Birbir Town AMP 2015 Edited-Final

INFRASTRUCTURE ASSET MANAGEMENT AMP 2015 EFY
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BIRBIR TOWN AMP 2015-2017 EFY
INFRASTRUCTURE ASSET MANAGEMENT PLAN AMP 2014 EFY
Executive Summary
This document provides the Asset Management plan (AMP) for the initial development and
ongoing management plan for Birbir Town administration. Birbir Town is one of the urban areas
found in Gamo Zone, SNNPRS of Ethiopia. Developing the infrastructure asset base of this
historical city is a critical condition for the improvement of the life of the society by improving
the basic infrastructures of the town. Birbir Town was established in September 1954 E.C. 60
years ago as the political and administrative center of the so called Mirab Abaya Woreda of the
former Gamo Gofa Zone or the today‟s Gamo Zone.
Since its establishment, Birbir Town has been serving as the political and administrative center
of the Mirab Abaya Woreda. However, in 2013 E.C the town has grown to the Town
Administration status with its autonomous self administration legally by incorporating the
nearby rural Kebeles of Delbo, Mole and Alege (Gidecho people) into the Birbir Town. The
urban dwellers of the town consisted of mainly Gammo, Wolayita, Gidecho and other nations
and nationalities of Ethiopia. Among these the Gammo comprises the majority of the population.
With rapidly growing population, the town‟s total population is 30,324 (Male 14898 Female
15426) in 2014 E.C according to the Regional projection rate of urban population (4.8%). The
total land area is also enlarged with the merging of the surrounding rural Kebeles to the town
based on its growth to the Town Administration status in 2013 E.C. Therefore, today the total
land area of the town is 49.381 km2 (4938.1 in Hectares).
After becoming the town administration, the town has started to receive budget support from the
Regional and Zonal governments to improve its basic infrastructure assets. Since the
improvement of urban infrastructure requires the establishment of AMP, REP and CIP plans, the
town has taken steps to establish its first AMP. Considering the AMP (Asset Management
Plan):-
 The templates used to interpret the infrastructure,
 The definition of the infrastructure categories,
 The inventory and condition of the existing assets,
 The maintenance requirement of the existing asset with its budget requirement
 The new works proposed to be constructed on the budget year with their budget
expenditure
After Compiling all the above described points the AMP build a sustainable asset management
plan system and lay a good ground for CIP development.
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INFRUSTRUCTURE ASSET MANAGEMENT AMP 2014 EFY
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Table of Contents
Executive Summary ..............................................................................................................2
Acronyms ..............................................................................................................................8
I. INTRODUCTION .............................................................................................................9
1.1 Background of the city. ..................................................................................................9
III. Approaches of the AMP .............................................................................................................. 14
1. Step 1:-Build the GIS Project and the Data Management Structure. ..........................15
1.1. Summary of Tasks, outcomes and frequency of operation ...................................................... 15
1.1.1. The list of Tasks for step 1 ...................................................................................................................... 15
1.1.2. The list of expected outputs from step 1................................................................................................ 15
1.1.3. The frequency required for the tasks in step 1 ................................................................................... 15
1.1.4 The establishment of the AMP and the transfer of the AMP to a GIS system ........................................ 15
1.2. Introduction of Building GeoData Base. ................................................................................ 16
1.3 The difference between information and Data:- ................................................................ 16
1.4 Defining the relationship between spatial and attribute data ........................................... 16
1.4.1 Building the Spatial Data Base Template ................................................................................................. 16
1.5 The GIS protocol used for the asset management plan ..................................................... 17
1.5.1. The information template (the tabular data base) ................................................................................. 17
1.5.2 Define the Spatial operating environment (the spatial data or drawing base) ....................................... 18
1.6. Translating the relationship between Infrastructure Components into a GIS-based database
structure........................................................................................................................................... 19
1.6.1 The nature of a relational database used to store attribute data ........................................................... 20
1.6.2 Data associated with the physical attributes data set ............................................................................. 20
1.6.3. The condition indicator and maintenance activities and costs data set ................................................ 21
1.6.4. The financial data set .............................................................................................................................. 21
1.6.5 The new works projects and maintenance activities data set. .......................................................... 21
1.7. Establishing the GIS operating system for the AMP ................................................................. 21
1.7.1 Introduction ............................................................................................................................................. 21
1.7.2 Create the GIS project ............................................................................................................................. 21
1.7.3. Using Orthophoto image ........................................................................................................................ 23
1.8 Ensure the image is geo-referenced and link this to the GIS. .................................................... 24
1.8.1. Using backdrop imagery -The difference between raster and vector (spatial) data .......................... 25
1.8.2 Obtain a backdrop image......................................................................................................................... 25
1.8.3, The Computer Directory Management System. ..................................................................................... 27
Step 2:- Build the institutional framework and the asset management structure ...........28
2.1. Summary of tasks, outcomes and frequency of operation ...................................................... 28
2.2. Building the institutional framework ........................................................................................ 28
2.2.1. Introduction ............................................................................................................................................ 28
2.2.2. Defining the position of the AMP team in the City’s Organo gram ........................................................ 28
2.2.3. Overall Responsibility for managing the city‟s asset management plan .......................................... 28
2.2.4. Departmental responsibilities for individual categories within the AMP ............................................... 29
2.2.5. Responsible bodies for management of each Infrastructure ................................................................. 29
2.3. Defining the asset categories .................................................................................................... 30
2.4. Building an asset strategy: defining the strategic activity areas............................................... 30
2.5. Additions to, and exclusions from, the list of asset categories ................................................ 31
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2.5.1. Managing vehicles and construction equipment within the AMP.......................................................... 31
2.5.2. Asset excluded from the definition of asset categories ......................................................................... 31
2.6. Linking asset categories to the GIS ........................................................................................... 31
2.7. Allocating a feature class to a spatial feature ........................................................................... 33
2.8. Building the asset feature classes ............................................................................................. 33
2.9. Converting operational sub-categories classes to asset feature classes .............................. 35
2.10. Asset elements – spatial ........................................................................................................ 40
2.11. Asset elements – non-spatial ................................................................................................ 40
2.12. Allocating a unique reference identifier (ID) to each asset element ................................. 40
2.1.4 Creating a unique identifier ID for each element ............................................................... 42
Step 3: Compile an Inventory of Assets .............................................................................43

3.1 Summary, tasks, outcomes and frequency of operation .................................................... 43
3.2 Create the spatial data structure for each feature class of asset ....................................... 43
3.2.1 The defined fields for spatial data ...................................................................................................... 43
3.2.2 Description of the fields ..................................................................................................................... 44
3.2.4. Nodes in the road network ..................................................................................................................... 44
3.2.5 Check the data for the location of all assets by a site survey............................................................. 46
3.3 Build the attribute database for physical data for each feature class of assets (TDS 1) . 46
3.4 Created summary tables for all asset categories by feature class...................................... 46
3.5 The Movement Network..................................................................................................... 47
3.5.1 Road_Nework ..................................................................................................................................... 47
3.5.2 Pedestrian walkways ......................................................................................................................... 48
3.5.4 The street light network ..................................................................................................................... 48
3.5.5 Moveable Asset of Engineering Plant, Equipment and machinery.......................................................... 48
3.6. The water supply network ........................................................................................................ 49
3.6.1 The water supply Resources. ................................................................................................................... 49
3.6.2. The Water Resources .............................................................................................................................. 49
3.7. Environmental Services............................................................................................................. 50
3.7.1 The Urban Drainage Network .................................................................................................................. 50
3.7.2 Solid Waste Management Systems ......................................................................................................... 50
3.7.3 Liquid waste Management ...................................................................................................................... 51
3.7.4. Urban Sanitation Management .............................................................................................................. 51
3.7.5 Urban Greenery and Open Space ............................................................................................................ 51
3.7.6 Play /Sport/ Grounds ............................................................................................................................. 52
3.7.7 Land related environmental services ................................................................................................... 52
3.8. Social and economic Services ................................................................................................... 53
3.8.1. Abattoir service....................................................................................................................................... 53
3.8.2. Municipal Market and shades management .......................................................................................... 53
3.8.3 Buildings of the Youth Center .................................................................................................................. 53
3.8.4 Buildings Facilities .............................................................................................................................. 54
3.8.5. School Network ...................................................................................................................................... 55
3.8.6 Health Service Buildings .......................................................................................................................... 55
3.8.7 Transport infrastructure Network ....................................................................................................... 55
Step4. ASSESS THE CONDITION OF ASSETS .............................................................56
4.1 Assessing the condition of asset using simple indicators .......................................................... 56
4.2. Movement Network.................................................................................................................. 56
4.2.1. Condition Analysis of Roads.................................................................................................................... 56
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Table 4.1:- Method of measurement of deterioration types for cobble stone roads ...................................... 56
4.2.2. Conditions of Pedestrian walkways ........................................................................................................ 57
4.2.3. Condition of Road structures of Bridges and culverts ............................................................................ 57
4.2.4. Condition of Point Feature/ Street Lighting/ .......................................................................................... 58
4.2.5. Dynamic Segmentation of Road Network within Condition ............................................................. 59
4.3.3. Conditions of Moveable Assets: Engineering Plants, Equipment & machinery ...................................... 60
4.3. Condition of Water supply Network. ........................................................................................ 60
4.3.1. Above ground asset feature class of water supply network. ................................................................. 60
4.3.2. Below ground asset feature class of water supplying network. ............................................................. 60
4.4. Environmental Services............................................................................................................. 62
4.4.1. Drainage Channels and Retaining Wall ................................................................................................... 62
4.4.2. Condition of Solid waste management................................................................................................... 62
4.4.3. Liquid waste Management. .................................................................................................................... 62
4.4.4. Condition of Sanitation Service Network................................................................................................ 63
4.4.5. Urban Greenery and Open Space. .......................................................................................................... 63
4.4.6. Play Area / Play ground/ ......................................................................................................................... 63
4.4.7. Land related environmental services...................................................................................................... 63
4.5. Social and economic development facilities of the Conditions. ............................................... 64
4.5.1. Abattoir service....................................................................................................................................... 64
4.5.2. Municipal Market and shades management. ..................................................................................... 65
4.5.3. Youth Centre ......................................................................................................................................... 65
4.5.4. Buildings (Adminstration building & office) ............................................................................................ 65
4.5.5. Residential buildings management network .......................................................................................... 66
4.11.6. Condition of School Institutional Infrastructure Network .................................................................... 66
Table 4.23:-Condition Summary of Educational Service Buildings ................................................................... 66
4.11.8. Transport infrastructure Network .................................................................................................... 67
5. STEP 5:- MAINTENANCE BUDGET FOR EACH ASSET .......................................68

5.1. Introduction .............................................................................................................................. 68
5.2. Maintenance Rate ..................................................................................................................... 68
5.3. Asset Condition Level for Normal, Routine and Periodic Maintenance ................................... 74
5.3.1. Asset condition level 1 ............................................................................................................................ 74
5.3.3. Asset condition level 3 and asset condition level 4 ................................................................................ 79
5.3.3.5 Maintenance Cost Summary ................................................................................................................ 85
The maintenance need forecast for all strategic activity areas and supporting services are summarized and
presented in the Table below. The study proposes that the city would allocate at least Birr 3,856,320.43 for
routine and periodic maintenance and Birr 16,617,605.92 to eliminate the maintenance deficit, and in total
the city needed to invest an estimated Birr 20,473,926.35 for maintenance activities. ................................. 85
Step 6:- Cost and value the existing asset base and its deficit ..........................................91
6.1 Introduction ............................................................................................................................... 91
6.1.2. Unit Rate for New Assets ........................................................................................................................ 91
6.2.1. Expected Useful life ................................................................................................................................ 97
6.2.3. Current Replacement Cost...................................................................................................................... 97
6.3.4. Maintenance deficit ................................................................................................................................ 98
6.3.5. Providing a summary of the Cost and value of the Existing Assets. ....................................................... 98
6.3.1. The cost and value of the the assets for the strategic activity area:- water supply network .......... 100
6.3.2 The cost and value of the the assets for the strategic activity area: environmental services ......... 101
6.3.2 The cost and value of the the assets for the strategic activity area: social and economic services 102
Step 7:- Cost, and Priorities, New Works Projects within the CIP Process ...................105
7.1. Introduction ............................................................................................................................ 105
7.2. Projects prioritized by publics ................................................................................................. 105
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7.3. Organize the new works projects database by strategic activity area ................................... 106
7.4. Prioritize the new works projects current Year. ..................................................................... 108
8.1. Introduction ............................................................................................................................ 124
8.1.1. Total maintenance budget for routine and periodic maintenance activities ....................................... 124
8.2. Prioritizing the budget for maintenance deficit reduction ..................................................... 124
8.2.1. Allocating an overall budget to maintenance for three years .............................................................. 125
8.2.3. Building the maintenance plan (activities) database for the three years ............................................. 126
8.2.4. Prioritizing the budget for maintenance deficit reduction for year 2015 E.C. ..................................... 128
Step 9 Convert the Agreed Budget for all New Works and .............................................137
Maintenance Projects to a 3-year Rolling Program. ......................................................137
9.1 INTRODUCTION ........................................................................................................................ 137
9.2. Building the 3-year rolling program for new works projects .................................................. 137
9.3 Building the 3-year rolling program for maintenance projects ............................................... 139
9.4. Prioritizing the budget for maintenance deficit reduction for year 2014 E.C ................. 144
STEP 10:- Manage the transition of all Completed New Works and Maintenance Projects
across to the Existing Assets Databases ..........................................................................150
10.1. Introduction .......................................................................................................................... 150
10.2 Tracking New Works Projects ................................................................................................ 151
10.3. Tracking Approved Maintenance Activities .......................................................................... 158
10.4. Projects Implementation for 2014 E.C .................................................................................. 165
10.5. Project Planning and Project Management .......................................................................... 171
1. Step 1. Build the GIS Project and the Data Management Structure..........................173
5. Step 5. Maintenance Budget for each Asset ................................................................173
6. Step 6. Cost and value the existing asset base and its deficit ......................................173
7. Step 7. Cost, and Priorities, New Works Projects within the CIP ..............................173
Process ..............................................................................................................................173
9. Step 9. Convert the Agreed Budget for all New Works and ........................................173
Maintenance Projects to a 3-year Rolling Program .......................................................173
10. Step 10. Manage the transition of all Completed New Works and ...........................173
Maintenance Projects across to the Existing Asset Database ........................................173
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Figure1.1: The GIS protocol of spatial data definition........................................................................................................ 17

Figure3.1 Birbir town measuring road lengths at intersections Nodes at 2015-2017 EFY. ............................................... 45
Figure 3.2: The node point at the intersection of a road ..................................................................................................... 45
Figure 6.1 Calculation of standard depreciated replacement cost ...................................................................................... 96
Figure6.2 Calculation of accelerated depreciated replacement cost ................................................................................... 97
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Acronyms
AMP ---------------------------------------------- Asset management plan
ABSD ------------------------------------------- Abbattoir Service of Departement
BR --------------------------------------------- Bridge
CAD ----------------------------------------------- Computer Aided Design
CIP ----------------------------------------------- Capital investment plan
CR ----------------------------------------------- Cobble stone road
CRS ---------------------------------------------- Coordinet Referance Systems
CU ---------------------------------------------- Culvert
DR ----------------------------------------------- Drainage
EB ----------------------------------------------- Ethiopian Birr
E.C ----------------------------------------------- Ethiopian Calendar
ER ----------------------------------------------- Earth road
GIS ----------------------------------------------- Geographic information System
GR ----------------------------------------------- Gravel Road
HW ------------------------------------------------ High way
HDD ----------------------------------------------- House Development Department
IDA ------------------------------------------------- International Development Association
INFRA --------------------------------------------- Infrustracture
LDMD ------------------------------------------- Land Development and Management Department
lm ----------------------------------------------------- linear meter
MN -----------------------------------------------Movement Net-work
MOWUD -------------------------------------------Ministry Of Industry And Urban Development
n/a ----------------------------------------------not available
NCB -----------------------------------------------National Competitive Bidding
NR -----------------------------------------------National Road
O&M -----------------------------------------------Operation And Maintenance
Pcs -----------------------------------------------pieces
RD -----------------------------------------------Road
RE --------------------------------------------Earthen Road
RD -----------------------------------------------Road Net-work
Sub AR ----------------------------------------------sub-arterial road
SWMD-----------------------------------------------Solid wasteManagement of Department
UIAMP OM…………Urban Infrastructure Asset Management Plan and Operational Manual
ULGDP -----------------------------------------------Urban Local Government Development plan
USBD ------------------------------------------------ Urban Sanitation and Beutifulication Department
UTM -------------------------------------------------Unversal Transverse Mercator
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I. INTRODUCTION
1.1 Background of the city.
As a result of rapid growth of population in urban areas in general and in the town of Birbir,
urban areas demand correspondingly high rates of investment that satisfies the needs of its
residents and urban infrastructure. Based on this, Birbir town is one of the towns of the region
as well as in the Gamo Zone; which is started to receive subsidies or grants from the regional
government to improve the deficit of basic infrastructure investments /capital investment. For
that purpose the town of Birbir needs to identify urban infrastructure used to cover city wide
networking system and developing capital projects.
A. Historical establishment of the Town
Formerly, the town of Birbir was served as the administrative centre of Mirab Arbaya Woreda
before its growth into town administration status in 2013 E.C. The Town was established in
1954 E.C. as a small urban village (Kebele). In 1970‟s and during the Transitional Government
of Ethiopia (TGE), the Birbir town and the areas surrounding it was administered as Woreda of
Mirab Abaya in Gammo Gofa Zone.
The societies living in Birbir town are predominantly agricultural society. Nevertheless, they
also engaged in other kinds of economic activities such as livestock, rising, small scale
commerce /trade, various crafts and so on. People of different ethnic groups are reported to have
settled in Gamo Gofa Zone since the earliest times. These consist of GAMMO, WOLAYETA,
GIDECHO, and other nations. Among these the Gamo comprises the majority and it speaks
Gamo Gamogna Language one of the Omotic language family of the SNNPRS.
B. The Growth of the Town to the Town Administration Status
Formerly, the town has served as the political and administrative center of Mirab Abaya Woreda
for long period of time. Following the policy direction of the country as well as the economic
and political reforms, urban areas attained political and administrative autonomous. Likewise,
Birbir Town has attained its political and administrative autonomous as the Town
Administration in 2013 E.C. with neighbor Gerese town in the Gamo Zone. With these changes,
the Town Administration has been laying new basis in all areas of development. Now, there are
a lot of efforts underway to bring economic and social improvements in all urban areas of the
Zone as well as in the Region, including Birbir Town Administration. One of these efforts is the
attention given to the infrastructure development and the establishment of asset management
plan or system (AMP) in urban areas.
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C. Population Size and Composition of Birbir Town Administration

The total Population of the town is 30,324 of which 14898 is male and 15426 is female
according to the projection /study/ made in 2013 E.C by the Woreda Administration on the base
of Regional urban population growth rate of 4.8% per year. The population of each kebele by
sex is as follows: - Birbir Kebele, Male 6,805 Female 7327 Total 14,132, Delbo Kebele Male
2,159 Female 2,130 Total 4,289, Mole Kebele Male 4,048 Female 3,779 Total 7,828, these are
the three kebeles administrations which are found within Birbir town except, Birbir Kebele, the
other three kebeles are incorporated from the rural kebeles with the growth of Birbir town to the
Town Administration Status. Based on this, the total land area of the Town Administration is
49.381 km2 (4938.1 in Hectares).
D. The Georgraphical Location and Size of the Town
The town of Birbi is located in the Southern Nations, Nationalities and People's Region
(SNNPR) in today‟s Gamo Zone (former Gamo Gofa Zone before 2011 E.C.) The Town was
served as political and administrative centre of Mirab Abaya Woreda for long period of time.
since its establishment in 1954 E.C. Now the Town has its own political and administrative
autonomy as an urban administration with its own political office of the Mayor. However, it still
serves as the centre for both Mirab Abaya Woreda and Birbir Town Administrations.
The town is located at a distance of 48 kms from Arba Minch its Zonal Capital, and 200 kms
south of Hawasa, the Regional Capital and 455 kms from Addis Ababa the National Capital. The
Town is also situated almost at equal distance from Sodo and Arba Minch (the two Zonal
Capitals).
Astronomically, Birbir town is found between 63111 north and 373509 south latitude and
6644 east and 375923 west longitude. The toal area of the town is hectars 4938.1 or 49.381
km2 . The town has 3 Kebele Administrations (Birbir, Delbo, and Mole), 1 Ketemas and 5 Sefer
(villages) based on the revised urban organizational structure.
E. Physical, Cultural and Economic Conditions of the Town
Climate Condition:- The temperature of the town is characterized by hot and dry almost
throughout the year with short and heavy rain fall of summer season, Whereas the average
annual temperature is 24.96 degree celsius mm and the annual total rainfall is 800-1600mm.
Land scape:- Concerning the topography, the town of Birbir is mainly plain of flat land area
with the surrounding high lands to west and the nearby Lake Abaya to east of the town. The
island of Gidicho with the setellment of Gidicho people is also the part of Birbir Town
Administration.
Soil type:- Fertile alluvial soil (deposited as result of erosion or floods from the high land areas)
with various texture, black, brown, red and other colors and rich mineral content characterizes
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the soil type of the town. The soil is very favorable for the growing of cash crops like bananas,
papayas, mangoes, tomatoes, cabbages and other food crops such as maize, sweet potatoes and
so on. However, banana growth and farming in the area is very dominant.
Drainage:- there are small seasonal and perinnial rivers and streams that are crossing the town
from the west to east to the Abaya Lake, with the seasonal variation in amount of flow.
Vegetation Cover:- some indigenous trees such as Acacias, “wanza” and others are widely
grown in the town and its surroundings including fruit tree mainly the mango tree is the
dominant one. The banana farm covers most of the farm lands near and around the town.
Crops Grown & its types:- Banana fruit is the most dominant cash crop in the area which is
transported to various parts of the country.
Animal life:- There are large number of domestic animals, cattle, goats, donkeys, hens etc are
raised in the area.
Culural Aspects:- Language:- common languages spoken in the town are Gamogna,
Wolaitigna, Gidichogna and Amharic.
Religion:- Orthodox and Protestan Chritianity is the dominant one, while some Muslims are also
existing.
Traditions:- Religious and traditional holidays are colorfully celebrated in the town and its
locality. To mention some of these are Gamo Masqla “yoo Baala”, Gamo nation New Year
celeberation, Gidicho “yoo Baala”, Gidicho traditional Marriage Ceremony etc.
Clothing:- Gamo Dunguza, Gidicho traditional clothing and other locally manufactured dresses
are common.
Economic Activities:- Trade /commerce/, urban agriculture (growing crops and raising
animals), shopping, crafts and others are widely practiced.
Tourist Attractions:- There are natural and man made attractions, mountains (Sa‟aa Tusa mt.)
and valleys, lakes, forests, colorful religious (Birbir Mariam church – historical and ancient
church and Saint Gebriel Church) and traditional celebrations or ceremonies witht many
historical heritages (tangible & in tangible) are some of the tourist attractions in the town and in
the area around it.
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Fig 1.1 Birbir Location from Ethiopia, SNNPR & Gamo Zone Shape file.
II. Objectives of the AMP
A. General Objective
The general objective of the assignment is to conduct full inventory of the Town‟s infrastructure
assets and prepare standard Asset Management Plan using the revised Asset Management
Operational manual prepared by the Ministry of Urban Development and Housing second
edition final June, 2016.
This Asset Management Plan is limited to the following major network and social infrastructure
categories such as:-
I. The Movement Network
a. Road & its structure
b. Moveable Asset (Engineering Machinaries & Equipments)
II. The Water Supply Network
III. The Environmental Services
IV. Social and Economic Services
Finally, this Birbir Administration Infrastructure Asset Management Plan for 2014 - 2016 EFY
is prepared based on the final version June 2016 AMP manual, which incorporates a number
of major, changes in the overall approach to the development of an AMP.
B. The Specific Objectives of this Asset Management Plan
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 To make inventory of all Infrastructure Asset Categories;
 To integrate/link the physical data with all attributes indicated and develop geo-database for all
infrastructure categories using state of the art and standard GIS application;
 To assess the condition of each Assets of the Town‟s administration using simple and acceptable
indicators and differentiate assets that need either maintenance or rehabilitation;
 To estimate that of the residual cost/worth of an asset and its replacement costs, valuing and
costing of assets using life cycle approach.
 To calculate cost of maintenance, replacement and the likes with use of the updated cost factors
and rates;
 To generate report for project planning, budgeting and maintenance schedule;
 To produce effective three years capital investment planning and strategies for long term
operation and maintenance of infrastructure asset;
 To estimate the operation and maintenance costs of existing and new infrastructure;
 To propose an implementation strategy for the asset management plan
 To recommend on the required mix of staff and support system for effective implementation of
asset management plan.
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C. The main objectives of this document is:-
The main objective of this AMP is to ensure that the Town‟s own assets are updated
(Infrastructure Asset inventories) as per the template of Asset Management Plan and Operational
Manual (UIAMP OM). Consequently, the result is used to produce a clearly defined and well
constructed Asset Management Plan that provides the basis for capital investment planning,
maintenance budgeting, staffing needs planning and allocation as well as meeting the needs of
the urban population.
The specific objectives of this plan are;
 To build a sustainable asset management system.
 To fulfil the requirement for funding /grants from the state and others.
 To create a good opportunity for resource mobilization.
 To enable city‟s net-work infrastructure cost-effective as well as meeting the needs of its
dwellers.
 To lay a good ground for CIP.
 To create favourable environment to manage an aging infrastructure base as well as to have well
mapped and organized infrastructural records
 To identify and update the type of available infrastructure assets in the town;
 To calculate the residual cost/worth of an asset; costs/replacement rates;
 To conduct a condition and capability analysis and provide a description of capital assets;
 To identify the level and coverage of the existing infrastructure and the expected (demand and
supply); and what needs to be done (capital and operational plans);
 To conduct performance measurements, continuous monitoring and updating of changes on an annual
basis;
 To link the AMP with the strategic goals and objectives of infrastructure planning and implementation.
 To show how the physical infrastructure coverage of the town improved.
III. Approaches of the AMP
The methodological approaches employed to develop this Asset Management Plan is based on as
usual the 10-steps as the anual. By working through the 10-point plan in a systematic way, and
providing the outputs specified, as much as possible, the items are clearly defined, and well
constructed.
To provide a first estimate of the asset base with only limited data, a technique known as a
strategic approach to asset management was adopted. This takes what is known as a value
approximation approach.
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1. Step 1:-Build the GIS Project and the Data Management

Structure.
1.1. Summary of Tasks, outcomes and frequency of operation
1.1.1. The list of Tasks for step 1
The Birbir Asset Management Preparation team selected the CAD environment since it is the
cheapest and simplest system to use version 2007 which is compatible with the GIS. Moreover,
the map-option available is digital CAD data set that could be used GIS as the source of the base
map for the spatial data base. The spatial data base or the drawings are generated depending on
the produced tabular data base. However, this option does not provide dynamic inter-operability
between spatial data and tabular data as the GIS-environment does. Therefore, the GIS -
environment will be a good option to proceed with ArcMap.
1.1.2. The list of expected outputs from step 1.
Birbir Town Asset Management has the categories and subcategories that have been developed
from the existing infrasturcture, and it is necessary to build a spatial and tabular data template.
The spatial template refers the drawing data base and the tabular template describes the general
information.
There are different options to develop the GIS based data template. These are:-
 Using detail cadasterial survey,
 Using and refering basic plan,
 Using latest new Mosic Selam Ber Ortho photo
 Using the original master plan drawing
The Birbir AMP team tried to use some of these options, as much as they are available or in
place to be used with the GIS based data template.
1.1.3. The frequency required for the tasks in step 1
A backdrop image for the project that has been geo-referenced and integrated into the project
 A GIS Project.
 A coordinate system for the project.
1.1.4 The establishment of the AMP and the transfer of the AMP to a GIS system
Step 1 is carried out when the AMP team of the Birbir town first established the GIS operating
environment for its AMP in October 2021. This occurred 3 years after the town has grown to the
status of town administration in 2011 E.C. Therefore, it is for the frist time to the town to switch
on the GIS operating environment for its AMP preparation. Once the GIS framework has been
established it will remain in place.
15
1.2. Introduction of Building GeoData Base.
Asset Management is built on accurate data collection and the effective use of that data to
generate information that will underpin a decision-making process regarding the management of
the town‟s physical assets. Therefore, this new AMP document of Selam Ber Town is
constructed on the basis that all data collected will be stored in databases that are linked,
interactively, with a Geographical Information System (GIS).
This chapter has two primary goals. The first is to describe the data structure that will be used to
store collected data which will, in turn, provide the basis for information management within the
AMP. The second goal is to describe the creation of a GIS Project that will be designed
specifically for the City‟s Asset Management Plan.
To be able to move forward, first of all, it is important to have a clear understanding of what is
meant by the term data, as well as an understanding of how data is used to generate meaningful
outcomes (information). This understanding centres on two key relationships that underpin the
AMP.
These are:-
1. The relationship between spatial and attribute data; and
2. The relationship between data and information.
The first relationship provides the basis for building of the data structure for the AMP,
mentioned earlier, while the second relationship is the key to building an effective asset
management system in the town.
1.3 The difference between information and Data:-
The two terms - data and information - are often used interchangeably. However, they are quite
distinct, and, since both are critical components of GIS, it is important to be clear about the
difference between them.
1.4 Defining the relationship between spatial and attribute data
Data is stored in tables known as Databases, and a blank table that provides a pre-defined list of
columns that define the data to be collected is known as a template. A pre-requisite to the
building of the templates themselves is a decision on the relationship between the spatial and
non-spatial data. The projection being used is the UTM Zone 360N (Transverse Mercator). We
focused specially by using the WGS_1984 accuret coordinate reference system (CRS).
1.4.1 Building the Spatial Data Base Template
Among the above listed options, the asset management plan team selected to use the latest new
Mosic Birbir Ortho photo. Because, it is latest and recent as well as easy to maniupulate or
operate in a GIS environment.
16
.
1.5 The GIS protocol used for the asset management plan
The second component (the spatial template) is a specific, and agreed, structure that will be used
to create the spatial data template; this is means that, it is common to, and understood by, all
users. Even with that condition though it is necessary to go further and specify preference for a
particular GIS software, because each manufacturer will construct an internal relationship for the
spatial data template in a different way. In this case, the software chosen as the platform for the
GIS is ArcGIS, which looks at the relationship between the spatial database and the attribute
databases.
Figure1.1: The GIS protocol of spatial data definition

1.5.1. The information template (the tabular data base)
There is a need to gather information and compile for tabular data base template. The
development of the tabular data base is carried out using Geo_data based analysis by GIS. So,
the following basic information should be taken in to account to produce the excel sheet. For
instance, the basic list of information that covers and to be collected to each road element is as
follows:-
17
Figure 1.2- Sample of GIS vector & Raster Sheet with Road_Mov.t -
1.5.2 Define the Spatial operating environment (the spatial data or drawing base)
The spatial data base or the drawings are generated depending on the produced tabular data base.
The asset management team selected the CAD environment since it is the cheapest and simplest
system to use. Moreover, the map-option available is digital CAD data set (42-sheet) that could
be used as the source of the base map for the spatial data base. However, this option does not
provide dynamic inter-operability between spatial data and tabular data as the GIS-environment
does. Therefore, the GIS -environment will be a good option to proceed with.
The sample GIS sheet has been shown as a picture below.
18
.
Figure 1.3- Figure 1.3-Sample tabular data base of Physical Road with Nodes and alloction of
basic plan with satellite imeges by ovrelaping.
1.6. Translating the relationship between Infrastructure Components into a

GIS-based database structure.
The final step in building an integrated data structure for asset management that of translating
the above data collection activities into structured datasets capable of providing information
within the context of a GIS-based asset management system. The term dataset is used here to
19
describe a set of databases with a common purpose. Thus, the physical dataset provides physical
data, but there will be a different database for each feature class of an asset.
Figure 1.4: A Relational diagram of the attribute databases used for the AMP on GIS/ArcMap &
The final data management structure for asset management frame work.
1.6.1 The nature of a relational database used to store attribute data
The basic building block of a relational database is a record. For asset management, each
element of a feature class will constitute a separate, independent record. Before building the data
structures for the five attribute data templates shown in figure 1.2, it is useful to be clear about
the nature of the tabular database that will hold the attribute data, and how this database will be
structured (fields and records).
The sections that follow outline the nature of the attributes required for the five tabular data sets
shown in figure 1.3 above. The details of each attribute data set will be expanded upon in the
relevant step of the AMP process.
1.6.2 Data associated with the physical attributes data set
1.6.2.1. The physical attributes data set

The full recommended list of data fields for the network infrastructure feature classes is provided
in step 2. The objective of this data set is to identify all the data linked to the physical nature of
an attribute (feature class element). This would include:
 Asset category
 Organizational (i.e. responsibility) data
 All relevant data associated with the asset‟s physical form
 Links to important design data
 Links to other information sources (e.g. photos, contract documents)
 The construction of the physical attributes data set, termed TDS 1, is carried out under
step 3 (described in Step 3).
20
.
1.6.3. The condition indicator and maintenance activities and costs data set
The condition indicator data set is constructed around the five-point scale of physical condition
associated with each feature class. The condition of an asset may be described in totality (e.g. a
valve) or the asset may be sub-divided into smaller parts (elements) as is the case with linear
feature assets, e.g. roads, water mains. The completion of the condition indicator data set, termed
TDS 4, is carried out under step 4 (described in chapter 4).
The maintenance data is built around a set of maintenance activities associated with the different
feature classes of assets. These are defined and then, each year, a list of unit rates (cost per
activity) is assigned to each activity. The activities are then linked to condition so that a budget
can be constructed for maintaining the assets. The completion of the maintenance activities data
fields, which form part of TDS 4, was created in step 4. However, the collection and insertion of
the data is carried out under step 5 (described in Step 5).
1.6.4. The financial data set
The core component of the financial data set (TDS 2) is a list of unit rates (costs) for each
feature class of assets. The fields from the physical attributes data set associated with the
dimensions of each element are then imported and combined with these unit rates to provide a
replacement cost. The construction of the financial data set is carried out under step 6 (described
in Step 6).
1.6.5 The new works projects and maintenance activities data set.
There are two data sets involved here, one for new works (TDS 3) and one for maintenance
activities (TDS 5). These data sets are different to the other templates in that the records will not
be based upon elements but upon projects. They are developed under step 7, for new works
projects, and step 8 for maintenance activities, and tracked through steps 9 and 10.
1.7. Establishing the GIS operating system for the AMP
1.7.1 Introduction
The situation now is quite different way. This in turn makes it easy and convenient to use a
backdrop image to build much of the asset inventory directly within a GIS environment. Finally,
the fourth component is that of building the physical attribute data set TDS1.
1.7.2 Create the GIS project
When creating a GIS project for the asset management plan in ArcGIS desktop, the project first
needs to be established in the geo-database environment by creating a new folder in arc
catalogue providing a range or coded domains for an attribute field.
21
The basic component of the geo-database is the feature class. This is a homogeneous collection
of common features each having the same spatial representation such as points, lines or polygons
and a common set of attribute column. The geo-database is then further organized into a feature
dataset.
Figure 1.5:- Example of an ARC catalogue tree for the feature dataset based by category.
A, Geographical Refrenance Position Of Birbir Town Administration.
Selam Ber geo reference map is the date of such maps should be checked to see where, the
current information is. They may then need to be updated. Nonetheless they could provide a
valuable base map to begin the process.
22
.
Figure 1.6: Basic Plan Land uses Birbir Town

1.7.3. Using Orthophoto image
The third approach is to draw on an existing areal photo image. This can be done by searching
the SNNPR INSA by land-Cadaster teams for images of the Town, using sources such as
Existing base of the Town asset Earth™ for example. Figure 1.4 shows such a map (in this case
23
a part of Birbir) in this way.
Figure1.7:- Areal image of Birbir administration Town

1.8 Ensure the image is geo-referenced and link this to the GIS.
As mentioned earlier, if a city or a town does not yet have an ortho-rectified image provided by
the Federal Mapping Agency, then the best alternative option for constructing the spatial
template is to download an image from Google Earth.
This is normally done by identifying a number of fixed points in the city /town that have known
coordinates, and using the alignment process built into the Arc-GIS software to match points on
the image to the points on the ground.
It is important to recognize that the images provided by the Federal Mapping Agency have what
is termed a Rational Polynomial Coefficient embedded within the image text file, which is not
the case with directly downloaded Google Earth images. Full ortho-rectification takes account of
perspective tilts and relief displacement in the landscape, which improves the accuracy of linear
measurement in a two-dimensional mapping environment.
24
.
1.8.1. Using backdrop imagery -The difference between raster and vector (spatial)
data
This is the data that is entered into the GIS using the three types of features described there,
namely:-
 Point features,
 Linear features and
 Polygon features.
Urban infrastructure Asset inventery backlog by images.
Figure 1.8: The Different between a raster image (1.5a- left) and a vector image (1.5b-right) for
a road element.
From the above diagrams it is not necessarily clear what the difference is in the graphic detail,
since both diagrams show the road. The difference is clearly illustrated shows an expanded
(higher resolution) comparison between a vector image (on the left) and the raster image (on the
right). Here it can be clearly seen how the raster image begins to break down into its individual
pixels as the resolution increases.
1.8.2 Obtain a backdrop image
There are two ways to obtain the backdrop (raster) image for the Town. The first, and easiest, is
to obtain an aerial photograph from the Federal Mapping Agency, provided that one exists. An
example of such an image is shown in figure 1.9 below, which shows a small area of the Sub
part of Birbir Town. This illustrates the high level of clarity and definition available for this type
of image. In addition, the image will already have been through a process of ortho-rectification,
which means that it can be imported directly into the GIS and used immediately to provide a
backdrop to the vector map.
25
Figure 1.9:- Sitelite image used upto 2014 & An ortho-photo rectified at 2011.Then recently
uses to 20134 AMP EFY.
By comparison, figure 1.9 (Above shows a section of a satellite image for Birbir Town in the
SNNPRS, which has been downloaded from Google Maps©™. This image would need to be
rectified before it could be used as a backdrop image (see below).
Figure 1.10: Geo-referenced imagery of Birbir Town administration 2014 EFY.
26
.
1.8.3, The Computer Directory Management System.
The described directory structure used on the computer for managing the GIS project, the
software, and all of its associated data such as spatial and attribute data. The above mentioned
one on (Fig.1.9) is a relational diagram and also the directories structure of the town on Arc
Catalog the directory named:
„Local E:\ AMP 2012 GIS\Asset_Inventery 2012.gdb /Movement_Network_ STlight_ Road
furniture /Light_Pole_mast_physical/:- Should be match toBirbir’s case…..
Figure 1.11:-Geo_Referanced Images structure and Street_Light Asset for the AMP project on Arc
GIS/Map/
27
Step 2:- Build the institutional framework and the asset management
structure
2.1. Summary of tasks, outcomes and frequency of operation
 Building a comprehensive list of all the Categories of Assets that will be included in the Town of
Birbir to its AMP.
 Linking Categories to operational units in the Town (e.g. departments, enterprises) and
identifying an AMP coordinator within each of the operational units. Note that this would not be
a full-time position but a responsibility for an existing member of staff.
 Building a complete list of all Feature Classes that will be included in the City‟s AMP
 Constructing a table that allocates every feature class of asset to one of the three feature types in
the GIS feature classification system.
 Creating a comprehensive reference identifier system for all assets included in the AMP.
2.2. Building the institutional framework
2.2.1. Introduction
The Asset Management Plan plays a key role in the Town‟s Administration. However, if it is to
function effectively in this role, then it is important that its role is clearly defined; and that there
is a clear set of working relationships established with other actors involved with the urban
development process. This definition of roles and responsibilities has three components: -
 Defining the position of the AMP team in the City‟s organogram.

 Defining the responsibilities of the AMP team; and creating a job description for the AMP
focal person and supporting staff.
 Identifying the operational unit (e.g. department, office, enterprise) responsible for each asset
category included in the city‟s AMP and identifying an AMP coordinator/ link person for that unit.
2.2.2. Defining the position of the AMP team in the City‟s Organo gram
The responsibility for managing the asset management register should be an independent group
within the Town Administration, i.e. it should not fall under an existing department. For
convenience this manual will use the term „unit‟ to describe that group. Given the critical
importance of the asset management plan to the capital investment program, the head of this unit
should be a senior person who will work in close cooperation with the Town Manager and the
Mayor. It is recommended that the unit be situated in the Office of the Town Manager. This
would reflect the importance attached to both the AMP process and the role of the AMP unit as
an information and knowledge hub within the Town Administration.
2.2.3. Overall Responsibility for managing the city‟s asset management plan
Given the critical role that the AMP focal person plays in the City administration, the position
requires a person with ability, initiative, and a range of different skills. Key skills include:-
 A good operational knowledge of GIS, and preferably the ArcInfo system of GIS.
 A good working knowledge of relational database management.
 Knowledge of the basic principles of surveying and the ability to work with maps in a geo-
spatial environment.
 A working technical knowledge of infrastructure and buildings.
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.
 Knowledge of how infrastructure deteriorates and how it is maintained.
2.2.4. Departmental responsibilities for individual categories within the AMP

This process requires a high degree of internal co-operation between different departments
within the City. It also means that, for ensuring that the Water Enterprise provides information
on its assets so that these can be incorporated in the City‟s AMP.
As the Selam Ber Town has identified the AMP coordinators for the different operational units,
it has then created a table, within the AMP, that lists the following:
 The department or unit responsible for each category.
 The name and contact details of the link person responsible for providing information on the
assets for each category.
2.2.5. Responsible bodies for management of each Infrastructure
Table 2.1:- Department, Group, and a Team Leader who will take overall responsibility
for the AMP 2015-2017 EFY.
Categories of Responsible
No Assets Responsible Body Person/Group Remarks
1 Road and Infrastructure provision & Ato Solomon is responsible to open new roads based
movement Administration Processes of Mathewos on the City‟s Structure &and also it is
network the Municipality and all responsible for construction,
community maintenance & management
2 Urban Drainage Infrastructure provision & Ato Abenezer Infrastructure work Processes
Systems. Administration Processes of Lamaro Responsible for construction,
the Municipality and all maintenance & management
community
3 Water Supply Birbir Town Water and Ato Chernet City Water and Liquid/service/
System (W) Liquid/service/ Enterprise and Enterprise Responsible for
All communities maintenance, replacement &
installation of new ones;
4 Solid waste Sanitation and Beautification Ato Bogale Burje Beautification work process manage,
management work process. plant, and control the green areas as of
system (SM) city plan
5 Sanitation and Sanitation and beautification Ato Badege sanitation and Beautification work
Liquid Waste Service Process of the Befkadu process Responsible for maintenance,
Management Municipality supervision containers & vehicles or
System (SW) All community carts, Collection, transportation & safe
disposal;
6 Abattoir (A) slaughtering service work Dr Yifiru Controlling the service, collecting
process City municipality Bizuneh service fee, delivering slaughter service
7 Street Light EEPCO & Infrastructure Team Members Infrastructure Provision, sanitation and
Processes of the Municipality of the process & beautification is responsible for
and all users. EEPCO as well as maintenance, replacement &
city admin installation of new ones. Whereas City
administration is responsible for
monitoring & management of the asset
8 City Greenery City administration and Ato Bogale Burji Beautification work process manage,
Beautification work process plant, and control the green areas as of
manage plant, and control the city plan
green areas as city plan
9 Public market City municipality City admin, Revenue collection, maintenance of
(PM) revenue office verandas and shades
and All
thecommunity
11 Rental Houses (H) Houses Development Work Ato……………. Responsible for maintenance, &
Process of the Municipality supervision of Low cost Rental Houses
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12 Offices and Houses Development Work Ato Hymanot Responsible for maintenance, &
Buildings of the Process of the Municipality Demise supervision of Low cost Rental Houses
Municipality (OB)
14 Engineering Infrastructure provision & Ato Bogale Burji Municipality Responsible for
Machineries (M) Administration Processes of maintenance
the Municipality
15 Vehicles Birbir main Municipality All work process Municipality Responsible for
of the maintenance
Municipality
2.3. Defining the asset categories

The term „category‟, as it applies to asset management, can be defined as a specific group of
assets that share a common purpose, and as such are managed together as a group. A water
supply network is more than just the water pipes in the ground. There are valves, reservoirs,
pumps, standpipe and many other components. It is all of those components together that make
up the category of assets termed „The water supply network‟. Similarly, a school can be more
than just a building; it can include a boundary wall or fence; a paved area; a toilet block; a play
field/ground, etc. So, the category „school‟ has to include all of these components.
This AMP manual is designed to incorporate all of the city‟s physical assets. The list that has
been provided in section 2.4 is extensive; and should cover the majority of the city‟s asset
categories.
2.4. Building an asset strategy: defining the strategic activity areas
The asset management plan plays an important role in contributing to the wider development
objectives of the city. When the city is considering its future capital investment, with is capital
investment plan (CIP) process, it is discussing an investment in assets. As a result, asset
management and capital investment planning are symbiotic, i.e. they form an inter-dependent
relationship. By integrating a degree of strategic analysis into the AMP from the beginning, this
facilitates, and makes far more effective, the process of capital investment planning. The
challenge is to integrate this strategic analysis into the AMP process as it evolves.
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.
Table 2.2: The allocation of categories of physical assets to the four strategic activity areas
The Movement The Water Environmental Social and Moveable Asset
Network Supply Services Economic Services
Network
The road Water supply Urban drainage Abattoirs Engineering Plant
network
Footpaths/ Water Liquid waste Fire service Machinaries
pavements/ resources
Street lighting Sanitation Municipal markets Equipments
Solid waste MSE facilities Vehicle
Urban Greenery Schools Motors
Parks and play Health facilities
areas
Rivers Youth centres
Wetlands Others Other
2.5. Additions to, and exclusions from, the list of asset categories
2.5.1. Managing vehicles and construction equipment within the AMP
Vehicles and Construction Equipment are movable assets, not fixed assets, yet their total value is
significant, so they have to be included in the AMP. There are two different ways of doing this.
The first way is to define them as a category in their own right. However, there are two
requirements to be fulfilled in order to do this. The first is that it can only apply to registered
vehicles, since the registration provides a fixed geographic location. The second is that there is a
single owner for all registered vehicles and plant. Plant or equipment that is not formally
registered to a specific address would not be included in this category and would be treated in
the way described in the second option below. In this option, the category of vehicles and plant
would be allocated, for the purposes of asset responsibility, to the Town Manager‟s office.
2.5.2. Asset excluded from the definition of asset categories

It is important to remember that the purpose of the asset management plan is primarily to plan
and manage the investment in municipal services that support the effective administration of the
Town on behalf of the residents. This is not the same as creating an asset register for accounting
purposes, though clearly there may be some overlap. This means that there are some assets that
the Town may need to register for accounting purposes that are not included in the asset
management plan.
2.6. Linking asset categories to the GIS
Birbir Town has listed asset categories that will be included in the Town‟s AMP has been
defined. The next step is, to link to the GIS system. This is achieved by breaking the categories
into a set of component parts, each of which shares common features. Thus, within a water
supply network, for example, there are several different types of valves, e.g. gate valves, air
31
release valves. Each type of valve performs a different operational function. However, from an
asset management perspective, they are seen to share a common feature, in that they are all
valves. So „valves‟ becomes a sub-group within the asset category „water supply network‟, and
all the different types of valves are grouped together.
When these different asset category sub-groups are linked to a spatial database in a GIS system,
then they become feature classes within the GIS. This necessitates a change in the terminology
from that used in the original AMP manual, where the sub-groups were known as „sub-
categories‟ of assets.
The need to make this change to the terminology, from „sub-category‟ to „feature class‟, is
driven by the requirement that the AMP data should be linked directly to a GIS system. At the
same time, it also provides a useful distinction between different perceptions of what exactly
constitutes a sub-category. These three examples show three separete, and quite distinct,
relationships that an asset sub-category is perceived to have with its Category, as viewed by
three different professional groups who work with infrastructure. These are:
1. An operational relationship. Here, each sub-category of asset has a specific operational function
within the network infrastructure service category, e.g. valves have the function of stopping, or
allowing, the water flow through a pipe and are to be found in the Water Supply Category. This
relationship is the one used by the manager of the specific infrastructure category, e.g. the Water
Enterprise or the Roads/ Infrastructure Department.
2. A spatial relationship. Here, each sub-category of asset is situated either within one of the three
feature classes for fixed assets, i.e. point data, line data, and polygon data (discussed further
below). This relationship is used by those managing the spatial data and the AMP. This is the
interpretation in which the term sub-category can be better, and more correctly, described as
„feature classes.
3. A financial/accounting relationship. Here, each sub-category of asset can be allocated to one of
the defined accounting categories of assets used for the public accounting system. This
relationship is used by the Finance Department.
Having three sets of relationships between a sub-category of assets and its category can lead to
confusion when different groups within the city, or within government more widely, are working
in different spheres of activity that focus upon one or other of the above three relational areas. In
this context the different groups will use the term sub-category differently; and as a result, they
will not have a common interpretation of how a category sub-group should be defined.
The benefit of using the term „feature class‟ to describe a category sub-group is that it only
applies to spatial analysis, which is now the framework for asset management. In addition, it is
32
.
also a recognized GIS term. Thus, a feature class of assets will have a clear and specific meaning
within the GIS system that is recognized by everyone using the GIS system. That would not be
the case for the term „sub-category‟.
2.7. Allocating a feature class to a spatial feature
When working in GIS operating environment it is necessary to follow a specific GIS Protocol
with regard to terminology. The construct of this protocol was shown in figure 1.1 of step 1.
This Protocol states that all spatial elements must belong to one of just three types of feature.
These, the three features (feature types) are:
 A Point Feature. This is defined in terms of a single x, y, coordinate.
 A line Feature. This is defined in terms of a start point and an end point, i.e. two x, y,
coordinates.
 A Polygon (Area) Feature. This is defined in terms of an x, y, coordinate that represents the
centroid of the polygon.
Thus, all the elements within a particular feature class have to be of the same feature type. Once
that basic protocol is recognized then it becomes possible to create the comprehensive list of
feature classes that exist within each category of Assets. It is important to note that different
categories have assets may have feature classes in common. This is most evident in buildings,
for example, but it can also apply to other categories as well. Thus, an access manhole would be
an example of a feature class that would exist in the three categories of water supply, sewerage
and drainage. The way in which feature classes of assets interact with the Protocol is illustrated
in figure 2.1 below.
Figure 2.2: The Linkage between the feature classes and the GIS protocol
2.8. Building the asset feature classes

Building the complete list of asset feature classes is a task carried out by the AM focal person in
the Town, working with the AM coordinator in each of the individual operating units. The table
below provides an example of a list of feature classes that could be associated with each of the
Categories listed in table 2.2 below. If a town has additional feature classes that it has identified,
33
then these should be added to its AMP. Equally, it needs not to include feature classes from this
list that are not part of its own asset base.
Table 2.3: The list of feature classes included in the AMP 2013-2015
No. Feature Class No. Feature Class

1 Cobblestone road 21 Customer connection
2 Gravel/ red ash road 22 Communal standpipe
3 Compacted earth road 23 Public and communal toilet
4 Footpath 24 Bucket collection point
5 Paved area 25 Landfill site
6 Roundabout 26 Solid waste container
7 Bridge 27 River channel centre line
8 Culvert 28 Lighting pole and mast
9 Retaining wall 29 Construction plant
10 Drainage channel 30 Machinery
11 Pipe drainage 31 Vehicle
12 Boreholes 32 Building and facility
13 Manhole 33 Fence
14 Reservoir 34 Administrative boundary
15 Water pipeline network 35 External site boundary
16 Pump 36 Internal boundary
17 Valve
18 Access box
19 Water meter
20 Hydrant
Once the list of feature classes has been completed, each feature class should be tested against
the GIS Protocol to ensure that it comprises only one of the three defined features. For example,
engineers working on the design of different types of roads, for example dual lane arterial
compared to simple access roads, might view a culvert differently.
Having completed the list of feature classes and tested them against the GIS Protocol, The AMP
focal person should then create a summary table of feature classes, listed according to their
spatial feature, and incorporate this into the City‟s AMP. An example of such a summary is
shown in table 2.3 below.
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.
Table 2.4: The list of feature classes associated with their respective GIS feature type
Point Feature Line Feature Polygon Feature

Road furniture Cobblestone road Roundabout
Pump Gravel road Reservoir
Valve Compacted earth road Landfill site
Water meter Footpath Internal boundary
Hydrant Bridge Building and facility
Customer connection Culvert
Communal standpipe Retaining wall
Public and communal toilet Drainage channel
Solid waste container Pipe drainage
Lighting pole and mast Water pipeline network
Machinery Fence and boundary wall
Vehicle
2.9. Converting operational sub-categories classes to asset feature classes

The AMP focal persons should recognise that departments managing the various categories of
assets will not necessarily use the concept of feature classes to describe the different components
within the asset categories for which they are operationally responsible. Thus, when they submit
their list of assets to the AMP focal person, it may well be set out according to their own
operational breakdown of sub-groups. The AMP focal person will then need to convert these
operational sub-categories to feature classes before they can be entered in the AMP databases.
35
Table 2.5: The relationship between the operational sub-classes and their associated asset
feature class for the category road network
Operational Sub- Associated Feature Class Remark
Category
Cobblestone Road Cobblestone Road
Gravel Road Gravel Road
Compacted Earth Road Compacted Earth Road
Footpaths – Other Surfaces Footpath
Roundabout at Grade Roundabout
Roundabout Elevated Roundabout
Bridge Bridge
Retaining Wall Retaining wall
Culvert Culvert
Overpass (Flyover) Overpass flyover
Pedestrian Footbridge Bridge
Traffic Signals Road furniture
All road signs Road furniture
Offices Building and facility
Workshops Building and facility
Fence Fence and boundary wall
Land External boundary
Road reserve External boundary
Construction plant and
All construction plant
machinery
Construction plant and
All types of machinery
machinery
All trucks Vehicles
All other vehicles Vehicles
feature class for the category Drainage
Operational Sub-Category Associated Feature Class
Masonry channel Drainage channel
Concrete lined channel Drainage channel
Compacted earth channel Drainage channel
Pipe drain Pipe drainage
Manhole Manhole
Retention Pond Retention and detention pond
Detention Pond Retention and detention pond
drainage reserve External boundary
All construction plant Construction plant and machinery
All types of machinery Construction plant and machinery
All trucks Vehicles
36
.
feature class for the category street lighting network
Lighting poles Lighting pole and mast
Lighting masts Lighting pole and mast
All trucks Vehicles
feature class for the category water supply (reticulation) network
Transmission lines Water pipeline network
Distribution lines Water pipeline network
Bulk water meters Water meter
Reservoir Reservoir
Pump station Buildings and facilities
Pumps Pump
All types of valves Valve
All types of access boxes Access box
Fire hydrants Hydrant
Customer connections Customer connection
Customer water meters Water meter
Offices Buildings and facilities
Workshops Buildings and facilities
Roads Road
Drainage Drainage channel; pipe drain
Paved areas Paved area
All trucks Vehicles
37
feature class for the category Solid waste management
Landfill site External boundary
Weigh bridge Weigh bridge
Transfer station Buildings and facilities
Solid waste container Solid waste container
All trucks Vehicles
feature class for the category Sanitation
Public toilets Public and communal toilet
Communal toilets Public and communal toilet
feature class for the category Abattoirs
Abattoir buildings Buildings and facilities

All trucks Vehicles
38
.
feature class for the categories of Urban Greenery; Parks and Play Areas; Rivers;
Wetlands; Nature Reserves
Site boundary External boundary
Wooded areas Internal boundary
Facilities Buildings and facilities
Public/communal toilets Public and communal toilet
Play areas Internal boundary
Shrubbery/flower beds Internal boundary
Rivers River centre line
River catchment boundary External boundary
Sub-catchment boundary Internal boundary
Flood lines/flood plain Internal boundary
Water body Internal boundary
Area of degradation Internal boundary
All trucks Vehicles
Table 2.13: The relationship between the operational sub-classes and their associated asset feature
class for the category Firefighting service
Fire trucks Lighting pole and mast
Boundary wall Fence and boundary wall
Table2.14: The relationship between the operational sub-classes and their associated asset feature
class for the category Municipal markets
Operational Sub_Category Associated Feature Class
Markets Buildings and facilities
All other buildings Buildings and facilities
All vehicles Vehicles
39
Table 2.15: The relationship between the operational sub-classes and their associated asset feature
class for the category Municipal Buildings
All municipal buildings Building and facility
All vehicles Vehicles
2.10. Asset elements – spatial

There are, of course, many valves in a water supply network, each one of which is different and requires
to be identified in the spatial database. In GIS terminology, each valve would be termed an element.
However, as valves are point features, there is no need to provide this additional descriptor.
2.11. Asset elements – non-spatial
As mentioned previously, the list of feature classes described earlier comprises only the fixed
assets, i.e. those that have a fixed geographical location. Under this definition certain valuable
assets, such as some vehicles or construction equipment, may not be eligible to become feature
classes of assets (see the discussion in section 3.4). In this situation these assets are defined as
non-spatial elements and they will be attached to another feature class of assets for costing and
budgeting purposes, as described previously.
2.12. Allocating a unique reference identifier (ID) to each asset element

An identifier (ID) is an alphanumeric string (a short list of characters that can include both
letters and numbers) that is attached to a single element of a feature class of asset and refers only
to that element.
This unique identifier, which is described below, has been tested in a number of cities and has
shown itself to be robust and versatile. The unique identifier is made up of four parts.
The four parts of the identifier are each separated by hyphens. Note that full stops and
backslashes should be avoided as these are computer reserved symbols.
Table 2.16:- List of category and feature class codes
Category Code Feature Class Code Feature Class Code
The Road Network RN Asphalt road AS Water meter WM
The Urban Drainage UD Cobblestone road CB Hydrant HY
Network
The Street Lighting SL Gravel/ red ash GR Customer connection CC
Network road
The Water Supply WS Compacted earth CE Communal standpipe CS
Network road
Water Resources WR Footpath FP Public and communal PT
toilet
The Liquid Waste LW Paved area PA Bucket collection point BPS
40
.
Network
Solid Waste SW Roundabout RO Landfill site LS
Management
Sanitation SA Bridge BR Weigh bridge WB
Urban Greenery UG Culvert CU Solid waste container SC
Parks and Play Areas PA Retaining wall RW River channel centre line RC
River Systems RS Road furniture RF Tunnel TU
Wetlands WE Drainage channel DC Lighting pole and mast LP
Nature Reserves NR Pipe drainage PD Construction plant CP
Abattoirs AR Retention and RP Machinery MA
detention ponds
Fire Service Assets FF Manhole MH Vehicle VE
Municipal Markets MM Reservoir RE Building and facility BU
MSE Facilities MS Water pipeline WN Fence and boundary wall FE
network
Schools SC Pump PU Administrative boundary AB
Health Centres HC Valve VA External site boundary EB
Youth Centres YC Access box AC Internal boundary IB
Municipal Buildings MB
2.13. Coding elements

In addition to the unique identifier, it is also useful to provide a second identifier, or code, to
each element. There are two reasons for this. The first applies specifically to linear elements,
where the unique identifier uses the final two numeric characters of the last block in the unique
identifier. These two characters are used to break the element into segments, using the GIS
process of dynamic segmentation, to better identification the specific area of damage or
deterioration on a linear element.
The second reason for using an element code is to be able to relate a specific element back to an
operational unit. The earlier discussion on feature classes and sub-categories, as well as the list
of tables linking the operational sub-category to different feature classes, shows that there is no
direct linkage between an element (for example a building) and its operational category (for
example a school). The element code can be used to create this linkage.
This is a numeric code with 4 digits, followed by an underscore separator and a further 2 digits.
The 4-digit code is used to provide each element with a specific identifier, while the two-digit
code allows the element to be sub-divided to provide a higher level of detail for the condition
indicator.
Example: - An identifier for line based asset road network: – RDCB_INFR_BB_0001_00
 The first two letter RD identify category of asset, Measuring Road Network
 The second letter and digit /CB/ defines sub category of Cobble road (Cobble stone road)
 The thirdly letter and digit /INFR/ defines responsible body (INFRASTRUCTURE Work
process)
 The fourth letter /BB/_ is Defines City code (BIRBIR Town)
41
 The last, four digit number_0001 is “Feature claas”
 Identify _00is “route id”.
2.1.4 Creating a unique identifier ID for each element
An identifier is an alpha-numeric string attached to an element to locate the element in tabular
data base and to distinguish category and sub category to which the element belongs. The
identifier is illustrated on the example below.
Example2: - An identifier for line based asset road network: –RDGR_INFR_BB_0001_00
 The first two letter RD identify category of asset, Measuring Road Network
 The second letter and digit /GR/ defines sub category of Gravel Road
 The thirdly letter and digit /INFR/ defines responsible body Infrastructure
 The fourth letter BB Defines Town (BB)
 The last, four digit number_0001_ is Feature class
 Identify _00 is route id.
Similarly the following identifiers are created for all sub categories of the asset.
Category 1: Road Net work (RD)
Sub-Categories/Feature Class/ Element Id
 Gravel Road:- -------------------------------------------------------- --RDGR_INFR_BB_0001_00
 Cobble Stone Road:- ---------------------------------------------------RDCB_INFR_BB_0001_00
 Big Stone Paved Road -------------------------------------------------RDBS_INFR_BB_0001_00
 Earthen Road:- ----------------------------------------------------------RDER_INFR_BB_0001_00
 Culvert:- ------------------------------------------------------------------RDCU_INFR_BB_0001_00
 Bridge:---------------------------------------------------------------------RDBR_INFR_BB_0001_00
 Cobblestone walk way:--------------------------------------------------RDFP_INFR_BB_0001_00
 Concrete FoothBridge --------------------------------------------------RDFP_INFR_BB_0001_00
42
.
Step 3: Compile an Inventory of Assets

3.1 Summary, tasks, outcomes and frequency of operation
The tasks for step 3 comprised:
 Ensure that the spatial database template is linked to the GIS project.
 Working on one category at a time, and, within that, one feature class at a time. Identify
every element within each feature class.
 For every element, provide a unique identifier (compulsory field).
 For every element, enter an element identifier (compulsory field).
 Once an element has a unique identifier, enter the data for that element in the spatial
database.
 Enter any additional information for the element deemed useful into the database of
physical attributes, TDS 1.
3.2 Create the spatial data structure for each feature class of asset
3.2.1 The defined fields for spatial data
The spatial data set is the simplest of all the datasets to complete, primarily because the structure
of the database is defined by the GIS Protocol. This means that there are only three basic
templates that will be used for all the feature classes of assets. This spatial database can be
viewed as the core data. Any additional information relating to the specific characteristics of the
individual assets will stored in the supplementary attribute database TDS 1, described in section
3.6. The minimum number of data fields, and their descriptors, are shown in table 3.1 below.
Table3.1: The defined fields for spatial data
Field Core Data for the Point Core Data for the Line Core Data for the Polygon
No. Features Features Features
1 Auto ID Auto ID Auto ID
2 Element Unique ID Element Unique ID Element Unique ID
3 X-Coordinate X-Coordinate – start node X-Coordinate of Centroid
4 Y-Coordinate Y-Coordinate – start node Y-Coordinate of Centroid
5 Feature Class X-Coordinate – end node Auto-generated Area
6 Category Y-Coordinate – end node Feature Class
7 Strategic Activity Area Auto-generated Length Category
8 Start node reference Strategic Activity Area
9 End node reference
10 Feature Class
11 Category
12 Strategic Activity Area
43
3.2.2 Description of the fields
The first field is an internal operation common to all relational databases, namely the automatic
generation of an identifier for use by the GIS spatial database itself. This ensures that each
record in a database is unique.
The second field is the identifier that will define the element in the asset management system.
This may be independently defined, specifically for the Asset Management Plan, or it may be
linked to a broader identifier system that has been developed to incorporate all GIS users in the
Town. This is the unique identifier described in Step 2
3.2.3 Build the spatial database for each feature class of asset using the backdrop image
(for above ground assets)
With the GIS project defined, a system of unique identifiers agreed, and the image integrated,
the work of building the spatial (vector) data can begin. This work is built upon table 3.1 above,
together with table 2.3, which shows the list of feature classes allocated to the three feature types
of point data, linear data and polygon data.
Having defined a feature class as a particular feature type, the vectors (points, lines and
polygons) can now be generated by „drawing‟ these over the image. For point features, such as
manhole covers or road signs (where these are visible on the image) the definition of the point is
straight forward; and this is generally also the case for polygons, since the end point has to
coincide with the start point.
I. There should be a node wherever two elements come together.

II. If in doubt creates a node. It is better to have more nodes than not to have enough.
The use of an image to provide a backdrop for the creation of vector data is clearly only relevant
for surface assets, since sub-surface assets, such as water mains for example, cannot be seen on
the image. In this case there are two options available. The first is to use whatever maps are
available for these sub-surface assets. This may be a CAD drawing or perhaps only a process
flow diagram. The second is to identify points on the system that do appear on the surface, for
example valve covers.
3.2.4. Nodes in the road network
The road network is unique among the assets in that roads are defined as the linear features,
while in practice they have a width, which would normally make them polygon features. The
road width is important in three calculations, which need to be catered for specifically. These
are:
 In creating a common comparative table of road lengths. This is catered for by using the
equivalent 7m width of road.
 In measuring the exact length of a road element. This is described in more detail below.
 In measuring deterioration. This is covered in step 4.
44
.
Regarding the measurement of road lengths, the creation of nodes at points of intersection fails
to take into account the width of roads. The way in which this is dealt with is shown in figure 3.1
below.
Figure3.1 Birbir town measuring road lengths at intersections Nodes at 2015-2017 EFY.
This figure shows how the primary road measures the road length directly, as the distance
between nodes, a dimension that is auto-generated in the GIS. The secondary road uses offsets
from the nodes on either side, and subtracts the length of the two offsets from the auto-generated
length, to give the actual length. The physical database provides fields where these offsets can be
entered. There is one exception to the rule that nodes occur at intersection points, and that is
roundabouts. Figure 3.2 below shows the reason for this.
Figure 3.2: The node point at the intersection of a road
45
When two roads meet, the node is an intersection point between two linear features. Where a
road meets a roundabout, however, this is an intersection between a linear feature (the road) and
a polygon feature (the roundabout). So while the node is on the centreline of the road, for the
roundabout it has to be on the external boundary of the polygon.
3.2.5 Check the data for the location of all assets by a site survey
The vector data generated from the raster backdrop image will be of sufficient accuracy that it
can be used in the Asset Management Plan, particularly if it is a high resolution, ortho-rectified
image. However, this should be checked on site by a visual inspection (of surface assets). This
should include the following activities:
1. Spot-checks of geographical location, using either a GPS or physical measurement from known
and validated survey data.
2. A review of all road surfaces, to ensure that they correspond with those taken from the image.
3. Confirmation of all point feature assets.
4. Confirmation of all boundaries for polygon feature assets.
3.3 Build the attribute database for physical data for each feature class of assets (TDS 1)
Once all of the spatial data has been captured, work can move on to building the physical
attribute dataset, TDS 1, A summary of the fields for each feature class database is included on a
spreadsheet while the complete attribute tables, which are attached to and embedded in the GIS
software, are also provided. Both of these can be found on the CD that accompanies this manual.
3.4 Created summary tables for all asset categories by feature class
The asset inventory provides an immense amount of valuable information for the City and it is
recommended that this be developed in a comprehensive way. This will be done initially by
providing a list of summary tables for each category of asset, which should include data taken
from all of the numeric fields (i.e. the fields containing numeric data) of the physical attributes
database. The complete set of blank summary tables that will need to be completed for the city‟s
AMP is given below.
Table3.2: The Extent Birbir Town‟s Road network
Unit of Quantity (to be
Items Service component Remark
measurement provided)
A Land areas within the town boundary m2 49.381
B Total length of road (all surface types) Km 43.117

C Equivalent (7m_width) length of road Km 80.404
D Total area within the road reserve km2 0.563
Percentage of the city area occupied
E % 1.140
by the road reserve ((D/A)*100)
46
.
The second output for the road network is the summary information on the individual feature
classes within the category road network, as illustrated in table 3.2 above.
3.5 The Movement Network
There are three outputs that summarise the extent of the town‟s road network. The first
summarise the extent of the town‟s road network as it relates to overall land use. The layout of
this table is shown in table 3.3 below.
3.5.1 Road_Nework
In Birbir Town, the first category road mainly covers all infrastructures that are found on the
road network movement. The roads feature class has been sub-divided into four categories for
reporting purposes, according to surface type. These four categories are: cobble stone (code
RDCB); gravel (code RDGR); compacted earth (RDER) and Bigstone Paved Road (RDBP). The
on-site survey was carried out within each Kabele and the data was collected using recorded data
sheet and as well as applying intensive actual measurement on the ground by AMP Team of the
Town.
Table3.3: The extent of road networks in Birbir Town.
Total Quantity (to

Total Road
Road Sub- Actual be provided Share From
No. Surface Remark
Category Length Equiv.7m Total (%)
Area (km2) width) (km)
(km)
Cobble stone
1 0.340 0.00034 0.049 0.043
Roads
2 Gravel Roads 19.598 0.268 38.28 34.18
3 Earthen Roads 40.988 0.459 65.57 58.56
4 Asphalt Road 7.832 0.057 8.086 7.22 Federal Road
Total Summary 68.758 0.784 111.988 100
Table 3.4:- Detail Road Level by Road classification

Quantity (to Access
Collectors &
be provided Primary Secondary
No. Road Sub-Category
Equiv.7m Road (km) Road (km)
Local Road Road Remark
(km) (km)
width) (km)
1 Cobblestone roads 0.049 --- --- 0.049 ---

2 Gravel Roads 38.28 ---- 6.2642 17.6092 4.89
3 Earthen Roads 65.57 ---- 7.24 48.21 10.12
4 Asphalt Road 8.086 ---- 8.086 -----
47
3.5.2 Pedestrian walkways
Table 3.5: Breakdown of pedestrian walkways by road classification
Pedestrian Pedestrian
Pedestrian walk Total Pedestrian
Type of Pedestrian walk way on walk way on
Itemes Unit way on Primary
Secondary Collectors &
/Foot Path/ walk
walk way Road way in km
Road Local Road
Foot Path
1 Km ----- ----- ----- -----
/Natural Road/
3.5.3. Road Structures.

Table 3.6:- Summary of the existing assets base by sub-category:- Road Structure
On On On On
Road Sub- Total
Itemes Unit Primary Secondary Collector Local Remark
Category Quantity
Road Road s Road Road
1 Culverts No 14 9 1 4
2 Pipe Line No 19 19
3.5.4 The street light network
This category of road mainly covers street light that are found on the road network movement. It
describes different type of lamps. All of the items are described in detail with their specific
location on the attached annex but on the following table general quantity of the infrastructure
has been labeled. The table below, on street lights could be supplemented by a map that shows
which roads or areas in the town are illuminated by street lights.
Table 3.7:- Summary information required for the asset category „Street Lighting‟
On On On On
Road Sub- Total
Itemes Unit Primary Secondary Collectors Local Remark
Category Quantity
Road Road Road Road
Street lights
1 Sodium with No 5 - - - 5
wood pole
Street lights
2 Fluorescent
No 37 - 22 2 7
3.5.5 Moveable Asset of Engineering Plant, Equipment and machinery
Table 3.8:- Summary of the existing assets base by sub-category: Machinery and Equipment
Machinery & Engineering Provided

No. Unit Remark
Plant Quantity
1 Motor cycle No 2
48
.
3.6. The water supply network
3.6.1 The water supply Resources.
The water supply system of the town was started as a board member of the office of the Mayor
in 2014 E.C.
Table 3.9:- Summary of the water supply resource network by above ground asset feature class.
Items Water supply sub-category Unit Quantity by Types Remark

1 Head office No of block 1
2 Store house No of block 1
3 Generater house No of block 6
4 Motor Cycles TVS No 1
3.6.2. The Water Resources

Birbir Town total water caverage is 42 % upto date data.
Table 3.10:- Breakdown of the water supply network above ground asset by feature class.
Quantity
Water supply Pipes Width
Items sub-category
Types of pipes Unit by Remark
(Dia)
Types
Pressure Line
1 Steel (GIE) 2” -4” Km. 2.15
Network
2 Distribution Steel (GIE) 1/2”- 2” Km. 10.1

Line Network
Lateral Line Steel GIE 1/2” -2 ” Km. 10.5
3
Netwok HDPE 1.5”-2” Km. 7.5
Public stand
4 pipe (water Masonry 1/2” - 1” No 32
point)
Gate Valve 1/2”-6” No 80
Check Valve 1.5”-3” No 6
5 Valve
Air Valve 2.5”-4” No 7
Butterfly Valve 2.5”-4” No 2
900X1200mm to
Inlet let Valve Room 300X600mm
No 9
6 Valve room
600X900mm to
Out let Valve Room 200X500mm
No 9
concrete and valves 2.5”-6” No 19

7 Valve chamber
Valves 1.5”-4” No 13
Deep well 2 1/2” -3” No 5
8 Borehole
Shallow Well 2”- 3” No 4
9 Pump Submersible Pump 18000-22000 HPE No 6
Clear Water Pump 7000X10000 mm No 6
Pump
10
station Borehole
4000X5000 mm No 4
11 Reservoirs Concrete Tanker 200m3-400m3 No 5
49
Quantity
Water supply Pipes Width
Items sub-category
Types of pipes Unit by Remark
(Dia)
Types
Masonry Tanker 100m3& 200m3 No 1
3 3
Pioneer tanker 200m &100m No 1
Chlorination Sodium Chloride/ ClNH2,
12 Cl2NH, Cl3, NaOCl/
200-350mg/L No 2
system
All types of
13 No/month 37
access boxes Masonry 1000X1000 mm
Customer
14 Steel (GIE) 1”- 1 1/2” No 2853
connections
Customer Commercial 1 ”- 1 1/2” No 855
15
water meters Residencial 1”- 1 1/2” No 1998
3.7. Environmental Services

3.7.1 The Urban Drainage Network
This category mainly covers the masonry drainage and retaining wall. Most of them are side
drainages found at the edge of Gravel road and cobblestone paved roads. Similarly most of the
retaining walls are constructed to support roads from sliding.
List the type of drains, e.g. the drainage system comprises roadside drains & retaining wall of
the following types:
 Masonry open drains
 Cobblestone Open Drains
 Pipe drains
 Earthen drain
 Retaining Wall
Table 3.11:- Summary of the existing assets base by sub-category: Detail Drainage
Drainage Sub- Unit of Quantity (Equivalents

Items to 1m)
Remark
Category measurement
1 Masonry Drain Km 1.21
Masonry Drain (half
2 Km 0.12
ditch)
3 Earthen Drain Km 38.85
4 Concrete drain Km 5.6 Federal
3.7.2 Solid Waste Management Systems
This category covers the mechanisms used to mange solid waste of the town. The Local area
base containers and dust bins are used to collect the waste by distributing them on different
locations of the town. The local containers are cleaned by dumping the waste using manpower.
However the dust bins are cleaned by the street sweepers. The existing solid waste managemnt
items of the town are described below.
50
.
Table 3.12:- Summary of the existing assets base by sub-category: Solid Waste
Items Solid Waste Sub-Category Unit Quantity Remark
1 Local Dust bin (small) No 1

2 Hand carts No 4
3 Donkey carts No 2
4 Landfill site /Composite area/ Hectar 0.54
3.7.3 Liquid waste Management
Infrastructures that are constructed to improve the liquid waste management of the town are
listed under this category. It includes vacuum truck, disposal site, Septic tank & Manholes.
However, in the Birbir Town, Some of them are not yet fulfilled.
Table 3.13: Summary requirements for the asset category „Liquid Waste
Items Service component Unit of Quantity (to be Remark
1 Septic tank No 3 Private
2 Manholes (local No 7
earth compacted)
3.7.4. Urban Sanitation Management
Infrastructures that are constructed to improve the sanitation of the city are categorized under
this category. It includes public and communal toilets. The general numbers of the items are
described on the following table.
Table 3.14:- Summary of the existing assets base by sub-category: Sanitation
Sanitation sub- Unit of Provided

Items Remark
category measurment Quantity
1 Public Toilets No of blocks 3
2 Communal Toilets No of blocks 1
3 Public shower No of blocks 1
3.7.5 Urban Greenery and Open Space
The land coverage‟s of green area which is planted with different types of plantation are
included under this category. The greenery may cover the plantations that are found near and
around roads including roundabouts, medians or road side greenerys and parks. Detail coverage
about the category is found on the following table.
Table 3.15:- Summary of the assets base by sub-category: Urban Greenery and Open Space
Sub-Category greenery Unit of Provided

Items Remark
and parks measurement Quantity
1 Urban Greenery M2 22,126 11 sites
51
2 Urban parks M2 3000 Melese Park
3 Ornamental Trees No 800
3.7.6 Play /Sport/ Grounds

Play grounds which are four in various parts of the town are listed in the table below. Some of
them are giving services like Sporting games, Recreation and others.
Table 3.16:- Summary of the existed assets base by Play Area for the Sport ground.
Items Sub-Category of play ground Unit of Quantity Remark
measurment
1 Stadium M2 6,3332 223*284
2 Birbir Primary School Sport Field M2 19200 120*160
2
3 Delbo Primary School Sport Field M 3150 70*45
2
4 Mole Primary School Sport Field M 12600 140*90
2
5 Birbir Secondary & Prepartory School Sport M 22400 140*160
Field
6 Delbo kebele stadium M2 12600 140*90
7 Mole kebele stadium M2 10400 130*80
8 Gamo shafa primary shool M2 3150 70*45
Total M2 165,832
3.7.7 Land related environmental services

The land related environmental services comprise:
 Rivers and Wetlands
 Nature Reserves and Wooded Area
The information described in this table covers all the above services.
Table 3.17:- Summary information required for land related Environmental Services

Items Service component Remark
Adminstrative Town boundary m2 3,975,000
1 4938.1 hec.
area revised.
2 Wooden areas m2 1,587,700 158.77 hec
3 Urban Forested area m2 6,836,300 683.63
4 Facilities areas m2 3050.689
5 Gorge Area m2 475,174.159
6 Urban River line M 2057.8
7 River catchment boundary area m2 5144.5
8 Sub-catchment boundary area m2 1525.44
2
9 Flood lines /flood plain/ m 110837.56
2
10 Water Body m 4,000,000
52
.
3.8. Social and economic Services
3.8.1. Abattoir service.
The Birbir Town abattoir is estabilished in 2009 E.C. to give meat provision services to the
town dwellers through butchers or meat merchants. The abattoir has some basic facilities such as
water, electricity, road access, and some basic equipment.
Table 3.18:- Summary of the existing assets base by sub-category: abattoir
Items Sub-Category Remark
measurment provided)
1 Dressing house No of Blocks 1
2 Guard house No of Blocks 1
Bull Slaughter house for Muslim with
3 No of Blocks 1
shower
Bull Slaughter house for Christian with
4 No of Blocks 1
shower.
Sheep Slaughter house for Christian with
5 No of Blocks 1
shower.
6 Cattle Pen site No/Pcs/ 4
7 Local Manholes No/Pcs/ 5
8 Toilet house No of Blocks 1
9 Store house No of Blocks 1
10 masonry ditch for Blood drain M 30
3.8.2. Municipal Market and shades management

This category covers the social infrastructures that are found in the town. They are two types
based on their construction kind. These are an open type and closed type market shades. The
following table shows the details about the market shades.
Table 3.19:- Summary of the existing assets base by sub-category: market shade
Items Sub-Category Unit of Quantity Remark
mesurment
1 Close type Shed No of block 33 Government
2 Business Container by No of shop 187 Private
lamera made
3 Cattle market No of site 1
4 Min Market Shade No of Class 11 NGO Sponsored
5 Birbir gebeya No of block 1 Government
Total 222 All types
3.8.3 Buildings of the Youth Center
Youth center which gives various services or purposes to the Youngs or the youths is
constructed in 2013 E.C in the town the services provided in the center such as Library service,
mini media, IT training service, indoor and outdoor games are among the major type of services
given by the youth centers.
Table 3.20:- Summary of the existing assets base by sub-category: Youth Centers
53
Sub-Category Youth center Provided
Items Unit Remark
area Quantity
1 Youth Centre Services Hectares 0.901 hect. 106X85m
2 IT training service house No/Pcs/ block 1 Not functional
3 Mini media house No/Pcs/ block 1 >> >>
4 Library Service house No/Pcs/ block 1 >> >>
Indoor and outdoor games
5
playing house
No/Pcs/ block 1 >> >>
6 Cafteria House No/Pcs/ block 1 >> >>
7 Toilet with shewor house No/Pcs/ block 1 >> >>
8 Sport field area M2 1802 >> >>
9 Open Spasce M2 6307 >> >>
3.8.4 Buildings Facilities
3.8.4.1 Buildings (Adminstration building & office)
There are some basic social & economic service infrastructure networks in Birbir Town
Administration that are intended to supply or provide sustainable service delivery. This include,
the buildings of the Mayor office, Revenue office, Civil service office & Education office,
Finance office, Women, Child & youth office, Transporting, Trading and Market Development
Office & City Cultural and Tourism Office.
Table 3.21:- Summary of the existing assets base by sub-category:- Adminstrative Building
facilities
Items Sub-Category:- Administrative Unit of Quantity (to Remark
Buildings measurement be provided)
1 The Mayor office No of blocks 1
2 Municipality office No of blocks 2
3 Finance office No of blocks 1
4 Education office No of blocks 1
5 Women, Child & youth office No of blocks 1
6 Health office No of blocks 1
7 Transport office No of blocks 1
8 Court office No of blocks 1
9 Kebele Admin. Office No of blocks 3
Others …….. No of blocks
3.8.4.2. Residential Buildings

In the Town Adminstration of Selam Ber there are residential houses that are constructed to
mimize the shortage of house provision to low income residents of the town.
Table3.22. Sumary of the existing assets base by sub-category: Residential Building
Items Sub-Category Area of Quantity Quantity
Residential buildings Compound (Number of (Number of Remark
(m2) Blocks) house)
1 Kebele efficient cost 10127.68 m2 22 44 (114 rooms)
house
54
.
2
2 Low cost house 6780.87 m 18 31 (76 rooms)
(made from mud)
3.8.5. School Network

In Birbir Town there a total of 14.Educational institutions from Kindergarten to College levels.
These are composed of Kindergarten 8 (Private & others), 3 Primary schools (1-8 grade), 1 (one)
secondary and preparatory school (9-12 grade) and 1 (one) Industrial and Construction College
(Diploma, level 1-5) owned by the Town administration. A total area of all school buildings in
meter square and the number of blocks which are covering a total land area (the school
compound area) of 395,382m2 a square meter is listed in the table below.
Table 3.23:- Summary of Educational Service Buildings Inventory
No. School compound School blocks
No School name area (m2) (No)
Remark
Schools
1 KGS 8 4000 8
2 Birbir Primary School 1 80,784 13
3 Gamo Shafa Primary School 1 23,760 1
4 Delbo Primary School 1 53100 6
5 Mole Primary School 1 100500 11
Birbir Secondary &
6 1 62,350 23
Preparatory School
Industrial and Construction
1 70,888 33
College
Total 14 395,382 95
3.8.6 Health Service Buildings

Birbir town has total of 28 (Governmental) health Institutions, except the private 10 clinics & 5
pharmacy with 15 building blocks which are owned by the town administration that are
composed of offices, health service buildings and their supporting facilities. The total area of
land covered by health service buildings is 27,966 square meters.
Table 3.24: Inventory Summary of Health Service Buildings

Compound
No Asset Sub Category No of Blocks Remark
Area (m2)
1 Kebele Health Post 1800 m2 4 Government
2
2 Birbir Health Center 19,716 m 24 Government
2
3 Clinics 4500 m 10 Private
2
4 Pharmacies 1950 m 5 Private
3.8.7 Transport infrastructure Network

The bus terminal under this category indicates the existing and service giving bus station with its
infrasturucture facilities listed in the table below.
55
Table 3.25:- Summary of the existing assets base by sub-category: bus terminal
No Sub-Category Unit Quantity Remark
1 Bus station M2 0.951
2 Office No. of Blocks 1
Step4. ASSESS THE CONDITION OF ASSETS

4.1 Assessing the condition of asset using simple indicators
The condition assessment has been carried out for all feature classes of assets. The type of
analysis used to determine the condition has been carried out in one of two ways. The first of
these uses the condition level directly. This approach has been used where there is a direct
correlation between the condition level and the deterioration of the asset. The second way
assesses the type of deterioration directly, and records this. This second approach is used for
some of the linear assets, where the deterioration can vary along the length of an element, and
also for buildings. With these method the areas of deterioration of assets have been identified
and defined spatially (i.e. with their start and end points), using dynamic segmentation.
4.2. Movement Network.
4.2.1. Condition Analysis of Roads
Table 4.1:- Method of measurement of deterioration types for cobble stone roads
Deterioration Type Method of Measurement

Lifting of cobble stones Area measurement: bounding rectangle around the damaged
area. Minimum dimension based upon lifting all cobble stones
back to undamaged sections.
surface depression Area measurement: bounding rectangle around the damaged
area, back to an area of undisturbed cobble stones.
failure of cobblestone Linear measurement: length of the damaged area, back to
edging (50*50*70mm) undisturbed cobblestones on either side.
Table 4.2:- Method of measurement of deterioration types for gravel & red-ash roads
Channeling Channel width no more than 20cm. area measurement.
Length*width. minimum width 30cm.
Potholes Area measurement. Bounding rectangle around the area of the
pothole. Minimum dimensions 2m*2m.
Wash-away Channel width greater than 30cm wide. area measurement.
Length*width.
Table 4.3:- Method of measurement of deterioration types for compacted earth roads
Surface depression/ Area measurement: bounding rectangle around the area of the
potholes pothole. Minimum dimensions 2m*2m.
56
.
Channeling/wash-away Area measurement. Length*width. minimum width 30cm
Condition Indicator
Table 4.4:- For linear feature assets: Roads, footpaths, round abouts and all all road
surface types
Level Rating Scale Condition Indicator

1 very good Condition as new, no significant defects.
2 Good Less than 5% of the total road surface area suffers deterioration.
3 Moderate Between 6% and 20% of the total road surface area suffers deterioration.
4 Poor Between 21% and 50% of the total road surface area suffers deterioration.
5 very poor Greater than 50% of the total road surface area suffers deterioration.
There is just one exception to the use of surface area to describe deterioration in the roads
indicators, one reflecting the condition of the road as a whole, and one specifically reflecting the
condition of the edging.
Table 4.5:- Condition Indicator Table for linear feature assets: Cobblestone road edging
Level Rating Scale Condition Indicator

1 Very good Condition as new. no significant defects
2 Good Less than 5% of the total cobblestone road edging length suffers deterioration
3 Moderate Between 6% and 20% of the total cobblestone road edging length suffers
deterioration
Between 21% and 50% of the total cobblestone road edging length suffers
4 Poor
deterioration
Greater than 50% of the cobblestone road edging length area suffers
5 Very poor
deterioration
Note that the cobble stone road edging length refers only to those sections using the special
50*50*70cm block. It does not include areas where the standard 10*10cm cobble stone about
other roads, drainages, walls or point features.
Table 4.6:- Road condition assessment Data.
Quantity (to Condition Status
Unit of
Road Sub- be provided
No. measure Equiv.7m Moderate Very
Category ment V.Good Good Poor
width) /Fair/ poor
1 Cobblestone km 0.049 0.049
2 Gravel Roads km 38.28 17.72 10.36 10.2
3 Earthen Roads km 65.57 65.57
4 Asphalt Road km 8.086 8.086
Total
Summary 111.988
4.2.2. Conditions of Pedestrian walkways
4.2.3. Condition of Road structures of Bridges and culverts
Under this category the conditions of culverts and bridges have been included. Most of the
structures are found in a good condition. Bridges and slab culverts are countered together. The
57
type of condition indicator described on the table explains about the structural condition of the
bridge or culvert. It is described by using a five point indicator.
Table 4.8:- Bridge and Culvert condition assessment
Road Sub- Unit of Total Condition
Itemes measurement Very
Category Quantity Very Good Good Moderate Poor
poor
1 Bridges No/pcs/ 2 0 2 0 0 0
2 Culverts No/pcs/ 15 1 14 0 0 0
3 Pipe Line No/pcs/ 19 10 6 1 2
4.2.4. Condition of Point Feature/ Street Lighting/
The following table provides a summary of the street light condition where the results are based
upon the above indicators.
Table 4.9:- Summary of the condition of street light
Unit of Condition
Total
Itemes Road Sub-Category measur Very Very
Quantity Good Moderate Poor
ement Good poor
Street lights Sodium
1 No 5 0 0 0 5 0
with metal pole
Street lights
3 Fluorescent with No 37 0 0 0 37 0
wood pole
58
.
4.2.5. Dynamic Segmentation of Road Network within Condition
In practical terms, and as it applies to the linear assets covered here, dynamic segmentation is the
process that enables a linear element to be divided into segments, which can have specific
properties attached to them, without actually breaking the element into pieces. Thus the element
remains the primary unit of analysis, while the different segments operate within a sub-system of
measurement and analysis that can be varied according to the needs of that particular analysis.
This means that several sets of attributes can be associated with an element independent of the
start and end nodes of that element. This sub-division process is indicated in figure 4.1 below.
Figure 4.1:- Road – Physical infrastructure Condition by Dynamic Segmentation
Figure 4.2:- Road Infrastructure Condition of Dynamic segmentation by Raster data.
59
4.3.3. Conditions of Moveable Assets: Engineering Plants, Equipment & machinery

The engineering equipment is evaluated based on the functioning of the equipment. The
following table shows the description of the simple indicator of this machinery.
Table 4.10:- Condition of Machinery and Vehicles
Provided Condition
Machinery & Unit of
No. Quantity Very Very
Engineering Plant measurement Good Moderate Poor
(No) Good poor
1 Motor cycle No 2 0 0 1 1
4.3. Condition of Water supply Network.

The condition of the water supply system is described by dividing in to two ways. The first one
is describing items in terms of length with the assessed condition and the second one is defining
the condition in terms of their design life.
4.3.1. Above ground asset feature class of water supply network.
The following table describes the condition of the water supply system above ground asset
which is among the first division according to the assessment procedure. The data is obtained
from the responsible body i.e. water supply authority.
Table 4.11:-water supply resource network by above ground asset feature class
Condition
Items Water supply sub- Unit of Quantity by Very Very
Types Good Moderate Poor
category Good poor
1 Head office No of block 1 0 1 0 0 0
2 Store house No of block 1 0 1 0 0 0
3 Generater house No of block 4 0 2 1 1 0
4 Guard house No of block 4 0 2 1 1 0
Motor Cycles 1 0 0 0 1 0
5 No
YAMAHA
4.3.2. Below ground asset feature class of water supplying network.
The following table describes the condition of the water supply system above ground asset
which is among the first division according to the assessment procedure. The data is obtained
from the responsible body i.e. water supply authority.
Table 4.12:-Summary of asset condition by sub-category: water supply of below ground asset.
Items Water supply Unit of Quantity Condition Status
Service measurement (to be
Very Good Mode Poor Very
components by provided) rate
types Good poor
1. Pressure Line Network

1.1 Steel/GIE Km. 2.15 1.5 0.65 0 0 0
2. Distribution Line Network
2.1 Steel (GIE) Km. 10.1 6.44 3.55 0.11 0 0
3. Lateral Line Netwok
3.1 Steel /GIE/ Km. 10.5 6.73 2.52 3.4 0 0
60
.
Items Water supply Unit of Quantity Condition Status
Service measurement (to be
Very Good Mode Poor Very
components by provided) rate
types Good poor
3.2 HDPE Km. 7.5 2.7 4.8 0 0 0
4. Public stand pipe (water point)
4.1 Masonry No 32 18 11 0 3
5. Valve
5.1 Gate Valve No 80 38 32 6 4 0
5.2 Check Valve No 6 4 2 0 0 0
5.3 Air Valve No 7 7 0 0 0 0
5.4 Butterfly Valve No 2 2 0 0 0 0
6. Valve room
6.1 Inlet let Valve No 9 4 4 1 0 0
Room
6.2 Out let Valve No 9 4 4 1 0 0
Room
8.Valve chamber
8.1 concrete and No 19 19 0 0 0 0

valves
8.2 Masonry & No 13 13 0 0 0 0
Valves
9. Borehole
9.1 Deep well No 5 5 0 0 0
9.2 Shallow Well No 4 4 0 0 0
10. Pump
10.1 Submersible No 6 0 6 0 0 0
Pump
11. Pump station
11.2 Clear water No 6 0 6 0 0 0
pump
12. Reservoirs
12.1 Concrete No 5 3 2 0 0 0
12.2 Masonry No 1 0 1 0 0 0
12.3 Pioneer tanker No 1 0 1 0 0 0
14. Chlorination system
14.3 Chlorine No 2/month 2 0 0 0 0
15. All types of access boxes
15.1 Masonry No 37 0 37 0 0 0
17.Customer connections
17.1 Steel (GIE) No 2853 2281 228 344 0 0
18. Customer water meters
18.1 Commercial No 855 25 435 395 0 0
18.2 Residencial No 1998 189 1520 289 0 0
61
4.4. Environmental Services
4.4.1. Drainage Channels and Retaining Wall
Drainage and retaining wall structures are similar in construction type since both of them are
constructed using masonry. The condition of the asset is visually inspected. Table below
provides a summary of the masonry and retaining wall where the results are based upon the
above indicators. Note that this summary is derived from a survey of the responsible authority.
Table 4.13:- Summary of the condition of masonry structures/Drainage & Retaining Wall/
Quantity Condition
Drainage Sub- Unit of
Items Category measurement
(Equivalents Very Very
to 1m) Good Moderate Poor
Good poor
1 Masonry Drain km 1.21 0.065 0.685 0.46 0 0
Masonry Drain
2 km 0.12 0.12 0 0 0
(half ditch)
3 Earthen Drain km 38.85 16.8 18.2 1.83 2.02 0
4.4.2. Condition of Solid waste management.

The condition of the collecting mechanisms of the solid waste was assessed and evaluated with
the following simple indicator. Five point simple indicators have been used for evaluation. The
following table provides a summary of the solid waste collecting items condition where the
results are based upon the above indicators.
Table 4.14:- Summary of the condition of Solid waste
Unit of Quantity Condition

Service
Items component
measure (to be Very Very
ment provided) Good Moderate Poor
Good poor
Local Dust bin
1 No 1 1 0 0 0
(small)
2 Hand carts No 4 2 2 0 0 0
3 Donkey carts No 2 2 0 0 0
Land fill site
4 Hect 0.54 0.54 0 0 0
/Composite area/
4.4.3. Liquid waste Management.
Infrastructures that are constructed to improving the liquid waste management of the city are
analysed under this category. It includes vacuum truck, disposal site, Septic tank & Manholes.
The general numbers of the items conditions are described on the following table.
Table 4.15: Summary requirements for the asset category „Liquid Waste management‟
Sub-Category Quantity Condition
Unit of
Items Liquid Service (to be Very Very
measurement
Components provided) Good Good Moderate Poor poor
1 Manholes (local) No 7 7 0 0
62
.
4.4.4. Condition of Sanitation Service Network
The condition of the collecting mechanisms of the liquid waste was assessed and evaluated with
the following simple indicator. The following table shows the simple indicator of sanitation
evaluation.The following table provides a summary of the sanitation condition where the results
are based upon the above indicators.
Table 4.16:- Summary of asset condition by sub-category: sanitation services
Provided Condition
Sanitation sub- Unit of Quantity
Items (No of Very Very
category measurement Good Moderate Poor
Block) Good poor
1 Public Toilets No/pcs/ 3 1 1 0 0 1
Communal 1 0 1 0 0 0
2 No/pcs/
Toilets
3 Public shower No/pcs/ 1 0 1 0 0 0
4.4.5. Urban Greenery and Open Space.
The land coverages of green area which is planted with different types of plantation are included
under this category. The greenery may cover the plantations that are found on roads which are
the roundabout, median or side road greenery and parks. Detail coverage about the category is
found on the following table.
Table 4.15:- Summary of the existing assets base by sub-category:- Urban Greenery and Open
spaces.
Sub-Category Condition
Items greenery and Unit Quatity Very Very Estmated
Good Moderate Poor
parks Good poor cost
1 Greenery M2 22126 22126 0 0 0 0 0
Urban Park/Meles
2 M2 3000 0 0 3000 0 0 0
Zenawi park
3 Ornamental Tree No 800 0 800 0 0 0 0
4.4.6. Play Area / Play ground/
Play grounds are located in different places of the town administration. They are providing
various activities of Sporting and Games. These include: Sport, Recreation, games plays and so
on.
Table 4.16:- Summary of the existing assets base by sub-category:- Urban play area .
Sub-Category of Condition
Items Unit Quantity
play ground Very Good Good Moderate Poor V. poor
1 Birbir stadium M2 97332 48666 29199.6 194666.4 0 0
Preparatory & High
2 M2 22400 11200 6720 4480 0 0
school sport field
Primary school sport
3 M2 46100 0 46100 0 0 0
field
4.4.7. Land related environmental services

The land related environmental services comprise:-
63
 Rivers and Wetlands
 Nature Reserves and Wooded Area
The information described in this table covers all the above services
Table 4.17:- Summary information required for land related Environmental Services
Condition
Condition
Service Quantity (to
Items Unit Moderat Very
Components be provided)
Very Good Good e Poor poor
Adminstrative
1 City boundary m2
area 49381000 49381000 0 0 0 0
2
2 Wooden areas m 1587700 1587700 0 0 0
Urban Forested 0
3 m2
area 6759200 6759200 0 0 0
4 Facilities areas m 2 0
0 0 0
475,174.1 0
5 Gorge Area m2
475,174.15 5 0 0 0
6 Urban River m 2057.8 2057.8 0 0 0 0
River catchment 0
7 m2
boundary area 395,382 395,382 0 0 0
Sub-catchment 1525.44 1525.44 0
8 m2
boundary area 0 0 0
Flood lines/flood 110837.56 110837.56 0
8 m2
plain/ 0 0 0
9 Water body m 2 4,000,000 4,000,000 0
0 0 0
4.5. Social and economic development facilities of the Conditions.

4.5.1. Abattoir service.
The abattoir service condition that is described under this category is the old existing abattoir
which will be planned to be replacing with new one.
Table 4.18:- Summary of the existing assets base by sub-category: abattoir
Items Service Components Unit of Quantity (to Condition

measurement be provided) V. Good Moderate Poor V.poor
Good
1 Dressing house No of Blocks 1 0 0 1 0 0
2 Guard house No of Blocks 1 0 0 0 1 0
3 Bull Slaughter house for No of Blocks 1 0 0 1 0 0
Christian with shower
4 Sheep Slaughter house for No of Blocks 1 0 0 1 0 0
Christian with shower.
5 Cattle Pen site No /Pcs/ 4 0 4 0 0 0
6 Local Manholes No /Pcs/ 5 0 0 2 3 0
7 Toilet house No of Blocks 1 0 0 0 0 1
8 masonry ditch for Blood M 30 0 30 0 0 0
drain
64
.
4.5.2. Municipal Market and shades management.

This category covers the social infrastructures that are found in the city. They are two types
based on their construction kind. These are an open type and closed type market shades.The
following table shows the details about the market shades.
Table 4.19:- Summary of the existing assets base by sub-category: market shade
Quantity Condition
Service Unit of
Items measurement
(to be
Components provided) V.Good Good Moderate Poor V.poor
Business 33 0 28 5 0 0
1 No of shop
Container
2 Cattle market No of site 1 0 0 0 1 0
Clusters/Birbir 1 1 0 0 0 0
3 No of block
gebeya
4.5.3. Youth Centre

The condition of Youth center which in the town administration to provide like the Library
service, mini media, IT training service, indoor and outdoor games and others to the youths of
the town is constructed in 2014 E.C. More details about youth center have been described on the
the table 4.20 as follows.
Table 4.20:- Summary of the existing assets base by sub-category: Youth Centers
Service Unit of Condition

Items measurement
Quantity
Components V.Good Good Moderate Poor V.poor
1 Youth Centre Services Hectar 0.901 0.901 0 0 0 0
IT training service
2 house
No/block/ 1 1 0 0 0 0
3 Mini media house No/ block/ 1 1 0 0 0 0
4 Library Service house No/block/ 1 1 0 0 0 0
Indoor and outdoor
5 games playing house
No/block/ 1 0 0 0 1 0
6 Cafteria House No/block/ 1 1 0 0 0 0
Toilet with shewor
7 house
No/block/ 1 1 0 0 0 0
8 Sport field area M2 1802 0 1802 0 0 0
9 Open Spasce M2 6307 0 6307 0 0
4.5.4. Buildings (Adminstration building & office)
In the town there are various social & economoce service infrastructure network supplying the
service delivery. These are including the town admistration‟s mayor office building, revanue
office, Civil service office, Education office, Finance office, Women, Child &youth office,
Transport development office, Trade and Market development office, Cultural and Tourism
office are listed as the follws in table 4.21.
Table 3.21:- the existing condition assets base by sub-category:- Adminstrative Building facilities
65
Sub-Category:- Quantity Condition Status
Unit of
Items Administrative (to be Very
measurement provided) Good Moderate Poor V.poor
Buildings Good
1 Mayor office No of blocks 1 1 0 0 0 0
2 Finance office No of blocks 1 0 0 0 1 0
3 Municipality office No of blocks 2 0 1 1 0 0
4 Kebele office No of blocks 9 0 5 2 1 1
5 Health office No of blocks 1 0 0 0 1 0
6 Educational office No of blocks 1 0 0 0 0 1
7 Transport office No of blocks 1 1 0 0 0 0
8 Court office No of blocks 1 0 0 0 0 1
4.5.5. Residential buildings management network
The social & economoce service infrastructure networks are help to mimization the shortage of
house by supplying low cost residential houses. They are listed with their level of conditions as
follow in Table 4.22.
Table 4.22. Summary of the conditon assets base by sub-category: Residential Building
Condition
Sub-Category:- Quantity
Unit of
Items Residential (to be Very Very
buildings measurement provided) Good Moderate Poor
Good poor
Low Cos Kebele
1 houses
No of Block 18 0 1 0 17 0
Cost efficient
2 house
No of Block 22 0 22 0 0 0
4.11.6. Condition of School Institutional Infrastructure Network
Table 4.23:-Condition Summary of Educational Service Buildings
Unit of Quantity
Condition Status
Sub- (to be
Items measu Very Very
Category:- School rement provided) Good Moderate Poor
Good poor
No of
1 Educational office
Block
1 0 0 0 1 0
No of
2 Primary school
Block
38 1 24 6 4 3
Secondary and No of
3 Preparatory school Block
23 2 14 5 2 0
No of
4 Industrial collage Block
33 23 8 2 0 0
4.11.7. Health Service Buildings
Health service condition is described as the follows.
66
.
Table 4.24:- Condition Summary of Health Service Buildings
Unit of Quantity Condition

Health Service (to be
Items measu Very
Components provided) Good Moderate Poor V.poor
rement Good
No of
1 Health posts 4 0 0 0 0 4
Blocks
No of
2 Health Center 17 1 10 0 6 0
Blocks
No of
3 Health office 1 0 0 0 1 0
Blocks
4.11.8. Transport infrastructure Network

Table 4.25:- Condition Summary of the existing assets base by sub-category: bus Station
Condition
Transport Quantity
Item Unit of
Service (to be
s measurement Very
Components provided) Good Moderate Poor V. poor
Good
1 Bus station M2 0.915 0 0.915 0 0 0
2 Office No of Block 1 1 0 0 0
67
5. STEP 5:- MAINTENANCE BUDGET FOR EACH ASSET

5.1. Introduction
The distinction between simple and complex, with respect to the relationship of conditions of an
asset and its required maintenance activity is most noticeable, particularly, for the condition
levels 3 (moderate condition) and 4 (poor condition). To address this variable relationship, the
chapter has been structured according to asset condition level in the first instance. Then, within
that structure, the description of levels 3 and 4 has been separated out to follow the format used
in step 4, namely a separation of the analysis by feature type.
5.2. Maintenance Rate
Maintenance unit rates are proposed based on the previous local maintenance cost, such as
material availability and the relative cost of local labor. The rate are utilized for the maintenance
budget in this study and the municipality should apply the proposed maintenance rate as base
rate and, eventually should fine-tune based on recording the actual maintenance cost from
ongoing and future maintenance projects.
A. Movement Network of Maintenance and Rehabilitation Rate
Table 5.1:- Maintenance and Rehabilitation Rate for Road Network
Unit of
Items Feature Class Good Moderate Poor Rehabilitation
measurement
1 Gravel Roads birr/ m2 3.75 19.50 53.25 150
2 Earthen Roads birr/ m2 1.25 6.50 17.75 50
Table 5.2:- Maintenance and Rehabilitation Rate for Bridge and Culvert
Unit of
measure
1 Bridges Birr/No. 112,500 585,000 1,597,500 4,500,000.00
2 Culverts Birr/No. 16,379.66 85,174.26 232,591.24 655,186.60
3 Pipe Line Birr/No. 250.00 1300.00 3550.00 10,000
Table 5.3:- Maintenance and Rehabilitation Rate for Street Light

Feature Unit of
Items Good Moderate Poor Rehabilitation
Class measure
Street lights 375 1950.00 5325.00 15,000.00
1 Sodium with Birr/No.
metal pole
Street lights 250.00 1300.00 3550.00 10,000.00
2 Sodium with Birr/No.
wooden pole
Table 5.4:- Maintenance and Rehabilitation Rate for Mechinery & Vehicles
Items Feature Class Unit of Good Moderate Poor Rehabilitation
measure
1 Motor cycle No 3000 1560.00 42600.00 120,000.00
68
.
B. WATER SUPLLYING NETWORK OF MAINTENANCE AND
REHABILITATION RATE
Table 5.5:- Maintenance and Rehabilitation Rate for Water Supply above the ground
Water supply
Items Unit Good Moderate Poor Rehabilitation
sub-category
No of
1 Head office 12768.75 66,397.50 181316.25 510,750.00
block
No of
2 Work shop 1950.00 10140.00 27690.00 78,000.00
block
No of
3 Store house 2750.00 14300.00 39050.00 110,000.00
block
Generater No of
4 625.00 3250 8875.00 25,000.00
house block
Motor Cycles
5 No 3000 1560.00 42600.00 120,000.00
YAMAHA
Table 5.6:- Maintenance and Rehabilitation Rate for Water Supply below the ground
Feature Class
Unit of
Items of water Good Moderate Poor Rehabilitation
supplying measure
Indicative
EUL 46-70% 26-45% 11-25% 0-10%
EUL
1. Pressure Line Network
1.1 Steel GIE Per LM. 18.75 97.50 266.25 750.00
2.1 Steel (GIE) Per LM. 8.75 45.50 124.25 350.00

3.1 Steel /GIE/ Per LM. 6.50 33.8 92.30 260.00
HDPE Per LM. 7.50 39.00 106.5 300.00
3.2
4.1 Masonry Per No 1062.50 5525.00 15087.50 42500.00
5. Valve
5.1 Gate Valve Per No 87.50 455.00 1,242.50 3,500.00
5.2 Check Valve Per No 125.00 650.00 1,775.00 5000.00
5.3 Air Valve Per No 125.00 650.00 1775.00 5000.00
6. Valve
room
Inlet let Valve
Per No 875.0 4550.00 12,425.00 35000
6.1 Room
Out let Valve
Per No 875.0 4550.00 12,425.00 35000
6.2 Room
7.Valve chamber
concrete and
Per No 145.00 754.00 2,059.00 5,800.00
7.1 valves
Masonry &
Per No 112.50 585.00 1597.50 4,500.00
7.2 Valves
69
Feature Class
Unit of
Items of water Good Moderate Poor Rehabilitation
supplying measure
Indicative
EUL 46-70% 26-45% 11-25% 0-10%
EUL
8. Borehole
8.1 Deep well Per No 75,000.00 390,000.00 1,065,000.00 3,000,000.00
8.2 Shallow Well Per No 42,500.00 221,000.00 603,500.00 1,700,000.00
9.Pump
Submersible
Per No 62,500.00 325,000.00 887,500.00 2,500,000.00
9.1 Pump
Surface Pump Per No 50,000.00 260,000.00 710,000.00 2,000,000.00

9.2
10. Pump station
Clear water Per No 37500.00 195,000.00 532,500.00 1,500,000.00
10.1 pump
Per No 12200 - - -
10.2 Borehole
11. Reservoirs
11.1 Concrete Per No 50,000.00 260,000.00 710,000.00 2,000,000.00
11.2 Masonry Per No 24,500.00 127,400.00 347,900.00 980,000.00
11.3 Pioneer tanker Per No 1125.00 5850.00 15975.00 45,000.00
12.1 Masonry Per No 250.00 1300.00 3,550.00 10,000.00
Steel (GIE) Per No 30.00 156.00 426.00 1,200.00
13.1
14.1 Commercial Per No 50 260 710 2,000.00
14.2 Residencial Per No 62.50 325 887.50 2,500.00
C. Environmental services Areas
Table5.7: Maintenance Rate for Urban drainage &retaining wall.
Unit of
measure
1 Masonry Drain Birr/ml 57.53 299.15 816.91 2301.17
Masonry Drain
2 Birr/ml 30.00 156.00 426.00 1,200.00
(half ditch)
3 Earthen Drain Birr/ml 3.75 19.50 53.25 150.00
Table 5.8:- Maintenance Rate for Solid Waste Management

Ite Unit of
Feature Class Good Moderate Poor Rehabilitation
ms measure
Local area base
1 per each 625.00 3250.00 8875.00 25,000.00
Container
2 Hand carts per each 125.00 650.00 1775.00 5,000.00
70
.
3 Donkey carts per each 500.00 2600.00 7100.00 20,000.00
Landfill site /
4 per Hect 6250.00 32500.00 88750.00 250,000.00
Composite area/
Table 5.9:- Maintenance Rate for „Liquid Waste management‟

Unit of
Sub-Category Liquid
Items measureme Good Moderate Poor Rehabilitation
Service Components
nt
1 Septic tank No 5000.00 26000.00 71,000.00 200,000.00
Manholes (local
2 No 750.00 3900.00 10650.00 30,000.00
earth compacted)
Table 5:11. Maintenance Rate for Sanitation Management

Unit of
measure
1 Public Toilets per each 5338.36 27,759.46 75,804.68 213,534.30
2 Communal Toilets per each 5338.36 27,759.46 75,804.68 213,534.30
3 Public shower per each 5338.36 27,759.46 75,804.68 213,534.30
Table 5.12: Maintenance Rate for Urban Greenery and Open Spaces
Unit of
measure
Meles Zenawi
1 Per M2 187.50 975.00 2662.50 7500
Foundation parks
2 Ornamental Tree Per each 25.00 130.00 355.00 1000
Table 5.13:- Maintenance Rate for play Areas

Sub-Category of Unit of
play ground measure
1 Birbir Stadium Per M2 3.00 15.60 42.60 120
Delbo kebele
2 Per M2 3.00 15.60 42.60 120
stadium
Mole kebele
3 Per M2 3.00 15.60 42.60 120
stadium
Merab Abaya
secondary and
4 Per M2 3.00 15.60 42.60 120
preparatory school
sport field
Gamo shafa
5 elementary school Per M2 3.00 15.60 42.60 120
sport field
Merab Abaya
6 elementary school Per M2 3.00 15.60 42.60 120
sport field
Delbo elementary
7 Per M2 3.00 15.60 42.60 120
school sport field
8 Mole elementary Per M2 3.00 15.60 42.60 120
71
school sport field
Table 5.14:- Maintenance Rate for Land related areas

Unit of
Items Service Components Good Moderate Poor Rehabilitation
measure
Adminstrative City
1 Per M2 0.062 0.32 0.89 2.5
boundary area
2 Wooden areas Per M2 0.062 0.32 0.89 2.5
2
Urban Forested area Per M 0.075 0.39 1.06 3
2
3 Facilities areas Per M 0.12 0.65 1.77 5
4 Gourged Area Per M2 0.062 0.32 0.89 2.5
5 Urban River Per M2 0.12 0.65 1.77 5
River catchment
6 Per M2 0.12 0.65 1.77 5
boundary area
7 Flood lines /flood plain/ Per M2 0.12 0.65 1.77 5
2
8 Water body(Abaya lake) Per M 0.12 0.65 1.77 5
D. Maintenance Rate for Social and Economic and Supporting Activity Areas
Table 5.15: Maintenance Rate for Abattior services
Unit of
measure
1 Dressing house Per each 1,195.00 6,214.00 16,969.00 47,800.00
2 Guard house Per each 1900.00 9880.00 26,980.00 76,000.00
Bull Slaughter Room
3 for Christian with Per each 2375.00 12350.00 33725.00 95,000.00
shower.
4 Cattle Pen. Per each 1875.00 9750.00 26625.00 75,000.00
Local Manholes
5 Per each 625.00 3250.00 8875.00 25,000.00
/septic tank/
6 Toilet house Per each 1,195.00 6,214.00 16,969.00 47,800.00
7 Masonry ditch for Per metr 57.53 299.15 816.91 2301.17

Blood drain
Table 5.16:- Maintenance Rate for market Managment
Unit of Condition
Items Feature Class
measure Good Moderate Poor Rehabilitation
Business Per each
1 1875.00 9750.00 26,625.00 75,000.00
Container house
Per each
2 Cattle market 6250.00 32500.00 88,000.00 250,000.00
house
Table 5.17:- Maintenance Rate for Youth Center
72
.
Unit of Condition
Items Feature Class
Youth Centre
1 Services 2000.00 10,400.00 28,400.00 80,000.00
Per hect
IT training
2 2000.00 10,400.00 28,400.00 80,000.00
service house Per each
Mini media
3 2000.00 10,400.00 28,400.00 80,000.00
house Per each
Library Service
4 2000.00 10,400.00 28,400.00 80,000.00
house Per each
Indoor and
5 outdoor games Per each 4250.00 22,100 60350.00 170,000.00
playing house
6 Cafteria House Per each 3750.00 19500.00 53,250.00 150,000.00
Toilet with
7 3750.00 19500.00 53,250.00 150,000.00
shewor house Per each
8 Sport field area Per M2 375.00 1,950.00 5,325.00 15000.00
9 Open Spasce Per M2 125.00 650.00 1775.00 5,000.00
Table 5.18:- Maintenance Rate for Adminstrative Building facilities
Unit of Condition
Items Feature Class
Birbir Adminstration Per each
1 7500.00 39,000.00 106,500.00 300,000.00
Mayor office block
Birbir Town Finance Per each
2 7500.00 39,000.00 106,500.00 300,000.00
office block
Birbir Municipality Per each
3 37,500.00 195,000.00 532,500.00 1,500,000.00
office block
Table 5.19:- Maintenance Rate for Residencial biulding.
Unit of Condition
Items Feature Class
Kebele house efficient
Per each
1 cost house (by mud 6810.00 35412.00 96,702.00 272,400.00
block
made )
Low cost house (by Per each
2 3625.00 18,850.00 51,475.00 145,000.00
mud made ) block
Table 5.20:- Maintenance Rate for School services
Unit of Condition
Items Feature Class
Merab Abaya Per each
1 Primery school block
37,500.00 195,000.00 532,500.00 1,500,000.00
Gamo shafa
Per each
2 elementary block
25,000.00 130,000.00 355,000.00 1000,000.00
school
73
Unit of Condition
Items Feature Class
Merab Abaya
secondary and Per each
3 preparatory block
50,000.00 260,000.00 710,000.00 2,000,000.00
school
Delbo Primery Per each
4 school block
37,500.00 195,000.00 532,500.00 1,500,000.00
Mole Primery Per each

5 school block
37,500.00 195,000.00 532,500.00 1,500,000.00
TVET/
Per each
6 Industrial
block
62,500 325,000.00 887,500.00 2,500,000.00
college/
Table 5.21:- Maintenance Rate for Health services

Unit of
measure
Merab Health Per each
1 50,000.00 260,000.00 710,000.00 2,000,000.00
Center block
Delbo health Per each
2 6810.00 35412.00 96,702.00 272,400.00
post block
Mole kebele Per each
3 50,000.00 260,000.00 710,000.00 2,000,000.00
health post block
Birbir kebele Per each
4 6810.00 35412.00 96,702.00 272,400.00
heath post block
Table 5.22:- Maintenance Rate for Transportation services
Feature Unit of
Class measure
1 Bus station Per hect 18,750.00 97,500.00 266,250.00 750,000.00
2 Head office Per block 17,025.00 88,530.00 241,755.00 681,000.00
5.3. Asset Condition Level for Normal, Routine and Periodic Maintenance
5.3.1. Asset condition level 1
 very good (no deterioration);
Level 1 covers new assets, all of which have a one-year maintenance period included with the
warranty of the contract or supply. Thus there is no need to provide a maintenance budget during
this period. Note that in the case of of water mains this period of very good condition may be
extended further, due to the extended period over which normal deterioration takes place.
 Good (light deterioration);
Deterioration evaluation for Maintenance: Light - can be repaired with routine and periodic
maintenance procedures.
74
.
5.3.2.1. Routine and Periodic Maintenance for Movement Network Assets
Table5.23. Routine and periodic maintenance cost for movement network asset.
Area to be Unit Estimated
Items Feature Class Condition Unit maintained. Rate Budget (ETB)
1.Road Network
1 Gravel Roads Good m² 124,984.33 3.750 468,691.22
2 Earthen Roads Good m² - 1.250 -
2.Bridge and Culvert
1 Culverts Good No. 14 6551.86 91726.04
2 Pipes for foot path Good No. 6 500.00 3000.00
Sum of movement network 822484.66
5.3.2.2. Routine and Periodic Maintenance for Water Supply

Table5.24. Routine and periodic maintenance for Water Supply
Service Unit of Estimated Budget

Items components Condition measurement Quantity Unit rate
Cost (Birr)
1. Above the ground asset.
1 Head office Good No of block 1 12768.75 12768.75
Generator
2 Good No of block 2
house 1950.00 3900
2. Below the ground asset.
1. Transimision Line Network
1.1 Steel (GIE) Good Km. 0.65 18.75 12.19
2.1 Steel (GIE) Good Km. 3.55 8.75 31.06
3.1 Steel /GIE/ Good Km. 2.52 6.50 16.38
3.2 HDPE Good Km. 4.8 7.50 36
4.1 Masonry Good No 18 1062.50 19125
5. Valve
5.1 Gate Valve Good No 32 87.50 2800
5.2 Check Valve Good No 2 125.00 250
5.3 Butterfly Valve Good No 1 125.00 125
6. Valve room
Inlet let Valve
Good No 4
6.1 Room 875.50 3502
Out let Valve
Good No 4
6.2 Room 875.50 3502
7.Pump station
7.1 Clear water Good 6 37500 225,000
7.2 Borehole Good 4 12200 48,800
8. Borehole
8.1 Deep Good No 5 75,000 375,000
8.2 Shalow Good No 4 42,000 168,000
9.Pump
75
Service Unit of Estimated Budget
Items components Condition measurement Quantity Unit rate
Cost (Birr)
9.1 Submersible Good No 2 62,500.00 125,000
10. Reservoirs
10.1 Concrete Good No 2 50,000.00 100,000
10.2 Masonry Good No 1 24,500.00 24,500.00
11.1 Masonry Good No 37 250.00 9250
12. Customer connections
12.1 Steel (GIE) Good No 228 30.00 6840
13.1 Commercial Good No 435 50.00 21,750
13.2 Residencial Good No 1520 62.50 95,000
1,245,208
Sum of water supplying network.
5.3.2.3. Routine and Periodic Maintenance for Environmental Services Assets.

Table 5.25. Routine and periodic maintenance for Environmental services
Estimated
Unit of
Items Feature Class Condition measurement
Quantity Unit rate Budget Cost
(Birr)
1. Drainage & Retaing
wall
1 Masonry Drain Good Ml 0.685 57.53 39.41
2 Earthen Drain Good Ml 18.2 30.00 546
2. Solid waste Manag.t
Local Dust bin
1 Good No 1
(small) 625.00 625
2 Hand carts Good No 2 125.00 250
3 Donkey carts Good No 2 500.00 1000
Landfill site
4 /Composite Good Hect 0.54
area/ 6250.00 3375
3. Liquid waste manag.t
Manholes (local
earth Good 7
1 compacted) No 750.00 5250
4.Sanitation Services
No of
1 Public Toilets Good
blocks
1
5338.36 5338.36
Communal No of 5338.36
2 Toilets
Good
blocks
1
5338.36
No of 5338.36
3 Public shower Good
blocks
1
5338.36
Sum of environmental Services. 27,100.49
76
.
5.3.2.4. Routine and Periodic Maintenance for Social and economic development Assets
Table 5.26. Maintenance for Social and economic development Assets
Sub-Categor Quantity to Estimated
Unit
Items /Feature Condition Unit be Budget Cost
maintained rate
Class/ (Birr)
1. Abbatior Services
1.1 Cattle Pen site Good No/Pcs/ 4 1875.00 7500.00
Masonry ditch
1.2 for Blood Good M3 30 57.53
drain 1725.90
2. Municipal market Manag.t
Business
2.1 Good No of shop
Container 28 1875.00 52,500.00
3. Administration building
Manag.t
Birbir
3.1 Muncipality Good Per each block
office 1 37,500.00 37,500.00
3.2 Kebele office Good Per each block

4 6,180.00 27,240.00
4. Residential biulding Manag.t
Kebele house
1 efficient cost Good No of Block
house 22 6810.00 149,820.00
Summary of Economic & Social Services 276,285.9
Quantity to Estimated
Ite Sub-Categor
Condition Unit be Unit rate Budget Cost
ms /Feature Class/ maintained (Birr)
1. urban playing area
1 Birbir Stadium Good M2 29199.6 3.00 87,598.8
Delbo kebele
2 Good M2 3.00
stadium
Mole kebele
3 Good M2 3.00
stadium
Merab Abaya
4 primery school 46100 3.00 138,300
sport field
Delbo primery
5 3.00
school sport field
Gamo shafa
6 elementary 3.00
school sport field
Merab Abaya
7 secondary school 6720 3.00 20,160
sport field
8 Mole elementary 3.00
77
school sport field
246,058.8
Sumof urban playing area

Unit
maintained
rate
Class/ (Birr)
Youth center
Indoor
1 outdoor Good No/pcs 4250.00
playing house
Sport field
2 Good M2 3.00
area
Summary of Youth center

Unit
maintained rate
Class/ (Birr)
Educational building
Merab abaya
1 primary Good No/block 2 37,500.00 75,000
school
Merab abya
secondary and
2 Good No/block 9 50,000.00 450,000
preparatory
school
17 1,062,500
Merab abaya
3 industrial Good No/block 62,500.00
college/tvt/
Delbo primary Good No/block 37,500.00 75,000
4 school 2
Mole primary Good No/block 2 37,500.00 75,000

5 school
Sum of Educational building 1,662,500

Unit
maintained rate
Class/ (Birr)
Health service
building building
Merab abaya
1 Good No/block 10 50,000.00 500,000
health center
Mole health
2 Good No/block 1 50,000.00 50,000
post
Sum of Health service building building 550,000
78
.
5.3.3. Asset condition level 3 and asset condition level 4

Associated with the condition indicator for level 3: Fair
Associated with the condition indicator for level 4: Poor
5.3.3.1. Maintenance Deficit of the Movement Network

The condition assessment result exhibited that some of the Movement Network assets found in
different deterioration condition beyond small size of assets found in severely deteriorated
status. Below is the brief description of the proposed maintenance activities to eliminate the
different deteriorated conditions of the Movement Network assets to restore and bring back to
the target and desired condition level.
Table 5.27 Maintenance activity for different deterioration types - cobblestone roads

Lifting of cobble stones Lift up cobble stone in demarcated area, Clean the bed. Lay down a
layer of clean, graded sand and compact. Lay new cobble stones
Surface depression Lift up cobble stone in demarcated area. Clean the bed. Add sub-base
material and compact. Lay a sand bed and compact. Lay new cobble
stones.
Failure of cobble stone Lift up cobble stone in demarcated area. Clean the bed. Add sub-base
edging (50*50*70mm) material if required and compact. Lay a sand bed and compact. Lay
new cobble stones.
Wash-away Channels greater than 30cm wide. clean out channel, fill with graded
material and compact by machine
Table 5.28. Maintenance activity for different deterioration types - gravel & red-ash roads
Surface depression Lean out depression. Fill with clean, sieved material and
/ Potholes/. compact.
Channelling /wash-away All sizes of channel. Fill with clean, sieved material and
compact.
Wash-away Channels greater than 30cm wide. Clean out channel, fill with
graded material and compact by machine.
Table 5.29. Maintenance activity for different deterioration types - compacted earth roads

Channelling Channels less than 20cm wide. clean out channel, fill with graded material
and compact by hand
Potholes Clean out depression, fill with graded material and compact by machine
Budget Estimate for Eliminating Maintenance Deficit of the Movement Network Assets
79
Based on the proposed maintenance activities and rates provided for each condition levels the
cumulative maintenance deficit of the Movement Network, including road surfacing, bridge and
culverts, is estimated at Birr 13,627,726.25 estimated maintenance budget is supposed to
bring the assets at a desired targeted condition level. The subsequent Tables present the
forecasted budget requirement to address the deficit of each movement network assets.
Table 5.30 Maintenance Deficit for Movement Network
Items Feature Deterioration Unit Qtty to be Unite Rate Estimated
Class Level maintained (Birr) Budget (birr)
1. Road Network
1.1 Gravel Moderatly m² 73,072.1 19.5 1,424,905.95
Deteriorated
Serious m² 71,943.6 53.25 3,830,995.3
Deteriorated
1.2 Ereathen Moderatly m² 0 10.00 0.00
Road Deteriorated
Serious m² 459,000 17.75 8,147,250
Deteriorated
2. Road walkway
2.1 Foot Path Moderatly m² 0 5.00 0.00
/Natural Deteriorated
Road/ Serious m² 0 12.50 0.00
Deteriorated
3.Bridge and Culvert
3.1 Pipe Line Moderatly Birr/No. 1 1300.00 1300.00
Deteriorated
Serious Birr/No. 2 3550.00 7100.00
Deteriorated
4. Street Lights and Poles
Street lights Moderatly Birr/No. 5 5325 26,625
Sodium with Deteriorated
4.1 Wooden Serious Birr/No.
pole Deteriorated
Moderatly Birr/No. 37 3550 131,350

Street lightsDeteriorated
4.2
fluorescent Serious Birr/No.
Deteriorated
5. Mechinery & Vehicles
5.1 Motor cycle Moderatly Birr/No. 1 15600.00 15,600
Deteriorated
Serious Birr/No. 1 42600.00 42,600
Deteriorated
Total Sum of Maintenance Deficit for Movement Network 13,627,726.25
5.3.3.2. Maintenance Deficit for Water Supply

Table 5.31. Maintenance Deficit for Water Supply
Quantity
Feature Unite Rate Estimated
Items Condition Unit to be
Class (Birr) Budget(Birr)
maintained
80
.
Quantity
maintained
1. Abovethe ground water asset.
Moderatly Birr/No
1 14300.00 14,300.00
Generater Deteriorated of block
1
house Serious Birr/No
1 39050.00 39,050.00
Deteriorated of block
Moderatly Birr/No
0 10140.00 0.00
2 Store house
Serious Birr/No
1 27690.00 27,690.00
Moderatly Birr/No
0 3550.00 0.00
3 Guard house
Serious Birr/No
1 8875.00 8,875.00
Motor cycle Moderatly Birr/No. 1 15600.00 15,600
4
YAMAHA Deteriorated
Serious Birr/No. 0 42600.00 0.00
Deteriorated
2. Below the ground water asset.
Moderatly
KM
Deteriorated 0.11 45.50 5
2.1 Steel (GIE)
Serious
KM
Deteriorated 0 124.25 0
Moderatly
KM
Deteriorated 3.4 33.80 114.92
3.1 Steel /GIE/
Serious
KM
Deteriorated
Moderatly
No
Deteriorated 11 5525 60,775.00
4.1 Masonry
Serious
No
Deteriorated 3 42,500 127,500.00
5. Valve
Moderatly
No
Deteriorated 6 455 2730.00
5.1 Gate Valve
Serious
No
Deteriorated 4 1242.50 4970.00
Moderatly
No
Deteriorated 395 260.00 102,700.00
43 Commercial
Serious
No
Deteriorated 0.00 710.00 0.00
Moderatly
No
44 Residencial Deteriorated 289 325.00 93,925
Serious No 0.00 887.00 0.00
81
Quantity
maintained
Deteriorated
Sum of Maintenance Deficit for water
497,934.9
supplying network.
5.3.3.3. Maintenance Deficit for Environmental Services Assets

Table5.32. Maintenance Deficit for Environmental Servives areas.
Service Quantity
Unit of Unite Rate Estimated
Items components Condition to be
measurement (Birr) Budget(Birr)
by types maintained
1. Drainage & Retaing wall -
1 Masonry Moderatly Birr/ml 460 299.15 137,609
Drain Deteriorated
Serious Birr/ml 0 816.91 0.00
Deteriorated
2 Earthen Moderatly Birr/ml 1.83 19.50 35.68
Drain Deteriorated
Serious Birr/ml 2.02 53.25 107.56
Deteriorated
2.Sanitation Services
1 Public Moderatly Per block 0 27759.46 0.00
Toilets Deteriorated
Serious Per block 1 75804.68 75,804.68
Deteriorated
Sum of Maitenance Deficity for
Environmental services 213,556.92
5.3.3.4. Maintenance Deficit for Social and economic development Assets

Table5.33. Maintenance Deficit for Social and economic development Services.
Service Unit of Quantity Estimated
Unite Rate
Items components Condition measure to be Budget(Bir
by types maintained (Birr)
ment r)
1. Abbatior Services
1 Dressing Moderatly
house Per each
Serious
Per each
Deteriorated 0 16,969.00 0.00
2 Guard house Moderatly
Per each
Serious
Per each
Deteriorated 1 26,980.00 26,980
3 Bull Moderatly
Slaughter Per metre
Deteriorated 1 12,350.00 12,350.00
house for
Christian Serious
Per metre
with shower. Deteriorated
82
.
Service Unit of Quantity Estimated

Unite Rate
Items components Condition measure to be Budget(Bir
ment r)
4 Sheep Moderatly
Slaughter Per metre
Deteriorated 1 12,350.00 12,350.00
house for
Christian Serious
Per metre
with shower. Deteriorated 0 33,725.00 0.00
5 Local Moderatly
Manholes Per metre
Serious
Per metre
Deteriorated 3 8875.00 26,625.00
6 Toilet house Moderatly
Per metre
Serious
Per metre
Deteriorated 1 16,969.00 16,969.00
2. Municipal market Manag.t
1 Business Moderatly
Container Per house
Deteriorated 5 9750.00 48,750.00
Serious
Per house
2 Cattle Moderatly
market Per house
Serious
Per house
Deteriorated 1 88,000.00 88,000.00
3. Administration biulding Manag.t
1 Birbir Moderatly Per block 1 39,000 39,000.00
finance Deteriorated
office Serious Per block 1 106,500 106,500.00
Deteriorated
2 Birbir Moderatly Per block 1 195,000 195,000.00
Municipality Deteriorated
office Serious Per block 0 532500 0.00
Deteriorated
Moderatly Per block 2 35,412 70,824.00
Kebele Deteriorated
3
office Serious Per block 2 96,702 193,404.00
Deteriorated
4. Residential biulding Manag.t
1 Low cost Moderatly Per block 1 18850 18,850.00
house (by Deteriorated
mud made) Serious Per block 17 51475 875,075.00
Deteriorated
Sum of Maintenance Deficit for Social and economic development Services. 1,743,391
Items Service Unit of

Quantity Unite Estimated
components Condition to be Rate Budget(Bir
measurement
by types maintained (Birr) r)
1. Youth center
-
83
Indoor and Moderatly
Per each
outdoor Deteriorated 0 22,100 0.00
playing Serious
house Per each
Deteriorated 1 60,350 60,350.00
Sum of Youth center
60,350.00
Service Quantity to Unite

Unit of Estimated
Items components Condition be Rate
measurement Budget(Birr)
1. Educational service buildings
1 Merab Abaya Moderatly
No of block
primary Deteriorated 3 195,000 585,000.00
school Serious
No of block
Deteriorated 2 532,500 1,065,000.00
2 Merab Abaya Moderatly No of block 6 260,000 1,560,000
secondary Deteriorated
and Serious No of block 1 710,000 710,000.00
preparatory Deteriorated
school
3 Merab abaya Moderatly No of block 8 325,000 2,6000,000.00
industrial Deteriorated
collage/tvt Serious No of block 0 887,500 00
Deteriorated
4 Delbo Moderatly No of block 4 195,000 780,000.00
primary Deteriorated
school Serious No of block 0 532500 0.00
Deteriorated
5 Mole Moderatly No of block 6 195,000 1,170,000.00
primary Deteriorated
school Serious No of block 3 532500 780,000.00
Deteriorated
Sum of Educational service buildings 32,650,000.00
Quantit
Service Unit of
y to be Unite Rate Estimated
Items components Condition measure
maintai (Birr) Budget(Birr)
by types ment
ned
1. Health service buldings -
1 Merab Abaya Moderatly No of
health center Deteriorated block 6 260,000 1,560,000.00
Serious No of
Deteriorated block 0.00 710,000 0.00
2 Birbir kebele Moderatly No of 0.00 35,412 0.00
health post Deteriorated block
Serious No of 1 96,700 96,700.00
Deteriorated block
84
.
Quantit
Service Unit of
y to be Unite Rate Estimated
Items components Condition measure
maintai (Birr) Budget(Birr)
by types ment
ned
3 Delbo kebele Moderatly No of 0.00 35,412 0.00
Serious No of 1 96,700 96,700.00
Deteriorated block
4 Mole kebele Moderatly No of 0.00 260,000 0.00
Serious No of 2 710,000 1,420,000
Deteriorated block
5 Health office Moderatly block 1 260,000 260,000
Deteriorated
Serious block
Deteriorated
Sum of Health service buldings 3,433,400
Service Unit of Quantity to Unite

Estimated
Items component Condition measure be Rate
Budget(Birr)
s by types ment maintained (Birr)
1. Urban play Area
1.1 Birbir Moderatly
M2
stadium Deteriorated 0.00 15.6 0.00
Serious
M2
Deteriorated 37999.2 42.6 1,618,765.92
Sum of Urban play Area 1,618,765.92
5.3.3.5 Maintenance Cost Summary
The maintenance need forecast for all strategic activity areas and supporting services are
summarized and presented in the Table below. The study proposes that the city would allocate at
least Birr 3,856,320.43 for routine and periodic maintenance and Birr 16,617,605.92 to eliminate
the maintenance deficit, and in total the city needed to invest an estimated Birr 20,473,926.35 for
maintenance activities.
Table 5.34. Maintenance Cost Summary
Routine and Maintenance Total

Items Strategic Activity Area Periodic cost Deficit Cost maintenance
(birr) (birr) Cost (birr)
A. The Movement Network Assets
1. Road Network
1.1 Gravel Roads 468,691.22 5,255,901.25 5,724,592.47
85
1.2 Earthen Roads - 8,147,250 8,147,250
2. Road structure
2.1 Culverts 91,726.04 - 91,726.04
2.2 Pipes for footh path 48,000 12,000 60,000
3. Machinery&vihcles
3.1 Motorcycle 58,200 58,200
4 Street Lighting
4.1 Street light sodium with wood pole - 75,000 75,000
4.2 Street light fluorescent with wood - 370,000 370,000
Sub Total of Movement network 608,417.26 13,918,351.25 14,526,768.51
B. Water Supply Net Work
1. Above the ground
1.1 Head office 12,768.75 12,768.75
1.2 Generater house 3,900 53,350 57,250
1.3 Store house 27,690 27,690
1.4 Guard house 8,875 8,875
1.5 Motorcycle(Yamaha) 15,600 15,600
2. Blow the ground asset
1. Presure Line Network
1.1 Steel /GIE/ 12.19 12.19
2.1 Steel (GIE) 31.06 5 36.06
3.1 Steel /GIE/ 16.38 114.92 131.3
3.2 HDP 36 36
4.1 Masonry 19,125 188,275 207,400
5. Valve
5.1 Gate Valve 2800 7,700 10,500
5.2 Check Valve 250 250
5.3 Butterfly Valve 125 125
6. Valve room
6.1 Inlet let Valve Room 3502.00 4550 8,052
6.2 Out let Valve Room 3502.00 4550 8,052
9. Borehole
9.1 Deep well 375,000 375,000
9.2 Shallow Well 168,000 168,000
10. Pump
10.1 Submersible Pump 125,000 125,000
11. Pump station
11.1 Clear water pump 225,000 225,000
11.2 Borehole 48,800 48,800
12. Reservoirs
86
.
12.1 Concrete 100,000 100,000
12.2 Masonry 24,500 24,500
12.3 Pioneer tanker 1125 1125
15.1 Masonry 9250 9250
17.1 Steel (GIE) 6840 536,664 543,504
18.1 Commercial 21,750 102,700 124,450
18.2 Residencial 95,000 93,925 188,925
Sub Total of water supply network 1,245,208.00 1,043,999 2,290,332.30
C. Environmental Servives
1.Drainage & Retaining Wall/
1.1 Masonry Drain 39.41 137,609 137,648
1.2 Earthen Drain 546 143.24 689
2.Solid waste
2.1 Local Dust bin (small) 625 - 625
2.2 Hand carts 250 - 250
2.3 Donkey carts 1000 - 1000
3.„Liquid Waste management‟
3.1 Disposal sites 3375 - 3375
3.2 Manholes (local earth compacted) 5250 - 5250
4. „Sanitation management‟
4.1 Public Toilets 5338.36 75,804.685
4.2 Communal Toilets 5338.36 - 5338.36
4.3 Public shower 5338.36 - 5338.36
Sub Total of Environmental service 27,100.49 213,557 159,514
D. Economic & Social Services

1.Abattoir Services
1.1 Cattle Pen site 7500 - 7500
1.2 masonry ditch for Blood drain 1725.90 1725.90
1.3 Dresing House 6,214 6,214
1.4 Guard house 26980 26980
1.5 Bull Slaughter house for Christian 12350 12350
with shower.
1.6 Sheep Slaughter house for 12350 12350
1.7 Local manhole 33125 33125
1.8 Toilet house 16969 16969
2.market shade management
2.1 Business Container 52,500 48750 101,250
2.2 Cattle Market - 88,000 88,000
3.Adminstrative Building facilities
87
3.1 Birbir Finance office - 145,500 145,500
3.2 Birbir municipality office 37,500 195,000 232,500
3.3 Kebele office 27,240 264,228
291,468
4. Residential Building facility
4.1 Kebele house efficient cost house 149,820 149,820
4.2 Low cost house by mud - 893,925 893,925
Sub Total of Economic & Social Services 27,100.49 213,557 159,514

1. Youth center
1.1 Indoor and outdoor playing house - 60,350 60,350
Sub total Youth center - 60,350 60,350

1. Educational service buildings
1.1 Merab Abaya primary school - 1,650,000 1,650,000
1.2 Merab Abaya secondary and - 2,270,000 2,270,000
preparatory school
1.3 Merab abaya industrial - 2,600,000 2,600,000
collage/tvt
1.4 Delbo primary school - 780,000 780,000
1.5 Mole primary school - 2,767,500 2,767,500
Sub total Educational service buildings - 10,067,500 10,067,500

1. Health service buldings
1.1 Merab Abaya health center - 1,560,00 1,560,00
1.2 Birbir kebele health post - 96,700 96,700
1.3 Delbo kebele health post - 96,700 96,700
1.4 Mole kebele health post - 1,420,000 1,420,000
1.5 Health office - 260,000 260,000
Sub total Healthy service building - 2,013,400 2,013,400
88
.

1. Urban play Area
1.1 Birbir stadium - 1,618,765.92 1,618,765.92
Sub total of Urban play Area - 1,618,765.92 1,618,765.92
TOTAL SUMMARY 1,907,826.24 29,149,480.17 31,057,306.41
Total Maintenance Cost (birr) 31,057,306.41
The movement network and drainage lines, the highest valued and the core infrastructures, also
exhibited the largest maintenance deficit calls a great attention for proper maintenance strategy
and adequate maintenance funding.
5.3.5. Rehabilitation Summary

As the assets of the town were discussed and presented earlier assets that need rehabilitation that
are identified from the condition assessments and the financial estimate for rehabilitation and
renewal is also forecasted. Table 5.33 below summarizes rehabilitation requirement by strategic
activity area and feature classes. The aggregate forecasted funding requirement to reinstate and
replace severely deteriorated assets is estimated at Birr 18,665,000.00
Table 5.35. Rehabilitation Summary
Unit Estimated
Area to be
Items Strategic Activity Area Deterioration Unit Rate Rehabilitation
maintained
Level (Birr) Budget
A. The Movement Network Assets
1. Road Network
Severally
Gravel Road m² 71,943.6 150 10,791,536.05
1 Deteriorated
Severally
Compacted Earth Road m² 1200 50 60,000
2 Deteriorated
2. Road structure
Severally
5 Pipe Line 10,000.00
Deteriorated No 2 5000
3.Street Light nework
Street lights Sodium Severally
6 with metal pole Deteriorated No 5 12000 60,000.00
Street lights Fluorescent Severally

with wood pole Deteriorated
7 No 37 11000 407,000
4.Machinery&vehecles
8 motorcycle Severally No 1 120,00 120,000.00

Deteriorated 0
89
Sub Total of Movement
11,448,536.05
network
B. Water Supply Net Work
1. above the ground asset
Severally No
Guard house 1
10 Deteriorated block 25,000 25,000
Severally No
Store house 1
Severally No
Generator house 1
Severally No
Motorcycle yamaha 1
13 Deteriorated 120,000 120,000
2. Blow the ground asset
4. Public stand pipe
(water point)
Masonry Severally
No 3
19 Deteriorated 14,166 42,500.00
Gate valve No 4 875 3,500.00
Sub Total of water supply
379,000.00
network
1.Drainage & Retaining Wall/
42 Earthen Drain Severally m 2020 35 70700
Deteriorated
4. „Sanitation
management‟
49 Public Toilets Severally NO 1 213,534.30 213,534.30
Deteriorated
Sub Total of Environmental service 284,234
1.Abattoir Services
Guard house Severally No of 1 76,000 76,000
Deteriorated blocks
Toilet house Severally No of 1 47,800 47,800
Deteriorated blocks
Local manhole Severally No/PC 3 25,000 75,000
Deteriorated S
2.market shade
management
2.2 Cattle Market No 1 250,000 250,000
Severally
Deteriorated
3.Adminstrative Building
facilities
Birbir Finance office Severally No of 1 300,000 300,000
Deteriorated blocks
Birbir municipality Severally No of 1 150,000 150,000
office Deteriorated blocks
Kebele office Severally No of 2 150,000 300,000.00
90
.
Deteriorated blocks
4. Residential Building
facility
Low cost house by mud Severally No of 17 145,000 2,465,000.00
Deteriorated blocks
5.Educational Building facility
Educational office Severally No of 1 1,500,000 1,500,000
Deteriorated blocks
Merab Abaya secondary Severally No of 2 2,000,000 4,000,000
and preparatory school Deteriorated blocks
primary school Severally No of 7 500,000 3,500,000.00
Deteriorated blocks
5.Healthy service building facility
Merab Abaya health Severally No of 6 700,000 4,200,000
center Deteriorated blocks
health post Severally No of 4 250,000 1,000,000
Deteriorated blocks
health office Severally No of 1 2,000,000 2,000,000
Deteriorated blocks
Sub Total of Economic & Social Services 1,198,800
Total Summery 18,665,000.00
Step 6:- Cost and value the existing asset base and its deficit
6.1 Introduction
At this stage, the town has a comprehensive overview of its infrastructure assets base and
conditions. The next stage is building information related to the cost and its value. There are two
ways of looking at the value of assets. The first is the existing value of the assets. This is
achieved by taking the original cost of construction of the asset; and then depreciating that cost
to the present time. The second is to use Depreciated Replacement Cost (DRC). This approach
uses the current replacement cost of the asset as the basis for its valuation (the market value). It
takes into account the age of an asset.
There are many methods employed to value the municipal assets. However valuation in this
study as per the AMP manual and cognizing widely employed technique is based on the
calculation of Current Replacement Cost (CRC) and Depreciated Replacement Cost (DRC).
6.1.2. Unit Rate for New Assets
To estimate unit price of acquisition and construction of new assets all available source of
information have been assessed and reviewed. Efforts have been made to make the cost
estimation tends to be current, adjusted for price increases, relevant to local labor and material
availability and prices, availability and accessibility to the concentration of the construction
industry and central market .
91
The unit rate required for the new asset development has been derived in this section.
Developing new asset base rate helps to obtain the replacement cost for the inventory of assets
developed in section 3. The following table shows the list of new asset rates for the inventoried
assets.
Table6.1. Unit Rate for the Movement Network Assets
Items Description Unit Rate Remark

A.Movement Network
1. Road Network
1 Gravel Roads birr/ m2 150.00
2 Earthen Roads birr/ m2 50.00
2. Road structure
3 Bridges Birr/No. 4,500,000.00
4 Culverts Birr/No. 655,186.00
5 Pipe Line Birr/No. 10,000.00
6 Street lights Sodium with Birr/No. 15,000.00
metal pole
7 Street lights Sodium with Birr/No. 10,000.00
wooden pole
4.Machinery & Vehicles
8 Motor cycle No 120,000.00
B. Water Supply Network.
1. Water Supply above the ground
9 Head office No of block 510,000.00
10 Work shop No of block 78,000.00
11 Store house No of block 110,000.00
12 Generater house No of block 25,000.00
13 Motor Cycles yamaha No 120,000.00
2. Water Supply Below the ground
1. pressure Line Network
14 Steel (GIE) Per LM. 750.00
15 Steel (GIE) Per LM. 350.00
16 Steel /GIE/ Per LM. 260.00
17 HDPE Per LM. 300.00
18 Masonry Per No 42,500.00
5. Valve
19 Gate Valve Per No 3,500.00
20 Check Valve Per No 5,000.00
92
.
21 Air Valve Per No 5,000.00
6. Valve room
22 Inlet let Valve Room Per No 35,000.00
23 Out let Valve Room Per No 35,000.00
8.Valve chamber
24 concrete and valves Per No 5,800.00
25 Masonry & Valves Per No 4,500.00
9. Borehole
26 Deep well Per No 3,000,000.00
27 Shallow Well Per No 1,700,000.00
10.Pump
28 Submersible Pump Per No 2,500,000.00
29 Surface Pump Per No 2,000,000.00
11. Pump station
30 Clear water pump Per No 1,500,000.00
12. Reservoirs
31 Concrete Per No 2,000,000.00
32 Masonry Per No 980,000.00
33 Pioneer tanker Per No 45,000.00
34 Masonry Per No
10,000.00
35 Steel (GIE) Per No 1,200.00
36 Commercial Per No 2,000.00
37 Residencial Per No 2,500.00
1.Drainage & Retaining Wall
38 Masonry Drain Birr/ml 2301.17
39 Masonry Drain (half Birr/ml 1,200.00
ditch)
40 Earthen Drain Birr/ml 150.00
2.Solid Waste Management
41 Local area base Container per each 25000
42 Hand carts per each 5000
43 Donkey carts per each 20000
44 Landfill site / Composite per Hect 250000
area/
3.„Liquid Waste management‟
45 Septic tank No 200000
46 Manholes (local earth No 30000
compacted)
93
47 Public Toilets per each 213534.30
48 Communal Toilets per each 213534.30
49 Public shower per each 213534.30
5. Urban Greenery and Open Spaces
50 Meles zenawi foundation Per M2 7,500.00
park
51 Ornamental Tree Per each 1,000.00
6. Play area/Open space/.
52 Birbir Stadium Per M2 120.00
53 Delbo kebele Stadium Per M2 120.00
54 Mole kebele Stadium Per M2 120.00
55 Merab abaya Preparatory & Per M2 120.00
High School sport field
56 Gamo Shafa Elementary Per M2 120.00
school sport field
57 Delbo Elementary school Per M2 120.00
sport field
58 Mole Elementary school Per M2 120.00
sport field
7. Land relative asset.
59 Adminstrative City Per M2 2.5
boundary area
60 Wooden areas Per M2 2.5
61 Urban Forested area Per M2 3
62 Facilities areas Per M2 5
63 Gourged Area Per M2 2.5
64 Urban River Per M2 5
2
65 River catchment boundary Per M 5
area
66 Sub-catchment boundary Per M2 5
area
67 Flood lines /flood plain/ Per M2 5
68 Water body(Abaya river) Per M2 5
D. Social and Economic and Supporting Activity Areas
1. Abattior services
69 Work shop, Per each
70 Resting house Per each
71 Dressing house Per each 47,800.00
72 Guard house Per each 76,200.00
73 Bull Slaughter Room for Per each 95,000.00
94
.
74 Local Manholes /septic Per each 25,000.00
tank/
75 Toilet house Per each 47,800.00
76 masonry ditch for Blood Per metre 2301.17
drain
2. market Manag.t
77 Business Container Per each 75,000.00
house
78 Cattle market Per each 250,000.00
house
3. Youth Center Nework
79 Youth Centre Services Per hect 80,000.00
80 IT training service house Per each 80,000.00
81 Mini media house Per each 80,000.00
82 Library Service house Per each 80,000.00
83 Indoor and outdoor games Per each 170,000.00
playing house
84 Cafteria House Per each 150,000.00
85 Toilet with shewor house Per each 150,000.00
86 Sport field area Per M2 150,000.00
2
87 Open Spasce Per M 5,000.00
4. Adminstrative Building facilities
88 Birbir Admistration‟s Mayor Per each block 300,000.00
office
89 Birbir Finance office Per each block 300,000.00
90 Birbir Municipality office Per each block 1,500,000.00
5. Residencial building
91 Kebele house efficient cost Per each block 272,400.00
house
92 Low cost house (by mud Per each block 145,000.00
made )
6. School services
93 Merab abaya primary Per each block 1,500,000.00
school
94 Gamo Shafa Elementary Per each block 1,000,000.00
school
95 Merab abaya Preparatory & Per each block 2,000,000.00
High School
96 Delbo primary school Per each block 1,500,000.00
97 Mole primary school Per each block 1,500,000.00
98 Tvet/industrial college Per each block 2,500,000.00
6.Health services
99 Merab Abaya health center Per each block 2,000,000.00
100 Birbir kebele health post Per each block 272,400.00
101 Delbo kebele health post Per each block 272,400.00
95
102 Mole kebele health post Per each block 2,000,000.00
103 Health office Per each block 260,000
7. Transportation Service
103 Bus station Per hect 750,000.00
104 Head Office Per each block 681,000.00
6.2 Determining the depreciated replacement cost of the assets
Determining the current value of an asset is relatively straight forward, where the value of an
asset is linked to a purchase price. For assets owned by public bodies, however, an alternative,
internationally recognized practice called Depreciated Replacement Cost (DRC) is used to
define the current value of an asset. The term current value refers to the depreciated replacement
cost of that asset. There are three basic variables to be considered in calculating the depreciated
replacement value:
 The current replacement cost of an asset
 The expected useful life of an asset
 The age of an asset
The relationship between these three variables is illustrated in Figure 6.1
Figure 6.1 Calculation of standard depreciated replacement cost

The figure above shows straight line depreciation. The value of an asset depreciates at a constant
rate over time used to make calculation. In this case, “the asset falls in a value from its initial
value to its final or residual value by the same amount across each year of its life” (GTZ-IS,
2006 b, p. 41). According to Roorda (2006), the depreciation is calculated by the ratio of the
differences between the current and residual values to the total useful life of an asset. The
diagram is applicable when calculating the DRC of buildings.
The formula is:- DRC = (RUL/EUL)*CRC . This formula is applied to all of the municipal
assets, including buildings associated with infrastructure assets. However, the situation with
network infrastructure is different to that shown in Figure 6.2.1 as there is a fourth variable
which affects the depreciation curve as shown in Figure 6.2
96
.
Figure6.2 Calculation of accelerated depreciated replacement cost

Figure 6.2 shows how an asset can depreciate under a condition known as accelerated
depreciation. This is a condition that applies most commonly to road-related assets, but can
apply more widely to any asset that operates under conditions of repetitive use. With these assets
the standard, straight-line depreciation remains the theoretical starting point for a depreciation
process. However, the nature of „wear and tear‟, i.e. the impact of repetitive use, means that,
once a process of deterioration begins, that process will accelerate under this repetitive use and
the rate of deterioration will increase, thereby changing the depreciation from a straight line to a
process of exponential decay called accelerated depreciation curve.replacement cost of an asset
subjected to an accelerated depreciation, it is necessary to incorporate the cost of maintenance/
rehabilitation. This change the formula used to calculate the DRC shown above to:
DRC = ((RUL/EUL)*CRC) - MD
6.2.1. Expected Useful life
The expected useful life is the variable that can be the most difficult to agree, particularly if
infrastructure asset management is being used for different purposes by different organizations
within the City. However, once a value is agreed, then it tends to remain fixed for a prolonged
period of time.
6.2.2. Remaining Useful life:- Remaining Useful Life (RUL) is calculated by subtracting the
age of the asset from the EUL. Where the Age exceeds the EUL, the RUL is taken as zero; hence
the asset has no residual value.
6.2.3. Current Replacement Cost
The figure for current replacement cost is based upon a unit rate. The typical outcome of this
calculation is shown in Table 2.66. Replacement cost or value is the current cost to substitute an
entire asset with a new or equivalent asset of the same standard (Lugg, 2005). It defines what the
asset would cost if it is replaced by new assets at current price based upon the unit rates
97
information gathered from a range of projects input suppliers and contractors, and organizations
recent experience (GTZ-IS, 2006a; MWUD, 2008).
6.3.4. Maintenance deficit
The maintenance deficit was calculated in Step 5 of the AMP and the figures obtained there are
brought forward to this calculation. Asset deficit is “the difference between the current and
replacement value of an asset, that defines the amount of money required to replace the asset”
(GTZ-IS, 2006a; MWUD, 2008).
6.3.5. Providing a summary of the Cost and value of the Existing Assets.
The following table provides the summary of replacement cost, residual asset value,
maintenance deficit and asset deficit of all infrastructure sub-categories.
The costing and valuing of infrastructure goes through replacement cost, residual value,
maintenance deficit and asset deficit.
 Replacement cost: - what would the asset cost to replace with a new asset of the same or
modern equivalent specification. Replacement cost = Quantity * new asset rate
 Residual Asset value:- what the asset worth now (using straight line depreciation method)
Residual Asset Value = Replacement cost – Depreciation cost
 Asset deficit: - the amount of money required to replacing the asset.
 Maintenance deficit: - the amount of money required undertaking major repair & rehabilitation
works. Maintenance Deficit = Major Repair cost
 Residual Asset value based on existing condition:- what the asset worth now based on existing
condition. = Residual Asset Value – Maintenance deficit
98
6.3. The replacement cost and residual value of assets.

6.3.1. The cost and value of the movement network
Table 6.1: The replacement cost and residual value of the assets for the strategic activity area: movement network
Items Description Current Residual asset Asset Deficit Maintenance % of Deficit to

Replacement Cost Value (AD= A-B) Deficit © Residual Value
(birr) (A)= (Q*R) (B)=(A-DRC) (B/A)*100
A.Movement Network
1. Road Network
1 Gravel Roads 21,600,000 8,640,000 5,255,901.25
12,960,000 40%
2 Earthen Roads 22,950,000 16,065,000 6,885,000 12,111,250.00 70%
2. Road structure
1 Pipe for foot path 190,000 57,000 114,667 12,000.00 30%
3. Street Light nework
1 Street lights Sodium with 75,000 67,500 7,500 75,000 90%
wooden pole
2 Street lights Fluorescent 370,000 333,000 37,000 370,000 90%
4. Machinery & Vehicles
1 Motor cycle 240,000 216,000 13,800 58,200.00 90%
Sum of movement Network 45,425,000 25,378,500 20,017,967 17,882,351.25 55.87%
99
6.3.1. The cost and value of the the assets for the strategic activity area:- water supply network
Table 6.3: The replacement cost and residual value of the water supply assets
Items Description Current Residual asset Asset Deficit Maintenance % of Deficit to
Replacement Cost Value (AD= A-B) Deficit © Residual Value
(birr) (A)= (Q*R) (B)=(A-DRC) (B/A)*100
B.Water Supply
1. Above ground water
1.1 Work shop 78,000 62,400 15,600 53,350 80%
1.2 Store house 110,000 88,000 22,000 27,690 80%
1.3 Generator house 100,000 80,000 20,000 8,875 80%
1.4 Motor cycle Yamaha 120,000 108,000 12,000 15,600 90%
2.Below Grownd Water
3. Distribution line Network
3.1 Steel (GIE) 1,612,500 967,500 645,000 5 60%
4.Lateral line network
4.1 Steel (GIE) 3,535,000 2,121,000 1,414,000 114.92 60%
5.Public stand pipe (water point)
5.1 Masonory 1,360,000 544,000 816,000 188,275.00 40%
6.Valve
6.1 Gate valve 280,000 168,000 112,000 7700 60%
7.Valve room
7.1 Inlet valve Room 315,000 220,500 94,500 4550 70%
7.2 Out let valve Room 315,000 220,500 94,500 4550 70%
8.Customer connection
8. Steel (GIE) 3,423,600 2,054,160 1,369,440 543504 60%
9.customer water meter
9.1 Commercial 1,710,000 855,000 749,350 102,700 50%
100
.
9.2 Residencial 4,995,000 2,497,500 2,497,500 93,925 50%
Sum of water supply 17,954,100 9,986,560 7,861,890 1,050,839 55.6%
6.3.2 The cost and value of the the assets for the strategic activity area: environmental services
Table 6.4: The replacement cost and residual value of the environmental services assets
Current
Residual % of Deficit to
Replacement Asset Deficit Maintenance
Items Description asset Value Residual Value
Cost (birr) (A)= (AD= A-B) Deficit ©
(B)=(A-DRC) (B/A)*100
(Q*R)
1. Drainage & Retaining Wall
1 Masonry Drain 2,784,415.7 1,113,766.28 137,609 40%
2 Earthen Drain 5,827,500 4,662,000 143.24 80%
2. Solid Waste Management
1 Local Dust bin (small) 25,000 12,500 12,500 625 50%
2 Hand carts 20,000 16,000 4,000 250 80%
3 Donkey carts 40,000 32,000 8,000 1000 80%
3. Sanitation management
1 Public Toilets 427,068.6 85,413.72 256,241 75,804.69 20%
4. Play area/Open space/.
1 Birbir stadium 7,599,840 6,839,856 759,984 1,618,765.92 90%
Sum of Environmental Servives 16,723,824.30 12,761,536.00 1,040,725.00 1,834,197.85 76.31%
101
6.3.2 The cost and value of the the assets for the strategic activity area: social and economic services
Table 6.5:- The replacement cost and residual value of the social and economic services assets
Current
Cost (birr) (AD= A-B) Deficit ©
(B)=(A-DRC) (B/A)*100
(A)= (Q*R)
D. Social and Economic and Supporting Activity
Areas
1. Abattior services
1 Dressing house 47,800 33,460 14,340 6,214 70%
2 Guard house 76,000 72,200 3,800 26,980 95%
3 Bull Slaughter Room for Christian 95,000 61,750 33,250 12350 65%
5 Local Manholes /septic tank/ 125,000 100,000 25,000 33,125 80%
6 Toilet house 47,800 43,020 4,780 16,969 90%
2. Market Manag.t
1 Business Container 14,025,000 6,311,250 7,713,750 48,750 45%
2 Cattle market 250,000 150,000 100,000 88,000 60%
3. Youth Center Network
1 Indoor and outdoor games playing house 170,000 51,000 119,000 60,350 30%
4. Adminstrative Building facilities
1 Birbir Town Finance office 300,000 60,000 240,000 145,500 20%
2 Birbir Town Municipality office 3,000,000 900,000 2,100,000 195,000 30%
5. Residencial building
1 Low cost house (by mud made ) 2,610,000 2,088,000 522,000 893,925 80%
6. School services
1 Merab Abaya Primary school 19,500,000 11,700,000 7,800,000 1,650,000 60%
2 Merab Abaya Secondary & Preparatory school 46,000,000 13,800,000 32,200,000 2,270,000 30%
102
.
Current
Cost (birr) (AD= A-B) Deficit ©
(B)=(A-DRC) (B/A)*100
(A)= (Q*R)
3 Delbo primary school 9,000,000 6,300,000 2,700,000 780,000 70%
4 Mole primary school 16,500,000 11,550,000 4,950,000 2,767,500 70%
5 TVET /Industrial collage 82,500,000 24,750,000 57,750,000 2,600,000 30%
6. Health services
1 Merab Health Center 48,000,000 14,400,000 33,600,000 1,560,000 30%
2 Delbo health post 272,400 245,160 27,240 96,700 90%
3 Mole kebele health post 272,400 190,680 81,720 1,420,000 70%
4 Birbir kebele health post 2,000,000 1,800,000 200,000 96,700 90%
5 Health office 260,000 52,000 208,000 260,000 20%
Sum of Social and Economic Servives 245,051,400 94,658,520 150,392,880 15,028,063 38.62%
Table 6.7: The replacement cost and residual value of assets by strategic and supporting activity area
Maintenance % of Deficit to
Items Strategic and Supporting Activity Areas Replacement Cost Residual value
Deficit Residual Value
1 The Movement Network 45,425,000 25,378,500 17,882,351.25 55.87%
2 The Water Supply Network 17,954,100 9,986,560 1,050,839 55.6%
3 Environmental Services 16,723,824.30 12,761,536.00 1,834,197.85 76.31%
4 Social and Economic Services 245,051,400 94,658,520 15,028,063 38.62%
Total for Strategic Activity Areas 325,154,324 142,785,116 35,795,451.10 43.9%
103
104
Step 7:- Cost, and Priorities, New Works Projects within the CIP Process
7.1. Introduction
The data base for new works is much simpler than other data bases in the AMP, primarily because it does not
require to be broken down by sub-category. Its purpose is to manage new projects through a planning
process, from initial identification to completion of construction, at which point the assets move from being
new works to being existing assets. At that point they would be added to the existing asset base. This means
that the key information required from the new works database is linked to location, description and cost.
7.2. Projects prioritized by publics
The interest and justification of the participants imply that Poor road network, Poor drainage system, Poor
access to market, Insufficient solid and liquid waste management system, Insufficient water supply, Poor
slaughter service, Shortage of street lighting and Unemployment are the major problems of the city that
affects their daily life and challenges the quality and type of city‟s economic and social services 1 .
Prioritization has taken place using pair wise ranking model to identify the priority needs of the citizen. The
prioritized projects to address citizen interests and to solve key problems of the city are listed below
Table 7.1 Prioritized Projects
No Community Group /Town office that
Name of Project Name of Kebele proposed the Projects
1 Extension of water supply Birbir Women’s Group ,Youth Group, Elders,
Charity, Religious leaders
2 Extension of electric line Birbir Women’s Group ,Youth Group, Elders,
Charity, Religious leaders and others
3 Drainage Construction Birbir Women’s Group ,Youth Group, Elders,
Charity, Religious and others
4 Construction of gravel road Birbir Women’s Group ,Youth Group, Elders,
5 Street light Birbir Women’s Group , Elders, Charity,
Religious leaders and others
6 Construction Educational Buildings Birbir Women’s Group ,Youth Group, Elders,
7 Construction of Abattor Birbir Women’s Group ,Youth Group,
8 Construction healthy service buildings Birbir Women’s Group ,Youth Group and
others
9 Construction healthy service buildings Birbir Women’s Group ,Youth Group, Elders,
10 Construction admistration buildings Birbir Women‟s Group ,Youth Group,
Elders, Charity, Religious leaders
and others
11 Constructionof market shed Birbir
105
No Community Group /Town office that
Name of Project Name of Kebele proposed the Projects
12 Construction of stadium Birbir Women’s Group ,Youth Group, Elders,
This is the point at which to assess the proposal for new infrastructure against strategic goals and objective
and Projects prioritized by the publics. And review projects in isolation, either from an urban planning
perspective or from an economic perspective, depending on the nature of the investment, and to begin to
integrate the planning of the new assets with the existing asset base, thus, the prioritized new infrastructure
works are categorized into the following groups:-
 The Movement Network
 The Water Supply Network
 Environmental Services
 Social and Economic Services
 Municipal administration buildings
7.3. Organize the new works projects database by strategic activity area
Table 7.2: Summary of Financial data & sources for three multi years (2015-2017 EFY)
S/N Sources of Funding Amount of funding in Birr
2015 EFY 2016EFY 2017EFY Total for 3 years
1 Regional Contribution 3,200,000 4,480,000 6,272,000 13,952,000
2 Zonal Contribution 2,000,000 4,000,000 8,000,000 16,800,00
3 Town Administration 5,500,000 7,500,000 10,000,000 23,000,000
Contribution
4 Total:
10,700,000 15,980,000 24,272,000 36,952,000
6 Additional Regional Fund for
CIP
7 Additional Municipal Fund - - - -
from Surplus
8 Additional State Fund from - - - -
Surplus
9 Community Contributions 320,000 384,672 538,540 1,243,212
10 Other Capital Receipts - - - --
11 Additional income - - - --
12 Total fund available for the
CIP
13 Additional income - - - -
14 Total fund available for the
CIP (6+12+13) 10,700,000.00 15,980,000 24,272,000 38,195,212
106
.
Table 7.3: Summary of Total new work cost for three years (EFY 2015-to 2017)
No ECSPG Pillar & Project Name Unit Three Year Average Three Year Total
Total Quantity unit rate Budget cost (birr)
A Roads Net Work
1.1 Cobble Stone Road (new Project) M² 9858 2,354.67 23,212,313.86
1.2 Cobble Stone with Dith (new project) M² 16,931.84 2,354.67 40,110,910.59
1.3 Side Ditch M3 4,262.37 2,814.67 11,997,169.79
1.4 Gravel road (new project) M3 38,733.60 393.83 15,254,511.8
Sub-Total 69785.81 7,917.84 90,574,906.04
2 Electricity & Street light
2.1 Street light (New) Km 9.94 220,000 2,186,800
2.2 Extension of electric line to new Km
settlement 19.44 66,384 1,290,511.894
Sub-Total 29.38 286,384 3,477,312
3 Roads Structure
3.1 Culvert/box culvert(New) No 5 1,048,667 5,243,333
3.2 Ford No 5 466,667 2,333,333
Sub-Total 10 1,515,334 7,576,666

Sub-total: movement network 101,628,884
B Water Supply Service - -
-
1 Waterline extension(New) Km 9.94 60,167 1,741,232.98
Sub-total:Water SupplY 1,741,232.98

C Social and Economic services
1 Markets new
1.1 Business container No 15 130,000 1,950,000
1.2 Cattle market Block 1 250,000 250,000
2 Abattor service Block 1 550,000 550,000
3 Administrative builiding facility
3.1 Finance office Block 1 3,000,000 3,000,000
4 Resdential building
4.1 Low cost house (by mud made) Block 6 200,000 1,200,000
5 School serviece Block
5.1 Primary school Block 6 2,000,000 1,200,000
6 Healthy service
6.1 Healthy post Block 4 150,000 600,000
Sub Total Social and economic services 8,750,000
Total Pillar 6. Integrated Urban
Infrastructure
D Environmental services
107
No ECSPG Pillar & Project Name Unit Three Year Average Three Year Total
Total Quantity unit rate Budget cost (birr)
1 Drainage
1.1 Masonry drainage(new) Lm 1,504 9,378.33 14,105,013
1.3 Ditch Cover for Car interance(New) No
200 4340 868,000
Sub-Total 14,973,013
2 Greenery and Park Development new
2.1 Planting Ornamental Tree(New) No 1000 300 300,000
2.2 Urban Greenery(New) Hectar 0.93 100,000 93,000
Sub-Total 393,000
3.1 Skip Loader No 1 3,500,000 3,500,000
Sub-Total 3,500,000
Sub-Total Environmental Service 18,866,013
Total Pillar 7: Environmental, Green
Services & Recreations
C Economic & Social Services 8,750,000
D Environmental Services 18,866,013
Total Pillar 8: Resilient, Inclusive and Safer
Cities
Total CIP 130,986,130
Total Capacity Building Plan (from Table 15) 1,500,000
Grand Total Expenditure (CIP + CBP) 132,486,130
Total Income 132,486,130
Surplus/Deficit -
7.4. Prioritize the new works projects current Year.

The listed works will be prioritized based on the available budget. Therefore the following list describes the
prioritized new work list for 2015 E.C. The funding sources for the new works are different according to the
type of the works and the administered body. The budget allocations for the new works that are proposed on
this section are covered by the Regional State is 3,200,000 birr, Zonal Administration is 2,000,000 birr and
the town Administration contribution is 5,500,000 birr, Community Contribution is 320,000 bir.
Table 7.5:- A list of Total new work cost for prioritized projects of 2015 EC
No Prioritized Projects Name Unit EFY 2015
108
.
Quantity Birr
A Roads Net Work
1.1 Cobble Stone Road m² 3728 7,956,073.92
m² 14,985.70 31,981,581.80
1.2 Cobble Stone with Dith
m3 3,746.43 9,557,392.42
1.3 Gravel m² 13242 4,726,731.90
Sub-Total 35702.13 54,221,780.04
2.1 Street light(New) Km 3.25 650,000
Extension of electric line to new
2.3 Km
settlement 2.57 642,500
Sub-Total 1,292,500
3 Roads Structure
3.2 Culvert /box culvert(New) No. 1 1,300,000
Sub-Total 1,300,000
Sub-total: movement network 56,814,280.04
B Water Supply Service
1 Waterline extension(New) Km 3.25 650,000
Sub-total:Water Supply 650,000
1 Markets
1.1 Business conteinr No 5 650,000
1.2 Cuttle market fence Block 1 250,000
2 Abattur Block 1 550,000
Adminstrative Building
3
Facillitation
3.1 finance buildings Block 1 3,000,000
4 Residencial buildings
4.1 Low cost buildings Block 2 400,000
5 School Service
5.1 Primary school Block 1 2,000,000
6 Health Service
6.1 Health post Block 2 150,000
Total Pillar 6. Integrated Urban Infrastructure
1 Drainage
1.2 Masonry drains( new project) Lm 461 3,918,500
Ditch Cover for Car
1.3 No.
interance(New) 100 43,400
Sub-Total 3,961,900
2 Greenery and Park Development
2.1 Planting Ornamental Tree(New) No
300 9000
2.2 Urban Greenery (New) hec 0.31 100,000
Sub-Total 109,000
109
EFY 2015
No Prioritized Projects Name Unit
Quantity Birr
3 Solid Waste
3.1 Skip Loder No 1 3,500,000
Sub-Total 3,500,000
Sub-Total Integrated Urban Infrastructure 14,370,900

Total Pillar 7: Resilient, Inclusive and Safer
Cities
Total CIP 78,835,180
Total Capacity Building Plan
1,500,000
(from Table 15)
Grand Total Expenditure 80,335,180
(CIP + CBP)
Total Income 80,335,180
Surplus/Deficit 0.00
Table 7.6. Summary of Prioritized projects for years 2015 E.C
No Strategic Area EFY 2015

A Movement Network 56,814,280.04
B Water Supply Network 650,000
C Environmental Services 7,366,013
D Economic & Social Services 7,000,000
Municipal Administration Buildings and Other

E 20,000,000
Projects which cannot be put in Pillars
Total Summary 80,335,180
Table 7.7. Summary of financial data & sources for year 2013E.C
Amount of funding in Birr
S/N Sources of Funding
2015EFY
1 Regional Contribution ((30%) 3,200,000
2 Zonal Contribution (18.7%) 2,000,000

3 Town Admin. Contribution (51.4%) 5,500,000
4 Total: 10,700,000
6 Total UIIDP
7 Additional Regional Fund for CIP -
8 Additional Municipal Fund from Surplus -
110
.
9 Additional State Fund from Surplus -
10 Community Contributions 320,000
11 Other Capital Receipts -
12 Total Additional City & Regional Fund
13 Additional income -
14 Total fund available for the CIP 10,700,000.00
Table 7.8:- Detail Project Plan for 2015 EFY
Total Average unit Total Cost EFY

S/No Project Unit
Quantity rate 2015 (ETB)
Pillar 6. Integrated Urban Infrastructure
A MOVEMENT NET WORK
1 Roads
1.1 Cobble Stone Road
1 From Asphalt road to Market entrance m2 3728 2354.67 8,778,209.76
1.2 Cobble stone with drainage
From commercial bank to entrance of delbo kebele m2 1800 2354.67 4,238,406.00
1
with drainage m³ 562.5 2814.67 1,583,253.75
From main asphalt to birbir water supply office with m2 1155 2354.67 2,719,643.85
2
drainage m³ 412.5 2814.67 1,161,051.38
1.3 Gravel Road
1 From tvet to tvet m³ 576 393.8315 205603.2
2 Woreda administration to tvet m³ 698.4 393.8315 249293.88
3 From alemayehu goncho to Askale kasa m³ 2760 393.8315 985182
4 From tomas enja amarech jima m³ 2184 393.8315 779578.8
5 From tomas enja to assemble of God church m³ 2275.2 393.8315 812132.64
6 From KHC to Abiyot Tekalign 1706.4 393.8315 609099.48
7 From alemayehu eliyas mesfin abeta m³ 991.2 393.8315 353808.84
8 From green area to mesfin amacho m³ 1230 393.8315 439048.5
9 From toka chomorke to wenji wegaso m³ 820.8 393.8315 292984.56
Sub-Total Cobble Stone 23,207,296.64
2 Street light
1 From Mahber betoch To Oilibya Km 2.5 200,000 500,000
2 From Asphalt To Birbir Stadium Km 0.75 200,000 150,000
Sub-Total 650,000
3 Bridges, fords & culverts
3.1 Culvert (Box culvert)
1 Near to or located at Birbir stadium No 1 1,300,000 1,300,000
Sub-Total Culvert 1,300,000
3.2 Fords
1 Near to or located at Open Market place No 1 250,000 250,000
Sub-Total Fords 250,000
Sub-total: movement network No
111
Total Average unit Total Cost EFY
S/No Project Unit
Quantity rate 2015 (ETB)
Extension of water line From Birbir stadium to
1 Km 9.94 60,167
mender 7 ends 598,060
Sub-total:Water Supply 598,060
1 Markets Development
1.1 Busness container No 5 125,000 625,000
1.2 Cattle market Block 1 250,000 250,000
2 Abattor service Block 1 550,000 550,000
3 Administrative builiding facility
3.1 Finance office Block 1 3,000,000 3,000,000
4 Resdential building
4.1 Low cost house (by mud made) Block 1 200,000 200,000
5 School service
5.1 Primary school Block 1 2,000,000 2,000,000
6 Healthy service
6.1 Healthy post Block 1 150,000 150,000
D Others
1 Extension of Electric line
Extension of electric line From mender -5 to
1.1
mender 7 /maheber betoch/ Km 2.57 250,000 642,500
Sub-Total 642,500
6. Integrated Urban Infrastructure
Environmental, Green Services &
Recreation
1 Drainage
1 From w/ro yewube gaga to open market end LM 461 8,500 3,918,500
Sub-Total 3,918,500
2 Greenery and Park Development new
2.1 Planting Ornamental Tree(New) No 300 300 90,000
2.2 Urban Greenery(New) Hectar 0.31 100,000 31,000
Sub-Total 121,000
3 Solide Wast Management
1 Skip Loader No 1 3,500,000 3,500,000
Sub-Total 3,500,000
4 Ditch cover
1 Ditch Cover for car entrance No 100 4,340 43,400
Sub-Total 43,400
1 Total CIP 41,005,756.64
2 Total Capacity Building Plan (from Table 15) 1,500,000
3 Grand Total Expenditure (CIP + CBP) 42,505,756.64
4 Total Income 85,011,513.28
Surplus/Deficit
112
.
113
114
Table 7.9:- Action Plan for 2015 EFY
Output Period of Implementation Physical/Financial
S/ Indicator/
Activity Category Annual Total
N Unit of Q1 Q2 Q3 Q4
Measure
Pillar 6. Integrated Urban Infrastructure

A Roads Net Work
1 Roads Net Work
1. Cobble Stone Road
m2 1864 1864 3728
Km 0.233 0.233 0.466
From Asphalt road to Market Civil
1.1.
entrance Works
E.Birr 3,978,036.96 3,978,036.96 7,956,073.92
Days 50 50 100
From commercial bank to m2 600 600 600 1800
entrance of delbo kebele with Km 0.075 0.075 0.075 0.225
drainage 4,238,406.00
E.Birr 1,412,802.00 1,412,802.00 1,412,802.00
Civil Days 20 25 25 70
1.2
Works 281.25 281.25
M3 562.5
0.1125 0.1125
Km
E.Birr 791,626.88 791,626.88 1,583,253.75
Days 25 25 50
m2 577.5 577.5 1155
Km 0.0825 0.0825 0.165
From main asphalt road to birbir E.Birr 1,359,821.93 1,359,821.93 2,719,643.85
Civil
1.3 town water supply office with Days 15 15 30
Works
dich m3 206.25 206.25 412.5
Km 0.0825 0.0825 0.165
E.Birr 580,525.69 580,525.69 1,161,051.38
m2 1,864.00 1,864.00
Cobble Stone Sub total
KM 0.075 0.39 0.3905 0.69
115

S/ Indicator/
Measure
E.Birr 1,412,802.00 6,750,660.89 6,750,660.89 14,914,123.78

m3 0.0825 0.0825 0.165
KM 0.195 0.195 0.39
E.Birr 1,372,152.57 1,372,152.57 2,744,305.14
2. Gravel Road
M3 288 288 576
Civil Km 0.08 0.08 0.160
2.1 From tvet to Tvet colledge
Works E.Birr 102801.6 102801.6 205,603.2
Days 5 6 11
M3 349.2 349.2 698.4

From Adminstration office to Civil
2.2
Tvet college Works Km 0.097 0.097 0.194
E.Birr 124,646.94 124,646.94 249,293.88
Days 5 6 11
From Ato Alemayehu Goncho Civil M3 1,380.00 1,380.00 2,760.00

2.3
to Kaleb Kasa Works Km 0.23 0.23 0.46
E.Birr 492,591.00 492,591.00 985,182.00
Days 11 11 22
M3 728.00 728 728.00 2,184.00

From Ato Tomas Enja Ato Civil
2.4
Amare Jima Works Km 0.17 0.17 0.17 0.52
E.Birr 259,859.60 259,859.60 259,859.60 779,578.80
Days 12 12.00 12 36.00
116
.

S/ Indicator/
Measure
M3 758.4 758.4 758.4 2275.2

Km 0.158 0.158 0.158 0.474
From Ato Tomas Enja to Civil
2.5 E.Birr 270,710.88 270,710.88 270,710.88 812,132.64
Assemble of God church works
Days 8 8 8 24
M3 568.8 568.8 568.8 1706.4

Civil Km 0.158 0.158 0.158 0.474
From KHC to Ato Abiyot Works
2.6 E.Birr 203,033.16 203,033.16 203,033.16 609,099.48
Tekaligh
Days 8 8 8 24
M3 495.6 495.6 991.2

Civil Km 0.118 0.118 0.236
From Ato Alemayehu Eliyas to Works
2.7
Mesfin Abeta E.Birr 176,904.42 176,904.42 353,808.84
Days 7 7 14
M3 410 410 410 1230

Civil Km 0.136 0.136 0.136 0.41
From Green area to Ato Ayfera Works
2.8
Amecha E.Birr 146,349.50 146,349.50 146,349.50 439,048.50
Days 8 8 8
From Ato Toka chomorko to

2.9
wenje wegaso M3 410.4 410.4 820.8
Civil Km 0.114 0.114 0.228
Works
E.Birr 146,492.28 146,492.28 292,984.56
Days 7 7 14
Gravel Road sub total

m3 3,845.20 5,388.40 4,008.40 13,242.00
117

S/ Indicator/
Measure
KM
0.86 1.26 1.031 3.16
E.Birr
1,372,544.14 1,923,389.38 1,430,798.38 4,477,438.02
Roads Strcture
Bridges, fords & culverts
3 Culverts (box culverts)
No 1 1
Civil
3.1 Located at birbir stadum Eth. Birr 1,300,000.00 1,300,000.00
Works
Days 30 30
No 1
culverts Sub total
Birr 1,300,000.00
4. Electricity & Street light
Km 2.5 2.5
From maheber betoch to oil Civil
4.1
liybya Works Eth. Birr 141,125 141,125
Days 60 60
Km 0.75 0.75
Civil
4.2 From Asphalt to Birbir sdium Eth. Birr 42,337.5 42,337.5
Works
Days 30 30
No 2.5 0.75 3.25
5 Electric Sub total
Birr 141,125 42,337.50 183,463
5. Extension of electric line
Km 2.57 2.57
Civil
5.1 From Ato mender 5 to mender 7 Eth. Birr 464,578.90 464,578.90
Works
Days 60 60
Km 2.57 2.57
Extension of Electric line 464,578.90 464,578.90
Sub total Birr
Sub-total: movement network 21,339,603.70
118
.

S/ Indicator/
Measure

Km 9.94 9.94
Extension of Water line From Civil
1.1 Eth. Birr 598,060.00 598,060.00
birbir stadum to end of mender 7 Works
Days 20 20
Civil Km 9.94 9.94
Sub-total:Water Line Extetion Works Eth. Birr 598,060.00 598,060.00
Sub-total:Water supply 598,060.00

1. Market Development
Block 1 1
Civil
1.1 Cuttle Market fence Eth. Birr 250,000.00 250,000.00
Works
Days 30 30
No 5 5
Civil
1.2 Business contener Eth. Birr 625,000.00 625,000.00
Works
Days 50 50
No 1 1
Civil
1.3 Abattor service Eth. Birr 550,000 550,000
Works
Days 120 120
2 Admistrative building facility
No 1 1
Civil
2.1 Finance office Eth. Birr 3,000,000 3,000,000
Works
Days 360 360
3 .Residential building
No 1 1
Civil
3.1 Low cost house (by mud made) Eth. Birr 200,000 200,000
Works
Days 180 180
4.School service
119

S/ Indicator/
Measure
No 1 1
Civil
4.1 Primary school Eth. Birr 200,000 200,000
Works
Days 180 180
5.Healthy services
No 1 1
Civil
5.1 Health post Eth. Birr 150,000 150,000
Works
Days 100 100
Sub-total:Social and Economic

services 3,000,000.00 1,100,000 875,000.00 4,975,000.00
D.others
1.extension of electric line
km 1.285 1.285 2.57

Civil
Extension of electric line from Works
mender 5 to mender 7 mahber Eth. Birr 321,250.00 321,250.00 642,500
1.1 betoch Days 90 90 180
Sub-total 321,250.00 321,250 642,500
6. Total Integrated
UrbaInfrastructure
7. Environmental, Green Services &
Recreation
1. Masonary Drainage
Lm 230.5 230.5 461
From Ato w/ro eyobe gaga to Civil
1
Gebaya chaf Works Eth. Birr 1,959,250.00 1,959,250.00 3,918,500
Days 25 25 50
Ml 461
Sub total
Birr 3,918,500
120
.

S/ Indicator/
Measure
2.Greening and public park new

No 50 50 100
Civil
1 Near to right of way Eth. Birr 45,000 45,000 90,000
Works
Days 10 10 20
Hectar 0.155 0.155 0.31
2 Near to Quary site
Eth. Birr 15,500.00 15,500.00 31,000
Days 30 30 60
Hectar 0.155 0.155 0.31
Sub total
Eth.Birr 60,500 60,500 121,000
2. solid waste managment
Civil No 1 1
1 Skip loder
Works Eth. Birr 3,500,000 3,500,000
Days 120 120
Sub total 3,500,000 3,500,000
2. Ditch Cover For Car
3. Ditch Cover
No 50 50 100
Civil
1 Ditch Cover for car entrance
Works Eth. Birr 21,700.00 21,700.00 43,400
Days 30 30 60
No 50 50 100
Sub Total
Eth. Birr 21,700.00 1,700.00 43,400
Total Pillar 7 7,582,900
Pillar 8: Resilient, Inclusive and Safer
Cities
E Environmental Services
Machinery
1 Skip Loder For Solide Waste Civil No 1 1
121

S/ Indicator/
Measure
Management Works Eth. Birr 8,000,000 8,000,000

Days 90 90
Sub Total
Eth. Birr 8,000,000
Total CIP (TOTAL NEW WORK
Projects) 43,138,063.70
Capacity Building
1. Goods
No 1 1 2
Goods Eth. Birr 150,000 150,000 300,000
1 Motor Bike Days 30 30 60
No 1 1
Goods Eth. Birr 30,000 30,000
2 SCANER Days 30
No 1 1
Goods Eth. Birr 8000 8000
3 Digital Camera Days 30 30
No 1 1 2
Goods Eth. Birr 7000 7000 14,000
4 File Cabinet Days 15 15 30
No 2 2 4
Goods Eth. Birr 10,000 10,000 20,000
5 Office Table and Chair Days 30 30 60
No 1 1
6 Managerial Table and Chair Days 30 30
No 1 1
7 LCD Days 30 30
122
.

S/ Indicator/
Measure
No 1 1 2
Goods Eth. Birr 45,000 45,000 90,000
8 Laptop Days 30 30 60
No 2
Goods Eth. Birr 16,000 16,000 32,000
9 Descktop Days 30 30 60
No 1 1
10 Printer Days 30 30
No 1 1
11 Colour Printer Days 30 30
Goods Sub total 571,000.00
Round 1 1 2
Local Training ( Training for
10 Eth. Birr 100,000 100,000 200,000
community /people )
Days 5 5 10
Sub-total 200,000
No 1 1
11 Internet Line Instalation Eth. Birr 3,000 3,000
Days 15 15
Sub-total 3,000
Total Capacity Building Plan 774,000

Grand Total Expenditure (CIP +
CBP) 43,912,063.70
123
Step 8: Develop the Maintenance Plan
8.1. Introduction
Under this section the maintenance budget that is stated in section 5 will be reviewed and reflected on this
step. As a matter of fact, the city faces a serious maintenance problem due to shortage of budget allocation.
So it is impossible to maintain all items that require maintenance. The new works proposed can improve the
status of the earth road and drainage facility. But this cannot improve the maintenance backlog of the city.
Therefore the prioritized current year maintenance requirements will be stated under here.
8.1.1. Total maintenance budget for routine and periodic maintenance activities
Table 8.1The total maintenance budget by activity areas.
Items Maintenance budget Strategic Activity Total Maintenance Cost (Birr)

Area
1 The Movement Network Assets 17,882,351.25
2 Water Supply Net Work 1,050,839
3 Environmental Services 1,834,197.85
4 Social And Economic Services 15,028,063
8.2. Prioritizing the budget for maintenance deficit reduction

At this point in step 8, there is a list of all the maintenance activities required to address the maintenance
deficit, together with a budget. On the premise that the maintenance deficit exceeds the budget, then the next
step is to priorities the maintenance activities and there by identify those activities that will be carried out
over the next three years.
In looking at priorities for new works projects step 7 highlighted a number of factors that should be taken
into account when prioritizing assets. A similar process is required for prioritising maintenance activities.
For maintenance, this prioritization process should be based upon three criteria:
1. Creating an equitable balance between different strategic activity areas.
Here the list of strategic areas, i.e. the movement network, environmental services and the social and
economic services, provides a good basis for evaluation. Note that the maintenance of water supply assets
(the fourth major activity area) operates within its own budgetary framework and as a result is excluded
from this process, although the next bullet points on internal prioritisation are equally relevant to that
activity area.
124
.
2. Create an equitable balance within each strategic activity area.
This is particularly relevant to the road movement network where there is often a strong imbalance in favour
of asphalt road maintenance.
3. Integrate an asset strategy in the prioritization of maintenance projects.
The third criteria are applicable to all four main activity areas. This is the one brought forward from the
prioritization process for new works projects, namely reviewing projects in terms of an asset strategy. In the
case of maintenance prioritization the concept of an asset strategy is also valid. However, the strategic focus
is of a more practical nature, with three areas of importance: utilization/demand; negative impact; and
community needs. These three areas are discussed further below.
Asset Utilization/demand: - This is particularly important for the movement network. Areas of heavy
traffic or pedestrian demand should be given priority for two reasons. Firstly, the disruptive impact, and
indirect cost, of asset deterioration is greater. Secondly, the heavy demand will accelerate the deterioration
at a faster rate is left unattended. Utilization demand is also important in the social services, where a priority
should be given to high use facilities.
Negative impact:-This refers to an external impact and is particularly relevant in terms of environment and
health impacts.These include, flooding and health problems associated with deteriorated sanitation and
health services.
Community needs: - Prioritizing maintenance activities should be particularly concerned with addressing
community concerns. Local communities and users have direct experience of poor or deteriorated services
and infrastructure and provide an important and valuable input to the prioritization process.
An additional area to be explored in the prioritization process is that of crossover affects. For example, it is
useful to check for a correlation between a poor road condition and a poor drainage condition, which could
indicate that the road deterioration is caused by poor drainage. In that situation, the drains responsible for
road deterioration should have a very high priority, since a relatively small investment in drainage results in
a significant saving from limiting road deterioration, where the cost of road maintenance would be much
higher.
8.2.1. Allocating an overall budget to maintenance for three years
The financing of the maintenance activities was drawn from the recurrent expenditure (operating) budget,
with a contribution from the Regional, Zonal and Town Administration offices for three years.
125
Table 8.2. Budget sources for normal, Routine & Periodic maintenance for three years.
Sources of funding Maintenance year

S/N
/budget allocation/
2015 EFY 2016 EFY 2017 EFY
1 Regional Bureau 357,954.51 357,954.51 715,909.02
2 Zonal Government 715,909.02 1,073,863.53 1,789,772.56
3 Town Administration 3,579,545.11 7,159,090.22 10,738,635.33
Total maintenance
budget 4,653,408.64 8,590,908.26 13,244,316.91
8.2.3. Building the maintenance plan (activities) database for the three years
Table. 8.3. Budget Summary for normal maintenance for the three years
Total
Items Maintenance budget Strategic Activity Area Maintenance Cost Remark
(Birr)
1 The Movement Network Assets 17,882,351.25
2 Water Supply Net Work 1,050,839
3 Environmental Services 1,834,197.85
4 Social And Economic Services 15,028,063
Total Summary 35,795,451.10
Table. 8.4 Three year maintenance budget of the Town (2014 - 2016 EFY in birr).
Total Cost Maintenance Maintenanc Maintenance
Items Description for Three Budget for e Budget for Budget for
Years EFY 2015 EFY 2016 EFY 2017
A. Movement Network
1. Road Network
1 Gravel Roads 5,255,901.25 525,590.13 105,118.03 1,576,770.38
2 Earthen Roads 12,111,250.00 1,211,125.00 242,225.00 3,633,375.00
2. Road structure
1 Pipe for foot path 12,000 1,200.00 240.00 3,600.00
Street lights Sodium with wooden 7,500.00 1,500.00 22,500.00
1 75,000
pole
2 Street lights Fluorescent 370,000 37,000.00 7,400.00 111,000.00
4.Machinery & Vehicles
1 Motor cycle 58,200 5,820.00 1,164.00 17,460.00
Sum for movement Network 17,882,351.25
1. Water Supply above the
ground
1 Work shop 53,350 5,335.00 1,067.00 16,005.00
126
.
2 Store house 27,690 2,769.00 553.80 8,307.00
3 Generater house 8,875 887.50 177.50 2,662.50
4 Motor Cycles YAMAHA 15,600 1,560.00 312.00 4,680.00
2. Water Supply Below the
ground
1 Steel (GIE) 5 0.50 0.10 1.50
1 Steel /GIE/ 114.92 11.49 2.30 34.48
5. Public stand pipe (water - - -
point)
1 Masonry 188,275 18,827.50 3,765.50 56,482.50
6. Valve - - -
1 Gate Valve 7700 770.00 154.00 2,310.00
7. Valve room - - -
1 Inlet Valve Room 4550 455.00 91.00 1,365.00
2 Out let Valve Room 4550 455.00 91.00 1,365.00
1 Steel (GIE) 543,504 54,350.40 10,870.08 163,051.20
1 Commercial 102,700 10,270.00 2,054.00 30,810.00
2 Residencial 93,925 9,392.50 1,878.50 28,177.50
Sum of water supply 1,050,839
1. Drainage & Retaining Wall/
1 Masonry Drain 137,609 13,760.90 2,752.18 41,282.70
2 Earthen Drain 143.24 14.32 2.86 42.97
2.Solid waste
1 Local Dust bin (small) 625 62.50 12.50 187.50
2 Hand carts 250 25.00 5.00 75.00
3 Donkey carts 1000 100.00 20.00 300.00
1 Public Toilets 75,804.69 7,580.47 1,516.09 22,741.41
4.Play area /Open space/
1 Birbir stadium 1,618,765.92 161,876.59 32,375.32 485,629.78
Sub Total of Environmental service 1,834,197.85
1.Abattoir Services
1 Dressing house 6,214 621.40 124.28 1,864.20
2 Guard house 26,980 2,698.00 539.60 8,094.00
127
Bull Slaughter house for Christian 1,235.00 247.00 3,705.00
3 12,350
with shower.
4 Local Manholes 33,125 3,312.50 662.50 9,937.50
5 Toilet house 16,969 1,696.90 339.38 5,090.70
1 Business Container 48,750 4,875.00 975.00 14,625.00
2 Cattle market 88,000 8,800.00 1,760.00 26,400.00
facilities
1 Finance office 145,500 14,550.00 2,910.00 43,650.00
2 Municipality office 195,000 19,500.00 3,900.00 58,500.00
1 Low cost house (by mud made ) 893,925 89,392.50 178,785.00 268,177.50
5. School services
1 Merab Abaya Primary school 1,650,000 165,000.00 33,000.00 495,000.00
2 Merab Abaya Secondary &
2,270,000
Preparatory school 227,000.00 45,400.00 681,000.00
3 Delbo primary school 780,000 78,000.00 15,600.00 234,000.00
4 Mole primary school 2,767,500 276,750.00 55,350.00 830,250.00
5 TVET /Industrial collage 2,600,000 260,000.00 52,000.00 780,000.00
6. Health services
1 Merab Health Center 1,560,000 156,000.00 31,200.00 468,000.00
2 Delbo health post 96,700 9,670.00 1,934.00 29,010.00
3 Mole kebele health post 1,420,000 142,000.00 28,400.00 426,000.00
4 Birbir kebele health post 96,700 9,670.00 1,934.00 29,010.00
5 Health office 260,000 26,000.00 5,200.00 78,000.00
Sub Total of Economic & Social Services 15,028,063
TOTAL SUMMARY 35,795,451 3,573,510.10 714,702.02 10,720,530.32
8.2.4. Prioritizing the budget for maintenance deficit reduction for year 2015 E.C.
The financing of the maintenance activities has beren drawn from the recurrent expenditure (operating)
Budget with a contribution from the Regional and Zonal government for the current year.
Table. 8.5. Budget sources for normal, Route & Periodic maintenance for the years 2014 E.C
Maintenance year
S/N Sources of funding /budget allocation/ Remark
2015 EFY
1 Regional Bureau 357,954.51
2 Zonal Government 715,909.02
3 Town Administration 3,579,545.11
Total maintenance budget 4,653,408.64
128
.
Table. 8.6. Prioritizing the budget for maintenance deficit by strategic activity area for year 2014 EC
Strategic and Supporting Activity

No Maintenance Activities Budget year year1
Areas
A Movement Network 17,882,351.25

B Water Supply Network 1,050,839
C Environmental Services 1,834,197.85
D Economic & Social Services 15,028,063
Municipal Administration Buildings and
E Other Projects which cannot be put in -
Pillars
Total 35,795,451
129
Table 8.7. Budget for the prioritized maintenance 2014 EFY.

Maintenance Budget for 2015
Items Description
EFY
A. Movement Network
1. Road Network
1 Gravel Roads 525,590.13
2 Earthen Roads 1,211,125.00
2. Street Light nework
1 Street lights Sodium with wooden pole 7,500.00
2 Street lights Fluorescent 37,000.00
5. Machinery & Vehicles

1 Motor cycle 5,820.00
Sum for movement Network 1,787,035.13
1. Water Supply above the ground
1 Work shop 5,335.00
2 Store house 2,769.00
3 Generater house 8,875
4 Motor Cycles YAMAHA 15,600
1 Steel (GIE) 0.5
1 Steel /GIE/ 11.49
1 Masonry 18,827.50
5. Valve
1 Gate Valve 770.00
6. Valve room
1 Inlet let Valve Room 455.00
2 Out let Valve Room 455.00
1 Steel (GIE) 54,350.40
1 Commercial 10,270.00
2 Residencial 9,392.50
Sum of Water supplying 127,111.39
1 1.Abattoir Services
2 Dressing house 621.40
3 Guard house 2,698.00
4 Bull Slaughter house for Christian with shower. 1,235.00
130
.
Maintenance Budget for 2015

Items Description
EFY
5 Local Manholes 3,312.50
6 Toilet house 1,696.90
Sum of Environmental Service 9,563.80
1.Abattoir Services
1 Dressing house 621
1 Guard house 2,698.00
2 Bull Slaughter house for Christian with shower. 1,235.00
3 Local Manholes 3,312.50
4 Toilet house 1,696.90
1 Business Container 4,875.00
2 Cattle market 8,800.00
3.Adminstrative Building facilities
1 Finance office 14,550.00
2 Municipality office 19,500.00
1 Low cost house (by mud made ) 89,392.50
5. School services
1 Merab Abaya Primary school 165,000.00
2 Merab Abaya Secondary & Preparatory school 227,000.00
3 Delbo primary school 78,000.00
4 Mole primary school 276,750.00
5 TVET /Industrial collage 260,000.00
6. Health services
1 Merab Health Center 156,000.00
2 Delbo health post 9,670.00
3 Mole kebele health post 142,000.00
4 Birbir kebele health post 9,670.00
5 Health office 26,000.00
Sub Total of Economic & Social Services 3,573,510.10
TOTAL SUMMARY of 2014 EFY. 5497220.42
131
Table 8.8: Birbir Town Administration Maintenance Plan for 2015 EFYError! Not a valid link. Table 8.9. Action plan for
maintenance project 2015 EFY

Items Category Unit Annual Total
Implementation period
Description of Activities
Q1 Q2 Q3 Q4 For EFY 2015
A Movement Network
1 Roads
1.1 1, Gravel Road
1 Physical m3 1673.53
836.765 836.765
Form Asphalt Road to KHC
Financial Eth. Birr 298,683.63 298,683.63 597,367.25
1,151.01 1,151.01
Form Ashalt to Birbir stadium
886.93 886.93
Form Asphalt to Market Financial Eth. Birr
316,590.38 316,590.38 633,180.75
Sub Total
1,026,127.05 1,026,127.05 2,052,254.07

1.3 Earthen Road
1 Physical M² 14,977.32 14,977.32
Form Asphalt to New expansion area
Financial Eth. Birr 748,866 748,866
2 Physical M² 13,840.80 13,840.80
Form Ashalt to mehaber bet
Sub Total 1,440,906.00 1,440,906.00
1.4 Mashinery and Engineering
equipment
Physical Sum 1 1
7 Motor cycle
Financial Eth. Birr 5,820.00 5,820.00
Sub Total 5,820.00 5,820.00
2 Wateter Supplying Services
2.1 Wateter Supply above the ground
132
.

Physical Sum 1 1
1 Work shop
Physical Sum 1 1
2 Store house
Physical Sum 1 1
3 Generator house
Financial Eth. Birr 887.5 887.5
Physical Sum 1 1
4 Motor cycle yamaha
3 Wateter Supply below the ground
3.1 Distribution line network
Physical Km 0.3355 0.3355
1 Steel(GIE)
Financial Eth. Birr 500 500
4.Lateral line network
Physical Lm 0.3471 0.3471
1 Steel(GIE)
5.Public stand pipe (water point)
Physical Sum 70 70 140
1 Masonory
Financial Eth. Birr 9413.75 9413.75 18,827.50
6.valve
Physical Sum 1 1
1 Gate valve
7.Valve room
1 Inlet Valve room Physical Sum 1
Financial Eth. Birr 455
Physical Sum 1 1
2 outlet Valve room
8.Customer conection
Physical Sum 1 1
1 Steel(GIE)
9.Customer water meter
133

Physical No 19.75 19.75 39.5
1 commercial
Financial Eth. Birr 5135 5135 10,270
Physical No 14.30 14.30 28.59
2 Residencial
Sub Total 770 29,865.00 75,787.50 106,421.50
1.drainage
Physical Ml 25 25 50
1 Masonory drain
Physical Ml 75 75 150
2 Earthen drain
2.solid waste
Physical Sum 1 1
1 Local dustbin(small)
Physical Sum 1 1
2 Hand carts
Physical Sum 1 1
3 donky carts
3.sanitation management
Physical Sum 1 1
1 Public toilets
4.Play area /open space/
Physical Hec 0.1 0.1 0.2
1 Birbir stadium
Sub Total 103,438.30 115,518.77 218,957.07
1.Abattur services
Physical Sum 1 1
1 Dresing House
Financial Eth. Birr 621.4 621.4
Physical Sum 1 1
2 Guard house
3 Bull slaughter house for Christian with Physical Sum 1 1
134
.

shawer Financial Eth. Birr 1,235 1,235
Physical Sum 1 1
4 Local manhole
Physical Sum 1 1
5 Toilet house
2.Market shed management
Physical No 1 1
1 Business container
Physical Sum 1 1
2 Cuttle market
3.Admistrative Buliding Fasility
Finance office Physical Sum 1 1
1
Manucipal office Physical Sum 1 1
2
4.Residencial Buliding Fasility
Low cost house (made from mud) Physical No 1 1
1
6.School service
Mirab abaya primary school Physical Sum 1 1
1
Mira abaya secondery & preparatory Physical Sum 1 1
2
school
3 Delbo primary school Physical Sum 1 1
6.Heath Services
Delbo health post Physical No 1 1
1
2 Birbir kebele health post Physical No 1 1
135

3 Health office Physical No 1 1
Sub Total 466,890.50 284,523.3 751,413.80
TOTAL Maintainace Projects/ 770 1,626,320.85 2,948,682.62 4,575,772.44
136
Step 9 Convert the Agreed Budget for all New Works and
Maintenance Projects to a 3-year Rolling Program.
9.1 INTRODUCTION
The construction of the 3-year rolling program for New Works is the responsibility of the CIP, and
is carried out by the full, multi-disciplinary CIP team. The asset management specialist is a member
of this team and at this stage of the budget development process, which incorporates step 9 of the
AMP; Asset plays an important role in three key areas. These areas are:
 Maintaining the database, and the GIS, for New Works, to keep track of progress on each project.
 Calculating the future (potential) maintenance cost of the New Works.
 Creating the 3-year rolling program proposal for maintenance of Existing Assets.
In each of these three key areas, the Asset Management specialist should work closely with the
infrastructure specialist.
Due to the nature of the CIP under UIIDP, Step 9 is a strongly interactive component of the AMP
process. This is because the nature of the rolling program of expenditure, which is used as the basis
for implementation of the CIP, has to balance the budgeting process with practical constraints such
as human resource capacity to implement. In this situation the AMP plays a key role in providing
the information required to make decisions about the balance between spending and capacity.
9.2. Building the 3-year rolling program for new works projects
The program for new works projects will be decided by the CIP team. The role of the asset
management plan is to update the projects database to reflect, both the final project list and the
expansion of projects into a 3-year program of action, together with budgets. Once this is done the
AMP should provide a full list of all new works projects as an annex. From this, the AMP should
then generate a summary budget table, with the projects grouped by strategic activity area.
137
Table 9.1: Summary of the 3-year rolling program by strategic and supporting activity areas
Strategic and Supporting Budget for new Budget year 1 (EC Budget year 2 Budget year 3
No works projects year)
Activity Areas (EC year) (EC year)
A The Movement Network 101,628,884 1,016,288.84 1,524,433.26 2,032,577.68
B The Water Supply Network 1,741,232.98 17,412.33 26,118.49 34,824.66
C Environmental Services 8,750,000 87,500.00 131,250.00 175,000.00
Social and Economic 18,866,013 188,660.13 282,990.20 377,320.26
D
Services
Total for Strategic 130,986,129.98 1,309,861.30 1,964,791.95 2,619,722.60
Activity Areas
Municipal Administration
E Buildings (supporting 0.00 0.00 0.00 0.00
budget)
Total budget for new 130,986,129.98 1,309,861.30 1,964,791.95 2,619,722.60
works projects
138
9.3 Building the 3-year rolling program for maintenance projects
The procedure is similar to that for new works projects, except that in this case the AMP will play a
lead role in building the final proposal for new works projects. The prioritised list of projects has
been calculated in step 8. This is brought forward into step 9 and becomes the budget for the first
year of the AMP. A detailed list of approved, and budgeted, maintenance projects should be
included in the annex. A similar budget is used for the following two years of the 3-year rolling
plan, with the prioritization process following the same procedure as was used for the first year
budget. The summary table would be similar to that shown in figure 9.3 below.
Having the calculated ongoing maintenance cost helps to determine the yearly budget requirement
of the infrastructures. The first year of operation of New Infrastructure Works will have a negligible
impact on the maintenance budget. However, thereafter the cost will increase over 2-4 years,
depending upon the nature of the infrastructure, until it reaches the current rates of maintenance
work. The maintenance rolling budget goes with the manner of 1% of initial capital cost in year 2;
1.5% in year 3; and 2% in year 4. It is important to note that these costs will vary among different
assets, which is one reason why it is preferable to use cost estimates based on experience. Some
assets, such as pit latrines or solid waste containers, will have a lower maintenance cost, whilst
others, such as mobile plant and vehicles, may have a higher cost. Note also that these percentage
figures are for maintenance only; they do not include for replacing the cost of the assets
Table 9.2: The new works projects maintenance budget on the 3-year rolling program
Maintenance Maintenace Maintenace
Strategic and Budget for
Activities Activities Activities
No Supporting Activity new works
Budget year Budget year Budget year
Areas projects
year1 year2 year3
A Movement Network 17,882,351.25 178,823.51 268,235.27 357,647.03
B Water Supply Network 1,050,839 10,508.39 15,762.59 21,016.78
C Environmental Services 1,834,197.85 18,341.98 27,512.97 36,683.96
Economic & Social 15,028,063 150,280.63 225,420.95 300,561.26
D
Services
Total 35,795,451.10 357,954.51 536,931.77 715,909.02
139
Table 9.3: The new works projects maintenance detail budget on the 3-year rolling program
No ECSPG Pillar & Project Three Year Maintenance Maintenance Maintenace
Name Total Budget Activities Activities Activities
cost (birr) Budget year Budget year Budget year
year1 year 2 year3
A Roads Net Work
1 Gravel road 5,771,491.71 57,714.92 86,572.38 115,429.83
2 Earthen road 12,111,250.00 121,112.50 181,668.75 242,225.00
Sub-Total 17,882,741.71 178,827.42 268,241.13 357,654.83
2.1 Street light(New) 2,251,800 22,518.00 33,777.00 45,036.00
2.3 Extension of electric line 1,290,511.89 12,905.12 19,357.68 25,810.24
to new settlement(Birbir
town)
Sub-Total 26,668,386.60 266,683.87 400,025.81 533,367.73
3 Roads Structure - - -
3.1 Culvert/box culvert(New) 5,243,333 52,433.33 78,650.00 104,866.66
Sub-Total 5,243,333 52,433.33 78,650.00 104,866.66
Sub-total: movement network 497,944.62 746,916.94 995,889.22 497,944.62
1. Water Supply above
the ground
1 Work shop 53,350 533.50 800.25 1,067.00
2 Store house 27,690 276.90 415.35 553.80
3 Generater house 8,875 88.75 133.13 177.50
4 Motor Cycles YAMAHA 15,600 156.00 234.00 312.00
2. Water Supply Below
the ground
3. Distribution Line
Network
1 Steel (GIE) 5 0.05 0.08 0.10
4. Lateral Line Netwok - - -
1 Steel /GIE/ 114.92 1.15 1.72 2.30
5. Public stand pipe - - -
(water point)
1 Masonry 188,275 1,882.75 2,824.13 3,765.50
6. Valve - - -
1 Gate Valve 7700 77.00 115.50 154.00
7. Valve room - - -
140
.
year1 year 2 year3
1 Inlet Valve Room 4550 45.50 68.25 91.00
2 Out let Valve Room 4550 45.50 68.25 91.00
8.Customer connections - - -
1 Steel (GIE) 543,504 5,435.04 8,152.56 10,870.08
9. Customer water meters - - -
1 Commercial 102,700 1,027.00 1,540.50 2,054.00
2 Residencial 93,925 939.25 1,408.88 1,878.50
Sub-total:Water Supply 1,050,838.92 10,508.39 15,762.60 21,016.78
C Social and Economic - - -
services
1.Abattoir Services
1 Dressing house 6,214 62.14 93.21 124.28
2 Guard house 26,980 269.80 404.70 539.60
3 Bull Slaughter house for 12,350 123.50 185.25 247.00
4 Local Manholes 33,125 331.25 496.88 662.50
5 Toilet house 16,969 169.69 254.54 339.38
2.market shade - - -
management
1 Business Container 48,750 487.50 731.25 975.00
2 Cattle market 88,000 880.00 1,320.00 1,760.00
3.Adminstrative Building - - -
facilities
1 Finance office 145,500 1,455.00 2,182.50 2,910.00
2 Municipality office 195,000 1,950.00 2,925.00 3,900.00
4. Residential Building - - -
facility
1 Low cost house (by mud 893,925 8,939.25 13,408.88 17,878.50
made )
5. School services - - -
1 Merab Abaya Primary 1,650,000 16,500.00 24,750.00 33,000.00
school
2 Merab Abaya Secondary & 2,270,000 22,700.00 34,050.00 45,400.00
Preparatory school
3 Delbo primary school 780,000 7,800.00 11,700.00 15,600.00
4 Mole primary school 2,767,500 27,675.00 41,512.50 55,350.00
5 TVET /Industrial collage 2,600,000 26,000.00 39,000.00 52,000.00
6. Health services - - -
1 Merab Health Center 1,560,000 15,600.00 23,400.00 31,200.00
141

year1 year 2 year3
2 Delbo health post 96,700 967.00 1,450.50 1,934.00
3 Mole kebele health post 1,420,000 14,200.00 21,300.00 28,400.00
4 Birbir kebele health post 96,700 967.00 1,450.50 1,934.00
5 Health office 260,000 2,600.00 3,900.00 5,200.00
Sub Total Social and economic 15,028,063 150,280.63 225,420.95 300,561.26
services
Total Pillar 6. Integrated Urban
Infrastructure
1 Drainage
1.1 Masonry drains (Up 14,105,013 141,050.13 211,575.20 282,100.26
grading from Earth) 2
1.2 Ditch Cover for 43,400 434.00 651.00 868.00
Pedestrian(new)
Sub-Total 14,148,413 141,484.13 212,226.20 282,968.26
2 Greenery and Park
Development
2.1 Planting Ornamental 90,000 900 1350 1800
Tree(New)
2.2 Urban Greenery(New) 31,000 310 465 620
Sub-Total 121,000 1210 1815 2420
2.3 Skip Loader 3,500,000 35,000 52,500 70,000
Sub-Total 3,500,000 35,000 52,500 70,000
1. Drainage & Retaining
Wall/
1.1 Masonry Drain 137,609 1,376.09 2,064.14 2,752.18
1.2 Earthen Drain 143.24 1.43 2.15 2.86
2.Solid waste - - -
2.1 Local Dust bin (small) 625 6.25 9.38 12.50
2.2 Hand carts 250 2.50 3.75 5.00
2.3 Donkey carts 1000 10.00 15.00 20.00
3. „Sanitation - - -
management‟
3.1 Public Toilets 75,804.69 758.05 1,137.07 1,516.09
4.Play area /Open space/ - - -
3.2 Birbir stadium 1,618,765.92 16,187.66 24,281.49 32,375.32
Sub-Total 1,834,198 18,341.98 27,512.98 36,683.95
Total Pillar 7: Environmental, 19,603,611 196,036 294,054 392,072
Green Services & Recreation
Total CIP 36,180,457.54
Total Capacity Building 4,965,000 49,650.00 74,475.00 99,300.00
142
.
year1 year 2 year3
Plan (from Table 15)
Grand Total Expenditure 41,145,457.54 411,454.58 617,181.86 822,909.15
(CIP + CBP)
Total Income 41,145,457.54 411,454.58 617,181.86 822,909.15
Surplus/Deficit
143
9.4. Prioritizing the budget for maintenance deficit reduction for year 2014 E.C
The financing of the maintenance activities was drawn from the recurrent expenditure (operating)
budget, with a contribution from the mayor office and manucipality for the current years.
Table. 9.4. Budget Summary for normal maintenance excluding water supply for years 2015 E.C
Maintenance year
Sources of funding /budget
S/N
allocation/ 2015 EFY
1 Road Fund -
2 Maintenance Budget from municipality 1,431,818.04
3 Maintenance Budget from Water office -
Total maintenance budget 1,431,818.04
Table 9.5. Summary for the prioritized maintenance Activity excluding water supply year 2015 EC
Strategic and Supporting Activity Maintenance Activities Budget year

No
Areas year1
A Movement Network 746,916.94

B Water Supply Network 10,508.39
C Environmental Services 196,036
D Economic & Social Services 150,280.63
Municipal Administration Buildings and
E Other Projects which cannot be put in -
Pillars
Total 1,103,741.96
144
.
Table 9.6. Budget for the prioritized maintenance in year 2015 EFY.
Maintenance
Maintenance Maint budget
No Descriiption / site Name unit palan
Rate Cost
quantity
A. Movement Nework
1.Gravel road
Form Aspalt to KHC M3

1 1673.53 356.95 597,367.25
Form Aspalt to stadium M3

2 2302.2 356.95 821,706.04
Form Aspalt to Open

M3
market
3 1773.86 356.95 633,180.75
Sub-total m2 2,052,254.04
3. Earth road
748,860.00
Form Asphalt to birbir district 2
4 M 14,977.2 50
ELIPA office
692,040.00
5 Form Aspalt to Maher bet M2 13,840.80 50
M2
Sub-total 1,440,900.00
4. street Light
Street lights Sodium with metal No Of
6 100 2000 200,00
pole Lamp
Elecrtic line expansion for new

7 km 9.94 6,053.02 60,167
settilment
No
Subtotal 260,167
5. Machinery & Enginering

plant
145
Maintenance
Rate Cost
quantity
8 Motor cycle No 1 5,820 5,820
Sub-total No 5,820
3,759,141.04
Total For Movement Network.
B. Water
supplying 7. water supply Network
Network
7.1 above ground
9 No 1 5,335 5,335
Work shop
10 No 1 2,769 2,769
Store house
11 No 1 887.5 887.5
Generater house
12 No 1 1,560 1,560
Motor Cycles Yamaha
Sub total No 10,551.50

Network
Per
13 Steel (GIE) 5 0.5 2.5
LM.
Per
14 Steel /GIE/ 10 1.19 11.49
LM.
4. Public stand pipe (water
point)
15 Masonry Per No 10 1,882.75 18,827.50
5. Valve
16 Gate Valve Per No 8 96.25 770
146
.
Maintenance
Rate Cost
quantity
6. Valve room
Per
17 Inlet Valve Room 1 455 455
No
Per
18 Out let Valve Room 1 455 455
No
17.Customer
connections
Per
19 Steel (GIE) 34.4 1,580 54,350.40
No
18. Customer water
meters
Per
20 Commercial 39.5 260 10,270
No
Per
21 Residencial 28.9 325 9,392.5
No
Sub -total…
94,534.39
(2)
Total for water supply 105,085.89
C.Enviromental services
1.Drainage & Retaining wall
22 Masonory drain ML 46 299.15 13,760.9
23 Earthen drain ML 0.385 37.19 14.32
2.solid waste
24 Local dust bin (small) No 1 62.50 62.50
25 Hand carts No 1 25 25
26 Donky carts No 1 100 100
3.sanitation management
27 Public Toilet No 1 7,580.47 7,580.47
4.play area/ open space
28 Birbir stadium hec 10% 161,876.59 161,876.59
Sub -total 183,419.78
147
Maintenance
Rate Cost
quantity
Total Enviromental services 183,419.78

1.Abattoir Services
No of
22 Dressing house 1 621.4 621.4
room
No of
23 Guard house 1 2,698 2,698
room
Bull Slaughter house for No of

24 1 1,235 1,235
Muslim with shower room
No
27 Local Manholes 1 3,312.5 3,312.5
/Pcs/
No of
28 Toilet house 1 1,696.9 1,696.9
room

No of
29 Business container 18 260 4,875
room
No of
30 Cattle market fence 1 8,800 8,800
site
facilities
No of
31 finance office 1 14,550 14,550
blocks
No of
32 Municipality office 1 19,500 19,500
blocks
facility
Low cost house (by mud No of

33 1 89,392.5 89,392.5
made ) Block
5. School Services
Mirab abaya primary No of
34 1 165,000 165,000
school Block
148
.
Maintenance
Rate Cost
quantity
Mira abaya secondery & No of

35 1 227,000 227,000
preparatory school Block
Delbo primary school No of
36 1 78,000 78,000
Block
6. Health Services
Delbo health post No of

37 1 9,670 9,670
Block
Birbir kebele health post No of
38 1 9,670 9,670
Block
Health office No of
39 1 26,000 26,000
Block
Sub Total of Economic & Social Services 662,021
TOTAL SUMMARY 4,709,668.01
149
STEP 10:- Manage the transition of all Completed New Works and
Maintenance Projects across to the Existing Assets Databases
10.1. Introduction
Step 10 covers two specified areas of responsibilities. The first of these is to track new works
maintenance projects and maintenance activities going forward into the future. The second
responsibility is to keep track of new works projects and maintenance activities that were approved
in past AMPs and to measure the outcomes against the original approved projects.
The main purpose of the final step of the AMP is to take responsibility for the database
management for new assets, and for the maintenance of existing assets, and carry this though the
implementation phase to a point where the new/maintenance works are complete and they can be
incorporated into the AMP as existing assets. This is a much more specific responsibility than was
the case previously, as described in the first version of the manual.
The wider implementation strategy for new works revolves around two major activities:
procurement and the management of cash flow. Both of these are described in detail in Chapter
7 of the CIP Manual and are the responsibility of the full CIP coordinating team.
This wider strategy is geared towards ensuring the effective and efficient delivery of projects. In
other words it is a project management process. What this means though is that the responsibility
for projects ends when they are completed successfully and handed over to the City. The role of the
AMP is to ensure that the completed projects, as well as completed maintenance activities, are
recorded in the following year‟s asset management plan.
Step 10 of the AMP is essentially a monitoring and tracking exercise covering both New Works and
Maintenance Activities. There are four parts to the first of these and three to the second. These
component parts are:-
For New Works
1) Confirm the final list of all New Works projects.
2) Track their start and end dates, i.e. the project agreement and project completion dates; and enter
these in the New Works database.
3) When works have been completed check that the „as built‟ project corresponds to the original
project as planned. If it has changed update the database to reflect the changes.
4) Carry forward the list of completed projects so that it can be entered into the set of AMP databases
for existing assets during the annual AMP review.
150
.
Maintenance Activities
1. Confirm the final list of all maintenance activities for each of the three years.
2. Track the start and end dates for each maintenance activity and enter these in the Maintenance
database.
3. Once each maintenance activity has been completed, change the condition indicator for the asset in
question to reflect the new status.
10.2 Tracking New Works Projects
As mentioned above, tracking of new works and the subsequent management of the new works
projects requires integrated efforts of the AMP team and the associated expertise, including project
manager, procurement specialist and construction manager. Implementation time of planned
projects could be affected by procurement or financial flow which in turn needs the input of the
procurement specialist to amend the starting and end date of construction or completely remove the
project from the list. In addition, the tracking process shall be complemented by recording of new
projects on database and processing of the data using GIS analysis tools.
The list below covers all the key dates that should be noted and entered into the fields provided in
the new works projects database.
 Approval
 Date of tender invitation
 Date of tender closure
 Date of signing of a contract
 Date of start of activity
 Date of project completion
 Date of handover to the town
 Date when the new projects is entered into the database for existing assets
151
Table 10.1 New Project Procurement Plan for year 2015 E.C
Measurement Basic Data
Date
when the
Unit Estimated
Date of
new
[ Km, Amount for the Date of Date of project is
S.No. Project Description Date of tender Date of Date of
Package current budget Approval project hand entered
m, M2, Qty Number year /2015 Date
tender closure signing of start of
complati over to into the
M3, lm, invitation. and a contract activity
EFY /in ETH. on the city database
Opening
No] Birr for
existing
assets
Cobble stone
From Asphalt road to

1 m² 3728 7,956,073.92
Market entrance
From commercial bank to m² 1800 4,238,406.00

2 entrance of delbo kebele
with drainage m3 562.5 1,583,253.75
M² 1155 2,719,643.85
From main asphalt road to

3 birbir town water supply
office with dich
m3 412.5 1,161,051.38
Cobble stone Sub total 17,658,429

Gravel Road
4 From tvet to Tvet colledge m3 576 205,603.2
From Adminstration office m3
5 698.4 249,293.88
to Tvet college
From Ato Alemayehu m3
6 2760 985,182.00
Goncho to Kaleb Kasa
From Ato Tomas Enja Ato m3
7 2184 779,578.80
Amare Jima
From Ato Tomas Enja to m3
8 2275.5 812,132.64
Assemble of God church
152
.
Date
when the
Unit Estimated
Date of
new
Opening
No] Birr for
existing
assets
From KHC to Ato Abiyot m3
9 1,706.4 609,099.48
Tekaligh
From Ato Alemayehu Eliyas m3
10 991.2 353,808.84
to Mesfin Abeta
From Green area to Ato m3
11 1,230 439,048.5
Ayfera Amecha
From Ato Toka chomorko to m3
12 820.8 292,984.56
wenje wegaso
Gravel Road sub total 4,726,731.90
Culverts (New work)
13 Located at birbir stadum No 1 1,300,000.00
Culverts sub total 1,300,000.00

Fords
Near to or located at No
1 250,000
Open Market place
Fords sub total 250,000
Street light
From maheber betoch to oil

14 Km 2.5 500,000.00
liybya
From Asphalt to Birbir

15 km 0.75 150,000.00
sdium
Street light sub total 650,000.00
153
Date
when the
Unit Estimated
Date of
new
Opening
No] Birr for
existing
assets
3. Electrical Line
Extension
16 From mender 5 to mender 7 Km 2.57 642,500
Electricity & Street light

642,500
sub total
Water Supply Service

Water line extension
Extension of Water line
From birbir stadum to end
17 of mender 7 9.94 598,060.00
Water line extension sub
total 598,060.00
1. Market Development
18 Cuttle Market fence No 1 250,000.00
19 Business contener Block 625,000.00
20 Abattor service Block 550,000.00

Market Dev. sub total 1,425,000.00
2 Admistrative building
facility
21 Finance office Block 1 3,000,000
154
.
Date
when the
Unit Estimated
Date of
new
Opening
No] Birr for
existing
assets
Admistrative building sub 3,000,000

total
Residential building
Low cost house (by mud

22 Block 1 200,000
made)
Residential building sub
200,000
total
School service
23 Primary school Block 1 200,000
School service sub total 200,000
Healthy services
24 Health post Block 1 150,000
Healthy services sub total 150,000
Masonary Drainage
From Ato w/ro yewube gaga

25 Lm 461 3,918,500
to Gebaya chaf
155
Date
when the
Unit Estimated
Date of
new
Opening
No] Birr for
existing
assets
Massonary Drainage sub

3,918,500
total
fords
Near to or located at No 1 250,000
26
Open Market place
Ditch Cover for car entrance
27 Ditch Cover for car entrance No 100 43,400
Ditch Cover for car

43,400
entrancetotal
Greening and public park
new
28 Near to right of way No 300 90,000
29 Near to Quary site Hec 0.31 31,000
Sub total 121,000
solid waste management
30 Skip loder No 1 3,500,000
Sub total 3,500,000
New Civil Works total 35,012,620.90
works total 38,633,621
156
.
Date
when the
Unit Estimated
Date of
new
Opening
No] Birr for
existing
assets
Total Works /New 38,633,621
157
10.3. Tracking Approved Maintenance Activities
Similarly, the monitoring and tracking of maintenance activities requires inputs of infrastructure specialist who
will most likely manage the maintenance program and procurement specialist who will work on cost and time
adjustment. Moreover, it shall be complemented by recording relevant data on the database and analyzing the
raw data using GIS analysis tools so as to track maintenance activities in better level of accuracy.
The list below covers all the key dates that should be noted and entered into the fields provided in the
maintenance planning database.
Approval
Date of signing of a contract
Date of start of activity
Date of completion of activity
Date when the condition of the asset is updated
158
Date
when
the
Date of
Maintenanc Date of Date of conditi
Maint Approval signing
No Descriiption / site Name unit e palan start of completion on of
budget Cost Date of a
quantity activity of activity the
contract
asset is
update
d
A. Movement Nework
1.Gravel road
1
Form Asphalt Road to KHC
M3 1673.53 597,367.25
2 Form Ashalt to Birbir stadium

M3 2302.02 821,701.07
3
Fraom Asphalt to Market
M3 1773.86 633,180.75
Sub-total
m2 2,052,254.07
2. Earth road
Form Asphalt to New expansion

4 area M2 14,977.32 748,866
5 Form Ashalt to mehaber bet M2 13,840.80 692,040

Subtotal
M2 1,440,906.00
5. Machinery &
159
Date
when
the
Date of
contract
asset is
update
d
Enginering plant
6 Motor cycle No 1 5,820.00
Subtotal
5,820.00
Total For Movement Network.
B. Water supplying Network

7. water supply Network
7.1 above ground
7 Work shop No 1 5,335.00
8 Store house No 1 2,769.00
9 Generater house No 1 887.5
10 Motor Cycles yamaha No 1 1,560.00
Subtotal..(1)
No 10,551.50
2. Water Supply Below
the ground
Network
Per
11 Steel (GIE) LM. 0.3355 500
12 Steel /GIE/ Per 0.3471 850
160
.
Date
when
the
Date of
contract
asset is
update
d
LM.
4. Public stand pipe (water
point)
13 Masonry Per No 140 18,827.50
5. Valve
14 Gate Valve Per No 1 770.00
6. Valve room
15 Inlet let Valve Room Per No 1 455.00
16 Out let Valve Room Per No 1 455.00
17 Steel (GIE) Per No 1 54,350
18 Commercial Per No 39.5 10,270
19 Residencial Per No 28.59 9,392.50
Subtotal..(2)
No
Total for water supplying 95,870.00
C. Environmental Services
1.Drainage & Retaining

Wall/
20 Masonry Drain M 50 15,000.00
21 Earthen Drain M 150 25,000.00
161
Date
when
the
Date of
contract
asset is
update
d
2.Solid waste
22 Local Dust bin (small) No 1 2000
23 Hand carts No 1 2500
24 Donkey carts No 1 5000
25 Public Toilets 1 7,580.47
5. play area /open space/
26 Birbir staduim hec 0.2 161,876.59
Sub Total of Environmental service 218,957.06
1.Abattoir Services
No of
27 Dressing house room 1 621.4
No of
28 Guard house room 1 2,698
Bull Slaughter house for No of
29 Christian with shower. room 1 1,235
No
30 Local Manholes /Pcs/ 1 3,312.5
No of
31 Toilet house room 1 1,696.90
162
.
Date
when
the
Date of
contract
asset is
update
d
No of
32 Business Container shop 1 4,875
No of
33 Cattle market fence site 1 8,800.00
facilities
No of
34 Finance office blocks 1 14,550
No of
35 Municipality office blocks 1 19,500
facility
Low cost house (by mud No of

36 made ) Block 1 178,785
5.School services
Mirab abaya primary No of
37 school Block 1 165,000
Mira abaya secondery & No of
38 preparatory school Block 1 227,000
No of
39 Delbo primary school Block 1 78,000
163
Date
when
the
Date of
contract
asset is
update
d
6.Health service
No of
40 Delbo health post Block 1 9,670
No of
41 Birbir kebele health post Block 1 9,670
No of
42 Health office Block 1 26,000
Sub Total of Economic & Social Services 751,413.80
TOTAL SUMMARY 4,575,772.44
164
10.4. Tracking past projects and maintenance activities

Tracking and evaluation of past projects not only tells trends of past performance and the actual capacity of project implementing entity, it
also gives opportunity to learn from past practices so as to minimize weaknesses and scale up strengths in the future.
As AMP is due for completion towards the end of the (Ethiopian Calendar) year, it is not possible to provide a complete analysis for the year
in which the assessment of existing assets is being carried out. Thus, the analysis should begin by focusing on the previous year, i.e AMP
Mizan Aman City Infrastructure Asset Inventory and Management Plan year minus 2, where a full set of statistics should be available to make
trust worthy tracking process. This provides the comparative analysis.
10.4. Projects Implementation for 2014 E.C
Table 10.3. Projects Implementation of achievement for 2014 E.C
Annual Physical Physical
Comments/
Physical and and
S/ Measur Estimated Contact Contractor Contractual
Project Name Unit and Financial Financial
N ement Amount Amount Name Problems
Financial achievement Achieveme
faced
Plan to date nt in %
COBBLE
A
STONE
M2 Phy 3400 3400 Keseran 3400
1
ETB Fin 4,659,156 5,176,840 Enadigalen 3,000,000 5,176,840 100%
cobblestone M2 Phy
new work sub -
total ETB Fin
Cobble stone ETB Fin. 4,659,156 5,176,840
sub total
Massonary
B
Drainage
LM Phy
1 Keseran
ETB Fin 2,087,232.858 2,319,147.62 Enadigalen 2,000,000 2,319,147.62 100%
LM Phy Keseran
2
ETB Fin 1,072,756 1,866,941 Enadigalen 2,000,000 93.34%
165
Annual Physical Physical
Comments/
Physical and and
S/ Measur Estimated Contact Contractor Contractual
Project Name Unit and Financial Financial
N ement Amount Amount Name Problems
Financial achievement Achieveme
faced
Plan to date nt in %
LM Phy Melese Only labor
3
ETB Fin 248,934.48 295,864.06 kalota cons. 300,000 98.62% cost
LM Phy Only labor
5 Kab cons.
ETB Fin 261,272.86 297,310 300,000 99.1% cost
LM Phy Keftawu Only labor
6 ETB Fin 261,272.859 296,537.56 zemen con. 300,000 98.84% cost
massonary LM Phy
Drainage new
ETB Fin 3,931,469.06 5,075,800.24
work sub total
Culverts(New
C
work)
No Phy Only labor
2 NASA cons.
ETB Fin 86,080.45 95,645.50 100,000 95.64% cost
Pipe culvert
No Phy Only labor
Box culvert ETB Fin Derke cons.
59,110.01 66,313.26 100,000 66.31 cost
Culvert (new No Phy
8 work ) sub
ETB Fin 145,190.46 161,958.76
total
Total
Expediture of
8,735,815.52 10,414,599.00
2014 EFY
166
.
Table 10.4 Tracking of Projects Implementation for 2014 E.C
Date of project
handove is
Date Of r to the entered
Excute Date of Date of Bid Date of Date of
Contract Amount Project Date of start city into the
S.No. Project Description Unit d Total tender Closing and signing of a project
in Birr Approval of activity /Tempor databas
Qtty invitation Opening contract complation
(EFY) ary e for
Accepta existing
nce/ assets
1 2 3 4 5 6 7 8
MOVEMENT
A NET WORK
1. Cobble stone km 0.34
M² 3400 5,176,840 23/05/2014 06/06/2014 08/07/2014 10/07/2014 15/07/2014 03/13/2014
1 Cobble stone
Sub total
Summary m2 3400 5,176,840
2.Massonary
2 Drainage
Asphalt road to
1 Mr. Andargachew Lm 400 2,319,147.62 23/05/2014 06/06/2014 08/07/2014 10/07/2014 15/07/2014 03/13/2014
Mr. Andargachew
2 to Mr. Ketema Lm 320 1,866,941 9/06/2014 19/06/2014 26/8/2014 11/9/2014 20/07/2014 27/09/2014
Asphalt to Mr.Deniyo
3 M. Lm 204 295,864.06 16/06/014 30/06/014 07/08/014 10/08/014 20/08/014 12/11/2014
Asphalt road to
4 Exsisting culvert Lm 235 297,310 15/6/014 30/06/014 07/08/014 10/08/014 20/08/014 20/12/2014
Mr.Deniyo M.to
5 Sharfo S. Lm 204 296,537.56 16/06/014 30/06/014 07/08/014 10/08/014 20/08/014 14/12/2014
Sub total Summary 1363 5,075,800.24
3. Culverts (New
work)
Box culvert No 1 66,313.15 14/09/014 19/9/2014 24/09/2014 30/09/014 5/10/014 25/10/2014
Sub total
66,313.15
Summary Lm
167
B. Capacity
Building
1. Goods
1 Motor No
Goods Sub total No
Experience share
and training (
54 Training for Trip
comminty
people)
Tri
Sub-total p
Total Capacity Building
Plan
Grand Total
Expenditure (CIP +
CBP)
168
.
10.4.2. Maintenance Activities for 2014 E.C

Operation and maintenance expenditures (2014 EFY)
Total Budget Utilization for EFY 2014 for the Town is as follows:-
Planned Birr 3000,000.00 Actual Expenditure as total Birr 2,530,062.03 Achievement 84.33% .
Table 10.5. Maintenance Projects Implementation of achievement for 2014 Ec.
Physical Fainancial
Planned Expenditure
Description or Site Measured Excuted Achiev.t Achiev.t
item Quantity Maint, Rate Amount Amount Remark
Name:- Unit Quantity Percent Percent
(birr) (birr)
(%) (%)
1.The Movement Network
2, Gravel Road
From Eyobed to Bus
M2 23,664 2,247,378.6 2,500,000 23,664 84.33% 2,247,378.6 90%
1 station
23,664 2,247,378.6 2,500,000 23,664 84.33% 2,247,378.6 90%
M2
3 Sub Total Summary
1, Buliding Facility
No of 3 282,683.43 500,000 3
100% 282,6883.43 56.53%
1 Healthy center house
No of
Sub Total Summary Blocks 3 282,683.43 500,000 3 56.53% 282,683.43 56.53%
Total Sum of Social & Economic Services 3 2,530,062.03 3,000,000

Total Summary of Maintenance cost plan Vs Actual expenditurefor 2014
169
Table 10.6. Tracking of Maintenance Projects Implementation for 2014 E.C

Date
when
the
Conditi
Planned on is
Description Expenditure Project Bid Date Contract Date of Date of
Budget /FinalAcc update
item or Site Amaunt Approval Invitatio Contract Signed start of project
Amount eptance/ d into
Name:- (birr) Date n Date Award Date activity complation
(birr) the
databas
e for
existing
assets
As per
1 day 1-5 day 1--3 wks 1-5day 1-7day 2--4wks contrac
t
1.The Movement
Network
1, Gravel
Road
1 2,247,378.6 2,247,378.6 9/06/2014 10/06/2014 16/06/2014 11/7/2014 17/07/2014 27/07/2014 9/08/2014
Sub Total
Summary
Total Sum of
Movement Network
1.Buliding
Facility
Healthy
1 center 252,708.49 282,683.43 25/07/2014 26/07/2014 01/08/2014 15/08/2014 30/08/2014 15/09/2014 30/10/2014
Sub Total 2,500,087.9
2,530,062.03
Summary
170
10.5. Project Planning and Project Management

All the above steps discuss about the existing assets and the proposal of the new works. Step 7 to 10
mainly focuses on the new works to be implemented on the budget year. All the works are listed with
three different categories. Among them, planned works that are listed under upgrading and new area
development are more of civil works. The bidding process is going on through birbir town finance
office. The construction process takes place through small scale enterprises and others under the
supervision of the Municipality infrastructure provision and administration work process department.
However the mayor office under municipality controls overall the activity on top of the infrastructure
provision and administration work process department. The major items described under individual
assets are consultancy services and purchasing of large equipments. The consultancy services are
planned to be conduct through competitive consultants and the manucipality office monitors the study
process as a client.
Table 10.7: New works projects started against projects approved for AMP year-2
No of Cost of No of Cost of
Strategic and Supportive
Items activities activities activities activities
Activity Areas
approved approved completed completed
The Movement Network 13 8,735,815.52 9 10,414,599.00

A
22 8,735,815.52 9 10,414,599.00
Total
 Percentage of the number of projects completed to projects approved: 69.23 %

 Percentage of the cost of the projects completed to those approved 83.88%
171
Table 10.8: Maintenance activities completed against approved

No of Cost of No of Cost of
activities activities activities activities
Strategic and Supportive
Items approved approved completed completed
Activity Areas
The Movement Network 7 2,500,000 4 2,247,378.6

A
Social and Economic
3 500,000 3 282,683.43
B Services
Total 10 3,000,000 7 2,530,062.03
 Percentage of the number of activities completed to activities approved:- 57.1%

 Percentage of the cost of the activities completed to those approved: - 84.33%
172
.
The Ten (10) Steps in AMP are:-

1. Step 1. Build the GIS Project and the Data Management Structure
2. Step 2. Build the institutional framework and the asset management
Structure
3. Step 3. Compile an Inventory of Assets
4. Step 4. Assess the Conditions of Assets
5. Step 5. Maintenance Budget for each Asset
6. Step 6. Cost and value the existing asset base and its deficit
7. Step 7. Cost, and Priorities, New Works Projects within the CIP
Process
8. Step 8. Develop the Maintenance Plan
9. Step 9. Convert the Agreed Budget for all New Works and
Maintenance Projects to a 3-year Rolling Program
10. Step 10. Manage the transition of all Completed New Works and
Maintenance Projects across to the Existing Asset Database
173
The Asset Management Plan (AMP):-

AMP, the Asset Management Plan Together with the Revenue Enhancement Plan (REP), is the backbone of
the CIP.
The AMP covers the first part of the CIP process, which is the investment needs.
An Asset Management Plan provides the Cities with a detailed knowledge of their asset base.
 It plays a critical role in empowering the City leadership; whichin turn enables them to make more
effective strategic investment decisions.
 It also empowers residents, by showing them where the existing infrastructure is situated; and where
new infrastructure can be provided.
 In this way, the Asset Management Plan is the basic building block of urban development.
 The AMP retains the primary responsibility for the maintenance planning that goes into the CIP.
The Revenue Enhancement Plan (REP)
 The Revenue Enhancement Plan covers the second part of the process or CIP.
 It shows how and what funds are being sourced and made available for the CIP for investments in
new infrastructure and for rehabilitation and maintenance of existing infrastructure assets.
 Revenue enhancement means that a city administration or municipality is committed to optimizing the
revenue sources that are legally and administratively available.
 Revenue enhancement involves exploring opportunities to diversify revenue sources when existing
revenues are inadequate to meet the demands of the citizens.
 It means making a commitment to putting in place a wide-ranging series of improvements to its policies,
procedures, staffing and organizational structure.
174
.
 ARevenue Enhancement Plan (REP) analyses past revenue performance and demonstrates which
financial resources are needed in the coming three years and how the city will generate this amount.
 This means that a clear strategy should be presented; detailing from which sources urban
administrations can generate their own revenues to cover their expenses.
 Both capital investments and maintenance expenditures require financial resources, which are to be
generated by the Revenue Authority as planned in the REP.
175
CAPITAL INVESTMENT PLAN PREPARATION STEPS (11 Steps):-

Step 1: Compile /Update/ the Background Information of the City
Step 2: Compile/Update/ the Background & Sectoral Context of the CIP
Step 3: Compile/Update/ the City’s Vision/Mission, Goals & Objectives
Step 4: Receive the first drafts of the AMP & REP
Step 5: Conduct the Public Participatory Process – 1st Round: Consultations & Identification of Projects at
Kebele Level
Step 6: Budget Call and Budget Defense
Step 7: Review and consolidate the kebele and sector submissions
Step 8: Conduct the Public Participatory Process – 2nd Round: Prioritization of Projects at City Level
Step 9: Financial Data and Sources
Step 10: Compile the City’s Past 3 Years Capital Investments
Step 11: Compile the Three Year Rolling CIP for the City
176

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INFRASTRUCTURE ASSET MANAGEMENT AMP 2015 EFY

Step 3: Compile an Inventory of Assets .............................................................................43

5. STEP 5:- MAINTENANCE BUDGET FOR EACH ASSET .......................................68

Figure1.1: The GIS protocol of spatial data definition........................................................................................................ 17

C. Population Size and Composition of Birbir Town Administration

II. Objectives of the AMP

1. Step 1:-Build the GIS Project and the Data Management

Figure1.1: The GIS protocol of spatial data definition

1.6. Translating the relationship between Infrastructure Components into a

1.6.2.1. The physical attributes data set

1.6.4. The financial data set

1.7.2 Create the GIS project

Figure 1.6: Basic Plan Land uses Birbir Town

Figure1.7:- Areal image of Birbir administration Town

Figure 1.10: Geo-referenced imagery of Birbir Town administration 2014 EFY.

furniture /Light_Pole_mast_physical/:- Should be match toBirbir’s case…..

 Defining the position of the AMP team in the City‟s organogram.

2.2.4. Departmental responsibilities for individual categories within the AMP

2.2.5. Responsible bodies for management of each Infrastructure

2.3. Defining the asset categories

2.5.2. Asset excluded from the definition of asset categories

2.8. Building the asset feature classes

No. Feature Class No. Feature Class

Point Feature Line Feature Polygon Feature

2.9. Converting operational sub-categories classes to asset feature classes

Communal toilets Public and communal toilet

Abattoir buildings Buildings and facilities

2.10. Asset elements – spatial

2.12. Allocating a unique reference identifier (ID) to each asset element

2.13. Coding elements

 The fourth letter /BB/_ is Defines City code (BIRBIR Town)

Step 3: Compile an Inventory of Assets

Table3.1: The defined fields for spatial data

I. There should be a node wherever two elements come together.

Figure 3.2: The node point at the intersection of a road

B Total length of road (all surface types) Km 43.117

Table3.3: The extent of road networks in Birbir Town.

Total Quantity (to

Total Summary 68.758 0.784 111.988 100

Table 3.4:- Detail Road Level by Road classification

1 Cobblestone roads 0.049 --- --- 0.049 ---

3.5.3. Road Structures.

3.5.4 The street light network

3.5.5 Moveable Asset of Engineering Plant, Equipment and machinery

Machinery & Engineering Provided

Items Water supply sub-category Unit Quantity by Types Remark

3.6.2. The Water Resources

2 Distribution Steel (GIE) 1/2”- 2” Km. 10.1

concrete and valves 2.5”-6” No 19

3.7. Environmental Services

Drainage Sub- Unit of Quantity (Equivalents

3.7.2 Solid Waste Management Systems

1 Local Dust bin (small) No 1

3.7.3 Liquid waste Management

3.7.4. Urban Sanitation Management

Sanitation sub- Unit of Provided

3.7.5 Urban Greenery and Open Space

Sub-Category greenery Unit of Provided

3.7.6 Play /Sport/ Grounds

3.7.7 Land related environmental services

Unit of Quantity (to be

3.8.2. Municipal Market and shades management

3.8.3 Buildings of the Youth Center