Topic : GAP ANALYSIS REPORT FOR 2017 SAN STANDARD REQUIREMENTS (Date:20th -27th August

2018)
Organization : SHAGASHA TEA COMPANY Ltd
Criter 2017 SAN Standard Suggested means Confor Gaps and Responsi Timeline
ia requirement (summarized) of Verification mance Recommendations ble
Criteri
a
PRINCIPLE 1 : EFFECTIVE PLANNING AND MANAGEMENT SYSTEMS
A map (production Critical Need to include Emmanue By 5th
plot, infrastructure, production plots, l to draw September
natural ecosystems natural forest the map. 2018.
and protected areas) (Rwamiko), show the
The farm must have a Tabulation of the boundaries toward
1.1 documented, reviewed and total farm area, total gisakura, and show
updated baseline assessment production area. buffer zones along
Ecosystem and sides of rivers.
wildlife inventory Farm data to be
completed from tea
inspection

1.2 The farm must maintain Critical Compliant. Check if Boniface Every
records and describe need to update & time
calculation methods that Updated Farmers traceability procedure. Josephine
demonstrate that the total register
volume of certified product
sold does not exceed the
volume harvested from the
farm or received from other
certified farms and that only

Page 1 of 26
03.11.2017
 products from certified farms
are claimed as certified
The farms' or groups process Critical Boniface Every
steps must preserve the  Update & TV time
product's integrity according Process records traceability agronomi
to their claim and all products Updated Farmers procedure and sts
with certified claims can be register communicated
1.3 identified. to all
All farms supplying product agronomists
must be registered with its
origin, date, and
product type and volume
The farm must conduct an ESIA showing Critical Check SAN ESIA  N.A 
independent environmental written plans and parameters and
and social impact assessment procedures for implement
(ESIA) prior to development, minimizing and accordingly (not
1.4 The farm must implement mitigating any applicable to our
and monitor ESIA plans negative impacts case).No new
during installation and and enhancing development this
operation of new positive impacts year.
development
1.5 The farm must document and Critical  A documented Eric & By 10th
implement mechanisms for Procedure for procedure to be Edwin September
supplier selection, procurement done (Selection, 2018
monitoring, and management. (Supplier monitoring and
Service providers who Questionnaire) management)
process, store, package,
and/or label products on
behalf of a farm or group

Page 2 of 26
03.11.2017
 administrator should hold an
active SAN chain of Custody
Certificate`

Demonstration of Critical  Two meetings were Emmanue

commitment in resource done before the l
allocation, personnel Evidence of SEMS training and (Secretary
designation, compliance to policies records are to keep all
applicable laws, systems of available. document
1.6 compliance and written  There is need to s)
affirmation of this identify and
compliance, regular reviews communicate all
and continuous improvement applicable laws to
the workers and
farmers.
The farm management and Level  Review the farm Rugamba By the end
group administrator must C management plan & of
develop and update regularly Continuous and verify the Boniface september
a farm management plan to Improvement plan records 2018
1.7
optimize productivity, input
use efficiency, and comply
with this standard
The farm management and Level  Training Patrice, By 15th
group administrator must C procedure to be Rushayigi september
develop and implement a Develop a Training reviewed. , Azarias,
1.8 workers training plan to train schedule (Refer to ISO Innocent
on the competencies required team)
to carry out their work and to  Training

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03.11.2017
 comply with this standard program to be
executed and
evaluated in all
depts
The Farm Management and Level  Maintain proper Emmanue All the
1.9 GA must review farm records Continuous C records and l, Donathe times
on inputs and production at Improvement Plan minutes of the RA
least annually for Committee and
improvement planning Management
meetings related
to RA Systems
analysis and
improvements
The GA must keep records of Updated Farmers Critical  Include contact Boniface 20th
1.13 all members, including name, register information ,age September
contact information, gender, and gender in the 2018
age, location, crops, and farmers register
production areas
All new farms must be Evidence of internal Critical  Internal inspection Boniface 20th
inspected before inclusion as Inspection was done there is &TV september
member farms. procedures and need of follow up agronomi
1.14 Inspection visits of member checklist in planned regular sts.
farms are scheduled visits to the
frequently at different times Farm verification farmers who didn’t
of the year to assess Records complied with
harvesting, farming practices internal inspection.
and pesticide applications to A documented
monitor the implementation report is required
of required improvement
actions of the entire scope
Page 4 of 26
03.11.2017
 The GA documents and Boniface By end of
implements a group Level  Check and ensure to follow september
1.15 governance structure Procedure for C Procedure for up on the 2018
including decision-making Group Governance Group Governance structure
procedures, member selection is in place. & TV
criteria, and membership  Communicated it agronomi
rules. to farmers. sts to
communi
cate it to
farmers.
The GA must sign Agreement to be a G.A & TV Before
agreements with all members, Green Leaf supply part of internal agronomi internal
1.16 mark and implement agreement and Level inspection checklist sts. inspection
obligations to conform to this updated farmers C form starts
standard, rights to resign or to register
appeal findings of non-
compliance and its resulting
sanctions
The GA develops and Training schedule To match it with 1.8 Patrice, By the end
implements a plan for and Maintain clear Level Rushayigi of
1.17 training and other support Training records of C , Azarias, september
activities based on group members and all Innocent 2018
members’ needs relevant topics
should be covered
based on needs and
as planned.
The GA develops documents,  A documented Boniface 20th
implements and Farmers’ Payroll procedure which to follow september
communicates a mechanism Level explains the up with 2018.
1.18 for non-discriminatory C distribution of Betty,Inn
Page 5 of 26
03.11.2017
 calculation and distribution of revenues needs to ocent I
revenues to its members. be in place. Coopthe
The GA develops and Procedure for  Need to document  Anselm 20th
implements a plan to provide Employees Welfare. Level all available health e& September
access to health care and C care centers, Edwin 2018.
1.19 basic education to its schools and other
members, if public public institutions
institutions are not available for welfare
procedure.
The GA facilitates the Training schedule,  Training program Boniface By the end
planning process for its Continuous Level for farmers to be of
1.20 members through training, Improvement plan, C documented September
standardized formats for data Inventory records,  Continuous 2018 all
collection and analysis, and Internal Inspection Training to the
support to analyze progress checklist farmers on the use trainings
and revise farm plans of books to take have to be
accordingly records on done.
(plucking, weeding,
fertilizer
application,…)
 There is need to
have a
standardized
templates.
PRINCIPLE 2: BIODIVERSITY CONSERVATION
High Conservation Value Ecosystem Critical Compliant. Anselm By the end
**2.1 (HCV) areas must not have maps/inventory However a policy & of
been destroyed from on preserving the Innocent September
November 1, 2005 HCV to be reviwed 2018
taking into
Page 6 of 26
03.11.2017
 consideration
Cyamudongo
forest.
Farms conserve all natural Critical Compliant.  
2.2 ecosystems & have not Ecosystem
destroyed forest or other maps/inventory
natural ecosystems in the
five-year period prior to the
date of initial certification
application or after January 1
2014, whichever date is
earlier

Production activities do not Wildlife, Habitats  Wildlife and plant Simeon 15th
2.3 degrade any protected area and plants inventory list in the and sptember
catchment to be Marine to 2018.
update update the
 Identify all List,
protected areas Innocent
and make a to make a
protection plan protection
plan
2.4 Hunting of endangered or Critical  Make available Marine & 15
protected animals is Wildlife inventory the list of Simeon to Sptember
prohibited endangered review the 2018
species in the list.
catchment. Innocent
 Communicate it &

Page 7 of 26
03.11.2017
 to the farmers Boniface
by to arrange
Making non for posts
hunting posts.

Existing native vegetation Plants inventory Level  All native Innocent By the end
2.5 (existing agro-forestry shade C vegetation for of
tree cover, vegetative zones were coopthe & september
adjacent to aquatic identified Boniface 2018.
ecosystems) outside natural  A plan to for TV
ecosystems is maintained achieve 10% farmers
cover
canopy to be
done.

The Farm and GA develop a An inventory plan Level  All natural  Emma 30th
natural ecosystems map must be developed C ecosystems and nuel to September
2.6 (agro-forestry canopy cover and implemented native develo 2018
or border plantings) with to progressively vegetation were pa
estimated vegetation increase or restore identified and map.
coverage and estimated native vegetation their canopy  Innoce
percentage of native species coverage was nt and
composition estimated. Bonifa
 Make a map ce to
 Develop A plan develo
to achieve 10% pa
cover canopy to plan to
be done. achieve
 Tree canopy 10%.
cover for
Page 8 of 26
03.11.2017
 farmers to be
collected
during internal
inspection.
A plan must be developed Level  All areas adjacent Boniface All the
and implemented to restore Inventory plan C to aquatic time
2.7 zones adjacent to aquatic ecosystem were
ecosystems that aren’t identified and a
protected according to SAN restoration plan is
restoration parameters. in place.
Agronomists need
to implement the
plan
Endangered plants species are Level  Plants inventory Marine & 15th
not collected, except for: Plants inventory C list to be reviewed Simeon september
2.10 Non-commercial collection, and updated. 2018
traditional medicinal use or  Compare
Conservation or scientific endangered species
research purposes, and only list with the
with prior permission from inventory.
local authorities
Wildlife captivity is Level  Fauna inventory to innocent 15 th
prohibited. Captive animals C be reviewed and to make September
present on the farm before the Wildlife inventory updated communic 2018.
earliest certification date may  Watch out on the ation
2.11 be held only for non- farmers who are letters
commercial purposes for the neighboring and
remainder of their lives if not natural forests. Boniface
mistreated.  Communicate to &TV agro
farmers, make make
Page 9 of 26
03.11.2017
 posts, use field awereness
securities,…… to farmers
Invasive species are not Level  Update Invasive Innocent 15th
2.12 intentionally introduced or Plants inventory C species list ready to provide September
released. Existing invasive and compare with the list. 2018.
plant species or their parts are the plant species Boniface
not disposed in aquatic inventory. to create
ecosystems  Set communication awarenes
program on this s to
regards farmers
PRINCIPLE 3: NATURAL RESOURCE CONSERVATION
Wastewater from processing Procedure for Waste Critical  Refer to ISO for Patrice By the end
operations is not discharged Water management the procedure. of
into aquatic ecosystems nor  Test water from the september
applied to soil unless it has waste water 2018.
3.1 undergone treatment to meet treatment plant.
SAN industrial wastewater
parameters. Wastewater from
processing operations is not
mixed with clean water for
the purpose of meeting SAN
industrial wastewater
parameters.
Untreated sewage is not Procedure for Waste Critical Sewage treatment Patrice 30th
3.2 discharged into aquatic Water management plan to be september
ecosystems. documented (Refer to
ISO team)
The farm management Critical  There is need to Innocent 30th
3.3 develops and implements an Procedure for IPM review IPM plan. & September

Page 10 of 26
03.11.2017
 Integrated Pest Management Training schedules /  Refresher training Boniface 2018
(IPM) Plan. All workers records to be done both to
involved in pest management farmers and
activities are trained about the agrochemical
contents of the IPM plan. handlers.
The use of substances Procedure for IPM Critical  Make farmers Boniface All the
3.4 included in the SAN List of Training schedules / aware on the & TV time
Prohibited Pesticides is records prohibited lists. agronomi
prohibited.  Keep monitoring sts
farmer’s usage of
pesticides through
inspection and
farm visits.
Pesticide application by Procedure for IPM  N/A
aircraft complies with SAN Training schedules /
requirements for aerial records
fumigation.
Workers are not present in Critical
3.5 areas during aerial fumigation
with pesticides.
A plan is developed and
implemented to cover in the
case of primary and
secondary drainage canals
with permanent water
vegetation or other effective
physical means
Crops do not consist of Critical Compliant Innocent 15th
3.6 genetically modified Procedure for IPM But include it in the September
organisms (GMOs) and are Training schedules / policy 2018.
Page 11 of 26
03.11.2017
 not repackaged or processed records
with GMO products.
Farms do not use human Procedure for Waste Critical  Compliant but Boniface 20th
3.7 sewage in production or Water management there is need to & Tv September
processing activities sensitize them on Agro 2018
this regard.
Farms implement practices Procedure for IPM  Identify areas Boniface 30th
3.8 that reduce water and wind Training schedules / Level susceptible to and TV septemebr
erosion ( ground covers, records C erosion. agro. 2018.
mulches, revegetation,  Make a protection Innocent
terracing, filter strips, or plan and
minimum use of herbicide  Sensitize farmers Coopthe
to plant trees and Agro
ground covers
grasses.
3.9 Fire is not used unless only Innocent 15th
for pest control, only as Integrated Pest Level  IPM plan to and September
prescribed by the IPM plan Management C address the issue of Boniface 2018.
and only if the negative Procedure fire.
impact is less compared to  Check usage of fire
other controls by farmers in
burning of waste
3.15 Farms comply with Level  To check and Patrice & 5th
applicable law for the Permit to abstract C confirm the Donathe september
withdrawal of surface or water availability of 2018.
groundwater for agricultural, water use permit
domestic or processing
purposes
3.16 Any new irrigation system is Procedure for Water Level  N/A

Page 12 of 26
03.11.2017
 designed to optimize crop or conservation C
pasture productivity while
minimizing water waste,
erosion and salinization
3.20 Grey water is collected and Procedure for waste  Manage properly Boniface 30Th
managed through treatment water management Level the kitchen waste in TV, September
or drainage systems, and is C water, rain water Patrice for 2018.
not discharged into aquatic to farmers. housings
ecosystems  Continuous
training on this is
required.
 Monitor
implementation
during farm visits
3.23 GA develops an integrated Procedure for  IPM plan to be Innocent 15th
pest management (IPM) plan Integrated Pest Level reviewed & september
for the group, trains and Management C  Continue to train Boniface 2018
supports its members to farmers on IPM
implement this plan on the aspects
farms
3.24 Farms and GA record Pest Pest  Develop template Boniface 15th
infestations indicating type, Management/Monit Level to monitor pest September
infestation dates, location, oring Records C infestation
degree of damage &
prevailing weather
3.27 SAN No spray zones and/or Procedure for  Farmers should be Boniface 20th
vegetative barriers are Agrochemical monitored and Tv September
enforced around aquatic Handling. Evidence Level agronomis 2018
natural ecosystems and of No spray zones C ts
natural ecosystems and/or vegetative
Page 13 of 26
03.11.2017
 barriers
3.28 Farms maintain non-crop Procedure for  Farmers receive Boniface 30th
vegetative barriers between Agrochemical training on & Tv agro September
pesticides applied crops and Handling Level pesticide and SAN & Marine 2018
areas of human activity Evidence of No C parameters. They
compliant with SAN spray zones and/or don’t spray into
parameters for vegetative vegetative barriers tea plots. Need to
barriers or SAN non- monitor if they
application zones don’t spray in
other crops.
 Maintain buffer
zones for non
fertilizer applied
zones
3.29 Farms restrict appliance of Procedure for  Continuous Innocent 5th
substances listed in the SAN Agrochemical Level awareness training to provide September
List of Pesticides for Use Handling C of farmers and the list 2018
with Risk Mitigation as  Make available Boniface
having risks for pollinators SAN list of and all
prohibited agronomis
pesticide. t to
monitor.
3.30 All pesticides are stored in a Procedure for  Need to have a Sophie & By end
safely locked storage facility Agrochemical Level store for pesticide. Kalisa of
with restricted access only to Handling C Septem
people trained in pesticide ber
risks and management. 2018.
3.31 Pesticides listed in the SAN  Storekeeper to Kalisa 15 th

Prohibited Pesticides List and Procedure for Level check expiration september
expired products are labeled Agrochemical C dates. 2018
Page 14 of 26
03.11.2017
 and stored separately from Handling
other products until disposed
of safely or are returned to
the supplier
3.32 Warning are raised about  Applicable in Sophie 30th
pesticide applications to Procedure for Level nursery. Need to September
prevent access to pesticide Agrochemical C make sign post 2018.
application areas by Handling showing
potentially affected application dates
persons/communities and prevent the
entrance.
3.33 Empty pesticide containers  Arrange the Sophie 30th
and application equipment Procedure for empty containers September
are triple washed, and the Agrochemical in the 2018.
rinse water is returned back Handling Level agrochemical
to the application mix for re- C store in an
application. Empty containers orderly manner
are labeled accordingly, kept and label clearly
in a locked storage & re-used
only for the original until
returned to the supplier or are
cut /perforated to prevent
other uses
3.37 Waste storage, treatment and Procedure for Waste  Provide First Aid Azarias to 15th
disposal practices do not pose Management Level Waste bins in the help for September
health or safety risks to C factory. Make first aid, 2018
persons or natural ecosystems agreement with Olive to
the hospital for follow up
final disposition. pits,Sophi
 Monitor the e to work
Page 15 of 26
03.11.2017
 decomposable on
and non- nursery.
decomposable Boniface
pits. to arrange
 Nursery wastes to collection
be deposited. from
 Tipper to collect farmers
non
decomposable
from farmers
3.38 The farm management and  Check the waste Edwin to 15th
GA develop and implement a Waste Management management make a September
waste management plan Records Level procedure from procedure. 2018
(origin, approximate volume, C ISO22000:2005 Boniface
and current means of disposal  Train farmers on to arrange
and segregation activities to waste training to
facilitate re-use, recycling or management and farmers
composting segregation
PRINCIPLE 4: IMPROVED LIVELIHOOD AND HUMAN WELLBEING
**4.1 All forms of forced, Develop HR SOPs Critical  Compliant as per Rushayigi 15th
compulsory, or slave labor or (Procedure for Policy.make sure & Edwin September
the use of extortion, debt, Forced Labour) policies are Take 2015
threats, monetary fines or documented. advice
penalties are prohibited. from
Factory
manager
**4.2 Workers are treated Develop HR SOPs Critical  Compliant as per Rushayigi 15th
respectfully and are never (Procedure for Policy. make sure & Edwin September
subjected to threats, Harassment). policies are Take 2015
intimidation, sexual abuse or documented. advice
Page 16 of 26
03.11.2017
 harassment, or verbal, from
physical or psychological Factory
mistreatment manager
**4.3 All forms of discrimination in Develop HR SOPs Critical  Compliant as per Rushayigi
labor, hiring, training, task (Procedure for Policy. make sure & Edwin
assignment, labor benefits, Discrimination) policies are Take
promotion policies and documented. advice
procedures, and other from
opportunities for better Factory
conditions, pay, or manager
advancement are prohibited
4.4 Workers have the right to Develop HR SOPs Critical  Innocent Rugamba Josephine 15th
establish and join worker (Procedure for to make a and September
organizations of their own Freedom to procedure and Athanase 2015.
free choice without influence organize) check CESTRAR
or interference by farm docs
management, owners or
group administrators.
4.5 All workers receive no less Develop HR SOPs Critical  Compliant. Need Factory
than the legal minimum wage (Procedure for to check the region manager
or wages negotiated Employee one &
collectively, whichever is Remuneration and Rushayigi
higher. Benefits)
**4.6 The worst forms of child Develop HR SOPs Critical  Compliant --- Boniface All the
labor are prohibited (Procedure for Watch the farmers & Tv agro time
Child Labour) especially during
holidays.
4.7 Records for each young Critical  N/A
worker contracted are kept Develop HR SOPs

Page 17 of 26
03.11.2017
 (Full names, reliable proof of (Procedure for
date of birth, parent(s) or Child Labour)
legal guardian(s) first and last
name and domicile or place
of contact, permanent
residence; school registration
and attendance statuses,
parent(s) or legal guardian(s)
consent and authorization
employment, assigned work
or tasks and number of daily
and weekly working hours
4.8 Farm Management and GA Critical Develop HR SOPs Factory 5th
do not engage in Develop HR SOPs (Procedure for manager September
arrangements or practices (Procedure for Recruitment) & 2018
designed to eliminate or Recruitment)
Rushayigi
reduce pay and benefits due
to workers such as employing
contract or temporary
workers for permanent or
ongoing tasks.
4.9 Farm Management and GA Critical  The procedure Edwin,Do 15st
implement complaints or exists, nathe and September
grievance mechanisms to Develop HR SOPs  Need to include Rushayigi 2015
protect workers’ rights from (Procedure for the part on
subjection to employment Complaints and external
termination, retribution, or Grievances complaints.
threats as a consequence of Management  Refer to (ISO
utilizing the complaint or team).
grievance mechanism &
Page 18 of 26
03.11.2017
 inform workers of the right to
access external complaint and
grievance mechanisms
4.10 Regular working hours of all Critical  Procedure for Rushayigi 30th
workers do not exceed 48 Develop HR SOPs general working & Factory September
hours per week, with at least (Procedure for condition to be manager 2018
one meal period break for General Working reviewed.
every six hours worked & Conditions)  Heads of
one full day of rest for every department to
six consecutive days worked. implement it and
document records
(evidence)
4.11 All overtime is voluntary, Develop HR SOPs Critical  Procedure for Rushayigi 30th
does not result in a work (Procedure for general working & Factory september
week exceeding 60 total General Working condition to be manager. 2018
hours, except under Conditions) reviewed.
extraordinary circumstances  Heads of
and is paid at the rate department to
required by applicable law or implement it
as collectively negotiated,
whichever is higher.
4.12 Farmers, workers, and their Develop HR SOPs Critical compliant All heads
families are afforded access (Procedure for of dpts to
to potable Employee Welfare) arrange in
Training Records their dpts
4.13 Farm Management and GA Develop HR SOPs Critical Welfare procedure to Patrice 15th
providing housing to workers (Procedure for be documented and September
and their families, ensure Employee Welfare) implement it 2018
houses’ good conditions and
maintenance
Page 19 of 26
03.11.2017
4.14 Farm Management and GA Occupational Safety Critical  check election Patrice 5th
develop and implement an and Health report and September
Occupational Health and Policy /Risk  Record all risk Azarias 2018
Safety (OHS) plan based on a Analysis analysis
risk analysis developed by a conducted.
competent professional  Evaluate accidents
/organization and identifies on a frequance
and characterizes biological,
physical and chemical
hazards by job types or
physically demanding tasks.
4.15 Functional Personal Critical PPEs are distributed, heads of 15th
Protective Equipment (PPE) Occupational Safety there is need to check departmen September
in accordance with the and Health recording ts 2018
product’s MSDS, safety tag Procedure on PPE
or other instructions,
whichever are more stringent,
is provided free of cost to
workers.
4.16 All workers and all group Agrochemical Critical  Make sure it is Heads of 15th
members or their Training Records addressed through departmen September
representatives that handle or Occupational Safety the training plans. t. 2018
come into contact with and Health
substances posing potential Procedure on Safe
health risks are trained by a Handling of
competent professional on Agrochemicals
safer management of these
substances
4.17 All handlers’ substances Critical  Make all Sophie 30the
posing potential health risks Occupational Safety requirements on a and September
Page 20 of 26
03.11.2017
 are provided with bathing and and Health provided site near Boniface 2018.
changing facilities. All PPE Procedure on Safe the nursery.
for workers is washed and Handling of  Farmers who want
stored on the farm or group Agrochemicals to spray will
administrator facilities, and request through
does not enter workers’ agronomist for
housing follow up.
4.18 Women who are pregnant, Critical  Compliant but Rushayigi 15th
nursing or have recently Occupational Safety there is need to & Factory September
given birth are not assigned and Health improve records manager 2018.
to activities that pose risk to Procedure on Safe on it.
the woman’s, fetus's or Handling of
infant’s health. In cases of Agrochemicals
job reassignment, there is no
reduction in remuneration.
4.19 Legitimate right to use the Critical  Compliant Donathe
land is demonstrated by Land ownership & factory
ownership, leasehold, or Legal documents Manager
other legal documents or by
documentation of traditional
or community use rights that
is not legitimately disputed
by current or former local
residents or communities
4.20 Farm Management and GA Critical  Compliant
seek communities’ free, prior
and informed consent (FPIC)
& implement complaints or Complaints Records
grievance mechanisms to
protect community members’
Page 21 of 26
03.11.2017
 rights before conducting
activities diminishing the
land or resource use rights or
collective interests of
communities.
4.21 Farm Management and GA’s Level  Check Payment Rushayigi, 15th
payment procedures C procedure. Eric September
guarantee the complete HR SOPs Edwin to 2018
payment to workers of all of (Procedure for assist
their wages due, including for Employee
overtime work. Payments are Remuneration and
made on the date, in the Benefits)
place, and with the frequency
specified by collectively
negotiated agreements or
worker contracts.
4.22 Farm Management and GA’s Letters of Level  Compliant – Rushayigi 20th
inform all workers offered Appointment C Copies of & September
employment in their native contracts given. Donathe 2018
language about all terms of But need to check
work weather job
descriptions are
included.
4.28 Housing provided to workers, Level  Implement the Patrice 5th
or workers with their C procedure September
families, have: Beds not 2018
arranged in more than two HR SOPs
levels, sufficient light, (Procedure for
functional and effective Employee Welfare)
chimneys, non-leaking
Page 22 of 26
03.11.2017
 windows, doors and roofs,
sufficient
toilets/showers/laundry sink,
Installed and maintained fire
extinguishing and Marked
safety exits.
4.29 Farm Management document Level  Document all Anselm
and implement a living wage HR SOPs C services provided
plan where provided, (Procedure for in the catchment
otherwise, provide access to Employee Welfare)
health care and basic
education services
4.34 An Occupational Health and Level  Compliant. Make Patrice 5th Sept
Safety (OHS) committee is C available election 2018
chosen by workers for farms Occupational Safety documents.
or GA with 20 or more and Health
workers to carry out regular Procedure (OSH
OHS reviews make and Committee)
document decisions for
consideration in the updating
and implementation of the
OHS plan.
4.35 Farms implement Restricted Occupational Safety Level  Continuous Sophie All the
Entry Intervals (REI) as and Health C training was and time
stipulated in the product’s Procedure on Safe scheduled to Baptiste
MSDS, label or security tag, Handling of agrochemical
whichever is more stringent. Agrochemicals handlers.
 Monitoring to be
enhanced
especially to
Page 23 of 26
03.11.2017
 farmers and at
nursery.
4.36 Farm Management and GA Occupational Safety Level  Check all Innocent 15th
test cholinesterase levels of and Health C agrochemicals & sophie September
workers who handle WHO17 (Procedure on Safe used in nursery Vs 2018
Class II or III Handling of organophosphate
organophosphates or Agrochemicals) lists.
carbamates. to the first time (Procedure for
workers apply these Medical
substances on the farm and Examination)
periodically thereafter as long Medical
as they remain assigned to Examination
this task and other work that Records
does not involve use of these
chemicals to those pesticide
handlers with results outside
of the accepted cholinesterase
levels
4.37 Farm Management and GA Occupational Safety Level Medical exams are Factory 30th
reassign workers diagnosed and Health C done every year. manager& September
with temporary health (Procedure for Policy to include the Innocent 2018
conditions or have short-term Medical reassignment after &Rushayi
disabilities that impair their Examination) medical checkups in gi
ability to carry out their job case it is necessary.
to a different work task Plan for this year
without penalty or a decrease
in compensation, for the
length of the disability period
4.38 Workshops, storage areas, Procedure for Stores Level Visit the stores to Eric & 15th
and processing facilities are and Warehousing C check on the Kalisa. September
Page 24 of 26
03.11.2017
 designed for safe and secure requirements 2018.
storage of materials, equipped
and identified in accordance
with the type of stored
materials, clean and
organized, have sufficient
light and ventilation,
equipment for firefighting,
and means to adequately
remediate any substance or
spillage of materials
4.39 Only authorized personnel Procedure for Stores Level  Need to identify all All heads 15th
have access to workshops, and Warehousing C areas requiring of dpts september
storage or processing sign posts. 2018
facilities
4.40 First aid equipment is Level Need to check the Azarias 15th
available at the work place Occupational Safety C contents and the September
for offices, processing areas, and Health recording. 2018
field and other central (Procedure for First
facilities and Designated Aid)
workers or group members
are trained on
4.41 Farm Management and GA Procedure for Level  Medical check up Rushayigi 30th
provide workers with medical Occupational Safety C to be conducted & september
examinations as specified in and Health (Medical and precise what Innocent 2018
the Occupational Health and Examination) to be tasted
Safety procedure & Workers according the
have access to the results section.
4.42 Farm Management and GA Procedure for Level Check the Kalisa & 15th
provide emergency showers Occupational Safety C availability of Patrice September
Page 25 of 26
03.11.2017
 and eye-washing facilities in and Health (safe these showers to 2018
or close to pesticides or other handling of the storage areas.
hazardous materials chemicals and
workshops, storage areas, and hazardous
processing areas materials)
4.43 Farm Management and GA Procedure for Level  Toilets in coopthe Boniface 30th
provide toilets and washing Occupational Safety C to be repaired, For & september
facilities are available at the and Health farmers it will be innocent 2018.
work place checked through to follow
the internal up in
inspection, coopthe
 In Tv there is need
to evaluate areas
need
rehabilitation,
Report then
implement
accordingly.

Done 20th -27th August

By IMS team

Represented by

Innocent Rugamba.

Page 26 of 26
03.11.2017