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  • Event Back-Dater Template

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    jmjumaday383
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    This document provides a template for planning recurring events by back-dating key tasks that need to be completed before, during, and after an event. The template lists activities like confirming a speaker three weeks before the event, sending save-the-date notices two weeks before, and finalizing materials and assigning roles two days before. It also includes follow-up tasks like sending thank yous the day after and completing minutes within two days after the event. The template is intended to help event planners sequence, plan, and assign responsibilities for all elements of recurring events.

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    Event Back-dater Template

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    This document provides a template for planning recurring events by back-dating key tasks that need to be completed before, during, and after an event. The template lists activities like confirming a speaker three weeks before the event, sending save-the-date notices two weeks before, and finalizing materials and assigning roles two days before. It also includes follow-up tasks like sending thank yous the day after and completing minutes within two days after the event. The template is intended to help event planners sequence, plan, and assign responsibilities for all elements of recurring events.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
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    4 views1 page

    Event Back-Dater Template

    Uploaded by

    jmjumaday383
    This document provides a template for planning recurring events by back-dating key tasks that need to be completed before, during, and after an event. The template lists activities like confirming a speaker three weeks before the event, sending save-the-date notices two weeks before, and finalizing materials and assigning roles two days before. It also includes follow-up tasks like sending thank yous the day after and completing minutes within two days after the event. The template is intended to help event planners sequence, plan, and assign responsibilities for all elements of recurring events.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    of 1

    Event Planning Template

    Event Back-dater Template


    If your Community of Practice has recurring events such as an Annual Conference, a monthly Expert
    Talk, or a monthly Community Roundtable then it is often helpful to develop an event back-dater. This
    helps you and your colleagues to sequence, plan, and assign roles and responsibilities for tasks before,
    during, and, after the event. Below please find a template for back-dating a monthly recurring event

    Event________________

    Back dater

    Activity By whom/ By When Notes


    lead
    -21 Days Speaker Confirmed
    -14 Days Save the Date Sent, start
    confirming logistics
    -7 Days Reminder with Logistics Sent
    -2 Days Materials Finalized, Run thru with
    presenter team, Roles assigned
    -2 Days Two Day Reminder
    -1 Day Materials Printed, Agenda, Sign-
    in sheet
    0 Event Support tasks assigned
    and confirmed
    +1 Days Review notes, send thank yous
    +2 Days Complete follow-up tasks send
    minutes
    +7 days Start cycle for next event

    This document is part of the Communities4Dev CoP Toolkit featuring practical resources to help you develop
    impactful Communities of Practice in the development sector. Access the full CoP Toolkit.

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