HR Checklist

Name
Employee Code
Date of Joining
S. No. Documents Checked
1. Passport Size Photograph (Mandatory)
2. Personal Information Form / e-onboarding form (Mandatory)
3. Company Policy Document
a. Company Property Acknowledgement Form
b. Policy Statement on Conflict of Interest
c. Non- Disclosure Agreement
4. ID Proof (Any one document is mandatory, preferably Aadhar Card or PAN Card)
Aadhar Card PAN Card
Voter ID Driving License
Passport
5. Address Proof (Select the Applicable):
Aadhar Card Passport
Rent Agreement Driving License
Voter ID Card Ration Card
Telephone/ Water Bill (any one of the last 3 months)
6. Previous Employer Documents
a. Relieving letter OR Resignation acceptance on letterhead or HRMS screenshot
b. Last month’s Salary slip OR Bank Statement of the last 3 months
In case any of the above document is not there, the following documents are required
Appointment Letter OR Revised Compensation Letter OR Form – 16
c. Form 12B
d. Undertaking Form ( In case the employee fails to provide his Relieving Letter)
7. Educational Qualification Documents (to be arranged in descending order)
Post Graduation or Equivalent Passing Certificate (Optional)
Post-graduation or Equivalent Final Year Marksheets (Mandatory)
Graduation or Equivalent Passing Certificate (Optional)
Graduation or Equivalent Final Year Mark sheets (Mandatory)
12th Passing Certificate (Optional)
12th Mark-sheet (Mandatory)
10th Passing Certificate (Optional)
10th Mark-sheet (Mandatory)
For any other certificate (if applicable) please mention ______________________________
8. Statutory forms
Form 11 – Employees’ Provident Fund
Form 2 – Nomination and Declaration form for unexempted/exempted establishments
Form F – Gratuity Nomination Form
9. Additional Forms
Cancelled Cheque / Bank Statement (Optional)
Pre & Post Authorization for Background Check
VPF Declaration Form
Flexible Benefit Plan Form
10. Detailed Curriculum Vitae
Thinkfic Assessment (For FMS employees - 100% & for Admin & HR employees - 55%)
Interview Assessment Sheet
Reference Document (if applicable)
Salary Slip (Mandatory)
Exceptional Approval (if any)
Offer Letter (Optional in case of rebadging cases or campus hire)

11. Compensation/Tax forms

Letter of Employment (Appointment Letter)
Flexible Benefit Plan Form

HR Representative Name: ___________________