Project Title: "Enchanted Adventures: A Magical School Play"

Brief Project Description: This project involves planning and executing a school play titled

"Enchanted Adventures," which aims to showcase the talent and creativity of our school's

students. The play will be a fantasy-themed production filled with magic, adventure, and

memorable characters.

List of Stakeholders and Their Roles:

Project Manager (Teacher): Responsible for overall project coordination, scheduling, and

execution.

Drama Club Advisor: Provides guidance and support to the student actors and crew.

Students (Actors and Crew): Participate in auditions, rehearsals, and production tasks.

Parents: May assist with costume and prop creation, transportation, and support during

performances.

School Administration: Provides approval, budget allocation, and logistical support.

Technical Team: Manages lighting, sound, and stage design.

Objectives:

Specific: Create a captivating and entertaining school play that engages the audience.

Measurable: Achieve a minimum of 80% attendance at each performance.

Achievable: Complete all rehearsals and preparations within a 10-week timeline.

Relevant: Showcase the talents and teamwork of students involved.

Time-bound: Present the play on two consecutive weekends in April.

Project Scope:
The project includes casting, rehearsals, set design, costume creation, technical arrangements,

and multiple performances.

Deliverables: A successful school play with a minimum of two weekend performances.

Excluded from the scope: Any additional post-production events or activities, and individual

student responsibilities (e.g., studying lines at home).

Assumptions:

The school auditorium will be available for rehearsals and performances.

Students and parents will be actively involved in creating costumes and props.

The budget allocation for the project will remain as planned.

Constraints:

Limited budget for props, costumes, and technical equipment.

Time constraints due to other school activities and academic schedules.

The availability and commitment of student actors and crew members.

Procurement Plan:

Materials:

Fabrics and sewing supplies for costume creation.

Paint, wood, and construction materials for set design.

Lighting and sound equipment rentals.

Props and stage decorations.

External Contractors:

Sound and lighting technicians (if necessary).

Professional costume designers (if required).

WBS
1. Project Initiation

1.1 Obtain approval from the school administration.

1.2 Define the project team roles and responsibilities.
1.3 Set the project budget and allocate resources.

2. Casting and Auditions

2.1 Announce auditions and gather interested students.

2.2 Conduct auditions to select actors.
2.3 Assign roles to selected actors.

3. Rehearsal Planning and Execution

3.1 Develop a rehearsal schedule.

3.2 Arrange for the availability of the school auditorium.
3.3 Conduct rehearsals, blocking, and scene practice.
3.4 Provide acting guidance and support.

4. Set Design and Construction

4.1 Design the stage sets and backgrounds.

4.2 Acquire necessary construction materials.
4.3 Build and paint the stage sets.

5. Costume and Prop Preparation

5.1 Design costumes for each character.

5.2 Procure or create fabrics and sewing supplies.
5.3 Sew costumes and fittings.
5.4 Create or procure necessary props and stage decorations.

6. Technical Arrangements

6.1 Coordinate lighting and sound requirements.

6.2 Arrange for equipment rentals.
6.3 Conduct technical rehearsals and fine-tuning.
7. Marketing and Audience Engagement
7.1 Promote the play within the school and community.
7.2 Sell tickets for the performances.

8. Parent and Volunteer Involvement

8.1 Coordinate parent involvement in costume and prop creation.

8.2 Organize transportation and logistical support.

9. Performance Weekend Preparation

9.1 Conduct dress rehearsals with costumes and props.

9.2 Finalize lighting, sound, and technical setup.
9.3 Address any last-minute adjustments.

10. Play Performances

10.1 Present the play on the scheduled weekends.

10.2 Manage audience logistics, ticketing, and ushers.

11. Project Closure

11.1 Evaluate the success of the play and gather feedback.

11.2 Thank all stakeholders for their contributions.
11.3 Debrief with the project team and identify lessons learned.

WBS Dictionary
WBS Identifier Enchanted Adventures: A Magical School Play

Responsible Team Member Director, Theatre Teacher

Description This project involves planning and executing a

school play titled "Enchanted Adventures,"

which aims to showcase the talent and

creativity of our school's students.

Deliverable Profitable School Play

 Duration 4 months

Start And End Dates 8/1/2023

Resources Required 11/1/2023

Budget $2,000

Acceptance Criteria Approval from Principal

Approvers Theatre Program, School Front Office, Choir

Program, Auditorium Manager

RAM
+---------------------------+---------+---------+---------+---------+
| Task/WBS Element | Project | Drama | Students| Parents |
| | Manager | Advisor |(Actors &| |
| | | | Crew) | |
+---------------------------+---------+---------+---------+---------+
| 1. Project Initiation | R | A | R | C |
| 2. Casting and Auditions | R | C | I | I |
| 3. Rehearsal Planning and | R | R | R | I |
| Execution | | | | |
| 4. Set Design and | R | | | I |
| Construction | | C | | |
| 5. Costume and Prop | R | | | I |
| Preparation | | C | | |
| 6. Technical Arrangements | R | | | |
| 7. Marketing and Audience | R | | | |
| Engagement | | C | | |
| 8. Parent and Volunteer | R | | | A |
| Involvement | | C | | C |
| 9. Performance Weekend | R | A | R | I |
| Preparation | | | | |
| 10. Play Performances | R | A | R | I |
| 11. Project Closure | R | A | I | I |
+---------------------------+---------+---------+---------+---------+
Key:

R: Responsible - The person or role responsible for performing the task.

A: Accountable - The person ultimately accountable for the task's success.
C: Consulted - Individuals or roles that should provide input or expertise.
I: Informed - Individuals or roles that need to be kept informed of the task's progress but aren't
directly responsible for it.
Milestones
Project Approval (Milestone)

Deliverable: Formal approval from the school administration.

Casting Completed (Milestone)

Deliverable: Finalized list of actors and their assigned roles.

Rehearsals Commenced (Milestone)

Deliverable: Start of rehearsal schedule.

Set Design and Construction Completed (Milestone)

Deliverable: Finished stage sets and backgrounds.

Costume and Prop Preparation Finished (Milestone)

Deliverable: Completed costumes and all necessary props.

Technical Arrangements Ready (Milestone)

Deliverable: Fully prepared lighting and sound setup.

Marketing and Ticket Sales (Milestone)

Deliverable: Promoted play and sold tickets.

Parent and Volunteer Involvement (Milestone)

Deliverable: Engaged parents and volunteers for support.

Performance Weekend Preparation (Milestone)

Deliverable: Dress rehearsals and final technical checks.

First Performance (Milestone)

Deliverable: Successful presentation of the play on the first weekend.

Second Performance (Milestone)

Deliverable: Successful presentation of the play on the second weekend.

Project Closure (Milestone)

Deliverable: Evaluation, feedback, and lessons learned.

Task Dependencies:

Casting and Auditions depend on Project Approval as you need approval before casting can
commence.

Rehearsal Planning and Execution depends on Casting Completed, as you need actors and
their roles finalized before scheduling rehearsals.

Set Design and Construction relies on the completion of Rehearsal Planning and Execution as
the stage sets need to complement the scenes and blocking.

Costume and Prop Preparation depends on the finalized casting and roles, making it dependent
on Casting Completed and Rehearsal Planning and Execution.

Technical Arrangements should begin once Set Design and Construction is well underway and
the stage setup becomes clear.

Marketing and Ticket Sales can begin as soon as Rehearsals Commenced to promote and sell
tickets before performances.

Parent and Volunteer Involvement depends on Marketing and Ticket Sales for planning logistics.

Performance Weekend Preparation relies on the completion of several prior tasks, including Set
Design and Construction, Costume and Prop Preparation, and Technical Arrangements.

First Performance and Second Performance are dependent on the successful completion of all
prior tasks, especially Rehearsals Commenced, Set Design and Construction, Costume and
Prop Preparation, and Technical Arrangements.

Project Closure is dependent on the successful completion of both performances and the
gathering of feedback.

Critical Path Tasks:

Project Approval: This is the starting point of the project, and any delay in obtaining approval
will directly affect the project's overall schedule.
Casting and Auditions: As this task is dependent on project approval, any delay in casting will
cascade to subsequent tasks like rehearsal planning, set design, costume preparation, and
others.

Rehearsal Planning and Execution: Rehearsals are a substantial part of the project, and their
timing influences the completion of other tasks like set construction, costume preparation, and
technical arrangements.

Set Design and Construction: This task is crucial as it needs to be completed before costume
and prop preparation, which are prerequisites for the performances.

Costume and Prop Preparation: Preparing costumes and props is essential for the success of
the play, and any delay here could affect the readiness of the actors and stage.

Technical Arrangements: The technical setup must be completed before dress rehearsals and
performances, making it a critical task.

Performance Weekend Preparation: This includes dress rehearsals and final checks, which
are directly linked to the success of the performances.

First Performance: The first performance is a critical milestone, as it initiates the actual
presentations to the audience.