Government of Nepal

Ministry of Infrastructure and Development Office

Department of Roads
Infrastructure and Development Office Surkhet

Contract Identification No.:- FPIU/SURKHET/WORKS/NCB/2/079/080

Name of Contract:
Location:- Construction Work for Implementation of Urban Development
Program at Musikot Municipality , Rukum West

QUALITY ASSSURANCE PLAN

Prepared By:
Tirupate Nirman Sewa Pvt.Ltd
Ghorahi 16, Dang
 TABLE OF CONTENTS

1. ROJECT INFORMATION.....................................................................................................1
1.1 The Project........................................................................................................................1
1.2 Location............................................................................................................................1
1.3 Topography.......................................................................................................................1
1.4 Climate..............................................................................................................................1
2. QUALITY...............................................................................................................................2
2.1 General..............................................................................................................................2
2.2 Objectives of this Plan......................................................................................................2
2.3 Quality Control System.....................................................................................................2
3. ORGANIZATION..................................................................................................................3
3.1Organization for Quality Assurance..................................................................................3
3.2 Job For the Key Personnel................................................................................................4
3.3Role and Responsibilities...................................................................................................6
4.SCHEDULES..........................................................................................................................8
4.1 Project Work Schedule.....................................................................................................8
4.2 Short Time Work Programme...........................................................................................8
4.3 Material Management Schedule.......................................................................................8
4.4 Material Testing Schedule................................................................................................8
5.QUALITY ASSURANCE.......................................................................................................9
5.1 Details of Site Laboratory.................................................................................................9
5.2 Tests to be conducted........................................................................................................9
5.3 Formats to be used for Testing..........................................................................................9
5.4 Working Procedure for Quality Control...........................................................................9
5.5 Non-Compliance Reporting and Corrective Measures...................................................12
5.6 Sources of Construction Materials..................................................................................12
5.7 Spoil Dumping Sites.......................................................................................................13
6.REINSTATEMENT OF QUARRY/DUMPING SITES.......................................................14
6.1 Methodology for reinstatement.......................................................................................14
6.2 Time frame for reinstatement..........................................................................................14
6.3 Inspection by the Engineer after reinstatement...............................................................14
APPENDICES..........................................................................................................................15
1. ROJECT INFORMATION

1.1 The Project

The Site is located at Construction Work for Implementation of Urban Development

Program at Musikot Municipality, Rukum West District. The Works consist of Construction
of Road upgradation ,building construction in west rukum District. The Employer is
Government of Nepal Ministry of Physical Infrastructure and Transport Department of Roads,
Road Division Surkhet.

1.2 Location

This project is located at musikot , west District, Eastern Development Region which
takes off from Jhapa road. It is one of the transition point located at the northern part of
the country.

1.3 Topography

The alignment follows hills of various altitudes varying from 1000 m to 1285 m

1.4 Climate

The climate of Nepal ranges for hot tropical in the mid to moderate subtropical in the
midlands (hills) and to very cold in the high mountains. The project area has subtropical to
arctic climate thus monsoon rain generally starts in June and ends in September. May &
June are the hottest months with temperature reaching about 40 0 C and the minimum
temperature is about 170 C in the month of December–January.

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2. QUALITY
2.1 General

The quality of constructed work is the satisfaction of the employer and the Engineer
towards the work meeting the contractual requirements and standards defined by the
contract documents and specifications.
There are three basic elements of quality: (1) Quality Characteristics, (2) Quality of
Design, and (3) Quality of Conformance. Quality Characteristics defines one or more
properties of a product for quality control purposes. It includes dimension, color, strength,
etc. Quality of Design specifies the desired standards for the characteristics together with
the tolerance for acceptable variations from the standards. Quality of Conformance is the
degree to which the physical work produced conforms to the standards specified by the
quality of design.

2.2 Objectives of this Plan

The main objectives of this Quality Assurance plan are:

a) To assure that all the steps of Quality control have been properly planned and
implemented during execution and completion of each activity.
b) To assure that the completed items of work meet or exceed desired performance
criteria/quality standards as specified in Drawings & Technical Specification which
are part of the Contract Documents.

2.3 Quality Control System

Quality Control system includes methods, procedures and organization for the quality
control of works in the following sequences:
 Testing of materials including laboratory trials.
 Testing for methods and equipment prior to the commencement of works including
site trials.
 Control testing during construction.
 Accept tests on completion of the works.

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3. ORGANIZATION
3.1Organization for Quality Assurance

It is difficult to
standardize the organizational structure for quality assurance requirements, since many
variations are possible. There are three parties involved in this project viz., the client
(Department of Infrastructure & Development), the Consultant , and the Contractor (M/s
Tirupate Nirman Sewa Pvt.Ltd), the responsibility for different activities of a project falls on
each of the three parties. For some activities, the client has the sole responsibility, for some
others the consultant and the contractor. Responsibilities overlap for some activities. The
following figure gives the relative role of each of the above parties.

Legend  JOINT RESPONSIBILITY

 APPROVAL RESPONSIBILITY
 PRIMARY RESPONSIBILITY

Contracto
S.N Activity Client Consultant
r
1 Select quality objectives   
2 Define activities affecting quality   
3 Establish design criteria 
4 Specify quality standards  
5 Prepare Quality Assurance Manual   
6 Prepare Quality Control Procedure  
7 Select Equipment  
8 Prepare construction method statements  
9 Setting out work  
Selection of materials to be incorporated in  
10
works
11 Evolve mix designs for concrete mixtures  
12 Approve mix designs 
13 Set up laboratory and testing facilities  
14 Specify sampling plans 

3
 Contracto
S.N Activity Client Consultant
r
15 Train and qualify craftsman 
16 Train and qualify inspection personnel 
17 Carry out construction operations 
18 Inspect works in progress  
19 Carry out quality control test  
20 Monitor and evaluate quality trends  
21 Accept work in progress 
22 Inspect materials upon receipt  
23 Maintain file of quality control documents  
24 Investigate failure  
25 Reject works not meeting specifications 
26 Carry out corrective majors  
27 Accept completed work  

3.2 Job For the Key Personnel

The job descriptions for the key personnel of the Quality Control Organization are as follows.
Contract Manager:
 Overall planning, Scheduling, monitoring and controlling.
 Dealing with change orders, delays, variation orders etc.
 Advising procurement officer for different procurement works.
 Recruiting and allocating qualified personals for different works.
 Maintaining proper co-ordination (Internal-among site staff, store staff and lab staff
and external-with other parties)
 Timely instruction and decisions.
 Conducting weekly site meeting.
Deputy Contract Manager (Highway Engineer):
 Supervise joint survey, preparation of working drawing and discussion / seek approval
of the consultant.
 To supervise and execute all works according to the specifications, instructions given
by the Engineer.
 To arrange all materials, plants and labour well in advance and has to see that progress
of work does not suffer for want of materials.

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 He has to take measurements of the work done or supply made in his section and to
record in the measurement book and to submit them to contract manager for payment.
 He has to keep note of important points on works in his note books during the
inspection of works and he has to keep his note book up-to date.
Site Engineer:
 Day to day planning of site works.
 Planning and allocating right people to right place
 Control of workmanship through subordinates.
 Field measurements.
 Receiving instructions from the engineer and taking action on time.
 Immediate information to the engineer for any obstruction to the progress of the work.
Material Engineer:

 Quality control of material from source to stockyard/store.

 Monitoring major testing and process control activated in all sites.
 Seeking approval of sources of material from the Engineer.
 Fully accountable to Contract Manager (CM) in quality aspect.
 Documentation control.
 Preparing quality assurance manual, sampling plans and taking their approval from the
Engineer.
 Preparing quality standards for procuring materials.
 Quality auditing and reporting to all project participants.
 Coordination between lab staff and site staff.
Procurement Officer:
 Procuring reliable suppliers/vendors for supplying quality materials in consultation
with the Contract Manager/Deputy Contract Manager.
 Procuring materials meeting required quality standards.
 Inspection of site manufacturing.
 Procuring labour contactors for quality works in consultation with CM.
Sr. Surveyor:
 Carryout joint survey and all other survey works (line, levels, cut slopes etc.).
 Documenting survey data and updating if any change.
Sr. Lab. Technician:
 Material testing and process control.
 Documentation of lab reports systematically.
 Fully accountable to QC Engineer.

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 Lab Technician:
 Daily material testing and process control.
 Maintaining up to date lab records.

3.3Role and Responsibilities

Role and responsibilities of various key personnel shall be as under.

Legend:

Deputy CM (Site Engineer In-Charge)

Site Supv. (Earth work / Pavement )

Site Supv. (Structure Supervisor)
PRIMARY RESPONSIBILITY

Contract Manager
 JOINT RESPONSIBILITY

Procurement Officer
QC/Material Eng
 APPROVAL RESPONSIBILITY
 MUST BE CONSULTED
 MAY BE CONSULTED
 AUDIT OR REVIEWS

S. Activity
N
1 Select quality objectives 
2 Define activities affecting quality 
3 Establish design criteria 
4 Specify quality standards   
5 Prepare Quality Assurance Manual     
6 Prepare Quality Control Procedure   
7 Select Equipment    
8 Prepare construction method statements   
9 Setting out work    
Selection of materials to be incorporated
10   
in works
Evolve mix designs for concrete
11   
mixtures
12 Approve mix designs   
13 Set up laboratory and testing facilities   
14 Specify sampling plans    
15 Train and qualify craftsman 
16 Train and qualify inspection personnel 

6
Legend:

Deputy CM (Site Engineer In-Charge)

Site Supv. (Earth work / Pavement )

Site Supv. (Structure Supervisor)
PRIMARY RESPONSIBILITY

Contract Manager
 JOINT RESPONSIBILITY

Procurement Officer
QC/Material Eng
 APPROVAL RESPONSIBILITY
 MUST BE CONSULTED
 MAY BE CONSULTED
 AUDIT OR REVIEWS

S. Activity
N
17 Carry out construction operations   
18 Inspect works in progress  
19 Carry out quality control test  
20 Monitor and evaluate quality trends   
21 Accept work in progress  
22 Inspect materials upon receipt  
Maintain file of quality control
23 
documents
24 Investigate failure   
25 Reject sub-standard work in progress  
26 Carry out corrective majors     
27 Accept completed work  

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4.SCHEDULES
4.1 Project Work Schedule

Initially it will be baseline schedule and for the time being it will be the latest revised
schedule if any. It is included in the appendix. This will be used in planning the
procurement of materials, equipments and services in advance so that we can make
necessary testing with sufficient time float before the work begins.

4.2 Short Time Work Programme

This will be prepared based on the main project schedule and submitted as per the
provision of the contract. It will be used for regular planning of different lab tests, field
tests, manpower planning etc.

4.3 Material Management Schedule

It will be prepared based on the project schedule. Its use will be for planning the major
tests required for testing the material quality.

4.4 Material Testing Schedule

Based on the detailed work Programme the material testing Schedule has been prepared
and included in the appendix. The testing of materials is arranged such that test of material
to be used will be conducted and approved 20 days prior to the commencement of Works.

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5.QUALITY ASSURANCE
Quality assurance shall be carried out at three levels as under.
 The first level of assurance will be provided by qualified laboratories and testing
personnel. This assures that equipment and personnel are capable of performing the
tests properly.
 The second level of assurance will be provided by an independent assurance program
which assures that testing personnel and equipment remain capable of performing the
test properly.
 The third level of assurance will be provided by verification sampling and testing.
This level assures the quality of completed work.

5.1 Details of Site Laboratory

The Laboratory is set up with most of the required equipments for carrying out tests at site
which are listed in the appendix. The tests to be carried out in some other laboratory are
also listed in the appendix with a reference to the proposed laboratories. The roles and
responsibilities of each personnel responsible for quality control are described above in
Chapter -3.

5.2 Tests to be conducted

All the tests to be conducted at site laboratory or in any another laboratory are listed and
annexed in the appendix. The recapitulative testing schedule and testing frequency as
given in the Appendix has been prepared based on standard specification Section 510.

5.3 Formats to be used for Testing

The testing formats to be used will be as approved / provided by the Engineer to keep
records of each test. The test records will be signed, recorded and filed in the office. The
Original copy of test results will be kept at Engineer’s Office.

5.4 Working Procedure for Quality Control

Foundation and Substructure:

 Detail survey of the section.
 Preparation and approval of the working drawings.
 Layout in the field.
 Check and verify the layout by the Engineer.
 Precede excavation to the line, levels, and slopes.
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 Check cut line, levels and slopes as per drawings.
 If ok, excavation is completed otherwise make correction.
 Joint measurement.
Masonry Works:
 Obtain approval of working drawings for the masonry structure to suit as per site
condition.
 Layout of the structure in the site.
 Approval of the materials to be used (sand, cement, stones, bricks and bedding
material etc.).
 Foundation excavation as per the approved drawing.
 Construction of the structure as described in the TS.
 Sampling of mortar for cube testing.
 Curing 7 days.
 Backfilling in layers with suitable approval material with required compaction.
 Approval of the completed section.
 Joint measurement.
Concreting Work:
 Testing and approval of the stock of the ingredients of the specified grade of concrete.
 Proportioning of the ingredients (Wt Basis/Volumetric Basis) as determined from the
design mix of the concrete in the lab & as instructed by the engineer.
 Checking centering and shuttering before pouring the concrete if any.
 Preparation, transportation, pouring in place and compaction as specified in the TS.
 Making cubes for testing.
 Curing of the completed section as described in TS.
 Joint measurement of the completed section.
Reinforcement:
 Obtain approval of the working drawing of Reinforcement detail of the said work.
 Approval of the type, grade and condition of the reinforcement used for the work.
 Fixing of reinforcement work as described in TS.
Formwork:
 Obtain approval of the working drawing of false work and form work for the said
work.
 Approval of the type, grade and condition of the material used for the work.
 Construction of false work and formwork as described in TS.
10
 Removal of false work and formwork as per TS.
 Joint measurement of the completed section.


Super Structure:
Concreting Work:
 Testing and approval of the stock of the ingredients of the specified grade of concrete.
 Proportioning of the ingredients (Wt Basis/Volumetric Basis) as determined from the
design mix of the concrete in the lab & as instructed by the engineer.
 Checking centering and shuttering before pouring the concrete if any.
 Preparation, transportation, pouring in place and compaction as specified in the TS.
 Making cubes for testing.
 Curing of the completed section as described in TS.
 Joint measurement of the completed section.
Reinforcement:
 Obtain approval of the working drawing of Reinforcement detail of the said work.
 Approval of the type, grade and condition of the reinforcement used for the work.
 Fixing of reinforcement work as described in TS.

Approach Road, River training and protection works

Foundation and Substructure:
 Detail survey of the section.
 Preparation and approval of the working drawings.
 Layout in the field.
 Check and verify the layout by the Engineer.
 Precede excavation to the line, levels, and slopes.
 Check cut line, levels and slopes as per drawings.
 If ok, excavation is completed otherwise make correction.
 Joint measurement.

Gabions Work:
 Testing and approval of the G.I. wires to be used for the work.
 Obtaining approval of Machine made Gabion cages.
 Stock the approved cages.
 Approval of the working Drawings for the structure.

11
  Layout in the site.
 Foundation excavation.
 Preparation of the foundation bed.
 Checking the foundation for approval.
 Construction of gabions a specified in TS.
 Joint measurement of the completed section.


Sand Gravel Sub-base:

 Selection and approval of the source of naturally occurring, mechanically stable
granular materials for sub-base courses.
 Testing of material as specified in TS.
 Screening or hand picking unsuitable granular if any as per TS.
 Stockpiling the tested material at the suitable area within or outside the site.
 Construction of the sub-base courses as specified in the TS.
 Checking line, levels and field density of the finished surface.
 Approval of the completed section.
 Joint measurement of the completed section.

5.5 Non-Compliance Reporting and Corrective Measures

All the tests results will be compared to the standards specified by the Drawings and
specifications. Any non-complying result will be immediately informed to the
corresponding site staff and consulting engineer with the approved corrective measures if
any. Any suggestion or instruction from the engineer will be strictly honored.
A detail list of the possible areas of non-compliance of the test results and possible
corrective measures will be prepared and seek the approval of the Engineer. When any
non-compliance occurs, correction will be done according to the approved measures. Any
process or result that is not as per specifications will be rejected.

5.6 Sources of Construction Materials

The main sources (Quarry Sites) of the construction materials (Aggregates, boulders,
sand) are presented in a diagram indicating expected quantity and type of material to be
extracted are included in the appendix. Other materials like cement, and gabion will be
purchased from the market and tested before use and approved by the Engineer. The

12
 approval of quarry sites will be taken from the Engineer before its operation following the
guidelines stated in the Contract Documents.

5.7 Spoil Dumping Sites

The unsuitable / surplus materials shall be properly managed and dumped at the approved
locations. The Contractor will propose the Spoil dumping sites and after getting approval
from the Engineer, these sites will be used for dumping unsuitable / unused materials.
Location of these sites is shown in the linear Diagram and enclosed in the appendix.

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6.REINSTATEMENT OF QUARRY/DUMPING SITES
All quarry/dumping sites proposed/ to be proposed shall be made stable after the closure
of the sites. All the damages made due to the operation of the sites shall be resettled to
control further damages or any unpredictable things to happen to the surrounding
environment. The Contractor will ensure that the quarry/ dumping sites which came into
operation during the Construction are safe and stable to the satisfaction of the Engineer.

6.1 Methodology for reinstatement

All quarry/dumping sites shall be reinstated as per the methodology defined in the QAP.
The few alternative methods of reinstatement are; trimming the slope to stable condition,
filling the excavated portion with suitable materials, providing breast walls, retaining
walls, or by Bioengineering. Kinds of walls like dry stone, Gabion walls or Masonry will
be decided as per the site conditions or as instructed by the Engineer. The methods stated
in this QAP will not release the Contractor from his obligation to adopt another methods
if the methods stated here are not appropriate or suitable as per the site Conditions. The
Contractor will be ready to adopt any methodology as instructed by the Engineer during
reinstatement.

6.2 Time frame for reinstatement

All quarry/dumping sites proposed/ to be proposed shall be made stable or reinstated

within the time frame as stated in this QAP. The time frame to make those sites stable
shall not be more than three months after the Closure of the sites. In special cases, the
time frame shall be increased but not more than a month, if in the opinion of the
Engineer, the time frame provided seems insufficient.

6.3 Inspection by the Engineer after reinstatement

After the reinstatement of the sites, the Contractor will invite the Engineer for the
inspection that the sites are properly reinstated. The sites shall be inspected by social
resettlement specialist, Environmentalist, Sr. Material Engineer as necessary. The
Contractor will be released from his obligation only after the Engineer satisfies with the
reinstatement methods and ensures that the sites are not vulnerable from any further
damages. On satisfaction, the Engineer shall issue a formal approval letter that the sites
are made safe.
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APPENDICES
1. Project Work Schedule( Approved)
2. Material Testing Schedule( Based on approved)
3. Quality Control and Testing Flow Chart
4. Location of Quarry / Spoil Dumping sites presented in a linear diagram
5. List of Equipment
6. Organization Chart
7. List of Laboratory equipment
8. List of tests to be done in another Laboratory

15
APPENDIX

17
 APPENDIX 1:
Project work schedule (Approved)
 APPENDIX 2
Material Testing Schedule (based on approved)
 APPENDIX 3
Quality Control & Testing Flow Chart

APPENDIX 4
Location of Quarry / Spoil dumping sites presented
in diagram

APPENDIX 5
List of Equipments

APPENDIX 6
Organization chart

APPENDIX 7
List of Laboratory Equipments

APPENDIX 8
List of test to be done in other laboratory