AP Setups

Common Options For Payables and Procurement

These common options are specific to Business Unit, If you have 10 BU, you have to configure it
separately for each business unit
Payment Terms: To calculate discounts and Invoice due date

Payment Term you cannot assign directly to BU. Assign Payment term to Reference Data Set and assign
RDS to BU

In ebs, payment term was accessible by all operating units but not in fusion. If a BU needs access to only
5 Payment terms out of 100. Assign it to RDS and RDS to BU.

You can limit which BU has access to which payment term. You can assign only one RDS to one BU. One
PT can be assigned to multiple RDS, but You can assign only one RDS to one BU

Business Unit creation time, system selects common RDS by default

-Manage Business Unit

-Manage Reference DATA sets

Common and Enterprise Set is provided by Oracle.

At BU level, we cannot edit default set

Set means Reference Data set—Assign PT to RDS

Assign RDS to BU

Manage Business Unit Set Assignment

Setup Invoice Options(Optional)

--Manage Invoice Options

Invoice options are also for BU. For every BU, you have to create Invoice Options

Manage Payment Options (Optional)

Supplier

First setup Supplier Numbering

Set Supplier Numbering—talk with client their preferable number for business
Assign Supplier Manager Role to user—then only user has access to Supplier creation

Task Name: Specify Supplier Numbering

You are able to see Suppliers because supplier manager role is assigned to this user
To create site and assign site to BU, need additional role—Procurement Agent role

Implementation user can be converted to employee user

Employee user can be converted to procurement agent

You cannot directly convert implementation user directly as procurement agent.

Task Name: Manage Procurement Agent—Click on +

We have selected procurement BU function at the time of BU creation that’s why it is appearing in
below lov as procurement BU

Create Supplier Profile

Supplier can be prospective/spend authorized.

Spend Authorised supplier k sath hi hum transactions create kar sakte h.

Prospective is only used in sourcing and quotations, negotiations.

Under supplier profile, you can create supplier address.

Against that address, you create a site—that site is assigned to one or multiple Business Unit. Only
procurement agent can create those sites and do site assignments.
Supplier must be dealing from multiple locations but for which location you are dealing with that
supplier that you have to enter in address.

Address Purpose

--Ordering—you can create PO for this address

Remit to—you can send payment to this address

Against this address, we will create site, go to sites tab

Create icon is enabled because this user is a procurement agent

Meaning, from above Dallas address you can purchase and you can pay(defaulting from address). In
invoice tab, select Invoice Currency and Payment Currency.When we deal with this supplier and site,
invoice will be in which currency?

When you pay, what will be the default payment method. You can change this method later.
Go to site assignments tab, either auto create assignments or manually click on +

Client BU—Requisition BU

Bill to BU—in which invoice is created

In case of centralized procurement, requisition can be done from one BU and billing can be done from
another BU. In normal scenarios, this is same.