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Contract - Wa'Ad Design Events - Event ID # 25313
Contract - Wa'Ad Design Events - Event ID # 25313
Contract - Wa'Ad Design Events - Event ID # 25313
ADNEC
(Abu Dhabi National Exhibitions Company)
Prepared for
Al Waad Exhibition and Events
On
18/01/2024
ABU DHABI NATIONAL EXHIBITIONS COMPANY
IN WITNESS WHEREOF this Agreement is signed on the day first mentioned below.
SIGNED for and on behalf of ADNEC SIGNED for and on behalf of the ORGANISER
2. Focus of show
GCC and Local Designers Showcasing their Exclusive Fashion Collections Including Clothing Line,
Jewelries and Perfumes
3. Exhibition Profile
The profile granted by ADNEC for this consumer exhibition is to specifically focus on the “General
Consumer” market and is limited to this specific sector within the horizontal category of “General
Consumer”. It is granted for the duration of this contract and does not offer exclusivity in terms
of individual products exhibited.
The event may only exhibit the following headline products areas in relation to the above stated
category:
Estimated
Products Exhibited
% of net space
Garments 90%
Perfumes 4% 4%
Jewellery / Accessories 4%
F&B 2%
Estimated
Products Exhibited
% of net space
Entrepreneurs 30% 30%
Students 10% 10%
Corporate Buyers 5% 5%
Fashionistas 10% 10%
Mixed High End and Middle-Class Females 60% 45%
Once the Venue Hire Agreement is signed & exchanged, and prior to publicising the event, the
Organiser must provide ADNEC with the following for approval:-
• Website Information
ADNEC will provide the Organiser with a blank form for completion and return.
ADNEC will provide the Organiser with a CAD version of the relevant hall plan in order that the
Organiser can draw up their proposed exhibition hall layout. See Clause 4.5 of Schedule 3 for
further details.
Draft copies of proposed press releases together with proposed Press Release or Press
Conference date prior to publicising.
• Marketing Material
NB: Please note that the event cannot be publicised or “go on sale” until the above has been both
forwarded to ADNEC, and written approval has been given by ADNEC to the Organiser.
5. Term of Contract
Any times stated in this document are specifically Abu Dhabi times.
It should be understood that the Organiser (or their appointed representative) is obligated to be
present on-site at all times for the contractually agreed access timing.
08:00 hours on all days of build up 22:00 hours on all days of build up
Breakdown
NB: above stated opening times relate to year one only. Timings for subsequent events will be
discussed and agreed at the relevant team meetings.
TOTAL: 4,400
Therefore the minimum commitment is4,400 m2 gross. Any area utilised over and above this figure is subject to availability and will
be charged for in addition at prevailing rates.
Each hall includes an Organiser’s office suite for use by the Organiser for the duration of the Licenced period.
Each Hall excludes underfloor ducts and floor pits (both of which remain the property of ADNEC), the entrance foyers, concourse,
atrium, restaurants and catering areas.
Description In Out Usage Units * Unit Of No. Of Unit Rate Charges Discount Total charges
Charge Days AED AED AED AED
Booking
Marina Hall East 2 Feb 2024 3 Feb 2024 Build 4,400.00 M2 2.00 9.15 80,520.00 36,234.00 44,286.00
Marina Hall East 4 Feb 2024 7 Feb 2024 Open 4,400.00 M2 4.00 18.29 321,904.00 144,856.80 177,047.20
Marina Hall East 8 Feb 2024 8 Feb 2024 Break 4,400.00 M2 1.00 9.15 40,260.00 18,117.00 22,143.00
Payment Plan:
Venue Space Booking 100% In Advance 100.00 100.00 25 Jan 2024 255,650.01
Final Invoice Covering Post Event Charges 0.00 100.00 22 Feb 2024 0.00
The following activities are not included in the cleaning services provided by ADNEC:
o Cleaning of exhibits
o Where specialised cleaning is required by the Organiser
o Where waste is generated during the operation of an exhibit i.e. product samples
o Cleaning of the upper floors of multi-storey stands
o Removal of the protective plastic covering from exhibition carpet
o Separate charges will be made by ADNEC for these items
ADNEC reserves the exclusive right, in accordance with clause 11 of Schedule 3, to provide additional
cleaning services in the Licenced Area or to individual exhibition stands.
1.5 Mark-Out:
Mark-out for exhibition stands and feature areas within the Licenced Area.
1.6 Catering:
All catering at ADNEC must be provided by ADNECs appointed catering service provider.
• In accordance with clause 7.3 of Schedule 3, all consumables for onward sale within the Centre and the
Venue or for consumption on a stand shall be provided on an exclusive basis by ADNEC’s appointed
Catering Concessionaire.
• The Organiser’s and Exhibitor’s stand contractors will be permitted by ADNEC during the Build Up and
Breakdown Periods to bring into the Licenced Area food and beverages for personal consumption only
subject to the following provisions:
o The Organiser shall be solely responsible for ensuring that this concession is properly managed in
accordance with the requirements of the Local Authorities;
o Food and beverages may only be brought into the Venue by means of the rear V.E. Doors;
o The individual stand contractor is responsible for ensuring that all food and beverage waste and
containers are disposed of in an hygienic manner;
o The Organiser shall provide suitable eating areas for personal consumption within the Exhibition
Halls, such space to be provided by ADNEC free of charge in addition to the hall space referred to
in Schedule 1;
o The Organiser shall ensure that and shall take such steps as are required to ensure that the Venue
remains hygienic and free of pests at all times;
• ADNEC reserves the right to cancel the concession granted under this section 1.6
ADNEC reserves the right to prohibit the bringing in of such food and beverages that it deems offensive,
noxious or against public policy.
The Organiser agrees to abide by the terms and conditions set out herein below:
1. DEFINITIONS AND INTERPRETATION
1.1 In the Agreement the following expressions shall, except where the context otherwise require, have the
following meanings:
• A “Party” means any party to this Agreement individually and “Parties” refers to all of the parties to
this Agreement collectively. A Party shall include all permitted assigns of the Party in question;
• A “person” includes any individual, incorporated or unincorporated entity or association;
• “Administration Charges” means the charges referred to in clause 15.1 below;
• “ADNEC Rules and Regulations” refers to the various rules and regulations in force for the use and
occupation of the Licenced Area (including the Organiser Handbook), as may be varied from time to
time in ADNEC’s absolute discretion;
• “Breakdown Period” as set out in Schedule 1 to this Agreement;
• “Build Up Period” as set out in Schedule 1 to this Agreement;
• “Centre” means the buildings, roads and grounds situated at the Abu Dhabi National Exhibition Centre,
Abu Dhabi, in the management of ADNEC;
• “Commercial Details” means the commercial details set out Schedule 1 to this Agreement;
• “Exhibition Profile” as set out in Schedule 1 to this Agreement;
• “Exhibition” refers to the exhibition specified in Schedule 1 to the Agreement;
• “Exhibitors” refers to persons to whom the Organiser delegates certain of its rights under this
Agreement such as but not limited to exhibitors holding stands and floor space within the Venue;
• “Force Majeure Event” means any circumstance (except any of the Organiser’s payment obligations
under this Agreement) not within a Party's reasonable control including: (i) acts of God, flood, drought,
earthquake or other natural disaster; (ii) epidemic or pandemic; (iii) terrorist attack, civil war, civil
commotion or riots, war, threat of or preparation for war, armed conflict, imposition of sanctions,
embargo, or breaking off of diplomatic relations; (iv) nuclear, chemical or biological contamination or
sonic boom; (v) any law or any action taken by a government or public authority, including imposing
an export or import restriction, quota or prohibition, or failing to grant a necessary licence or consent;
collapse of buildings, fire, explosion or accident; (vi) any labour or trade dispute, strikes, industrial
action or lockouts; non-performance by suppliers or subcontractors; interruption or failure of utility
service (including district cooling);
• “Fee” as calculated in accordance with Schedule 1 to this Agreement;
• “Hall” means any building or part of a building at the Centre used for the purpose of an Exhibition but
excludes public areas, meeting rooms, retail areas and offices;
• “Leftover Materials” as defined in clause 9.2 below;
• “Licence Fee” refers to the fee set out in Schedule 1 to this Agreement;
• “Licence Period” as set out in Schedule 1 to this Agreement;
• "Licenced Area" means those parts of the Centre, both interior and exterior, licenced to the Licensee;
• “Open Period” as set out in Schedule 1 to this Agreement;
o 3 x 1:200 scale CAD drawing of the hall plan showing the up to date exhibition floor layout
with requested amendments (at least 3 months prior to the event)
o 3 x 1:200 scale CAD drawing of the hall plan for mark-out (at least 14 calendar days before
start of tenancy). If the plan for mark-out is not received on or before 14 calendar days
before start of tenancy, additional charges will apply. See Organiser Handbook for further
details.
• Exhibitor Manual
A draft copy of the exhibitor manual (at least 3 months prior to the event) prior to forwarding
to exhibitors.
4.5 It should be understood that the Organiser (or their appointed representative) is obligated to be present
on-site at all times for the contractually agreed access timing.
4.6 The Organiser shall have the exclusive right to make arrangements for the broadcasting, recording or
televising of the Exhibition and to retain all payments received for the same, providing the filming is done
within the confines of the Licenced Area.
• all distribution point connections for utility services. In the case of electricity ADNEC’s right to
supply shall extend up to but not beyond the distribution point or points on individual stands;
and