REQUEST FOR PROPOSAL

Title of Service: STC: Development of a Model Community Empowerment for Line Ministries,
Local Government, Villa Government, CSO and Other Stakeholder
RFQ Ref. Number: INKLUSI RFQ-2024-01
Background The Australia-Indonesia Partnership Towards an Inclusive Society, or INKLUSI, is
working to increase the participation of marginalised groups in, and their benefit
from, Indonesia’s socio-cultural, economic, and political development. INKLUSI
works with government and civil society partners to advance their work in gender
equality, the rights of persons with disabilities and social inclusion. INKLUSI
supports the Government of Indonesia’s agenda for inclusion, including through
national development plans and the Sustainable Development Goals.
INKLUSI is an 8-year (2021-2029) Australian Government program with a budget
of up to AUD 120 million. It is partnering with 11 Indonesian civil society
organizations, 8 research partner institutions and their networks across 32
provinces, 129 districts and 650 villages in Indonesia.
Summary of Service INKLUSI program is supporting BAPPENAS to develop a model / scheme of
Requirements: community empowerment for line ministries. The model is expected to provide
guidelines for line ministries, local government, including village government,
and other stakeholders in developing, planning, implementing, and evaluating
community empowerment programs, that are more efficient, effective, and
inclusive. The program scheme/ model should:
1. Identify the guiding principles, characteristics, approaches, innovations, and
steps/ phases in developing and implementing a more efficient, effective, and
inclusive community development program.
2. Define the process to promote comprehensive coordination and
collaborations with other stakeholders, including civil society at the national
and sub-national level.
3. Define a monitoring and evaluation framework and determine key
parameters to measure success of community development programs.

The output of this assignment is a recommendation for new community

development model / scheme, to serve as reference for national and sub-
national government, village government, NGOs and other stakeholders. The
scheme is expected to have innovative aspect, sectoral fit (adaptive, i.e. social,
economic empowerment) and responsive to challenges (technological
disruptions, climate change and uncertainties).
In addition, technical inputs on community empowerment will be prepared
based on the recommendations, to advise development of the draft RPJMN
2025-2029

Please refer to the Annex. A. TOR (Terms of Reference), for the details of
requirements.
Proposal Submission: 1. The latest of proposal submission is Wednesday, 31 January, COB (17.00
WIB)
 2. The proposal must consist of:
a) Cover letter
b) Technical and Financial Proposal templates
c) Updated CV (if the personnel is not listed on INKLUSI Standing Offer /
PANEL Agreement)
3. Proposal addressed to: INKLUSI Procurement, and sent by email to
procurement@inklusi.or.id
4. Please write “Proposal STC: Development of Model Community
Empowerment” as the subject of email.
Terms & Conditions: 1. This request for quotation is issued by INKLUSI under the terms and
conditions, INKLUSI reserves the right:
• to seek quotes from any organisation, accept or reject any quote, to
terminate, extend, or vary its selection process for the Services,
evaluate bids as INKLUSI sees appropriate; and negotiate with any one
or more organisations.
2. All Quotes must contain price, terms, and tax included.
3. The bidder/seller agrees to hold the price in its offer firm for 30 days from
the date specified.
4. Any questions or request for clarification related to this RFP could be
addressed by email to: INKLUSI Procurement, Email:
procurement@inklusi.or.id
5. “INKLUSI is an equal opportunity employer and value diversity and
inclusion.”
Annexes: Annex A. Terms of Reference
Annex B. Template of Cover Letter and Technical & Financial Proposal
Link for download annexes:
INKLUSI STC_Development of Model Community Empowerment
Annex A. Terms of Reference

TERMS OF REFERENCE
INKLUSI Short Terms Consultant (Service Order)

Activity Title Consultant for Development of a Model of Community Empowerment for

Line Ministries, Local Government, Village Government, CSO, and other
stakeholders.
Work Location Jakarta or other cities in Indonesia (Travel might be required)
Duration and Inputs Up to 4 months, maximum 35 input days, starting immediately.

OVERVIEW OF INKLUSI

The Australia-Indonesia Partnership Towards an Inclusive Society, or INKLUSI, is working to increase the
participation of marginalized groups in, and benefit from, Indonesia’s sociocultural, economic, and political
development. INKLUSI works with government and civil society partners to advance their work in gender
equality, the rights of persons with disabilities, and social inclusion. INKLUSI supports the Government of
Indonesia’s agenda for inclusion, including through national development plans and the Sustainable
Development Goals. INKLUSI is an 8-year (2021-2029) Australian Government program with a budget of up
to AUD 120 million. It is partnering with 11 Indonesian civil society organizations, 8 research
partner institutions, and their networks across 32 provinces, 129 districts, and 650 villages in Indonesia.

BACKGROUND

Since the reforms rolled out a quarter of a century ago, the Indonesian government has implemented various
kinds of poverty alleviation efforts and improving people's welfare through a community empowerment
approach. In general, the community empowerment paradigm adopted by the government initially refers to
the concept of community development (CD) developed by UNDP, which is a development scheme which
focuses on reducing poverty and inequality, increasing inclusive economic growth, and achieving MDGs
targets (now SDGs). Along its way, this approach underwent adjustments and improvements.

Externally, the World Bank, and various development partners, provide technical support and facilitation in
improving the CD approach by promoting the Community Planning Process (CPP) model to support the
opening of employment opportunities for poor households through a cash for work system in the form of
providing and improving basic infrastructure and growing MSME-scale economic activities. These efforts are
also supported by strengthening institutional, governance, and regulatory frameworks from the central to
the community level as well as various kinds of mentoring schemes and increasing the collective capacity of
the community with a paradigm known as Tridaya empowerment (triple sustainable development), namely
economic, environmental/infrastructure, and social power.

Internally, considering that the implementation of various kinds of community empowerment programs that
have been carried out is also an adaptation of similar efforts in the past, the CD (access improvement)
approach that has been developed also incorporates community empowerment (CE) patterns that focus on
increasing initiatives, as well as community organization (CO) models that focus on organizing to carry out
joint actions (gotong-royong).
The transformative integration of CD, CE, and CO models has been implemented in the Disadvantaged Village
Presidential Instruction Program (IDT), which became PPK and P2KP, PNPM Mandiri, PKH, PNPM Generasi,
Dana Desa, and various other supporting programs (Raskin, KUBE, KUR, Poor Scholarships, etc.). However, in
practice, classic issues such as sustainability issues, synchronization (data, programs, and program
implementers) remain to be the main obstacles. As a result, in addition to the slowdown in poverty reduction
and continuing inequality, community’s capacity to be economically, environmentally, and socially
empowered has not been achieved optimally and significantly. There is also lack of extensive channeling of
these existing programs to reach vulnerable groups (women, elderly, people with disability and other
marginalised groups.

To address the above issues, Bappenas sees the need to:

1. Define a new community development model and paradigm that is more inclusive, integrated and
sustainable, which responds to the current and actual context, and address potential challenges in
the future.
2. Identify existing community development models (i.e. MAMPU, INKLUSI) and the community
development partnerships required (such as with NGOs, CSOs, associations, communities etc) to
promote efficiency, effectiveness, and sustainability of programs.
3. Identify aspects/ requirements for accepting, modifying, or declining support/ facilitation from
development partners (UNDP, WB, DFAT) to reduce inefficiency and ineffectiveness.

CONTEXT

Bappenas through INKLUSI program plans to develop a model/scheme of community empowerment for line
ministries. The model is expected to provide guidelines for line ministries, local government, including village
government, and other stakeholders in developing, planning, implementing, and evaluating community
empowerment programs, that are more efficient, effective, and inclusive. The program scheme/ model
should:

1. Identify the guiding principles, characteristics, approaches, innovations, and steps/ phases in
developing and implementing a more efficient, effective, and inclusive community development
program.
2. Define the process to promote comprehensive coordination and collaborations with other
stakeholders, including civil society at the national and sub-national level.
3. Define a monitoring and evaluation framework and determine key parameters to measure success of
community development programs.

OUTPUT

Recommendation for a new community development model/ scheme, to serve as reference for national and
sub-national government, village government, NGOs, and other stakeholders. The scheme is expected to
have an innovative aspect, sectoral fit (adaptive, i.e. social, economic empowerment) and responsive to
challenges (technological disruptions, climate change and uncertainties).

In addition, technical inputs on community empowerment will be prepared based on the recommendations,
to advise development of the draft RPJMN 2025-2029.

THE ROLE

The Consultant will be responsible for developing the model/scheme of community empowerment for line
ministries and other stakeholders. In the initial stage, the consultant will carry out a desk review of existing
community empowerment programs and consultations with Bappenas PKPM Directorate to ensure
alignment with the requirement tasks and synergy. A workshop of the initial desk review findings and
consultations is expected to be carried out in early Jan 2024. The Consultant is also required to work
collaboratively with the Program and GEDSI team of INKLUSI.

Specific Responsibilities
1. Develop tasking note in consultation with Bappenas to agree on methodology, approach, challenges,
scope of work- relevant to context and sectors.
2. Carry out desk review on existing community empowerment programs (i.e PNPM, PENA, TORA, Perhutan
Sosial, and others); and other Indonesia-Australia partnership programs (i.e, PEDULI, MAMPU, market
linkage programs) as well as other good practices and international references.
3. Consultations with Bappenas, Line Ministries, Local Government including village government,
universities and CSOs.
4. Develop a concept paper defining a new community development scheme/ model, and provide
technical inputs to RPJMN 2025 – 2029, related to community empowerment.
5. Design, prepare and deliver at least one workshop (in 2024) as well as follow-up consultations to collect
stakeholder feedback, supported by Secretariat INKLUSI and Bappenas
6. Disseminate results of consultations, desk review findings and obtain technical inputs from line
ministries, as well as other stakeholders through the workshop.
7. Finalize the report and inputs into RPJMN 2025 – 2029.

TIMELINES

Indicative Level
No Activities PIC
of Input days
1 Preparation of consultant prior to mobilization 1 day INKLUSI
2 Develop tasking note, in consultations with Bappenas 3 days Consultant
3 Desk review from the existing community empowerment 10 days Consultant
programs
4 Consultations with Bappenas, Line Ministries, Local 5 days Consultant
Government, including village government, universities
and CSOs
5 Provide technical s to RPJMN 2025-2029 3 days Consultant
6 Workshop to disseminate initial findings (including 3 days Consultant
preparations)
7 Finalization of the report and inputs to RPJMN 2025 - 10 days Consultant
2029
TOTAL (Maximum) 35 days

RELATIONSHIP MANAGEMENT

The consultant will be reporting to the Head of Partnerships and Policy (or the appointed focal point of
INKLUSI) and working closely with relevant advisors/ teams in the INKLUSI Secretariat, government agencies
particularly Bappenas PKPM Directorate as the main user of the output, other relevant line ministries and
CSOs.

As the Coordinator of the INKLUSI program, Bappenas KPAPO Directorate will be kept abreast and consulted
regularly during the duration of this assignment.

SELECTION CRITERIA:

This consultancy is open to qualified and experienced individual(s) or entities. The consultant(s) personnel
should have the following combined requirements:
1. Master’s degree in development studies, social sciences, or related subjects.
2. Minimum of 15 years of work experience in community development with a substantial/ strategic role.
3. Proven experience in community development, local governance, planning and budgeting process,
engagement with government and development partners.
4. Knowledge and on-the-ground experience in mainstreaming GEDSI in community development
programs.
5. Experience in designing monitoring and evaluation frameworks.
6. Proven record of documentation published related to community development.
7. Proven good experience working with a team as well as working independently.
8. Excellent report writing, workshop facilitation and presentation skills.
Annex B. Template of Cover Letter and Technical & Financial Proposal

Annex B.1. Cover Letter

Attn. To:
INKLUSI – Australian-Indonesia Partnership Towards an Inclusive Society
Jl. Patra Kuningan IX No. 6
Kel. Kuningan Timur, Kec. Setiabudi, Jakarta Selatan 12950, INDONESIA
Jakarta, Indonesia

I, the undersigned, declare that:

a) I have read, understood, and hereby accept the Terms of Reference describing the duties and
responsibilities in accordance with the Request for Quotation <insert RFQ reference number and service
title>, and hereby confirm my interest to participate in through the submission of the quotation which is
attached hereto.
b) I confirm that my Quotation is made in full conformity with the RFQ and its attached
Specification/Requirement or services.
c) I hereby confirm that I am available for the entire duration of the assignment, and I shall perform the
services in the manner described in the proposed approach / methodology which is attached hereto.
d) My proposal shall be valid for a period of 30 (thirty) days from the date of proposal submission, and it
shall remain binding upon us and may be accepted at any time before the expiration of that period.
e) I understand that INKLUSI reserves the right to seek quotes from any individuals / organisations; accept
or reject any quote; terminate, extend, or vary its selection process for the Services; seek information or
negotiate with any organisation that has not been invited to submit a quote; terminate negotiations at
any time and commence negotiations with any other organisation; evaluate bids as INKLUSI sees
appropriate; and negotiate with any one or more individuals / organisations.
f) I recognize that the payment of the above-mentioned amounts due to shall be based on my delivery of
outputs within the timeframe specified in the TOR, which shall be subject to INKLUSI’s review,
acceptance, and payment certification procedures.
g) After carefully reviewing the Terms of Reference, I hereby propose my consultancy services as
described on the following attachments:
Annex A. Technical Proposal
Annex B. Financial Proposal
Annex C. Updated Curriculum Vitae (CV)

Sign :
Name : _________________________
Date : _________________________
Annex B.2. Technical Proposal

TECHNICAL PROPOSAL

1. GENERAL INFORMATION

Activity Title:
RFP/RFQ Reference Number:
Name:
Address:
Telephone:
Facsimile:
Email:
Consultant’s Homebase:

2. PROPOSED WORK PLAN AND APPROACH / METHODOLOGY FOR THE

COMPLETION

2.1. Provide a description of work plan and approach / methodology for how you will achieve the
TOR.
<insert your description here>

2.2. Provide a detailed description of timeline, deliverables and reporting of how the management
for the requested goods /services /works will be implemented in regard to the TOR.
<insert your description here>

3. QUALIFICATIONS AND INDIVIDUAL / ORGANIZATION’S RELEVANCE OF

SPECIALIZED KNOWLEDGE AND EXPERIENCE ON SIMILAR PROJECTS
<insert your description here>

4. RESOURCE PLAN & KEY PERSONNEL

4.1. Composition of the team proposed to perform TOR, and the work tasks including supervisory
(for organization applicant)
<insert your description here>

4.2. Provide Curriculum vitae of the proposed personnel that will be involved either full time or
part time. Highlight the relevant academic qualifications, specialized trainings and pertinent
work experience.
<The CV should be no more than five pages in length. >
Annex B.3. Financial Proposal

FINANCIAL PROPOSAL

1. Breakdown of costs by components

Break Down Cost

(Quantity, Frequency)
NO Description Unit Cost Total Cost
Qty Units Qty Freq
1 Specified Personnel Rates
1.1 Personnel Fee
Sub-Total (1)

2 Travel cost **):

2.1 Airfare
2.2 Accommodation
2.3 Airport transport
2.4 Car rental
Sub-Total (2)
3 Workshops/Other expenses **):
3.1 Meeting package
3.2 etc
Sub-Total (3)
TOTAL

Notes:
a) Other budget posting is allowed to propose as long as it’s relevant to project activity
b) Travel cost and other operational costs are reimbursable and will be paid by AIPTIS on actual basis.
c) *) Management fee is the percentage of specified personnel rates (sub total-1) which applicable to a
company / organization bidder.
d) **) If applicable
e) Currency should be in IDR or AUD only.
f) All rates should be inclusive all taxes.
g) Please state other terms of conditions applied for this proposal.

2. Payment Terms / Breakdown of Offer by Deliverables

No. Description Percent of Total Amount

Milestones Fees:
1 <described milestones>
…
TOTAL CONTRACT AMOUNT
 3. Salary History Form for Consultant

Note: This form

Provide at least 3 latest references Project Client / Employer, Contract Value, Period of performance (from/to), Role in relation to undertaking the goods /
services /works, and Reference Contact Details (Name, Phone, Email)

Location Completed Type of Agreement,

Client Daily Rate Start & end
Project Title / Province/ on Subcontract, Grant, PO
# Description of Activities Name / Tel No (IDR / AUD) dates.
Employer District, schedule? (fixed price, cost
Email (Yes/No) reimbursable)
Country

1
2
3
4
5

Signed:
Name:
Title:
Dated on:

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