COMMUNICATION SKILLS

ENGL-1119
LECTURE-16
CV & Cover Letter
Khwaja Fareed University of Engineering
Information and Technology
Rahim Yar khan
 CV will give chance to evaluate
yourself
 CVs are mostly used to screen
candidates for interview
 CVs are the first introducer to
the interviewer and explains
your complete background
1. Chronological CV – Education and Training is
given importance. The latest qualification
comes first – reverse order
2. Functional / Skill based CV - CVs are created
with concentrate on skills and
responsibilities or experiences. Usually
meant for experienced persons
3. Speculative CV - sent not based on any
advertisement
- match your skills, experiences, education with
the skills of the job requires
- Sent to right person if possible by name
- Emphasis on achievements and results. It
should be given in quantifiable terms
 Name and address
 Contact Details
 Career Objectives
 Educational Qualification
 Awards (if you have any)
 Skillsets and personal attributes
 Experiences / employment history
 Voluntary work (if you have done any)
 Extracurricular activities, interests and
hobbies
 References
 Style – the layout, formatting and headings
you use
 Content – All good stuff about you
 Positives
 Points of agreement – Point out how and why
you meet their requirements.
 Summary of one’s life –details of
education, experiences and
achievement
 Personal Details – Name and
Address, Ph.No, email and own
home page or web page
 Easy to read language, design,
focus on the job, quotes from
people
 Look at the job(s) you apply
 Use font size 10-12, Arial/Times
New Roman style
 Typed in A4 size paper
 Your career objective tells the employer what
you are really looking for in a position.

 For team work job: I want to work in a team

where we can take on new and exciting
challenges.
 Should be written in a reverse
chronological order
 With percentage of marks and name of the
Institution
 Year of passing
 Awards demonstrate your achievements to
your employer
 Forget about any awards you received prior to
7 years
 Give the award details with quantifiable terms
 This section tells the employer what
skills you have that fit the position they
are looking for.
 Try to describe the skill you have and
how you have demonstrated it.
 Communication skill – I have been a
member of the debating team at school
 Basic Computer Skills – I regularly use
email to communicate with other people
and the internet to research topics of
interest.
 Part time jobs – tuition, data entry, etc.,
 You may have taken a position during your
holidays
 State your employer, position held,
responsibilities, Duration and Key
achievements
 For eg: Sales Assistant, Rama retails shop,
2.6.2005 to till date
My role as a part time sales assistant, I am
responsible for assisting customer with their
enquiries and processing sale transactions.
Key achievements: Demonstrated excellent
customer service
Communicated effectively with customers to
ensure that their needs were met.
 Some activities that you may have done
on a voluntary basis
 This area will help you to tell an
employer how you have learnt new skills,
worked with a team and learnt
responsibilities for your assigned work.
 For eg., Volunteered library work
 Organising educational tours
 Mobilizing fund for some disaster areas
 Community based activities
 In this section you can demonstrate
your strengths to an employer
 If you have a limited experiences, this
is a valuable tool for demonstrating
your abilities to an employer.
 For eg: Puzzle solving
 Playing Football / any team games
 Please avoid jokes and irrelevant
hobbies such as sleeping etc.,
 This is the final part of the C.V.
 Include the names, organisations and contact
numbers of people who can act as referees
for you.
 Give them a call and ask their willingness to
act as a referee for you.
 Length: Short  Length: As long as it
 Content: All-inclusive takes
summary of skills,  Content: Area-specific
experiences and listing of education
education and academic
 Purpose: to get an background
interview or  Purpose: promotion
employment and tenure, grants,
specialist positions,
awards, etc.

Resume CV
 DO’s

 Be brief - a two page resume is ideal

 Prepare CVs for individual companies
 Customize your resume for your job target
 Use action verbs/ positive words – it will
create strong impact. eg. motivated,
monitored, created, analyzed, coordinated
etc.
1. Avoid folding your CV
2. Don’t include irrelevant information –
previous Salary, unproofed awards, prizes
and publications etc.
3. Say what you did, not what you think
4. Personal information – marital status,
religion, health, native place etc.
5. Avoid unusual font size, stylish letters,
graphics, underlining and unusual
spacing etc.
6. Avoid repeating information
7. Avoid personal pronouns (I, my, me)
8. Don’t outsource, do it yourself.
 Focus on the job you want
 Emphasis on achievement and results
 Easy to read design and language
 Spelling mistakes are unforgivable
 Education or employment first
 Quantify every statement
 Tips from websites
(www.resumebuilder.com and
careeradvicenetwork.co.uk)
 Ask someone to review your CV
 K.Venkatesh
2/14 Marutham nagar, Coimbatore –20
Phone: 0422 - 2405316
e mail: kvenkatesh@rediffmail.com

Job Title : Junior Accountant

Objectives: seeking a suitable and challenging career-oriented job with an
organization where my knowledge and skills could be utilized to the maximum.
Education:
Bachelor of Commerce
(Completed in 2004 at Kovai Kalaimagal College of Arts and Science,
Bharathiar University, Coimbatore)
Diploma in computer Accounting Management (DCAM)
Experience:
Presently working as System Administrator cum Accounts Assistants at Cheran
Group of Companies
- Responsibilities: Maintenance of all Accounts, Handle Central Excise and
Commercial Tax, Rectifying the minor problems in computer both software and
hardware.Maintenance and Trouble Shooting of Systems in Lan Environment
(10 systems with printers).
working in a financial company as Accountant (Part time job),
Attended Advanced Accountancy Training during summer holidays
Skill Sets:
Soft Ware Knowledge:
Language: Visual Basic 6.0, H.T.M.L and Basic
DBMS: Fox Pro, MS-Access and Fox base
Operating System: Windows 98,ME,XP and Ms-Dos
Server Based OS: Windows 2000 Server
Packages: Tally 5.4., Ms-Office and WordStar
Languages Known: Tamil, Hindi, Malayalam, and English
Soft Skills: Good Communication, Key boarding skill, Commitment to the work
and Adjustable with others.
Achievements:
Received a shield for standing FIRST in overall academics during the second year
UG
Best Cadet Award received in NCC for the year 2002- 2003
Participated in H.A.T Competition conducted by Christ College –Bangalore.
Member of Anti Corruption Movement (Chennai)
Minor Project about “Micro Credit for Rural Women Groups” done in UG Course.
Signature
 A letter of application, also known as a
cover letter, is a job application document
sent with your resume to provide additional
information on your skills and experience.
The letter of application is intended to
provide detailed information on why are you
are qualified for the job you are applying for.
 As with all cover letters, the body of this job
application letter is divided into three
sections:
 The introduction: which details why the
applicant is writing;
 The body: which discusses relevant
qualifications
 The closing: which thanks the reader and
provides contact information and follow-up
detail
 If you are sending a hard copy of your
application letter, include your contact
information, followed by the date. Sending
an email application letter? Skip these
sections.
 This is your polite greeting. The most
common salutation is "Dear Mr./Ms." followed
by the person's last name. Find out more
about appropriate cover letter salutations,
including what to do if you don't know the
person's name, or are unsure of a contact's
gender.
 Think of this section as being three distinct
parts.
 First paragraph, you'll want to mention the job
you are applying for and where you saw the job
listing.
 Second paragraph(s) are the most important part
of your letter. Remember how you gathered all
that information about what employers were
seeking, and how you could meet their needs?
This is where you'll share those relevant details
on your experience and accomplishments.
 Third and last part of the body of the email will
be your thank you to the employer; you can also
offer follow-up information.
 Sign off your email with a polite close, such as
"Best" or "Sincerely," followed by your name.
 Simply Formatting By Using a Template
 Overwhelmed by all these formatting and
organization requirements? One way to make the
process of writing a job application easier is to
use a job application letter template to create
your own personalized job application letters for
applying for a job. Having a template can help
save you time if you are sending a lot of
application letters. Do be sure that each letter
you send is personalized to the company and
position.
 ThankYou

Questions?