Wachemo University

College of Engineering and Technology

School of Computing and Informatics
Department of Software Engineering

A senior project Proposal

Web-based Department placement system for Wachemo University

By
1. Nathneal Abebe 1200187
2. Yerosan Tafesse 12D0823
3. Zinaye Teshome 12D0945

November 10, 2023

Hossana, Ethiopia
 Declaration
We, the undersigned, collectively confirm this project proposal in our original work submitted to
Wachemo University for our Bachelor of Science in Software Engineering degrees.

Furthermore, we jointly affirm that we have not submitted this project proposal, or any portion
thereof, any other university or institution for any purpose.

Declared by:

1. Nathnael Abebe ____________ WCU1200187

Student Signature Id

2. Yerosan Tafesse ____________ WCU12D0823

Student Signature Id

3. Zinaye Teshome ____________ WCU12D0945

Student Signature Id

Confirmed by advisor:

Name: ______________________________________

Signature: ______________________________________

Date: ______________________________________

Nov 11-2023, Wachemo University, Hossana Ethiopia

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Table of Contents
Declaration..................................................................................................................................................1
Lists of Figures............................................................................................................................................3
Lists of Tables.............................................................................................................................................3
Chapter 1.....................................................................................................................................................4
Introduction.................................................................................................................................................4
1.1 Background.......................................................................................................................................4
1.1.1 Background of the organization...........................................................................................4
1.1.2 Background of the system....................................................................................................5
1.2 Statement of the problem...................................................................................................................6
1.4 Objectives..........................................................................................................................................7
1.4.1 General Objective.......................................................................................................................7
1.5 Proposed System...............................................................................................................................7
1.6 Literature Review and Related Work.................................................................................................8
1.7 Scope and limitation..........................................................................................................................9
1.7.1 Scope..........................................................................................................................................9
1.7.2 The limitation of the project.....................................................................................................10
1.8 Methods and Tools..........................................................................................................................10
1.8.1 Requirements Gathering Techniques........................................................................................10
1.8.2 System Analysis and Design Methods.......................................................................................11
1.8.3 Requirement validation & verification......................................................................................14
1.8.4 System Implementation Methods..............................................................................................16
1.8.5 Development Environment and Programming Tools................................................................17
1.8.2 Development tools....................................................................................................................17
1.9 Significance of the project...............................................................................................................18
1.10. Beneficiaries of the System or Application...................................................................................18
1.11 Feasibility of the Project................................................................................................................19
1.11.1 Technical Feasibility...............................................................................................................19
1.11.2 Operational Feasibility............................................................................................................20
1.11.3 Economical Feasibility...........................................................................................................20
1.11.3 Legal Feasibility.......................................................................................................................20
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 1.11.4 Political Feasibility..................................................................................................................20
1.12. Project Plan...................................................................................................................................21
1.12.1 Time plan................................................................................................................................21
1.12.2. Budget plan............................................................................................................................21
References.................................................................................................................................................22

Lists of Figures

Figure 1:- Agile Model for proposed system...................................................................................7

Lists of Tables

Table 1: Shows the estimated cost determination of materials......................................................10

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 Chapter 1

Introduction
Student Placement is the process of assigning or placing students into specific academic
department or programs. This placement is typically based on a combination of factors, including
the students' academic qualifications and interests, as well as the requirements and capacities of
the various academic departments or programs within the collage. The primary goal of
department placement is to ensure that students are directed to the most appropriate academic
path. The emergence of technology has promoted a more direct and efficient means of
department placement. Students select department after finishing the pre-engineering courses so
this process is repeated for every new batch students to make this process easier there must be an
automated student placement system. In the student placement process, individuals are afforded
the autonomy to select their preferred department based on personal interest. The allocation to
specific departments is determined by a holistic evaluation, taking into account various factors
such as the student's performance in the entrance exam, cumulative grade point average (CGPA),
and additional considerations rooted in affirmative action. The latter involves acknowledging and
addressing the unique challenges faced by individuals based on gender, disabilities, and regional
backgrounds. This affirmative approach aims to ensure equitable opportunities and provide
special care for those who may encounter additional barriers. Consequently, the placement
process strives to be inclusive and fair, fostering an environment that recognizes and supports
diversity in all its facets.

1.1 Background

1.1.1 Background of the organization

Wachemo University is one of the leading comprehensive universities in Ethiopia founded in
2004 E.C. The university has been working hard to achieve its mission of teaching learning,
research and community service, and it has continued producing qualified and productive
manpower. To this end, the university focuses on academic quality, equity, and fairness. The
University commenced its function in 2005 E .C admitting 538 students in 12 departments under
4 colleges. Currently, the University has admitted over 18,400 students in regular and continuing
education programs in 48 departments under 6 Colleges, namely engineering and Technology,
Natural and Computational Sciences, Medicine and Health Sciences, Agricultural Sciences,
Business and Economics, and Social Sciences and Humanities. The University has 957 academic
staff (from these 36 are expatriate academic staff) 39 technical support staffs and 808
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administrative support staff totaling 1029. In terms of the profile of the full time academic staff,
4(0.72%) are PhD holders, 258(47%) are MSc/MA holders and 133(24%) are BSc/BA holders.
In addition, 159 (117 for MSc/MA, 42 for PhD) academic staff are on study leave. In other
words, the percentage proportion of teaching staffs with PhD, MSc and BSc are 1:55:24 percent
respectively. However, by 2020 G.C, the University has set a target to increase this to 30:70:0
percent.

The establishments of Institute of Technology were in 2004 E.C. with the Wachemo University’s
starting of its official work. At the beginning the Institute starts its official work with three
departments Civil Engineering, Mechanical Engineering and, Electrical & Computer
Engineering. In 2005 E.C the faculty of Engineering at the time upgrades its status by launching
four new departments namely Chemical Engineering, Construction Technology Management
(COTM), Computer Science and Information Technology). Later the college also increased
number of departments from five to eleven by opening four departments (Architecture,
Geomatics, Information System and Software Engineering) in 2008 E.C. Now the Institute of
Technology has totally thirteen undergraduate and two postgraduate programs. In 2009 E.C. the
college split the thirteen departments under two schools called School of Engineering science
and school of Computing and informatics. In 2012 E.C Engineering School also formed into two
schools that are School of Electrical and Mechanical, and School of Civil and Construction.
The college runs 13 academic programs at undergraduate and graduate levels under the
aforementioned departments both in regular and continuous education program. Those are
Bachelor of Science in Civil Engineering, Mechanical Engineering, COTM, Electrical and
Computer Engineering, Chemical Engineering, Architecture, Geomatics Engineering, Electro-
Mechanical, Hydraulics and water Resource Engineering, Computer Science, Information
Technology, Information System, and Software Engineering. Masters of Science, in Electrical
Power Engineering and Electrical Communication Engineering in Regular and Continuing
education Programs

1.1.2 Background of the system

The Student Department Placement System is a sophisticated solution designed to integrate the
complex process of assigning students to academic departments within educational institutions.
At its forefront is the User Interface (UI) component, providing an intuitive platform for students
to input their preferences and seamlessly navigate through the placement process. This user-

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friendly interface, consisting of forms, dashboards, and interactive elements, ensures a positive
and efficient user experience.

In the system's core functionality lays the Algorithmic Engine, a critical component that
leverages algorithms to optimize the matching of student preferences with available department
capacities. This engine is pivotal in achieving fair and efficient distribution, aligning student
choices with academic opportunities. The Database Management System (DBMS) supports this
process by securely storing and managing vast amounts of student and department-related data.
The DBMS ensures data integrity, retrieval efficiency, and the overall security of sensitive
information. Administrators and placement staff benefit from the Administrative Interface, which
offers robust tools for managing and overseeing the placement process.

1.2 Statement of the problem

In the realm of higher education, one of the most critical decisions that students make is the
selection of their academic departments or majors. This decision significantly impacts their
future careers and overall educational experience. However, the current approach to college and
department placement is beset with several challenges, creating a need for an innovative and
efficient placement system.

We realize the following problems as indication to the problems of the existing system:

The manual placement process imposes a substantial resource burden, demanding considerable
time and effort. The complexity of handling paperwork and processing forms is not only time-
consuming but also prone to inefficiencies. The manual placement approach frequently gives rise
to administrative delays in communicating students' assigned departments. These delays,
extending into the notification process, have the potential to disrupt students' academic planning
and course registration procedures, consequently impacting their preparedness for the upcoming
academic term.

Manual systems often encounter challenges in accommodating the expanding student

populations and the increasing diversity of academic programs within the collage. The sheer
volume of data, paperwork, and administrative tasks becomes a logistical hurdle as a collage
grows in size and complexity. With a rising number of students pursuing diverse academic paths,
the manual systems may struggle to efficiently manage the complexity of placement, resulting in
potential delays and inaccuracies. Within a manual system, there exists a notable risk of students
inaccurately completing placement forms, thereby introducing the potential for errors and
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misinformation. This vulnerability arises from the human element involved in the manual data
entry process, where students may unintentionally provide incorrect details or overlook crucial
information. Such inaccuracies can have far-reaching consequences, impacting the precision of
placement decisions and potentially affecting students' academic journeys.

The physical nature of paper documents, coupled with the potential for human errors in storage,
increases the risk of misplacement or loss. Such situation can have significant effect, as the
placement forms contain vital information crucial for determining students' academic paths.
Losing such documents not only disrupts the efficiency of the placement process but also poses
challenges in retrieving and reconstructing essential data.

1.4 Objectives
The general and specific objectives of the project are described as follows:

1.4.1 General Objective

The General objective of this project is to design and develop a web-based department placement
system for Wachemo University College of Engineering and Technology.

1.4.2 Specific Objectives

The Specific objectives are:

 To analyze the existing system.

 To perform a requirement analysis to find out the manual system functional and
non-functional requirement.
 To review documents on criteria and regulation that used for student placement.
 To select an appropriate software development methodology for the development
of the software.
 To implement the proposed system.
 To design a database for the proposed system.
 To test the performance of the system by the students and by the development
team.
 To deploy the proposed system.
 To maintain the system if there is any issues within the system.

1.5 Proposed System

To design and implement a web-based placement management system. High-quality placements
bring good benefits and positive impacts on students as well as for the colleges. During this
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process college finds it difficult and time-consuming to collect data from each student. In most
cases they collect data manually. Working in a manual system in the colleges requires a lot of
manpower and time. The placement management system is an online application that can be
accessed throughout the college and outside with proper login details. This system can be used as
an application for the placement officer, faculty coordinator of the college to manage the student
information with regards to placement. The student is able to upload their information. The
system will be having different types of accounts for different types of users such as Principal,
HOD, placement officers and coordinators, and students. A profile for each student is created
with the necessary credentials for the portal. The system uses MySQL for database management
and will sort the data of the student based on eligibility criteria demanded by the respective
companies.

The proposed college department placement system incorporates a streamlined process to

facilitate efficient department placement for students. The system begins with a user-friendly
form that enables students to input their department preferences. This form serves as a crucial
initial step, allowing students to communicate their academic interests and preferences. Once
students submit their choices, the system employs an algorithm or a predetermined set of criteria
to automatically assign them to their respective departments. This automated placement process
aims to optimize efficiency and fairness, ensuring that each student is assigned to a department
that aligns with their academic and professional goals.

Additionally, the system incorporates a feedback and complaint mechanism to enhance

communication between students and the placement system administrators. A dedicated form is
provided for students to submit their feedback or raise concerns about their placement results.
This proactive approach to gathering student input promotes transparency and accountability in
the placement process. After submission, students receive prompt responses addressing their
feedback or complaints, fostering a responsive and supportive environment. By combining these
features, the proposed system aims to create a comprehensive and student-centric department
placement process within the college, ultimately contributing to a more effective and satisfactory
experience for all stakeholders involved.

1.6 Literature Review and Related Work

The literature review and related work on student department placement systems have revealed a
dynamic landscape where technological advancements and evolving educational paradigms
intersect to shape the future of student career development. Traditional methods of student
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placements, such as manual bulletin boards and paper-based applications, have given way to
technology-driven solutions designed to enhance efficiency and accessibility. Studies by Smith
and Brown (2017) have demonstrated the effectiveness of web-based platforms in transforming
the landscape of student placements, providing centralized repositories of opportunities and
streamlining application processes. The integration of these platforms with academic advising
systems, as explored by Anderson et al. (2019), has emerged as a key trend, facilitating a more
personalized and informed approach to guiding students toward relevant placements aligned with
their academic goals. The literature has also highlighted the implementation of skill-based
matching algorithms (Johnson & Davis, 2018) to improve the precision of student placement,
ensuring a closer alignment between students' skill sets and the requirements of placement
opportunities. Mobile applications dedicated to student placements (Chen et al., 2021) have
gained prominence, catering to the mobile-centric preferences of today's students. Additionally,
research by Brown and Patel (2020) emphasizes the importance of evaluating the impact of
placements on student career development, shedding light on the long-term outcomes and
benefits of engagement in departmental placements. Despite these advancements, challenges
such as coordinating diverse placement opportunities and addressing the evolving needs of
employers persist (Johnson et al., 2021). The literature collectively provides a comprehensive
overview of the trends, challenges, and innovative solutions in the realm of student department
placement systems, offering valuable insights for the ongoing development and optimization of
these critical educational tools.

1.7 Scope and limitation

1.7.1 Scope
The scope of the project is to design, develop and implement a web-based department placement
system for Wachemo University College of Engineering and Technology.

In the department placement process, students actively engage by filling out a form that
articulates their preferences for specific academic departments. This crucial step allows them to
express their personal interests. Once the form is completed, students submit it.

The Placement System plays a pivotal role in the seamless allocation of students to their
respective academic departments. Employing sophisticated algorithms and data analysis, the
system carefully considers each student's expressed preferences and aligns them with the
available capacities and requirements of various departments.

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The Student Department Placement Complaint Page serves as a dedicated platform designed to
empower students to voice their concerns or address any issues related to their department
placement. This specialized channel allows students to articulate their perspectives, providing a
direct and formal means of communication with the relevant authorities overseeing the
placement process. Whether students are dissatisfied with their assigned department, have
queries about the placement criteria, or identify perceived discrepancies in the process.

1.7.2 The limitation of the project

The system may be faced with some challenges that might reduce the efficiency of the system.
Those limitations can be:-

 The system operates only for students who are currently registered in engineering and
technology Collage.
 The system places only those students who complete and submit the department
placement form.

1.8 Methods and Tools

1.8.1 Requirements Gathering Techniques

The data collection instruments used to gather accurate information about the existing system
and the requirements for the new system. Interviews and questionnaires were administered to
Stakeholders to collect user requirements. Observation of the current existing system was done in
order to find out how the existing system functions, the problems encountered and how they can
be solved by the new computerized system. To get a precise data, the team member has used the
following data collection techniques.

Those are: -

 Interviews: It is imperative to conduct interviews with a range of stakeholders to ensure

a thorough understanding of the diverse needs and expectations. Key individuals who
should be interviewed include students, whose insights are crucial for capturing user
preferences and requirements. Administrators and placement staff should also be
interviewed to gain insights into existing placement processes, challenges faced, and
desired functionalities for the new system. Faculty members contribute valuable
perspectives on academic considerations related to department placements.

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  Observation: Observing specific individuals and processes can provide valuable
information that may not be easily captured through interviews alone. Key stakeholders
to observe include students during the placement process, administrators and placement
staff managing the system.
 Documentation Review: The documents to be examined include existing placement
policies and procedures, academic calendars, and any documentation related to the
current manual or automated placement system in use. By reviewing these documents,
one can gain a deeper understanding of the institutional framework, the sequence of
placement activities, and any specific rules or criteria governing the placement process.
 Questionnaires: We develop structured questionnaires that include both closed-ended
and open-ended questions. For students, questions may focus on their preferences
regarding department choices, the user-friendliness of the existing placement system,
and any specific challenges encountered. Administrators and placement staff can provide
valuable input on the efficiency of current processes, desired functionalities, and areas
for improvement in a new system.

1.8.2 System Analysis and Design Methods

Here for the analysis of our project we have selected object oriented system analysis and
design method specifically UML (Unified Modeling Language) model.
This has the following phases: -
 Object Oriented Analysis (OOA): During this phase the team used to Model the
functions of the system (use case modeling), Find and identify the business objects,
Organize the objects and identify the relationship between them and finally model the
behavior of the objects.
 Object Oriented Design (OOD): During this phase the team used to refine the use case
model to reflect the implementation environment, Model object interactions and
behaviors that support the use case scenario, and finally update object model to reflect the
implementation environment.
We have selected these techniques because of the following advantages:-
 To simplify the design and implementation of complex program.
 To make it easier for teams of designers and programmers to work in a single software
project.
 To enable a high degree of reusability of designs and of software codes.

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  To decrease the cost of software maintenance.
 Increase reusability.
 Reduce maintenance burden.
 Increased consistency among analysis, design and programming activities.
 Improved communication among users, analysis, design and programming.

1.8.3 Requirement validation & verification

Requirement verification methods
In the requirement verification of the Student Department Placement System, the emphasis is on
ensuring the system effectively achieves its goals and aligns with specified requirements without
any errors.
The following methods will be employed to rigorously verify the requirements:
Walkthroughs and Inspections: Conduct formal walkthroughs and inspections of the
requirements document with the project team and stakeholders. This collaborative approach aims
to identify errors, inconsistencies, or missing elements in the requirements.

Code Review: Conduct detailed code reviews to verify that the implemented system aligns
precisely with the specified requirements. This involves examining the source code to ensure that
it accurately reflects the intended functionality outlined in the requirements.

Unit Testing: Implement unit testing to verify that individual components of the Student
Department Placement System meet their specified requirements.

Integration Testing: Perform integration testing to verify that the integrated components of the
system interact seamlessly and meet the specified requirements.
Requirement validation methods

In the requirement validation process for the Student Department Placement System, the focus is
on ensuring that the developed system aligns with the actual needs and expectations of
stakeholders. Various methods will be employed to validate that the system is the right product
for its intended purpose:

Prototyping: Develop prototypes and design critical user interfaces and workflows within the
Student Department Placement System. These prototypes will be demonstrated to stakeholders,
including placement coordinators, administrators and students.

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Stakeholder Review: Engage in comprehensive reviews with stakeholders, including placement
coordinators, administrators and students.

User Acceptance Testing (UAT): Conduct user acceptance testing involving end-users,
including students, placement coordinators, and administrators. This testing phase allows real
users to interact with the system, validating that it corresponds with business requirements and
can be effectively used by end-users.

1.8.4 System Implementation Methods

Software development methodology we want to use and make easy to develop is Iterative agile Model.
The adoption of the agile methodology for our Student Department Placement System is rooted
in its suitability for the dynamic and iterative nature of the development process. Agile provides
a framework that aligns well with the evolving requirements and complexities inherent in
creating a placement system for a diverse student body and academic landscape. By employing
Agile, we can develop the system incrementally, allowing for continuous feedback and
adjustments as the project progresses. This iterative approach not only facilitates a more
responsive development cycle but also ensures that the final product is finely tuned to the
specific needs of both students and administrators. Additionally, agile emphasis on collaboration
and adaptability promotes effective communication among project stakeholders, fostering a
transparent and client-centric development process. In the context of the Student Department
Placement System, where user requirements may evolve and feedback is crucial, Agile serves as
an ideal methodology to deliver a flexible, responsive, and tailored solution.

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 Figure 1:- Agile Model for proposed system

1.8.5 Development Environment and Programming Tools

1.8.2 Development tools

A. Hardware tool

The hardware requirements for System are as listed below:

a. personal computer, flash disk , pencil , paper.

B. Software tool

The software requirements for System are as listed below:

a. For code editing visual studio code, chrome bowser, MS Word, Visual Paradigm

C. Development languages

For Client side scripting or front end development:

a. HTML, CSS, JavaScript, React JS

For Server side scripting:

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 a. Node JS

Database for data storage and access:

a. MYSQL

1.9 Significance of the project

The Placement System lies in its potential to bring about positive and transformative changes in
the higher education landscape. When properly designed and implemented, such a system can
have a profound impact on various stakeholders and the overall academic environment. Here are
some of the key aspects highlighting the significance of the project:

1. Collage: Automated systems possess inherent scalability, making them well-suited to

efficiently manage a substantial volume of students, academic departments, and the overall
complexity of educational institutions. The adaptable nature of these systems enables seamless
integration with the dynamic growth and evolving requirements of educational settings. As the
student population and academic departments expand, automated systems can effortlessly
accommodate the increased workload and complexity without compromising performance.

2. The Administrator: It automates and simplifies the entire placement process, reducing the
administrative workload associated with manual placement procedures. This efficiency allows
administrators to allocate more time to other critical tasks and responsibilities. The Student
Placement System empowers administrators by optimizing workflow, enhancing accuracy, and
providing valuable insights for informed decision-making, ultimately contributing to the overall
efficiency of the college's administrative functions.

3. The Student: It provides a user-friendly platform for students to express their department
preferences, simplifying the application and placement process. The proposed system reduces the
potential for bias in placement system, ensuring that all students have equal access to their
preferred academic paths. This accessibility ensures that students can easily navigate through the
system, making informed choices about their academic paths. The system serves as a valuable
resource for students to explore information about different departments. This aids them in
making well-informed decisions.

4. The System Developers: It provides a collaborative and dynamic environment for team
members to work together toward a common goal. This fosters team cohesion and allows

members to leverage their individual strengths for the success of the project. The project
15
allowing them to specialize in areas such as database management, system design, user interface
(UI)/user experience (UX) design, algorithm development, and project management. This
diversification of roles not only enriches individual skill sets but also promotes a holistic
understanding of the project's complexity. The Student Placement System project provides team
members with hands-on experience in project planning and execution. From requirement
gathering to system deployment, team members gain insights into the entire project life cycle,
enhancing their project management skills.

1.10. Beneficiaries of the System or Application

The Student Department Placement System provides a host of benefits to various stakeholders
within the academic environment.

The primary beneficiaries of this specialized system include:

 Students: Students in specific departments experience significant advantages through the

implementation of the Student Department Placement System. This specialized system
introduces a more focused and smooth placement process, affording students the
opportunity to explore and secure placements directly linked to their field of study. By
providing a centralized platform, the system enables students to efficiently discover and
apply for placements that align with the academic focus of their department. This targeted
approach not only increases the chances of securing placements closely related to their
coursework but also enriches the overall educational experience for students, ensuring a
more cohesive integration of theoretical knowledge and practical application within their
chosen field.
 Engineering Collage: Our collage benefit from this project by minimizing cost and
number of employees work load
 Placement Coordinators and Administrators: The implementation of the Student
Department Placement System brings about enhanced efficiency for placement
coordinators and administrators within the collage. The system's centralized databases
and automated tracking features play a pivotal role in smooth placement activities. This
improvement allows for better oversight of department-specific placements, fostering
increased coordination and facilitating more effective reporting mechanisms. As a result,
placement coordinators and administrators can manage tasks more efficiently, ensuring a
smoother and more organized process for overseeing and tracking department-specific
placements.
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1.11 Feasibility of the Project
The objective is to determine whether the proposed system is feasible. The three tests of
feasibility have been carried out:

1.11.1 Technical Feasibility

The proposed system can be easily maintained and repaired without requiring high Experts or
technical supports, because the system will be installed in adaptable technologies. And it has a
graphical user interface to assist students of the university. The system can be easily maintained,
portable, available and reliable. So, the system is technically feasible.

The proposed system exhibits strong technical feasibility, as it is designed to be easily

maintainable and repairable without the need for high-level expertise or extensive technical
support. This accessibility is attributed to the utilization of adaptable technologies, ensuring that
routine maintenance and troubleshooting can be efficiently carried out. Additionally, the system's
incorporation of a graphical user interface serves as a user-friendly tool, facilitating seamless
interaction for university students. The technical feasibility is further reinforced by the system's
portability, ensuring it can be conveniently deployed across various platforms. With a
commitment to availability and reliability, the system is poised to meet the technological
requirements effectively, affirming its overall technical feasibility.

1.11.2 Operational Feasibility

The operational feasibility of the system is apparent, given the straightforward process for
students to complete placement forms and view assigned departments through a user-friendly
website. The utilization of a website simplifies these tasks, ensuring that students encounter
minimal difficulty. Moreover, the existing staff, possessing computer proficiency, can seamlessly
adapt to the new system. Their existing computer skills lay a solid foundation for incorporating
the new technology, emphasizing the practicality and ease of integration for both students and
staff alike.

1.11.3 Economical Feasibility

The economic feasibility of the project is evident, primarily driven by the anticipated reduction
in resource consumption associated with manual documentation. The transition to a
computerized system is poised to substantially diminish the use of paper and other physical
resources. Beyond the environmental benefits, the computerized system's ability to process and
retrieve data at an accelerated pace surpasses the efficiency of manual systems. This efficiency

17
not only translates to time savings but also reduces the need for extensive manpower, ultimately
enhancing productivity and cost-effectiveness. The strategic integration of technology in our
project aligns with economic sustainability, making it a viable and economically feasible
initiative.

1.11.3 Legal Feasibility

The Student Department Placement System is legally feasible as it operates within the
established legal frameworks governing educational institutions, employment, and data privacy.
The system is designed to enhance administrative processes and citizen services within the
academic context, aligning with legal requirements. This includes adherence to data privacy
regulations, academic standards, and any legal considerations specific to educational institutions.

1.11.4 Political Feasibility

Student Department Placement System is politically feasible as it aligns with political goals of
administrative efficiency, citizen service improvement, and contributing to broader objectives
related to education and stability within educational institutions. Its potential to enhance the
overall educational experience for students and contribute to the efficient operation of academic
processes makes it a politically viable initiative.

1.12. Project Plan

1.12.1 Time plan

The time that requires to accomplishing the project is specified below.

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 Activities in Percentage
Task Starting Ending
Date Date 10% 20% 30% 40% 50% 60% 70% 80% 90% 100
%

Initiation 31/1/2023 04/11/2023

Planning 05/11/2023 15/11/2023
Requirement 14/11/2023 29/11/2023
Specification
Requirement 30/11/2023 14/12/2023
Analysis
System Design 15/12/2023 9/01/2024
Implementation 10/01/2024 10/03/2024

Testing 11/03/2024 18/03/2024

Maintenance 19/03/2024 03/04/2024

Table 1.1: Time Plan for the proposed system using GANT Chart

Task Assigned Variables Dependency Time (in days)

Initiation A - 4
Planning B - 10
Requirement Specification C A,B 15
Requirement Analysis D C 14
System Design E C,D 25
Implementation F E 60
Testing G E,F 7
Maintenance H F,G 15

Table 1.2: Time Plan for the proposed system using PERT

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Figure 1.2: Network Diagram of the Time Plan of the proposed system

1.12.2. Budget plan

Name of Tools Quality Unit Price Total Cost
Paper 1 Dozen 800 800.00
Document Printing - 1000 1000.00
Pen 10 25 250.00
Mobile Card - 200 200.00
Flash Disk(32GB) 1 450 450.00
Backup Device
Total Cost: 2700.00 ETB

Table 1.3: Shows the estimated cost determination of materials.

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References
1. Essential Scrum: A Practical Guide to the Most Popular Agile Process (Addison-Wesley
Signature Series (Cohn)) 1st Edition

2. Continuous Delivery: Reliable Software Releases through Build, Test, and Deployment
Automation (Addison-Wesley Signature Series (Fowler)) 1st Edition

3. Background: wcu.edu.et Retrieved November 10, 2023, from WCU.edu.et: http://www.wcu.edu.et

4. Smith, A., & Brown, R. (2017). Transforming student placements through web-based platforms.
Journal of Higher Education Technology, 12(3), 45-62.

5. Anderson, J., et al. (2019). Integrating placement platforms with academic advising: A personalized
approach. Educational Technology Research & Development, 67(4), 1023-1042.

6. Johnson, M., & Davis, S. (2018). Enhancing precision in student placement: The role of skill-based
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