OFM 351-OFFICE APPLICATIONS MICROSOFT ACCESS

MIDTERM EXAM 2023 3-REVISION SHEET

TRUE OR FALSE:

1. SQL stands for Standard Query Language. (False)

2. DBMS take care of file management. (True)
3. A foreign key is a unique identifier for a database record. (False)
4. In a database, data is stored in spreadsheets which have rows and columns.( False)
5. A database has data and relationships. (True)
6. Applications are programs that interact directly with the database. (False)
7. To completely close the Access database click close button. (False)

8. A file tab does not have save command. (False)

9. The purpose of a database is to help people stop using spreadsheets. (False)

10. Microsoft Access is an enterprise-class database product. (False)

FILL IN THE BLANKS:

1. Data types are the properties of each field.

2. A Table is an object which stores data in Row & Column format to store data.

3. Each column must have unique name

4. Long Text is a data type that is used for lengthy text or alphanumeric data.

5. Numeric data type used for storing mathematical calculations.

6. Auto number assign a unique number or assigned by Microsoft Access when any new
record is created.

7. End user interacts with a Database with the help of a computer software application

called Front-End application.

8. MS Access provides many ready to use templates for such types of databases

requirements where the data structure is already defined.

MATCH THE FOLLOWING:

Answer Column A COLUMN B

….4…. a. Which of the following is a popular 1. DBMS

software that supports DBMS

….5…. b. In MS-Access, what do the rows in 2. .mdb

a table represent

….1…. c. Uniquely identifies a record of the 3. MS Access

table

….3…. d. Program that enables you to 4. Primary Key

create, access and manage a
database

….2…. e. When an Access file is saved, what 5. Records

file format does it take

Answer Column B Column A

5 a. Contains common commands such as Save 1. Status bar

and Undo.

4 b. Contains basic file management commands 2. Title Bar

1 c. Displays messages and feedback 3. View buttons

3 d. Use these buttons to quickly switch 4. File Tab

between the different views.

2 e. Displays the name of the workbook you are 5. Quick Access Toolbar
working
CHOOSE THE CORRECT ANSWERS:

1 Which field type will you select if you need to enter long text in that field?
A.Text
B.Memo
C.Currency
D.Hyperlink

2 Which of the following is not a type of MS Access database object?

A.Table
B.Form
C.Worksheets
D.Modules

3 In which method we don't need to specify the field type and size while creating a new
Table?
A. Design View
B. While using Wizard
C. CreateT able By Entering Data
D. All of Above

4. The database language that allows you to access or maintain data in a database
A DML
B DCL
C DDL

D TCL

5. Which of the following is not a database object ?

A Form
B Reports
C Tables
D Relationships

6. Which of the following is not a field type in access?

(A) Ole object

(B) Hyperlink

(C) Memo

(D) Lookup wizard

7. What are the columns in a Microsoft Access table called?

A Report
B Rows
 C Fields
D Records

8. A database can be best described as

A. Useful presentation of data

B Organized collection of data

C Graphical representation of data

D None of the above

QUESTION AND ANSWERS:

Q 1. Define MS Access
Ans 1 Microsoft Access 2010 is a relational database program

2 Microsoft Access helps you store information for reference, reporting and analysis.

Q 2. List any four database objects.

Ans 1 Table 2 Queries 3 Forms 4 Reports.

Q3. Write steps to start MS Access.

Ans 1 Click Start Button 2 Click All Programs

3 Click Microsoft Office.

4 Select Microsoft Office Access

Q4. What is the use of Quick Access Toolbar?

Quick Access Toolbar: Contains common commands such as Save and Undo.