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BUSINESS PARTNER
BUSINESS PARTNER

 SAP Business Partner is used to centrally manage master data for

business partners, customers, and vendors. Business Partner Application
allows you to create, maintain, and manage business partners. You can
also use this to perform integration with other functions and data
exchange
 A business partner can be 1) organization 2) person
3)group WHY BUSINESS PARTNER
 Master data is managed centrally
 Maximum data sharing and reuses of data which leads to easier
data consolidation
 General Data available for all different Business Partner roles,
specific data is stored for each role.
 In classical transactions, one customer can only be associated with one
account group. But in Business Partner, multiple roles can be associated
with the same Business Partner A person can be vendor customer
VENDOR/SUPPLIER
The vendor is a Business Partner for whom the material or services can
be procured (Or) Vendor is a business partner to whom amounts are
payable for goods delivered/ services performed by him. Note: The
vendor is also called a creditor, he is the external source of supply.
VENDOR/SUPPLIER MASTER DATA
The vendor master database contains information about the vendors that
supply an enterprise. This information is stored in individual vendor
master records. A vendor master record contains the vendor’s name and
address, as well as data such as:
 The currency used for ordering from the vendor
 Terms of payment
 Names of important contact persons (sales staff)
Since, to the accounts department, vendors are generally creditors
(accounts payable), the vendor master record also contains accounting
information, such as the relevant control account (reconciliation account)
in the general ledger.
Therefore, the vendor master record is maintained by
both Accounting and Purchasing.
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Types of Vendoes/Suppliers
 Internal Vendor - Supplier by another company code/Plant within same
company/client
 External Vendor - A company/supplier/vendor who supplies
material/service from outside
 Regular Vendors – A vendor/supplier supplies the material/service at
the client level Regular Vendor is the one where you purchase material
or service regularly. This you can maintain in Info Record (ME11).

 Fixed Vendor: based on the price contract or your understanding with

vendor, you can fix the vendor for supplying material or service. This you
can maintain in Source List (ME01).Here also you can block a vendor for
material or service procurement.

 One Time Vendoe – Supply Only Once

CONFIGURATION

BP CONFIGURATION
1) DEFINE BP GROUP
2) DEFINE NUMBER RANGE
3) DEFINE NUMBER RANGE TO BP GROUP
VENDOR CONFIGURATION
1) DEFINE VENDOR ACCOUNT (T Code- OBD3)
2) DEFINE NUMBER RANGES (T Code- XKN1)
3) DEFINE NUMBER RANGES TO ACCOUNT GROUP
(T Code-OBAS)
BP AND VENDOR MAPPING
1) DEFINE NUMBER ASSIGNMENT FOR DIRECTION BP TO
VENDOR
BP ROLE CONFIGURATION
1) DEFINE BP ROLE
2) GROUP BP ROLE
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STEP 1 ) CREATE BUSINESS PARTNER

SPRO>>CROSS
APPLICATION
COMPANENT>> SAP
BUSINESS PARTNER
>>BUSINESS
PARTNER>>BASIC
SETTING>>NUMBE R
RANGES AND GROUPING

CREATED NEW BP (NEW ENTRY)

Now number range is not assigned to business partner so I will assign number
range
STEP 2) CREATE NUMBER RANGE AND ASSIGN NUMBER
RANGE
SPRO>>CROSS APPLICATION COMPANENT>> SAP BUSINESS
>>BUSINESS PARTNER>>BASIC SETTING>>NUMBE R RANG
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CREATED NEW NUMBER RANGE

NUMBER RANGE IS ASSIGN TO BP

Now we have to create vendor in business partner so we have to configure the

vendor account group it control the number range for account group
STEP 3 ) DEFINE ACCOUNT GROUP
SPRO>>FINANCIAL ACCOUNTING>>ACCOU NT RECEIVABLE
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I CREATED NEW ACCOUNT GROUP

YOU CAN FIELD SELECT SAME AS ECC

STEP 4 ) DEFINE NUMBER RANGES AND ASSIGN TO

ACCOUNT GROUP

SPRO>>FINANCIAL ACCOUNTING>>ACCO UNT RECEIVA

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NEW NUMBER RANGE CREATED

NUMBER RANGE ASSIGNED TO ACCOUNT G

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STEP 5 ) BP AND VENDOR MAPPING

I defined business partner and vendor configuration in last step now I

have to configure

SPRO->SAP Reference IMG->Cross Application Components->Master Data S

Settings->Settings for vendor
integration->Field assignment for vendor integration->Assign Keys->Define nu

BP AND VENDOR ARE MAPPED TOGETHER I TICK SAME NOS SO THAT BP AND VENDOR
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STEP 6 ) BUSINESS PARTNER ROLE CONFIGURATION

 In ecc when we want to add data we have to use t code fk01 separately in bp
we can chosse different data in single screen by selecting business partner
role in bp
 You can use the business partner role to carry out a business classification of
a business partner
 The attributes of the bp role depend on the particular transaction involved

BASIC : 000000
COPANY CODE DATA : FLVN01
PURCHASING DATA : FLVN00

 But it is time consuming to select every time business partner role so we

group together all business partner role into one for making vendor this
configuration is optional

SPRO>>CROSS APPLICATION COMPONENT>>SAP

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CREATED NEW BUSINESS ROLE HAVING BAS

I WANT FINANCIAL AND ORGANIZATION DATA IN ONE ROLE SO I ASSIGNED

Now we can check how to make business partner and vendor in SAP S/4 hana

TCODE : BP

CLICK TO START VENDOR

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I USED COMBINED BP ROLE

BP GROUPING
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YOU CAN MAINTAING BANK DETAIL

NOW I WANT TO ADD DATA FOR COMPANY CODE LEV

ALL BASIC SETTING CAN BE SAVED AT VENDOR BASIC DATA LEVEL

Now I want to maintain data at company code level

TO MAINTAIN AT COMPANY YOU HAVE TO

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NOW I WANT TO ADD PURCHASE ORGANIZATIO

YOU ALSO BLOCK VENDOR DIRECTLY

Now I want to maintain data purchase organization

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YOU CAN ADD PURCHASE ORGANIZATION

YOU CAN MAINTAIN PURCHASE ORGANIZATI

AFTER SAVING BP IS CREATED AND SAME VENDOR ALSO CRETED WITHIN BP