WELCOME

To All
OCCUPATIONAL HEALTH
AND SAFETY
MANAGEMENT SYSTEM

ENVIRONMENT
MANAGEMENT SYSTEM

SHREYASH PRAJAPATI
NEW STRUCTURE – HLS For
ISO 14001, 45001

Clause No Title

Clause 1 Scope

Clause 2 Normative References

Clause 3 Terms and Definitions

Clause 4 Context of the Organization

Clause 5 Leadership

Clause 6 Planning

Clause 7 Support

Clause 8 Operation

Clause 9 Performance Evaluation

Clause 10 Improvement
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HLS – CLAUSE/ SUB-CLAUSE
ISO 14001:2015 & ISO 45001:2018

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CLARIFICATION

“SHALL” indicates…
Requirements
“SHOULD” indicates…
Recommendation
“MAY” Indicates…

PERMISSION
“CAN” means necessary to think …
POSSIBILITY or a capability
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CLARIFICATION – KEY CHANGES
MAINTAIN documented information…
DOCUMENT
RETAIN documented information…
RECORD
Information =
Documenting such information is
CHOICE

Documented Information =
Documenting such information is
MANDATORY

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CLAUSE 4 : Context of the Organisation

4.1 Understanding the organisation and its context

4.2 Understanding the needs and expectations of

workers and other interested parties

4.3 Determining the scope of the EHS management

system

4.4 EHS management system

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4.1 Context of the organisation
• Determination of internal and
external issues “relevant to its
purpose” and which may influence
the effectiveness of the EHSMS
• Includes external cultural, social,
political, legal, regulatory,
technological, economic factors
which may affect effectiveness of
the EHSMS
• Understanding the needs and
expectations of interested parties
• Determining the scope of the
EHSMS.

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Clause 4.1 Context of Organisation

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CLAUSE 4.2:
Understanding the needs and expectations of
workers and other interested parties
“The organisation SHALL determine……..”
 the other interested parties (in addition to workers)
relevant to EHSMS
 the relevant needs (i.e. requirements) of workers
and other interested parties
 which of these needs and expectations are (or
could become) legal or other requirements

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11
DETERMINE SCOPE OF EHSMS

ISO 14001:2015, 45001:2018 (4.3)

• Boundaries (Physical)

• Activities, products & services

• Exercise control & influence

• Compliance obligation

• External & Internal Issues

• Maintain documented information

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DETERMINE SCOPE OF EHSMS

Boundaries (Physical Location)

ABC Ltd
Plot No. 123, City-PIN, State

Product & Service

Manufacturing of XYZ with commissioning at client site

Processes Covered
Sales – Planning – Purchase – Store – Production – QC –
Packing – Transport – HRD - Maintenance

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EHSMS MANAGEMENT SYSTEM

ISO 14001:2015 & 45001:2018 (4.4)

• Establish, implement , maintain and Continually improve OHSMS &
process and interaction

• Continually improve EHSMS & process and interaction

• Enhance Environmental, Health & Safety Performance

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LEADERSHIP

5.1 Leadership and Commitment

5.2 Environment, OH&S Policy
Organizational Roles,
5.3 Responsibilities and Authorities
Consultation and participation
5.4 of workers

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Clause 5.1 : Leadership and Commitment
Top Management SHALL demonstrate leadership and commitment by :
Ensuring integration of EHS requirements into the organisation’s business
processes
Ensuring EHS objectives are compatible with strategic direction of organisation
Promote/ Use Process Approach
Promote/ Use Risk-Based Thinking
Ensuring necessary resources
Ensuring the EHS achieves its intended results
Supporting other relevant management roles to demonstrate their leadership.
Ensuring and promoting continual improvement
Developing, leading and promoting a safety culture
Ensuring processes for consultation and participation of workers are established
and implemented
Top Management: “Person or group of persons who direct(s) and control(s) an
organisation at the highest level”.
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LEADERSHIP & COMMITMENT

ISO 14001, 45001 (5.1)

MANAGEMENT REPRESENTATIVE
There is no such word in new standard.

Top management is
ACCOUNTABLE
BIG
All management roles are equal change
RESPONSIBLE

Still you need a MR to coordinate

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Environment, OH&S POLICY

ISO 9001, 14001. 45001 (5.2)

• Top management to establish, implement, maintain EHS policy
• Provide safe and healthy working condition for prevention of work related
injury and ill health which related to appropriate purpose and context of the
organization, specific nature of its risk and opportunities,
• Provides framework for EHS objective
• Commitment to eliminate hazards and reduce OH&S risks
• Commitment to fulfill compliance obligation (Legal & Other requirements)
• Commitment for continual improvement of EHSMS
• Commitment for enhancing Environmental, Health & Safety performance
• Commitment to consultation & participation of workers and where they
exist, workers’ representatives

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Environment, Health & Safety POLICY

ISO 14001, 45001 (5.2)

• Available and maintain as documented information

• Communicate, understand and apply within the organization

• Available to relevant to interested parties

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ROLE, RESPONSIBILITY, AUTHORITY
ISO 14001, 45001 (5.3)
• Top management to assign & communicate

• Responsibility, authority for relevant roles

• All other management roles
• Ensure meeting EHSMS requirements
• Report to top management on EHSMS performance
• Maintain as documented information
• Report to top management on performance and risk/ opportunity
• Promotion of customer focus
• Changes are integrated with EHSMS

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ISO 45001 (5.4) Consultation and Participation of Workers

Participation : “Involvement with Decision Making”

The organisation SHALL…..
Establish, implement, and maintain processes for consultation and
participation of workers at all levels (including workers representatives)
in the development, planning, implementation, evaluation and actions
for improvement of the OHSMS
Determine, remove or minimise barriers to participation
Emphasise the consultation of non managerial workers in establishing
needs of interested parties, policy, roles and responsibilities, objectives,
controls for outsourcing, procurement and contractors, audit
programmes, continual improvement

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PLANNING

Actions to address risks and

6.1 opportunities
Environmental Aspect, Hazard
6.1.2 Identification and assessment of risks
and opportunities

6.1.3 Determination of legal

requirements and other requirements
6.1.4 Planning Action

Objectives and Planning to Achieve

6.2 Them

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ACTIONS TO ADDRESS RISKS & OPPORTUNITIES

ISO 14001, 45001 (6.1.1)

• Determining Risk and Opportunity as follow
• Context (4.1)
• Needs & Expectation (4.2)
• Environmental Aspect (6.1.2), Hazard (6.1.2.1)
• OH&S risk and other risk (6.1.2.2)
• OH&S opportunities and other opportunities (6.1.2.3)
• Legal requirements and other requirements (6.1.3)

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ACTIONS TO ADDRESS RISKS & OPPORTUNITIES
ISO 14001:2015 (6.1.1)
Needs and
Interested
Expectation/ Risk & Opportunity Action Plan
Parties
Issue
Neighbours/ Interested Party • Legal Complaint • Monitoring of legal
Neighboring Complaint Received compliances
Industries/G Received may • Complaint received • Quality Operation
PCB Black Smoke from Interested parties Criteria Defined
emission from
Chimney

Workers / Rusted and • Damage of • Chemical

Employees Corroded Organization Property Compatibility review,
Infrastructure in • Incident may occurred Design infrastructure
lab due to as per Material
Chemical characteristics
Properties

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ACTIONS TO ADDRESS RISKS & OPPORTUNITIES
ISO 45001:2018 (6.1.1)
Needs and
Interested
Expectation / Risk & Opportunity Action Plan
Parties
Issue
Authority/ Compliance • Closure notice if non- • Monitoring of legal
Regulator with OHSMS compliance is compliances
terms and continued
conditions • Penalty provision
• Organization image
will be downgraded
Workers Prompt • Organization image • WC Policy, ESI
payment of ill will be down
health • Legal case may do
by workers

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ENVIRONMENTAL ASPECT

ISO 14001:2015 (6.1.2)

• Determine Environmental aspects from activities, products and services
• Considering
• Control by influence
• Life cycle perspective
• Take into account
• Changes, development and modification
Definition
• Abnormal condition 3.3.3
• Emergency situation
• Determine significance using criteria
• Communicate significant aspect
• Maintain documented information
• Environmental aspect & impact
• Criteria to determine significance
• Significant environmental aspect

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ENVIRONMENTAL ASPECT
ISO 14001:2015 (6.1.2)

LIFE CYCLE ASSESSMENT

RM acquisition  design & development  production  transport &
delivery  use  final disposal

Take action on life cycle stages that can be controlled or influenced.

Applicability depends on type of activity, product and service

Provide information to externals as per life cycle stages on

matter related to significant environmental impact can prevent
adverse impact on environment

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Hazard Identification and assessment risk and
opportunities
CLAUSE 6 : Planning
6.1.2 Hazard Identification and assessment of risks and opportunities
Establish ongoing and proactive process considering…
 Previous incidents
 Organisation of work (activity)
 Routine and non - routine activities
 Emergency situations
 Human factors
 Design of workplace
 change
6.1.3 Determination of legal requirements and other requirements
(“other requirements can include collective agreements”)
6.1.4 Planning action (promotes integration into OHSMS and other areas)

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COMPLIANCE OBLIGATION

ISO 14001 & 45001 (6.1.3)

• Determine and have access Compliance Obligation or Legal and
other requirements
• Determine how to apply to Compliance Obligation legal and other
requirements
• Maintain documented information

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PLANNING ACTION

ISO 14001 & ISO 45001 (6.1.4)

• Plan to take action to address
• Significant environmental aspect
• Compliance obligation
• Risk and opportunity
• Emergency Situation
• Integrate with other processes
• Evaluate effectiveness
• Consider technological, financial, operation and business requirement

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CLAUSE 6: Objective
6.2 EHS Objectives and Planning to Achieve Them
6.2.1 EHS Objectives
Establish at relevant functions and levels
measurable take account of risks, opportunities and
consultation with workers monitored, communicated
and updated
6.2.2 Planning to Achieve EHS Objectives resources what,
when, by whom how actions will be integrated into
business practices

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SUPPORT

7.1 Resources

7.2 Competence

7.3 Awareness

7.4 Communication

7.5 Documented Information

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RESOURCES
ISO 14001, 45001 (7.1)
Shall determine and provide the resources needed for the
establishment, implementation, maintenance and continual
improvement of the EHS management system

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COMPETENCE
ISO 9001, 14001, 45001 (7.2)
a) Determine the necessary competence of workers that affects or can affects its
EHS performance
b) Ensure these persons are competent
c) Determine training needs
d) Take actions to acquire the necessary competence,
e) Evaluate the effectiveness of the actions taken;
f) Retain appropriate documented information

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AWARENESS

ISO 14001, 45001 (7.3)

Ensure that persons are aware of:

a) the EHS policy;

b) Significant environmental aspects and related actual or potential impacts,
Hazards, OH&S risks and action determined that are relevant them
c) their contribution to the effectiveness of EHSMS
d) benefits of enhanced EHS performance;
e) the implications of not conforming with EHSMS/ compliance obligation
f) Incidents and the outcomes of investigation that are relevant them

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COMMUNICATION

ISO 14001, 45001 (7.4)

Internal and External communication relevant to EMS…
a) on what it will communicate;
b) when to communicate;
c) with whom to communicate;
d) how to communicate;

• Take into account compliance obligation

• Reliable OH&S information
• Retain documented information

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DOCUMENTED INFORMATION
ISO 14001, 45001 (7.5.1)
• Documented information required by this International Standards

• Documented information required by the organization

EXTENT OF DOCUMENTATION
• Size of the organization
• Activities & processes, products & services
• Extent of compliance obligation
• Complexity of processes and their interactions
• Competence of persons

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CREATING & UPDATING

ISO 14001, 45001 (7.5.2)

• When creating and updating documented information

• Ensure identification and description (i.e. title, date, author or

reference number)
• Format (e.g. language, software version, graphics) and media
(e.g. paper, electronic)
• Review and approval for suitability and adequacy

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CONTROL OF DOCUMENTED INFO..
ISO 14001, 45001 (7.5.3)
• Available and suitable for use
• Adequately protected (loss of confidentiality, improper use, or
loss of integrity)
• Distribution, access, retrieval and use
• Storage and preservation, including legibility
• Control of change (e.g. version control)
• Retention and disposition
• External origin documented information = identify and
controlled
• Retained documented information = protect from unintended
alteration

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OPERATION

8.1 Operational Planning and Control

Emergency Preparedness and

8.2
Response (EMS & OHSMS)

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OPERATIONAL PLANNING CONTROL
ISO 14001, 45001(8.1)
• Plan, implement, control and maintain processes relevant to risk/
opportunity , not acceptable risk, compliance obligation and objectives
• Set operating criteria
• Determine product requirements
• Establish criteria for acceptance
• Determine resources
• Implement control (eliminate, substitute, administrative, engineering
control)
• Control planned changes and review consequences, action to mitigate
adverse effect
• Apply control on outsourced process

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Operation (ISO 45001)

Eliminating hazards and reducing OH&S

8.1.2 risks Hierarchy of Control Principle

Procurement (Contractors &

8.1.4 Outsourcing)

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EMERGENCY PREPAREDNESS
ISO 14001 & 45001 (8.2)
• Identify emergency situation
• Prepare respond plan to prevent or mitigate adverse impact
• Respond to actual emergency situation
• Take action to prevent or mitigate consequences of emergency
• Periodically test of response plan
• Periodically review and revise response plan (after each actual emergency)
• Provide relevant information and training on response plan to interested parties
• Maintain documented information

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PERFORMANCE EVALAUTION

Monitoring, Measurement, Analysis

9.1 and Evaluation of Compliance

9.2 Internal Audit

9.3 Management Review

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MONITORING AND MEASUREMENT
ISO 14001, 45001 (9.1.1)
• Determine…
• What needs to be monitored and measured
• What is the method of M&M
• Criteria of evaluating environmental performance (performance
indicator)
• When to perform M&M
• When to perform evaluation and analysis
• Ensure calibrated and verified instrument/ equipment
• Evaluate performance and effectiveness of QEHSMS
• Communicate externally about EH&S performance as compliance obligation
• Retain documented information as evidence

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EVALUATION OF COMPLIANCE

ISO 14001 & 45001 (9.1.2)

• Determine extent of fulfillment of compliance obligation.
• Frequency of evaluation
• Take necessary action
• Maintain knowledge and understanding of status of compliance
• Retain documented information

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INTERNAL AUDIT

ISO 14001, 45001 (9.2)

• Conduct at planned interval to conform effectiveness
• Organization’s own requirements
• Standard requirements
• Prepare audit program (frequency, methods, responsibilities, reporting)
• Audit program based on
• Importance of process
• Changes affecting QEHSMS
• Result of previous audit

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INTERNAL AUDIT

ISO 14001, 45001 (9.2)

• Define scope and criteria

• Select auditor and conduct of audit (impartiality)

• Reporting result

• Retain documented info of audit program and result

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MANAGEMENT REVIEW

ISO 14001, 45001 (9.3)

• Responsibility of top management

• Conduct at planned interval

• To ensure continuing suitability, adequacy, effectiveness

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IMPROVEMENT

10.1 General

Incident, Nonconformity and

10.2 Corrective Action

10.3 Continual Improvement

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Questions?
VOTE OF THANKS

Thank You