Wells Fargo India Solutions Private ltd

Wells Fargo India Solutions Private ltd

Welcome to Wells Fargo India Solutions Private ltd !

You’ve joined one of the best client-focused banks in the most exciting region in the world. It is only with
the most talented professionals in the industry that we earn the trust of our clients; so thank you for
joining us.

More than ever, our clients’ businesses and investments are being shaped by economic activity in the Asia
Pacific region. These changes present great opportunities for successful global businesses, with a strong
regional and local footprint, like ours.

Wells Fargo India Solutions Private ltd has enjoyed a long and successful 140-year history in the Asia
Pacific region. Our people are committed to doing their best – and being the best – for clients. Today,
our regional business extends across 16 markets, employs tens of thousands of people and serves global
and local clients across a wide- range of financial services.

Whichever way you look at it, there has never been a better time to live, work and do business in the
Asia Pacific region. We’re pleased you will be part of it at Wells Fargo India Solutions Private ltd.
There’s no better place to become the best at what you do. Once again, welcome to our team.

Nicolas Aguzin
Chief Executive Officer – Asia Pacific
 Wells Fargo India Solutions Private ltd

New Employee Kit

Welcome to Wells Fargo

India Solutions Private

ltd!

Welcome to the Wells Fargo India Solutions Private ltd team. Enclosed in this kit are documents which
you are required to
Complete and return. We have also enclosed important information which you should read prior to
your commencement with the firm.

You will receive an email confirmation when your Online On boarding Form has been processed
and an Employee Identification number (Standard ID) has been assigned to you.

If you have any questions regarding the online web site, completion of the online form or
documentation, please contact Access HR, Monday 8.30 am through Friday 12.00 midnight at the
number mentioned below:

INDIA: + 9 000 800 440 5800

After completion of the Online On boarding forms kindly send us the scanned copy of the required
documentation to aspacind.onboarding@wellsfargo.com.

Original benefit documents should be completed & returned to the on boarding team during the
benefits session on the day of induction.
 Wells Fargo India Solutions Private ltd

New Employee Kit

The information contained in your New Hire Kit includes:

New Employee Information

 New Employee Documentation Checklist
 Permanent Account Number (PAN) Card
 HDFC Bank Checklist

Pre-Employment Screening
Wells Fargo India Solutions Private ltd conducts Pre-Employment Screening (“PES”) for all employees.

Your completion of the Pre-Employment Screening documents demonstrate your agreement that
the requirement for pre-employment screening is a reasonable pre-condition to employment and is
necessary to assist in protecting Wells Fargo India Solutions Private ltd's business and/or its
client’s interests, having regard to:

 Wells Fargo India Solutions Private ltd's business; and/or

 your role; and/or
 the commercial sensitivity of the information you will have access to while working for
Wells Fargo India Solutions Private ltd

Whilst you and/or Wells Fargo India Solutions Private ltd may have agreed a tentative date of
commencement of employment with the firm, you will not be able to commence employment with
Wells Fargo India Solutions Private ltd without completed and satisfactory results from our pre-
employment screening process. You should assume that your tentative date of commencement of
employment with the firm is confirmed unless notified otherwise.

Your Benefits
 Group Medical Insurance Policy
 Nomination Under the Company’s Insurance schemes, full and final salary dues & any other dues
payable by company
 Form 2 for Employee Provident Fund (EPF) & Employee Pension Scheme (EPS)
 Form 11 for Employee Provident Fund (EPF) & Employee Pension Scheme (EPS)
 Form F for Gratuity Form (Form F)
 Wells Fargo India Solutions Private ltd

New Employee Kit

Document Checklist

It is important that you respond to the mail by sending the scanned documents within 48 hours of
receipt of this kit. All forms must be completed and scanned along with documents requested in the
below checklist.

PRE-EMPLOYMENT SCREENING DOCUMENTS

Employee identification Proofs (Mandatory documents):
 Scanned copy of Pan card
 Scanned copy of Adhaar card
 Marriage Certificate (Only Females who have changed their name after marriage)
Alternate Employee Identification - 01 copy of the following documents (Required in absence of
the mandatory documents):
 Passport
 Driver's License
 Voters ID
India New Hire Kit
 Consent for Use, Transfer and Verification of Personal Data
 Pre-Employment Screening Declarations
 First Advantage Letter of Authorization
 Pre-employment Screening-Confidentiality of Information
 Declaration of Outside Activities
 Transport Undertaking
Academic Details (Not Applicable for Interns):

 Graduation – Final Year Mark sheets & Convocation Certificates

 Post-Graduation – Final Year Mark sheets & Convocation Certificates
 Diplomas (if any) - Final year Mark sheet & Certificate.
Employment Details (Not Applicable for Interns):
 Current Employment: Salary Slip, Resignation acceptance letter + Relieving letter /
Work Experience Letter as soon as it’s received from Current Employer
 Previous Employment/s of last 5 years: Salary slip, Relieving /Experience letter
Outside Activities Details:
 Declaration of Outside Activities (If Yes, please provide a scanned copy of the document
to your recruiter as well as aspacind.onboarding@wellsfargo.com)
Benefit Documents to be submitted on the day of joining (Not Applicable for Interns):

 Group Medical Insurance Policy

 Nomination Under the Company’s Insurance schemes, full and final salary dues & any
other dues payable by company
 Form 2 for EPF & EPS
 Form 11 for EPF & EPS
 Form F Gratuity Form (Form F)
Domestic Partner: Domestic partners will now be recognized if they have co-habited for a period
of 6 months or more.
Supporting Documentation required towards Domestic Partner and Domestic Partner’s Children
 Copy of child’s birth certificate for you and your domestic partner showing parent names
 Any two documents proving that your Domestic Partner and yourself have lived together
for the past 6 months and share finances, such as:
Wells Fargo India Solutions Private ltd
1. Domestic partners drivers’ license showing the same address as yourself
2. Domestic partners voter registration cards showing the same address as
yourself
3. Mortgage papers or rental agreement in both your names (if available) or else
in the domestic partners name showing the same address as yourself
4. Domestic partners utility bills showing the same address as yourself
5. Joint Account : Bank statement in both names and showing same address as
yourself or bank statement in the domestic partners name showing same
address as yourself
6. Domestic partners tax return showing the same address as yourself

 Domestic Partner’s Children

1. Copy of the certificate or adoption papers that indicate

your domestic partner as the parent.
Wells Fargo India Solutions Private ltd

CHECKLIST FOR HIRES

1) Degree (Certificate of Graduation) or Diploma

Educati Primary Documentation
or Provisional certificate
on (Documents supporting Degree
2) Consolidated mark sheet
Docume attained along with the
3) Final year mark sheet / Official Transcript of Records
nts: graduation date)
4) Convocation Certificate

1) Certificate of employment (COE)

Primary Documents 2) Service certificate
(Documents supporting tenure 3) Relieving letter
and last held designation) 4) Experience letter

* Note: All on letter head and signed by an authorized personnel

Secondary Documents
(Alternate documents, if primary documents are not available)
Last Held
Employ Start Date End Date
Designation
ment 1) Offer letter 1) Clearance letter / Full 1) Revised
Docume 2) Contract letter and Final Settlement Letter compensation letter
nts: 3) Appointment letter 2) Acceptance of resignation 2) Increment letter
4) Confirmation Letter letter (Needs to originate on the 3) Salary slip (that
5) First Two months’ Pay Slips letter head / official e-mail id states the last
6) Tax filing returns / of the employer and accepted held designation)
Income tax statement by an authorized personnel) 4) Formal
3) Last Two months Pay Slips acceptance of
4) Tax filing returns / Income resignation letter
tax statement (on the letter
head of the
company)
* Note: A combination of the above documents can be used to support the Start, End
date and Designation. (one document for each)
Period of employment (Start & end date)

Self- 1) Business Registration details / Certificate of Incorporation / Business Permit /

Employ Mayor's permit / Article of Incorporation
ment: 2) Company Tax Account Number & Bank statement
3) Business invoice / bills
4) Letter from lawyer (attested) / accountant (letterhead)

Notes:
* Any pending dues and liability with the Employer / University / Institute needs to be cleared prior to
joining us
* Exit formalities need to be completed with previous employers prior to joining us
* At the time of completion of the online Onboarding form, please refer to the documents to avoid any
disparity

* Please submit the complete document and not part of it i.e. all pages of the offer letter including the
last page along with the authorized signatory. Also, to maintain the financial confidentiality, the hire
can blacken/erase the financial transactions on the document, if any.
 Wells Fargo India Solutions Private ltd

Permanent Account Number (PAN) Card

It is mandatory for every candidate joining WellsFargo India to possess a PAN number. Incase this
is not available please read through the below information for applying for a PAN card. A copy of
the PAN card or in case, applied for, a copy of the Acknowledgement form needs to be submitted
along with the other documents to the Onboarding team.
Note: Non-availability of PAN number will have tax implications

PAN card information and registration details :

Permanent Account Number (PAN) is a ten-digit alphanumeric number, issued in the form
of a laminated card, by the Income Tax Department. It is mandatory to quote PAN on
return of income, all correspondence with any income tax authority. It is also compulsory
to quote PAN in all documents pertaining to financial transactions notified from time-to-
time by the Central Board of Direct Taxes. All existing assesses or taxpayers or persons
who are required to furnish a return of income, even on behalf of others, must obtain
PAN.
In order to improve PAN related services, the Income Tax department has authorized UTI
Investor Services Ltd (UTIISL) to set up and manage IT PAN Service Centers in all cities or
towns where there is an Income Tax office and National Securities Depository Limited
(NSDL) to dispense PAN services from TIN Facilitation Centers. For convenience of PAN
applicants in big cities, UTIISL has set up more than one IT PAN Service Center and
likewise there are more than one TIN Facilitation Centers.
PAN application should be made only on Form 49A. A PAN application (Form 49A) can be
downloaded from the website of Income Tax department or UTIISL or NSDL given below:

PAN Application Form: http://incometaxindia.gov.in/Archive/Form49aE.PDF

FAQs : http://incometaxindia.gov.in/PAN/Overview.asp

HDFC Bank Checklist

Please read the following instructions carefully before you proceed with filling in the forms for
opening of your corporate salary account.

Documents required on the date of joining for HDFC Salary account opening:
Two Passport Size Photograph
Original Photo ID and Address Proof
For address proof any one of the following documents are required :-

 Aadhar Card (Original and 1 photo copy)

 Pan card (Original and 1 photo copy)

For foreign national only :

 Passport & OCI ( Original and 1 photo copy )

 If OCI is not applicable then valid VISA & FRRO ( Original and 1 photo copy)

For existing HDFC account :

Kindly complete HDFC account mapping process on the day of induction. HDFC
representative would be carrying the mapping form
 Wells Fargo India Solutions Private ltd

Reading Instructions

Personal Account Dealing

The Personal Account Dealing - Firm wide Policy (Policy) of Wells Fargo India Solutions Pvt Ltd.
(firm) is designed to help prevent and detect violations of securities laws and industry conduct
standards, and to minimize actual or perceived conflicts of interest that could arise due to personal
investing activities.

In accordance with the Policy, employees and contingent workers (Workforce Members) in a majority
of the firm's Lines of Business who own, or manage, investment accounts (either directly or
indirectly), are subject to the Policy and are required to:

 Disclose their personal and associated trading accounts. This includes accounts:
 Of a Workforce Member
 Of a Workforce Member's spouse, domestic partner or minor children (even
if financially independent)
 Of individuals who receive significant financial support from Workforce Members
who are subject to the Policy
 In which a Workforce Member or other individual listed above has a direct
or indirect financial interest
 Over which a Workforce Member or other individual listed above has, or
shares, the power (directly or indirectly) to make investment decisions
(whether the Workforce Member or other party has a financial interest in the
investment account, or not)
 Disclose their personal and associated private investments. This includes investments in
non- publicly-traded entities, such as:
 Hedge funds
 Venture capital funds
 Private equity funds
 Private businesses
 Maintain their personal and associated trading accounts with an approved
broker (where applicable).

 Pre-clear all purchases, sales, pledges and gifts of financial instruments, including
publicly- traded and non-publicly-traded securities, unless specifically listed as exempt.

 Maintain their personal and associated investments in accordance with the minimum
holding period for most Lines of Business which is 30 calendar days. (A longer holding
period may be imposed depending on your Line of Business)

 Provide the firm with transaction details for all disclosable investment accounts on a
regular and timely basis
Other key adherences to the Policy include:

 Workforce Members are expected to engage in investment activity with long term
objectives in mind and refrain from any speculative or short-term trading.
 Day trading by Workforce Members and associated individuals is strictly prohibited

 Workforce Members in possession of material, non-public information are strictly

prohibited from transacting on the basis of that information
Wells Fargo India Solutions Private ltd

The following Employees and Contingent Workers are subject to the Policy:

 All Corporate and Investment Bank Employees (except Global Service Center (GSC))
 All Commercial Banking Employees
 All Asset Management Employees
 Consumer & Community Banking (CCB) Employees who work in the Wells Fargo Wealth
Management business group, hold FINRA registrations or work in CCB Finance roles
 Corporate Sector Employees designated as Private Side, Access Person, Window List, or
working in Corporate Finance, or otherwise notified by their management and
Compliance that they are subject to this Policy
 CIO - Treasury Employees
 Operating Committee members, their direct reports and their administrative assistants
 Contingent Workers who are designated as Private Side and Temp / Individual
 Contractor or those Contingent Workers who are designated as Access Persons
 Employees notified that they are subject to the firm's Window List requirement
for Wellsfargo securities
 Global Knowledge Network Workforce Members who are designated as Private Side
 Employees who do not meet the criteria above but meet one of the criteria below:
o Hold active U.S. FINRA registrations
o Designated as Private Side or Access Person
o Are designated as subject to this Policy by business management and
Compliance In you need further clarification or have questions, please contact your hiring
manager.
Wells Fargo India Solutions Private ltd

Consent for Use, Transfer and Verification of Personal

Data

1. This consent is for collecting, using, holding, receiving, possessing, storing, dealing, transferring, disclosing or
handling (“Use”) your Personal Information (defined below)(including your Sensitive Personal Data or
Information(defined below)) from you (collectively, “Personal Data”) in connection and during your
employment with J. P. Morgan Services India Private Limited (“Company”)(“Consent”).

2. You understand and give consent that during the course of your employment, whether direct or indirect,
the Company will U s e your Personal Data or any other related document/agreement for the purposes
set out below or for any purpose ancillary or incidental thereto as may be relevant for the Company
for its business purposes in the course of my employment (“Purpose”):
personnel administration, including administration of certain employee benefits such as medical and
insurance benefits;
processing applications for employment and regulatory licensing (if applicable);
compensation related activities, including reviewing salaries, bonuses and other benefits administration
and attachment of wages/salaries to comply with legal obligations;
job grading, recruitment activities and employment background checks;
performance and talent management, consideration for promotion, training, termination or any
relevant decision-making for the ongoing management of the employment relationship;
consideration of eligibility and administration of staff loans and other benefits;
training and monitoring compliance with internal policies of the Company, WellsFargo India and
applicable laws;
internal and inter WellsFargo India for matching procedures;
processing payroll or tax or other employment and statutory benefits;
providing employee references (with consent from employee);
complying with mandatory reporting obligations and other legal requirements and disclosures
required by law enforcement agencies;
enabling you to discharge your business duties, including to procure a consumer report or an
investigative report for;
any other lawful purpose connected with a function or activity of the Company; and/or
any other purpose required under any law for the time being in force.

“Personal Information” means any information that relates to you, which, either directly or indirectly,
in combination with other information available or likely to be available with WellsFargo India , is
capable of identifying you.

“Sensitive Personal Data or Information” means such personal information which consists of information
relating to your:
(i) password;
(ii) financial information such as Bank Account or credit card or debit card or other payment
instrument details;
(iii) physical, physiological and mental health condition;
(iv) sexual orientation;
Wells Fargo India Solutions Private ltd

(v) medical records and history;

(vi) Biometric information;
(vii) any detail relating to the above clauses as provided to the Company in relation to your employment
or contractual relationship with the Company; and
(viii) any of the information received under above clauses by the Company for processing, stored or
processed under lawful contract or otherwise.

3. You understand and give consent that your Personal Data collected by the Company will be handled in
accordance with the reasonable security practices and policies and procedures of the Company and
WellsFargo India and that the procedures and policies may change from time to time and that it shall
be your responsibility to keep myself updated on the same.

4. You understand and give consent that the Personal Data collected from you by the Company may be
transferred or disclosed by the Company, when such transfer or disclosure of Personal Data is necessary
for the Purpose stated in Clause 2 above, to:
any of its affiliates, subsidiaries, associate companies or branch in the WellsFargo India group of
companies (“WellsFargo India ”), whether in India or any other country;
any agent, contractor, or third party service provider who provides administrative,
telecommunications, computer or other services to WellsFargo India in connection with the
operation of its business;
any other person under a duty of confidentiality to WellsFargo India , which has undertaken to
keep such information confidential, including clients of WellsFargo India ;
any person seeking employee references;
any actual or proposed purchaser of all or part of the business of WellsFargo India or, in the
case of any merger, acquisition or other public offering, the purchaser or subscriber for shares
in any entity which is part of WellsFargo India ;
third parties in the form of directories of names and office telephone numbers of key officers
of WellsFargo India for promotional and administrative purpose; and
any statutory, regulatory, governmental authority, body or association and/or to other third
parties where such disclosure is required by applicable law or regulation.

5. You give consent to the Company, WellsFargo India and any adviser, agent, contractor, service provider
of Wells Fargo India Solutions or any persons or organizations acting on its behalf, to verify and process
information and documentation presented by you or any other third party on your employment
application/resume and relating to your engagement with Wells Fargo India Solutions (including Personal
Data and complete details of your).

6. You hereby grant authority for the bearer of this Consent, with immediate effect, to access or be
provided with details of your previous employment records held by any company or business for whom
you have previously worked.

7. Upon a request made by you, you may review the Personal Data provided by you to the Company in
order to ensure the authenticity of such Personal Data. In the event, any Personal Data provided by you
to the Company is found to be inaccurate or deficient, you may request the Company to correct or
amend the records as feasible and in accordance with the internal policies and process of the Company.
It is your responsibility to keep the Company updated with regard to your Personal Data as and when there
is a change in the information provided by you to the Company. The Company shall not be responsible for
the authenticity of the Personal Data provided by you. Failure to provide Personal Data or failure to provide
consent to the Company or withdrawal of consent given to the Company required for the Purpose stated in
Clause 2 above or such other purpose as the Company may notify to you from time to time may result in
the Company being unable to process the job application or continue to have you in employment with the
Company or provide employment related benefits.
 Wells Fargo India Solutions Private ltd

8. You understand, agree and given your consent to the Company to appoint or replace any person (if
any), collecting, processing or retaining the Personal Data in its sole discretion.

9. You agree that you will not withdraw your consent provided hereunder unless the same is
communicated to the Company in writing. You further understand and agree that notwithstanding the
fact that you may withdraw your consent, the Company (and any entity to which the Company may
have transferred the Personal Data to) may need to retain/share/disclose your Personal Data, if
required under any law for the time being in force.

10. You understand that the Personal Data collected from you is required in connection you're your
employment with the Company. In the event that you withdraw such consent, notwithstanding anything
to the contrary that may be contained in any statement, agreement, affirmation, undertaking or letter
in regard to your employment with the Company, the Company would have the absolute right to
discontinue providing such services/ benefits/ amenities in connection to which the Personal Data was
collected and take any other action in this regard on just and reasonable grounds without any further
notice or liability.

11. Requests for access to Personal Data or correction of Personal Data, or for information regarding policies
and practices of WellsFargo India and kinds of Personal Data collected and stored by the Company must
be made in writing to accessHR at links to which are available on the Company’s Intranet and marked to
the attention of the “Data Privacy Officer”.

12. You agree that in the event that you have any reasonable queries / objections in relation to any of the
aforesaid, you will bring the same to the attention of the Company in writing.

CONFIRMATION OF CONSENT:

I confirm that I have read, understood, agree and consent to the Use of my Personal Data (including sensitive personal
data or information) by the Company for the purposes described in this Consent.

Name:
Identity card/Aadhar Card no.:
Date:
Place:
 Wells Fargo India Solutions Private ltd

Pre Employment Screening Declaration:

Q1a Have you ever been the subject of any inquiries or proceedings by any governmental authority, licensing
agency, self-regulatory organization, financial / non-financial regulatory authority, or awarding/professional
body or previous place of employment, under any law in any jurisdiction?
Yes, details _ _ _ _
No

Q1b Further, have you been notified of or are you aware of any facts that could give rise to any such actions
in the future?
Yes, details _ _ _ _
No

Q2a Have you ever been (a) convicted of or pled guilty to any offence, or (b) arrested or had criminal
accusation made against you, under any law in any jurisdiction? (excluding traffic offences)
Yes, details _ _ _ _
No
Q2b Further, have you been notified of or are you aware of any facts that could give rise to any such event in
the future?
Yes, details _ _ _ _
No

Q3a Have you ever been unable to fulfill any of your financial obligations, or subject to a judgment debt, bankruptcy
proceeding or entered into any compromise or scheme of arrangement (voluntary or otherwise) with your creditors,
or made an application for Debt Relieve Order, under any law in any jurisdiction?
Yes, details _ _ _ _
No
Q3b Further, have you been notified of or are you aware of any facts that could give rise to any such petition /
order in the future?
Yes, details _ _ _ _
No

Q4a Have you ever (a) been a named defendant/respondent in any civil lawsuits or arbitrations, or (b) had any
civil judgments made against you, under any law in any jurisdiction?
Yes, details _ _ _ _
No
Q4b Further, have you been notified of or are you aware of any facts that could give rise to any such lawsuits
or arbitrations in the future?
Yes, details _ _ _ _
No

Name :
Signature :

Date :
(MM/DD/YY)

1
Wells Fargo India Solutions Private ltd

LETTER OF AUTHORIZATION

I hereby authorize First Advantage to verify information provided in my resume and

application of employment, and to conduct enquiries as may be necessary, at their
discretion. I authorize all persons who may have information relevant to this enquiry to
disclose it to First Advantage. I release all persons from liability on account of such
disclosure. I am willing that a photocopy of this authorization be accepted with the same
authority as the original.

Signed :

Name in Block Capitals :

Date of Birth : (dd/mm/yy)

ID Number :

Date :
Wells Fargo India Solutions Private ltd

Wells Fargo India Solutions Private ltd –

Pre Employment Screening Statement of
Information

Please read the following statements carefully. The term “Wells Fargo India Solutions Private
ltd” as used in these statements, refers to and is defined as including, either jointly or
individually, Wells Fargo India Solutions Private ltd & Co., and/or any of its subsidiaries and
affiliates and related body corporate (as defined in the Corporations Act, 2001 (Cwlth)), and/or
their respective officers, agents, or employees.
Verification: The information I have provided in this Statement of Information is accurate to the
best of my knowledge and subject to verification. I understand that any untrue statement or
misrepresentation of fact in any of these statements to any extent, at Wells Fargo India
Solutions Private ltd sole discretion, may be grounds for terminating my employment with Wells
Fargo India Solutions Private ltd with immediate effect in accordance with the terms and
conditions set out in Wells Fargo India Solutions Private ltd Offer Letter.
Security Procedures: At all times during the performance of services for Wells Fargo India
Solutions Private ltd, I shall abide by all applicable Wells Fargo India Solutions Private ltd
security standards, guidelines and procedures, including, where applicable, those set forth in
Wells Fargo India Solutions Private ltd Data Security Policies and Standards Manual and Technical
Users: Security Policies and Standards Manual.
Ownership of Intellectual Property: I hereby agree that Wells Fargo India Solutions Private ltd
shall have ownership of the
entire rights, title and interest in all inventions, original works of authorship, developments,
improvements, technical or other contributions, including computer software and trade secrets,
and other works which I make, conceive, create or write, alone or jointly with others, during the
course of and within the scope of my employment with Wells Fargo India Solutions Private ltd or
within six months after termination of such employment if the same is related to the course of
my employment (“Developments”). In connection therewith, I hereby assign to Wells Fargo India
Solutions Private ltd, all rights, title and interest in and to the Developments to which I am or
may at any time after the date of my employment be entitled to by virtue of or pursuant to any
of the laws in force in any part of the world, whether or not patentable or registrable under
copyright or similar laws, which assignment shall include, without limitation, the right to file
and prosecute patent applications and copyright registrations in any and all countries and all
rights of priority under international conventions. I further acknowledge that all original works of
authorship which are made by me (solely or jointly with others) within the scope of and during
the period of my employment with
Wells Fargo India Solutions Private ltd are protectable by Section 195awa of the Copyright Act,
1968 (Cwlth). I agree to keep and maintain complete, adequate and current written records of
all Developments and to disclose the same to Wells Fargo India Solutions Private ltd. The records
will be in the form of notes, sketches, drawings, and any other format as Wells Fargo India
Solutions Private ltd shall reasonably request and/or specify during the term of my employment.
I agree to, during and after such period, assist and co-operate fully with Wells Fargo India
Solutions Private ltd (entirely at its expense) to do any and all acts to obtain and protect Wells
Fargo India Solutions Private ltd rights in the Developments and any copyrights, trademarks,
patents, designs, layout-designs, proprietary information, mask work rights or other intellectual
property rights relating thereto in any and all countries ("Intellectual Property Rights"),
including, the execution of any and all applications, assignments and all other instruments in
such manner and at such location which
Wells Fargo India Solutions Private ltd shall deem necessary in order to apply for and obtain or
assign to Wells Fargo India Solutions Private ltd the Intellectual Property Rights. I understand and
agree that all such Developments shall be and remain the property of Wells Fargo India Solutions
Private ltd regardless of whether or not patented or registered for copyright and that my
obligation to execute or cause to be executed, any instrument or papers shall continue after the
termination of my employment with Wells Fargo India Solutions Private ltd.
Moral Rights: I consent to do all such acts and deeds and fully assign to Wells Fargo India Solutions
Private ltd any and
all moral rights in respect of all Developments and works made or to be made by me in the
course of my employment with Wells Fargo India Solutions Private ltd.
Wells Fargo India Solutions Private ltd

I agree and acknowledge that I may be required to submit my name, likeness, statements,
voice, photographic image, videos and any other information or material (“Material”) to Wells
Fargo India Solutions Private ltd from time to time in relation to my employment with to Wells
Fargo India Solutions Private ltd. I hereby understand, fully agree and freely consent to and I
represent and warrant the following to and for the benefit of to Wells Fargo India Solutions
Private ltd:
1. I have full legal authority, including all necessary intellectual property rights, to submit
this Material to Wells Fargo India Solutions Private ltd on behalf of myself or anyone
depicted in the Material. If this Material contains any name or likeness of an individual
under the age of 18 years or an incapacitated adult, I represent and warrant that I have
the full legal authority to submit this Material on their behalf.
2. If I have voluntarily agreed with/been engaged by Wells Fargo India Solutions Private ltd to create
any Material,
I hereby expressly undertake to hand over all the Material to the designated representative
of Wells Fargo India Solutions Private ltd and irrevocably consent to the use, publication,
retention and /or destruction of the same by Wells Fargo India Solutions Private ltd. I
hereby grant to Wells Fargo India Solutions Private ltd all right, title and interest in and to
the Material without royalties or other compensation and agree that Wells Fargo India
Solutions Private ltd alone has the exclusive right to create copies of the Material, prepare
derivative works based on the Material, distribute copies of the Material and / or publicly
display.

3. In the event I have created the Material, I confirm and agree that the Material is my own
original work, is not copied, and does not contain any third-party materials and/or content
that I do not have permission to use. I further warrant and represent that the Material is
not obscene, defamatory or in breach of any applicable legislation or regulations.
4. I consent and grant permission to Wells Fargo India Solutions Private ltd and any applicable
media agencies
acting on behalf of Wells Fargo India Solutions Private ltd, a perpetual, worldwide, non-
exclusive, irrevocable, royalty-free license to use, reproduce, distribute and publish the
Material or for any other information I provide in any media now or hereinafter developed
for any purpose in which Wells Fargo India Solutions Private ltd engages, including any
promotion, advertisement or other conduct of trade, without royalties, payment or any
other consideration. I irrevocably authorize Wells Fargo India Solutions Private ltd to edit,
alter, copy, exhibit, publish or distribute the Material for purposes of publicizing programs
on the Wells Fargo India Solutions Private ltd intranet or for any other lawful purpose in
India and in any other country. I agree that the Material will not be returned to me. I waive
the right to inspect or approve any finished product of the Material, including written or
electronic copy, wherein my or that of any person’s likeness appears.

5. I will not hold Wells Fargo India Solutions Private ltd liable or responsible for the
Material that are lost, delayed, misdirected or incomplete or cannot be delivered for
any technical or other reason. Wells Fargo India Solutions Private ltd shall not be liable
for any loss or damage resulting from submission or publication of the Material.
6. I, for myself and anyone entitled to act on my behalf, waive and release, to the maximum
extent permitted by law, Wells Fargo India Solutions Private ltd from any claims or
liabilities of any kind arising in connection with the Material or the use thereof even though
that liability may arise out of negligence or carelessness of any such party. This Agreement
and Release Form may be asserted as a full and complete defense to, and may be used as
the basis for an injunction against any claims, action or lawsuit alleged or brought by me
against Wells Fargo India Solutions Private ltd. The rights granted herein shall be binding
upon my estate, heirs and assigns.

7. This Agreement and Release is deemed to be made under and shall be construed according
to the laws of India and subject to the exclusive jurisdiction of Mumbai Courts.
Wells Fargo India Solutions Private ltd

Wells Fargo India Solutions Private ltd – Pre Employment Screening

Confidentiality of Information: I agree that I shall hold on trust for Wells Fargo India
Solutions Private ltd & Co, including its subsidiaries and affiliates (respectively or jointly)
(Wells Fargo India Solutions) and shall not use, except for the purposes of the performance of
my duties during my employment with Wells Fargo India Solutions Private ltd, or disclose to
any other party any Confidential Information (as such term is hereinafter defined) which
may be disclosed to or created by me in connection with the course of my employment
with Wells Fargo India Solutions Private ltd. As used herein, the term “Confidential
Information” means any information which relates to confidential, proprietary and/or trade
secret information in oral, demonstrative, written, electronic, graphic or machine readable
form contained in any documents, manuals, diskettes and other storage medium including but
not limited to internal controls, computer or data processing programs, algorithms, electronic
data processing applications, routines, subroutines, techniques or systems, or information
concerning the business or financial affairs and methods of operation or proposed methods of
operation, accounts, transactions, proposed transactions or security procedures, know-how,
inventions, training methods or other information relating to the business and other
operations of either Wells Fargo India Solutions Private ltd, any affiliate of Wells Fargo India
Solutions Private ltd, or any client, customer or vendor of Wells Fargo India Solutions Private
ltd and all copies and reproductions thereof, whether or not owned or developed by Wells
Fargo India Solutions Private ltd, except such information which is in the public domain at the
time of its disclosure to me or which subsequently enters the public domain other than as a
result of a breach of duty on my part. I agree that, upon Wells Fargo India Solutions Private
ltd written demand for whatever reason, I shall immediately deliver to Wells Fargo India
Solutions Private ltd any and all notes, drawings, documents, manuals, diskettes and other
materials containing the Confidential Information in my possession, custody or control without
retaining copies or excerpts thereof and confirm to Wells Fargo India Solutions Private ltd, in
writing, the return or destruction of the same. I acknowledge that my right to retain and/or
use the Confidential Information shall terminate forthwith upon Wells Fargo India Solutions
Private ltd written demand and I shall immediately cease to use the Confidential Information.
The obligations imposed by this clause shall survive the term of my employment with Wells
Fargo India Solutions Private ltd with respect to the performance of services, or of my
employment or assignment to render services in connection therewith. I understand and agree
that any breach of these confidentiality obligations will cause Wells Fargo India Solutions
Private ltd irreparable damage and Wells Fargo India Solutions Private ltd shall have the right
to enforce the provisions of this paragraph by means of injunctive relief including specific
performance.

To be completed by Employee

Surname, Given Names Signature Date

as shown on Identity Card or passport (mth/day/year)
Wells Fargo India Solutions Private ltd

NEW HIRES

This form is to be completed by all new staff and to be signed and returned to Human Resources

DECLARATION OF OUTSIDE ACTIVITIES

1. YOUR FULL NAME IN ENGLISH

2. ARE YOU PRESENTLY INVOLVED IN ANY OUTSIDE ACTIVITIES?

(This would include but is not limited to any second jobs, not for profit activities or activity as
a director, officer, partner, sole proprietor, consultant or controlling stockholder of any
business)

Yes
If your answer to this question is yes, please complete the remaining questions below

No
If your answer to this question is No, please ignore the following questions and just sign,
date and return this form

3. IF YOU ARE CURRENTLY ENGAGED IN ANY CAPACITY IN AN OUTSIDE ACTIVITY DO YOU WISH TO
CONTINUE THIS ACTIVITY AFTER YOU JOIN WELLSFARGO INDIA ?

Yes
If your answer to this question is yes, you will be asked to complete an Approval Request
Form which will shortly be forwarded to you. This will be reviewed by the Compliance
Department to determine whether or not continuing the activity would result in a conflict
of interest between your position with WellsFargo India and your outside activity. If
such a conflict is determined to exist, you may be asked to discontinue the activity.

No

If your answer to this question is No, just sign, date and return this form.

…………………………... ……………………………
Signature Date
Wells Fargo India Solutions Private ltd

Undertaking

Name:

SID:

Gender:

Permanent Address :

I, do hereby confirm, declare, agree and undertake as follows:

1. I am aware that Wellsfargo India Services ("Company") arranges for mandatory

transport of its employees working on non-India shifts as per its internal policies and my work
hours fall within the definition of night shift as defined by the Company.

2. In the event I choose not to use the Company arranged transport for personal reasons
and voluntarily make my own arrangements for commuting to office.

//OR//

In the event I choose, I choose not to use the Company arranged transport on certain days
for personal reasons and voluntarily make my own arrangements for commuting to office on
those days.
3. I, on behalf of myself and on behalf of all my legal heirs, hereby release
and forever discharge the Company from any and all claims, demands, liabilities and suits of any
kind and nature whatsoever, which I or any of my legal heirs may have, arising out of or
relating to, my choice of not using Company arranged transport and any related incidents
thereto.

4. I have read and understood the transport guidelines provided along with
this undertaking.

Signature
Date:

Place:
Wells Fargo India Solutions Private ltd

Key Transport Guidelines

These guidelines cover key points with reference to the cab transport entitlement provision and
safety instructions during the travel for employees of Wells Fargo India Solutions Private ltd Services
India Private Limited ("Company") and it is employees' responsibility to abide by the same.

Please note that transport is a facility provided to employees of Wells Fargo India Solutions
Private ltd Services India Private Limited ("Company") as a privilege by the Company. It is the
responsibility of each employee using the transport facility to ensure, know, fully understand and
abide by the guidelines and policies of the transport services.

Cab Transport Entitlement:

The cab transport facility is provided to all the employees whose shift starts or ends after 8
p.m. and before 6:30 a.m. and it entails home pick up and drop as per site specific transport
boundaries

Transport is provided only to and from the registered residential address of the
employees (subject to transport boundary). Any deviation to the registered residential
address has to be pre-approved by LOB Head/HR
Any change in residential address needs to be updated in the Transport Database (TRS) with
prior updates in HR records

Company provides provision to roster employees at night to avail transport

Cab transport is a shared cab service. Routing, clubbing drop sequence and travel time is
decided by the Transport Team considering the vehicle optimization and operational
feasibility

At night the cab transport facility entails drops/pick up between the office and the
registered residential address premises only of the employees. No requests for
drops at any other location/deviation from the specified route will be entertained

All colleagues working within the cab transport operation window but who do not wish to
avail the facility need to abide by the undertaking mentioned in the declaration form

Any misuse of this facility will be considered as misconduct and will be dealt strictly
Wells Fargo India Solutions Private ltd

Safety guidelines:

All colleagues should confirm the cab number with helpdesk before boarding the cab.

It is mandatory to have security escort guard for first pickup or last drop of women
employees. The employee should not board the cab and call the helpdesk immediately if
there is no escort guard.

Midway transport is not allowed for women employees and they have to mandatorily
avail home pickup/drop between 8:30 p.m. to 6:30 a.m. Do not ask or allow the driver to
stop the cab in between. Immediately inform helpdesk in case of any such emergencies.

Save emergency contact numbers in your mobile phones

Employees have to take care of their personal belongings. Transport services will not be
responsible for any loss.

Please escalate concerns immediately to transport helpdesk in case of any

concerns/feedbacks. Employees are requested to be prompt in raising concerns

Please do not share your personal details (phone number etc.) with drivers and
supervisors

Do not pressurize the driver to drive fast. Also, no staff will ever drive the hired cabs

Please do not indulge in an argument with the driver or supervisor. Report such
instances immediately to help desk.

Please communicate the updates in contact info and your feedback to Transport
Departments mail group

Do fill the manifest in your own writing and sign it

Please wear seat belts while traveling

Do not smoke or consume alcohol in the Cab

Do not board the Cab if you find the driver unfit or drunk

Do not sleep while traveling in the Cab and in case you find the driver drowsy report
immediately to help desk
 Wells Fargo India Solutions Private ltd
GROUP MEDICAL INSURANCE POLICY
EMPLOYEE’S / DEPENDNENTS ENROLLMENT FORM
(SID ) (DOJ / / )

(To be completed by each Employee in respect of himself/herself and his/her eligible family members proposed to be covered under Group Medical policy)
To ensure coverage, employee should inform subsequent changes in family members, by filling and submitting this form to AccessHR India

Dependents coverage eligibility: Please refer to offer letter for Legal Entity

For WellsFargo India Services Pvt Ltd– Coverage = Employee + 3 Dependents (Dependents include Spouse, Children, Domestic Partner & Domestic Partner’s Children*)
For all other Legal Entities*– Coverage = Employee + 3 Dependents (Dependents include Spouse, Children, Parents, Domestic Partner & Domestic Partner’s Children*)

Important Notes:
 Partner, including same gender partner can be covered. Employee needs to meet the eligibility requirements*
 As per policy, child will be covered from day 1 if employee submits dependent addition form within 30 days from the date of birth (DOB) of the child. In case the
employee submits the forms later (after 30 days from DOB) the child will be covered from the date of receipt of the form by HRSD team.
 Children will be covered only upto 23 years of age.
 All other Legal Entities except Wells Fargo India Solutions Private ltd Services India Pvt Ltd. can have their parents covered upto the age 80 yrs.

Details of Employees including family members proposed for Medical Insurance:

Full Name of employee and eligible family

Date of Birth Relationship to the
Sr. No. members Sex
(MM/DD/YYY) Employee /
First Name Middle Name Last Name
Member

All the statements made above and the answers given on my behalf and on behalf of the family members are wholly true and correct to the best of my knowledge and behalf. I have
disclosed all particulars material to the risk. It is hereby understood and agreed that the statements, answers and particulars are basis on which the Insurance is being granted. If, after the
Insurance is effected, it is found that the statements, answers or particulars are basis on which shall have no liability under this Insurance in respect of myself and my family members
proposed for insurance.
*Meet ALL of the following conditions for Domestic Partner: (1) Male partner - Be age 21 or older; Female partner – Be age 18 or older; and (2) Not be legally married to, or the
domestic partner of, anyone else; and (3) Have lived together for at least the last six months, are currently living together, and have a serious, committed romantic relationship; and (4) Be
financially interdependent as defined below; and (5) Not be related to each other in a way that would prohibit legal marriage or violate any local laws OR Have registered as domestic
partners pursuant to a domestic partnership ordinance or law of the local government, or under the laws of a foreign jurisdiction.

Financially Interdependent
As a requirement for domestic partner eligibility, “financially interdependent” means that you and your domestic partner share the cost of food and housing. You don’t have to contribute
equally or jointly for these expenses, as long as you are both responsible for such costs.

Place : Date :
Wells Fargo India Solutions Private ltd
self and/or on behalf of other family members to be covered
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Wells Fargo India Solutions Private ltd

Supporting documents for Group Medical Insurance Policy

Dependent type Dependent’s Primary Document Dependent’s Secondary Document

(Incase of Primary document is unavailable)

 Marriage Certificate  Affidavit

Addition of Spouse

 Birth Certificate  Copy of Aadhar Card / Passport

OR OR
 Adoption order from the court  Affidavit (in case of adoption) from
Addition of Child
(in case of adoption) specialized adoption agency.
Adoption Regulations, 2017 - Regulation
29(3)(i)

 Domestic partner registration or civil union  Any document which can evidence financial
documents. interdependency such as leave and license
OR agreement, lease agreement, mortgage
Any two below mentioned documents agreement, utility bills and so on.
proving that you and your Domestic Partner
have lived together for the past 6 months
and financially interdependent
Addition of Domestic  Bank account or credit card statement
Partner showing the same address for each
person
 Utility Bill showing the same address
for each person
 Mortgage papers or rental agreement
in both names
 Drivers’ licenses showing the same
address for each person

 Birth Certificate  Copy of Aadhar Card / Passport.

Addition of Parents

Note: For all other legal entities except WellsFargo India Services Pvt Ltd parents
can be included in the Group Medical Insurance Policy. Refer to your offer letter
in order to know your legal entity.