

Human Resources (HR) Assistant

United Nations Development Programme (UNDP)

Yaounde (Cameroon)

 Full-time

Human Resources

 Close on 7 Dec 2023

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Posted 2 days ago

JOB DESCRIPTION

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expres-
sion of the multiplicity of nations and cultures where we operate, we foster inclusion as a way
of ensuring all personnel are empowered to contribute to our mission, and we ensure equity
and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts
means increasing representation of underserved populations. People who identify as belong-
ing to marginalized or excluded populations are strongly encouraged to apply. Learn more
about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sex-
ual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous
reference and background checks.

II. Background and Organizational Context

Under the guidance and supervision of the HR Associate, the HR Assistant provides HR ser-
vices ensuring high quality, accuracy and consistency of work. The HR Assistant promotes a
client-oriented and consistent with rules and regulations approach in the Unit.

The HR Assistant works in close collaboration with the operations, programme and projects’
staff in the CO and UNDP GSSC, GSSU, HQs staff to exchange information and ensure consis-
tent service delivery.

III. Position Purpose

 Implementation of HR strategies

 Implementation of HR services

 Support to staff career management and career development

 Support to UN-related surveys

 Support to knowledge building and knowledge sharing

IV. Key Duties and Accountabilities

In this section list up to five primary functions/accountabilities of the position (Typically one
sentence each) and examples of duties that must be performed to successfully accomplish key
responsibilities.

1.) Provides support to the HR Associate to the planning and design of internal and exter-
nal strategies for communications and outreach.

Support to the HR Associate in ensuring the Full compliance of HR processes and records
with UN/UNDP rules, regulations, policies, and strategies.
Support the HR Associate in the implementation input to the CO business processes map-
ping and elaboration of the content of internal Standard Operating Procedures (SOPs) in
HR
2.) Implements HR services focusing on achievement of the following results:

Preparation of draft job descriptions, vacancy announcements, compiling matrixes, per-

forming functions of Secretary in interview panels.
Creation/update of positions in Atlas, association of positions to chart fields (COAs), up-
date of COA information, setting up vendor performing the functions of Admin.HR, Position
Administrator and Absence Processor in Atlas. Preparation of contracts (100/300 SSAs,
SCs).
Tracking of all transactions related to positions, recruitment, benefits, earnings/deductions,
retroactivity, recoveries, adjustments and separations through Atlas.
Maintenance of the CO staffing table.
Collection of background information for submissions to the Local Appointment and
Promotion Board (LAPB).
Update of the CO rosters.
Maintenance of proper filing system for HR records and documents.
Provision of information for cost-recovery bills in Atlas for HR services provided by UNDP
to other Agencies.

3.) Ensures proper staff performance management and career development focusing on
achievement of the following results.

Provision of background information to CRG.

Provision of background information for drafting Whole Office Learning plan and individual
learning plans.

4.) Ensures conduct of UN-related surveys focusing on achievement of the following results:

Collection of information for comprehensive and interim local salary, participation in the work
of LSSC, hardship and place-to-place surveys.

5.) Supports knowledge building and knowledge sharing in the CO focusing on achievement of
the following results:

Participation in the trainings for the operations/projects staff on HR.

Contribution to knowledge networks and communities of practice.

V. Core Competencies

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers qual-
ity work by deadline;
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver,
makes improvements

Learn Continuously : LEVEL 1: Open minded and curious, shares knowledge, learns from mis-
takes, asks for feedback

Adapt with Agility : LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is

flexible

Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of
adversity, confident

Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms

positive relationships

Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious

bias, confront discrimination

Cross-Functional & Technical competencies (insert up to 7 competencies)

Thematic Area Name Definition

Ethics UN policy knowledge - ethics Ethics UN policy knowledge - ethics Knowledge and un-
derstanding of the UN Staff Regulations and Rules and other policies relating to ethics and
integrity

HR - Recruitment Recruitment design and management Knowledge of, ability to design

and manage end to end recruitment processes

HR - Recruitment Assessment and selection Knowledge and ability to apply various

candidate assessment and selection methodologies, tools and platforms; ability to effectively
align them with specific recruitment needs

HR - Talent management Performance management Ability to produce and imple-

ment communications and advocacy campaigns which lead to impactful change

HR - Compensation/remuneration Payroll management Knowledge of and ability to ap-

ply mechanisms and tools to collect payroll data, process payroll, and manage payroll reports

Communications Social Media management Ability to represent and promote the

UNDP brand in virtual communities and networks
Business Management Communication Ability to communicate in a clear, concise and
unambiguous manner both through written and verbal communication; to tailor messages and
choose communication methods depending on the audience

Ability to manage communications internally and externally, through media, social media and
other appropriate channels

VI. Keywords

Communication

Client Orientation

Innovation

Ethics and Integrity

Conflict Management

VI. Requirements:

Education

· Secondary education with specialized certification in HR is required

· A university degree in Human Resource, Business Administration, Public Administration, or an

equivalent field will be given due consideration, but it is not a requirement.

Experience, Knowledge, and Skills

Minimum of 5 years (with high school diploma) or 2 years (with bachelor’s degree) of relevant
HR and/or administrative experience at the national or international level is required.

Experience in the usage of computers and office software packages (Microsoft Office) is
required;
Experience in handling of web-based management systems is mandatory and will be a se-
rious asset;
Previous working experience in similar position or area of expertise is an asset;
Previous experience in HR management with UN System or NGO is an asset;
Experience and Good knowledge of recruitment process;
Fluency in French.
good knowledge of the English language would be an additional asset
Please note that continuance of appointment beyond the initial 12 months is contingent upon
the successful completion of a probationary period.

Disclaimer

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organiza-
tion, may have significant implications for US Permanent Residents. UNDP advises applicants
for all professional level posts that they must relinquish their US Permanent Resident status
and accept a G-4 visa, or have submitted a valid application for US citizenship prior to com-
mencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and
therefore applicants are advised to seek the advice of competent immigration lawyers regard-
ing any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announce-
ment. We may also retain applications and consider candidates applying to this post for other
similar positions with UNDP at the same grade level and with similar job description, experience
and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harass-
ment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference
and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race,
sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy,
age, language, social origin or other status.

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or other fee in connection with the application or recruitment process. Should you receive a so-
licitation for the payment of a fee, please disregard it. Furthermore, please note that emblems,
logos, names and addresses are easily copied and reproduced. Therefore, you are advised to
apply particular care when submitting personal information on the web.

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