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  • Mrdi Dilg Culion

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    magbanuaerikvoy
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    This document lists the retention periods and disposal procedures for various documents relating to two government processes: 1) Processing of Barangay Officials Death and Burial Assistance (BODBA) for Fund Allocation by the Department of Budget and Management (DBM), and 2) Issuance of Department Authority to LGU's for the Purchase of Motor Vehicles. It identifies the document titles, custodians, locations, filing systems, retention periods, and disposal methods for documents including process summary logs, service request forms, monitoring logs, data sheets, satisfaction reports, and transmittals/indorsements. All documents are to be retained for 3 years and then turned over to the Records Officer.

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    This document lists the retention periods and disposal procedures for various documents relating to two government processes: 1) Processing of Barangay Officials Death and Burial Assistance (BODBA) for Fund Allocation by the Department of Budget and Management (DBM), and 2) Issuance of Department Authority to LGU's for the Purchase of Motor Vehicles. It identifies the document titles, custodians, locations, filing systems, retention periods, and disposal methods for documents including process summary logs, service request forms, monitoring logs, data sheets, satisfaction reports, and transmittals/indorsements. All documents are to be retained for 3 years and then turned over to the Records Officer.

    Copyright:

    © All Rights Reserved
    Download as XLSX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    8 views9 pages

    Mrdi Dilg Culion

    Uploaded by

    magbanuaerikvoy
    This document lists the retention periods and disposal procedures for various documents relating to two government processes: 1) Processing of Barangay Officials Death and Burial Assistance (BODBA) for Fund Allocation by the Department of Budget and Management (DBM), and 2) Issuance of Department Authority to LGU's for the Purchase of Motor Vehicles. It identifies the document titles, custodians, locations, filing systems, retention periods, and disposal methods for documents including process summary logs, service request forms, monitoring logs, data sheets, satisfaction reports, and transmittals/indorsements. All documents are to be retained for 3 years and then turned over to the Records Officer.

    Copyright:

    © All Rights Reserved
    Download as XLSX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    of 9

    Republic of the Philippines Document Code

    DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT FM-SP-DILG-02-01


    MIMAROPA Region Rev. No. Eff. Date Page
    00 06.15.21 1 of 1

    MASTERLIST OF RETAINED DOCUMENTED INFORMATION


    FILING SYSTEM RETENTION PERIOD
    DOCUMENT CODE DOCUMENT TITLE CUSTODIAN LOCATION DISPOSAL
    FOLDER SCHEME ACTIVE STORAGE TOTAL
    Procedure Title: Processing of Barangay Officials Death and Burial Assistance (BODBA) for Fund Allocation by the Department of Budget and Management (DBM)
    FM-QP-DILG-NBOO- Process Summary Log Sheet Sequential by 3 Years 0 3 Years Turnover to
    AGSH ISO Corner
    RO-01-02 code Records Officer
    Sequential by 3 Years 0 3 Years Turnover to
    FM- SP- DILG-07-01 Citizen's Charter Service Request Form AGSH ISO Corner
    code Records Officer
    Sequential by 3 Years 0 3 Years Turnover to
    FM-SP-DILG-07-04 CSS Monitoring Log Sheet AGSH ISO Corner
    code Records Officer
    Sequential by 3 Years 0 3 Years Turnover to
    FM-SP-DILG-07-09 CSS Data Sheet AGSH ISO Corner
    code Records Officer
    Sequential by 3 Years 0 3 Years Turnover to
    FM-SP-DILG-07-10 Client Satisfactory Report AGSH ISO Corner
    code Records Officer
    Sequential by 3 Years 0 3 Years Turnover to
    Transmittal/Indorsement AGSH ISO Corner
    code Records Officer

    Prepared By: Noted By:

    APRIL GRACE S. HALILI VIRGILIO L. TAGLE


    MLGOO /Process Owner Provincial Director/Deputy QMR
    Republic of the Philippines Document Code
    DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT FM-SP-DILG-02-01
    MIMAROPA Region Rev. No. Eff. Date Page
    00 06.15.21 1 of 1

    MASTERLIST OF RETAINED DOCUMENTED INFORMATION


    FILING SYSTEM RETENTION PERIOD
    DOCUMENT CODE DOCUMENT TITLE CUSTODIAN LOCATION DISPOSAL
    FOLDER SCHEME ACTIVE STORAGE TOTAL
    Procedure Title: Issuance of Department Authority to LGU's for the Purchase of Motor Vechicles
    FM-QP-DILG-BLGS- Sequential by 3 Years 0 3 Years Turnover to
    Citizen's Charter Service Request Form AGSH ISO Corner
    RO-07-01 code Records Officer
    FM-QP-DILG-BLGS- Sequential by 3 Years 0 3 Years Turnover to
    Process Summary Log Sheet AGSH ISO Corner
    RO-02-02 code Records Officer
    Sequential by 3 Years 0 3 Years Turnover to
    FM-SP-DILG-07-01 CSS Monitoring Log Sheet AGSH ISO Corner
    code Records Officer
    Sequential by 3 Years 0 3 Years Turnover to
    FM-SP-DILG-07-09 CSS Data Sheet AGSH ISO Corner
    code Records Officer
    Sequential by 3 Years 0 3 Years Turnover to
    FM-SP-DILG-07-10 Client Satisfaction Report AGSH ISO Corner
    code Records Officer
    Sequential by 3 Years 0 3 Years Turnover to
    Transmittal/Indorsement AGSH ISO Corner
    code Records Officer

    Prepared By: Noted By:

    APRIL GRACE S. HALILI VIRGILIO L. TAGLE


    MLGOO /Process Owner Provincial Director/Deputy QMR
    Republic of the Philippines Document Code
    DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT FM-SP-DILG-02-01
    MIMAROPA Region Rev. No. Eff. Date Page
    00 06.15.21 1 of 1

    MASTERLIST OF RETAINED DOCUMENTED INFORMATION


    FILING SYSTEM RETENTION PERIOD
    DOCUMENT CODE DOCUMENT TITLE CUSTODIAN LOCATION DISPOSAL
    FOLDER SCHEME ACTIVE STORAGE TOTAL
    Procedure Title: Issuance of Certificate for Foreign Travel Authority of Local Government Officials and Employees
    FM-QO-DILG-BLGS- Sequential by 3 Years 0 3 Years Turnover to
    Process Summary Log Sheet AGSH ISO Corner
    RO-03-02 code Records Officer
    Sequential by 3 Years 0 3 Years Turnover to
    FM-SP-DILG-07-04 CSS Monitoring Log Sheet AGSH ISO Corner
    code Records Officer
    Sequential by 3 Years 0 3 Years Turnover to
    FM-SP-DILG-07-10 Client Satisfaction Report AGSH ISO Corner
    code Records Officer
    FM-SP-DILG-07-09 CSS Data Sheet AGSH ISO Corner Sequential by 3 Years 0 3 Years Turnover to
    code Records Officer
    Transmittal/Indorsement AGSH ISO Corner Sequential by 3 Years 0 3 Years Turnover to
    code Records Officer

    Prepared By: Noted By:

    APRIL GRACE S. HALILI VIRGILIO L. TAGLE


    MLGOO /Process Owner Provincial Director/Deputy QMR
    Republic of the Philippines Document Code
    DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT FM-SP-DILG-02-01
    MIMAROPA Region Rev. No. Eff. Date Page
    00 06.15.21 1 of 1

    MASTERLIST OF RETAINED DOCUMENTED INFORMATION


    FILING SYSTEM RETENTION PERIOD
    DOCUMENT CODE DOCUMENT TITLE CUSTODIAN LOCATION DISPOSAL
    FOLDER SCHEME ACTIVE STORAGE TOTAL
    Procedure Title:Issuance of Full Disclosure Policy (FDP) Compliance Certificate
    Sequential by 3 Years 0 3 Years Turnover to
    FM-SP-DILG-07-01 Citizen's Charter Service Request Form AGSH ISO Corner
    code Records Officer
    FM-QP-DILG-BLGS- Sequential by 3 Years 0 3 Years Turnover to
    Checklist AGSH ISO Corner
    RO-04-01 code Records Officer
    FM-QP-DILG-BLGS- Sequential by 3 Years 0 3 Years Turnover to
    Monitoring Log Sheet AGSH ISO Corner
    RO-04-02 code Records Officer
    FM-QP-DILG-BLGS- Sequential by 3 Years 0 3 Years Turnover to
    Process Summary Log Sheet AGSH ISO Corner
    RO-04-03 code Records Officer
    Sequential by 3 Years 0 3 Years Turnover to
    Transmittal/Indorsement AGSH ISO Corner
    code Records Officer

    Prepared By: Noted By:

    APRIL GRACE S. HALILI VIRGILIO L. TAGLE


    MLGOO /Process Owner Provincial Director/Deputy QMR
    Republic of the Philippines Document Code
    DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT FM-SP-DILG-02-01
    MIMAROPA Region Rev. No. Eff. Date Page
    00 06.15.21 1 of 1

    MASTERLIST OF RETAINED DOCUMENTED INFORMATION


    FILING SYSTEM RETENTION PERIOD
    DOCUMENT CODE DOCUMENT TITLE CUSTODIAN LOCATION DISPOSAL
    FOLDER SCHEME ACTIVE STORAGE TOTAL
    Procedure Title: Issuance of Department Authorization to utilize Additional Confidential Funds of LGU's.
    Sequential by 3 Years 0 3 Years Turnover to
    FM-SP-DILG-07-01 Citizen's Charter Service Request Form AGSH ISO Corner
    code Records Officer
    FM-QP-DILG-BLGS- Sequential by 3 Years 0 3 Years Turnover to
    Monitoring Log Sheet AGSH ISO Corner
    RO-05-01 code Records Officer
    FM-QP-DILG-BLGS- Sequential by 3 Years 0 3 Years Turnover to
    Process Summary Log Sheet AGSH ISO Corner
    RO-05-02 code Records Officer
    Sequential by 3 Years 0 3 Years Turnover to
    Transmittal/Indorsement AGSH ISO Corner
    code Records Officer

    Prepared By: Noted By:

    APRIL GRACE S. HALILI VIRGILIO L. TAGLE


    MLGOO /Process Owner Provincial Director/Deputy QMR
    Republic of the Philippines Document Code
    DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT FM-SP-DILG-02-01
    MIMAROPA Region Rev. No. Eff. Date Page
    00 06.15.21 1 of 1

    MASTERLIST OF RETAINED DOCUMENTED INFORMATION


    FILING SYSTEM RETENTION PERIOD
    DOCUMENT CODE DOCUMENT TITLE CUSTODIAN LOCATION DISPOSAL
    FOLDER SCHEME ACTIVE STORAGE TOTAL
    Procedure Title: Issuance of Certificate of Services Rendered by Local/Barangay Officials for Application for CSC Eligibility
    FM-QP-DILG-BLGS- Sequential by 3 Years 0 3 Years Turnover to
    Process Summary Log Sheet AGSH ISO Corner
    RO-06-01 code Records Officer

    FM-SP-DILG-07-04 CSS Monitoring Log Sheet AGSH ISO Corner

    FM-SP-DILG-07-09 CSC Data Sheet AGSH ISO Corner

    FM-SP-DILG-07-10 Client Satisfactory Report AGSH ISO Corner

    Sequential by 3 Years 0 3 Years Turnover to


    Transmittal/Indorsement AGSH ISO Corner
    code Records Officer

    Prepared By: Noted By:

    APRIL GRACE S. HALILI VIRGILIO L. TAGLE


    MLGOO /Process Owner Provincial Director/Deputy QMR
    Republic of the Philippines Document Code
    DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT FM-SP-DILG-02-01
    MIMAROPA Region Rev. No. Eff. Date Page
    00 06.15.21 1 of 1

    MASTERLIST OF RETAINED DOCUMENTED INFORMATION


    FILING SYSTEM RETENTION PERIOD
    DOCUMENT CODE DOCUMENT TITLE CUSTODIAN LOCATION DISPOSAL
    FOLDER SCHEME ACTIVE STORAGE TOTAL
    Procedure Title: Issuance of Certificate of Incumbency of Local Officials
    FM-QP-DILG-BLGS- Sequential by 3 Years 0 3 Years Turnover to
    AGSH ISO Corner
    RO-06-01 Process Summary Log Sheet code Records Officer
    Sequential by 3 Years 0 3 Years Turnover to
    FM-SP-DILG-07-01 Citizen's Charter Service Request Form AGSH ISO Corner
    code Records Officer
    FM-QP-DILG-BLGS- Sequential by 3 Years 0 3 Years Turnover to
    Process Summary Log Sheet AGSH ISO Corner
    RO-07-01 code Records Officer
    FM-QP-DILG-BLGS- Sequential by 3 Years 0 3 Years Turnover to
    Certificate of Incumbency AGSH ISO Corner
    RO-07-02 code Records Officer
    Sequential by 3 Years 0 3 Years Turnover to
    FM-SP-DILG-07-04 CSS Monitoring Log Sheet AGSH ISO Corner
    code Records Officer
    FM-SP-DILG-07-09 AGSH ISO Corner Sequential by 3 Years 0 3 Years Turnover to
    CSS Data Sheet code Records Officer
    Sequential by 3 Years 0 3 Years Turnover to
    FM-SP-DILG-07-10 Client Satisfactory Report AGSH ISO Corner
    code Records Officer
    Sequential by 3 Years 0 3 Years Turnover to
    Transmittal/Indorsement AGSH ISO Corner
    code Records Officer

    Prepared By: Noted By:

    APRIL GRACE S. HALILI VIRGILIO L. TAGLE


    MLGOO /Process Owner Provincial Director/Deputy QMR
    Republic of the Philippines Document Code
    DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT FM-SP-DILG-02-01
    MIMAROPA Region Rev. No. Eff. Date Page
    00 06.15.21 1 of 1

    MASTERLIST OF RETAINED DOCUMENTED INFORMATION


    FILING SYSTEM RETENTION PERIOD
    DOCUMENT CODE DOCUMENT TITLE CUSTODIAN LOCATION DISPOSAL
    FOLDER SCHEME ACTIVE STORAGE TOTAL
    Procedure Title: Records Management
    Sequential by 3 Years 0 3 Years Turnover to
    FM-SP-DILG-07-04 CSS Monitoring Log Sheet AGSH ISO Corner
    code Records Officer

    FM-QP-DILG-AS-RO- Process Summary Log Sheet 01 Sequential by 3 Years 0 3 Years Turnover to


    AGSH ISO Corner
    15-11A code Records Officer

    FM-QP-DILG-AS-RO- Process Summary Log Sheet 02 Sequential by 3 Years 0 3 Years Turnover to


    AGSH ISO Corner
    15-11B code Records Officer

    Sequential by 3 Years 0 3 Years Turnover to


    FM-SP-DILG-07-10 Client Satisfaction Report AGSH ISO Corner
    code Records Officer

    FRM-QP-DILG-AS- Sequential by 3 Years 0 3 Years Turnover to


    Process Summary Log Sheet 01 AGSH ISO Corner
    RO-15-11A code Records Officer

    FM-QP-DILG-AS-RO- Process Summary Log Sheet 02 Sequential by 3 Years 0 3 Years Turnover to


    AGSH ISO Corner
    15-11B code Records Officer

    Sequential by 3 Years 0 3 Years Turnover to


    FM-SP-DILG-07-09 CSS Data Sheet AGSH ISO Corner
    code Records Officer

    FM-QP-DILG-AS-RO- Records Management Monitoring Log Sequential by 3 Years 0 3 Years Turnover to


    AGSH ISO Corner
    15-19 Sheet code Records Officer
    Sequential by 3 Years 0 3 Years Turnover to
    Transmittal/Indorsement AGSH ISO Corner
    code Records Officer

    Prepared By: Noted By:

    APRIL GRACE S. HALILI VIRGILIO L. TAGLE


    MLGOO /Process Owner Provincial Director/Deputy QMR
    Republic of the Philippines Document Code
    DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT FM-SP-DILG-02-01
    MIMAROPA Region Rev. No. Eff. Date Page
    00 06.15.21 1 of 1

    MASTERLIST OF RETAINED DOCUMENTED INFORMATION


    FILING SYSTEM RETENTION PERIOD
    DOCUMENT CODE DOCUMENT TITLE CUSTODIAN LOCATION DISPOSAL
    FOLDER SCHEME ACTIVE STORAGE TOTAL
    Procedure Title: Provisions of Technical Assistance
    FM-QP-DILG-CO-RO- Technical Assistance Checklist Sequential by 3 Years 0 3 Years Turnover to
    AGSH ISO Corner
    23-03 code Records Officer
    FM-QP-DILG-CO-RO- Process Summary Log Sheet Sequential by 3 Years 0 3 Years Turnover to
    AGSH ISO Corner
    23-04 code Records Officer
    FM-QP-DILG-CO-RO- Post Training Evaluation Form Sequential by 3 Years 0 3 Years Turnover to
    AGSH ISO Corner
    23-05 code Records Officer
    FM-QP-DILG-CO-RO- Post Training Evaluation Monitoring Log Sequential by 3 Years 0 3 Years Turnover to
    AGSH ISO Corner
    23-06 Sheet code Records Officer
    FM-QP-DILG-CO-RO- Technical Assistance Compliance Report Sequential by 3 Years 0 3 Years Turnover to
    AGSH ISO Corner
    23-07 code Records Officer
    Sequential by 3 Years 0 3 Years Turnover to
    Transmittal/Indorsement AGSH ISO Corner
    code Records Officer

    Prepared By: Noted By:

    APRIL GRACE S. HALILI VIRGILIO L. TAGLE


    MLGOO /Process Owner Provincial Director/Deputy QMR

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