601 Reinforced Concrete Design Completed
SAN2602 Structural Analysis Completed
STR2601 Structural Steel Design Completed
SUR1501 Surveying: Theory and Practical Completed
TRE2601 Transportation Engineering Completed
TST1501 Theory of Structures Completed
WTE1501 Water Engineering I Completed
WTE2602 Water Engineering II Completed
ACC2601 Aqueous Chemistry for Civil Engineers In progress
GEE2601 Geotechnical Engineering Completed
MAT2691 Mathematics II (Engineering) In progress
PEC3603 Engineering Practice: Civil 3 (Project based) RPL
47
14. WORKS PROGRAMS AND DRAWINGS
 Work Program - Renovations and Upgrade of MDR to Education Offices
 Drawing - Upgrade of Welkom Lejweleputswa Regional Office Guardroom
48
15. TENDER DOCUMENT

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16. DECLARATION
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PORTFOLIO OF EVIDENCE FOR PRIOR LEARNING ASSESSMENT

DIPLOMA: CIVIL ENGINEERING (90137)

PEC3603 Portfolio of Evidence

3.1. Building identification and assessments

In-House Massification Project

As a Project Manager/ Leader in these project, I will be given a team of inspector in

 Identify state owned building with defects

5. PROJECT PLANNING PHASE

6. PROJECT EXECUTION PHASE

 Site handover meeting with contractor and all other stakeholder

 Issue final completions

 Renovations and Upgrade of MDR to Education Offices

 Renovations and Upgrade of Bothaville Agriculture Offices

CODE NAME OF STUDY UNIT STATUS

PEC3603 Portfolio of Evidence

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