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Now that my project proposal has been confirmed I am able to begin my definition of scope and this
is what I did today. I have begun to create the initial prototype for my interactive multimedia
product. The data contained within the field to be amended must then be deleted by either crossing
out the data with a pen or using tip ex to cover it up. The total rental price will also be calculated
automatically by the system by utilizing a formula that will multiply the daily rental price by the
number of days the vehicle is to be rented out for. This enables manufacturer details to be viewed
when required; for instance, in the event that a vehicle has broken down and needs a new part
directly from the manufacturer, the user can consult the database, locate that manufacturer, record the
contact details and arrange for that part to be delivered. And I have chosen to apply database as the
solution to the company's problems. This system is used by hundreds of companies to keep records
up-to-date and its secure. The digital age requires a smarter breed of criminal. Different access rights
can also be assigned to employees within an organisation of a hierarchal structure. As the companies
head person I want you to create a working system to meet these needs. I will also use Antivirus
Program to prevent viruses and hacks. Evaluation of my database project for a car sales business. The
new customer will be given a form to fill in, and this completed form will be collected by a member
of staff who will then input the details into the computer system at a convenient time that day. They
could also just enter the data into the system when the rental is made, if a computer is available. If a
staff member needs to access the database to modify It, then a staff password is needed. Three
common methods of installation are Direct conversion, Parallel running and Pilot conversion. Create
and design (field names, field types, field length) the new tables by going to the design menu (right
click on the tables). 2. Insert data in the tables under appropriate fields. 3.when all data are inserted
in the tables, start doing the QUERY By going to the Create Menu(QUERY WIZARD). If going
ahead with a project means breaking the law, then it is said to be lacking in legal feasibility. He
would also like to be able to produce a report of all the cars of a certain category, so he can
immediately bring up a list of all of the available vans or family cars or the kind of vehicle that the
customer wants to rent. Therefore I created a rental entity with these attributes. In this case, it would
be probably best if the organisation hired a team to develop a tailor-made bespoke package for the
purpose. MCM Net is a company based in Tonbridge, Kent that specialises in web design, search
engine optimisation (SEO) and online games. Whilst there are ways in which computer hackers can
break into systems, it requires much more from the criminal than simply bludgeoning a lock with a
hammer. Validation checks will be outlined and I shall design a test plan that will be followed at the
testing stage. They will be recorded by the vehicle controller from a telephone call with an industry
contact. The summer months are the busiest times of year, as that is when the town gets most of the
travellers that need a vehicle for the duration of their stay in Portadown or surrounding areas. Also
not everyone has a computer, an internet service and in this case a broadband ISP to access this
service and the video files could be easily modified so that the time expiry on the videos are
eradicated so the customer may keep the video illegally on their PC. A thorough examination of the
documents in Fred’s Car Rentals will ensure that each of the documents actually fulfils a purpose
and that the information that is recorded or transmitted is actually used at some stage. They carry out
the same function as macro 3 (adding a new record), but only they perform this function in their
respective forms. I can also see that a vehicle can be rented many times, and there are many vehicles
available. If a field is required, then something MUST be placed into it.
If they do not, would you like the new system to do this. In one-to-one entity relationships, for
every instance that one of the entities in the relationship occurs once, the other entity occurs once as
well. Staff details come from the members of staff, a form is used to record this information upon
their recruitment and it is the manger of the business that collects this information. They enable the
insertion and manipulation of graphical images. A sub-form will be incorporated into the form,
listing all of the vehicles owned by the store that are used to rent out to clients. If a fire were to
ravage the offices, the back-ups would be burned along with the originals. I shall also include a
printer to print off data capture forms and other useful items. Again, both need to be used together
for it work properly, as otherwise I would not be able to print my work or I would not know what I
was printing. They will not be permitted to change or view user’s passwords or access the staff,
vehicle, and manufacturer entities and forms, as they need not concern their selves with such details.
For example, if a customer of the name Bill Wilson rented out a Renault Clio on the 17 th of October
2007, the rental number would be WILCLI171007. There will also be a “Find Next” button beside
the combo box that will be used in the event of staff members having the same surnames. The
disadvantage of using barcode is that it is an extra cost and it will take time for the store to program
the details to the barcode readings or to pay the manufacturers more money to program the barcodes
themselves and allowing the shop to use them. The database package I will use is Microsoft Access.
This would free up a large amount of office space, relative to the size of the offices. If existing
procedures are well established already, then the study of the procedure manuals will provide a
perfect source of information on how procedures should be carried out. This way, any problems or
bugs can be corrected before full-scale implementation occurs. I will be testing all of the parts of my
program to ensure they perform according to specification. This will maximize upon opening, via the
attachment of the macro mcrMaximise. It will allow any letter and then any letter or number, then it
will allow any two numbers, then it will allow any two letters. By not including lots of irrelevant
information and arranging the form properly, it is easier for the information to be imputed into the
program and easier to check. This method eliminates the problem of overdue rentals, security of
membership profiles, time consumption of issues and the storage of videos files and could be run in
a small office or offices becoming an internet only based business. I actually believe it to pose a
health and safety issue for the members of staff navigating the offices on a daily basis. The sales
assistant often answers the question from memory, or finds the information by looking through the
files. The calculation of overdue fees manually by the employees means that there is room for human
error to raise its ugly head. Share to Twitter Share to Facebook Share to Pinterest. This alternative
would also include that the company has a working computer system. The customer’s age will be
calculated automatically by the system by using the customers Date of Birth field and subtracting it
from today’s date. I will be taught ICT theory in conjunction with producing this piece of
coursework, so I will be learning new things relevant to the project as the year goes on. There will
also be combo box from which, upon being clicked, a list of the customer Surnames are displayed.
Bobbie's book store markets its products under its own brand as well as Bobbie Read Store, Bobbie
Learn, Brother Bobbies Books. Select queries extract data from tables based on specified values, find
duplicate queries display records with duplicate values for one or more of the specified fields, and
find unmatched queries display records from one table that do not have corresponding values in a
second table.
Or the staff will do two copies of information identical to each other because the information will be
inputted twice and if they are not identical then one or the other or both are changed with the
correct information. This field is linked to the Mileage field in table vehicles, and will be used to
update the mileage field when a vehicle is returned by adding this value to the appropriate vehicle’s
mileage. One formula is attached to the Date Due Back field and it calculates the date the rental
needs to be returned from the Date of Rental and Number of Days fields. It also makes sure that the
requirements are in place before the design takes place. Once they have completed this form, it is
filed away in a filing cabinet with other such forms. All such data regarding the business is stored on
paper, in filing cabinets, including staff details, supplier details, Vehicle details and Rental details.
Such archived records will be useful for the manager to analyse trends in the business, and for
producing end of year statistics. I have begun to create the initial prototype for my interactive
multimedia product. Finally, the User Documentation will be produced and I will evaluate the system
on a number of various criteria to see if it meets the requirements outlined at the analysis stage. And
also the store has no evidence of the date of issue and the due date of rental, creating another
quandary to keep up to date of their overdue rentals and contacting the members about their overdue
purchase. Whilst a system does not require such modifications, and will run adequately without
them, they do improve the system. For instance, the age of a staff member can be calculated by
feeding the “Date of Birth” value held in the Staff table into a formula (which is outlined later in the
design). This was also a topic breached upon during my interview with Fred, and he agreed that he
would like overdue fees to be calculated automatically by the new system. It displays the details of
all of the vehicles in the class that the user has specified. Information from the company like prices
and book names and information about the company itself will come from the companies head office
(the company) When all data is collected it will be processed by database program (Microsoft
Access) The data required to assemble this database carrying information about books and
customers. This enables the user to check at a glance the details of this said rental, without having to
take the time to exit the form and go to the rental form. In a computerised system, data is stored in a
uniform, universal textual style of great clarity, perfectly comprehensible for any reader of the
English language. The records are arranged alphabetically within the index system of the cabinet.
Mistakes such as transcription errors, or the misreading or mishearing of information when recording
data lead to inaccurate data being entered into the system. So the first section of the formula can be
thought of as the exponential overdue fine calculation. When the data has been collected it will go
onto the database once a day We have chosen once a day because we have seen the needs, and they
are big. The customer, staff and manufacturer files will also have an e-mail address field, because
internet communication is becoming more widespread in recent years and that additional avenue of
contact will be useful. Also if the barcode on the package is damaged it will not read the information,
reverting to manual input methods. This will include preparing the users for using the system,
ensuring that the hardware is capable of running the software and converting the data from the old
system into the new one. It’s like the hub of the system from which all other points can be accessed.
As well, if the only way it would be economically feasible for my client to implement the system
would be for it to be designed and used on illegal pirated copies of software then it would also lack
legal feasibility. Process design will also be included, defining all of the processes to be performed
on entered data such as sorting, summing, selecting, counting and merging. Jas liked the MCM Net
logo in the bottom of every page. And in addition to that the company will Install Norton Ghost As it
will help to prevent data loses in system crashes. Hopefully he will be impressed with my intentions
for the product i intend to create and satisfied the the clinet I have chosen is suitable. Theoretically,
one can store and record data on a website, although the extent to which data can be manipulated is
rather limited.
All the data is stored in one file, so it can hold a flat file database. Because Microsoft Access is
relational and it has lots of extra tools for making the tables, I shall be using Microsoft Access. It
contains the various components that are required and goes into a great deal of detail about all the
elements one would expect to find in an analysis. There will also be a “Find Next” button beside the
combo box that will be used in the event of customers with the same surnames. Software One way to
keep my data secured is to prevent other accessing it by using passwords. This will include preparing
the users for using the system, ensuring that the hardware is capable of running the software and
converting the data from the old system into the new one. A sub-form is included in this form that
displays the current rental of that particular customer. Such archived records will be useful for the
manager to analyse trends in the business, and for producing end of year statistics. In a computerised
system, these mistakes can be minimised using data validation methods that narrow the field of
acceptable data that can be entered into the system. This way the company would have necessary
data recorded and updated although it's hard and time consuming. This will maximize upon opening,
via the attachment of the macro mcrMaximise. There will also be a “Find Next” button beside the
combo box that will be used in the event of staff members having the same surnames. It can be used
to aid the decision making process. In one-to-one entity relationships, for every instance that one of
the entities in the relationship occurs once, the other entity occurs once as well. I will also use
Antivirus Program to prevent viruses and hacks. The database designs will also be shown, as will the
security designs for the system, such as how data integrity will be protected, what access levels
different users will have and the data-back-up procedures to be used. I also considered the resources
that I will need to create my product. Manufacturer details will be collected when ordering a vehicle
from a new manufacturer or before ordering a vehicle from a new manufacturer. This way, data
integrity is improved by reducing the chance of transcriptions errors on the part of the data entry
clerk. Plans on how the system will be implemented will then be made, including any training the
staff will need and how existing data will be transferred into the new system. Making a relationship
database for Beardwood High School. The video information will be collected by the staff
producing a written table and will enter the video name, the quantity, barcode number, the genre, the
price of rental and the renting of the video. These data input forms can be customised with the
addition of buttons, which upon being clicked on by the user perform a pre-defined command,
which can be a functions such as “Add record”, “Delete Record”, “Save Record” or “Close Form”.
Implementation. Open Access windows and create the database. Obviously if my system is going to
require six months to be constructed and my client wants it completed in one month, it will not be
possible. These details are Model, Customer, Date of Rental, Date to be Returned, Number of Days,
Daily Rental Price and Price of Rental. As a result, this will be the type of package I will use for this
project. Mistakes such as transcription errors, or the misreading or mishearing of information when
recording data lead to inaccurate data being entered into the system. Therefore, a vehicle entity is
created with these attributes and that key. I have regular meetings planned so that my client can
assess the progress of the product and make any changes or alterations that he might have.
This formula will consist of the number of days the vehicle is to be rented for multiplied by the daily
rental price. In january i had to repeat my As ict in which i improves my grade to an A. Data will be
used to test extreme cases and invalid data to ensure it’ll be rejected by the system. Each form’s Key
Preview property will be set to true and the code will be attached to the OnKeyDown event. Taking
away the freedom of the user to enter what they will, by restricting the response to the only two valid
ones, means less data entry errors will be made. However, one thing that I did notice was that
although the offices were tidy and all files were arranged methodically, they seemed quite cramped.
Chose the tables u want to do query on. 3, 3. Insert the criteria's you want to search for. The OCR
may not recognise a certain character and convert it differently or not at all. In one-to-one entity
relationships, for every instance that one of the entities in the relationship occurs once, the other
entity occurs once as well. The details collected are Customer Name, Street Address, Town, County,
Nationality, Sex, Postcode, Telephone Number, Mobile Phone Number and Date of Birth. It is
through this stage that I will gain a thorough and comprehensive understanding of the current system
so that I can design and produce a Requirements Specification. Share to Twitter Share to Facebook
Share to Pinterest. Due to space constraints, I cannot outline all of the macros involved in this form
on this page. The Customer ID or name entered into the query is determined by the staff member
operating the system at that time. These details are Model, Manufacturers Code, Registration
Number, Current Mileage, Engine Size, Daily Rental Price and Class. To achieve this, the code on the
“On Click” property of the button will be set to. Such locks can be picked open, smashed into pieces
or cut in two by any criminal that carries a simple tool box. The disadvantages is that it doesnt
accomodate requirement uncertainity very well and the customer cannot see a working version of the
system until late in the process. I found the offices of the business to be fairly tidy, and all of the
different files were clearly labelled and arranged in filing cabinets in an organised and methodical
manner. The data collected in my preliminary analysis reveals shortcomings in the system currently in
use. The reason that I chose this particular package over other database software is because I have
experience in using it and it is the only database package available to me on both the school
computers and my home computer. I sketched my idea of an interactive advert that will display
before a video is viewed on sites such as 'Youtube' and '4od'. In the proposed system, the record is
located in the computerised database and the user clicks a “Delete” button, which removes that
record from the system. If an attribute depends on just one of the keys, then it should be removed
with that key into a new entity. Share to Twitter Share to Facebook Share to Pinterest. The system
will also be more secure, due to the centralised access to data. A combo box will also be used to limit
the user’s choices in the Working Hours field to “Part-Time” and “Full-Time”. For example, if a
customer of the name Bill Wilson rented out a Renault Clio on the 17 th of October 2007, the rental
number would be WILCLI171007. The Vehicle ID or model entered into the query is determined by
the staff member operating the system at that time. However, on the other hand, though, this rigid
structure will not allow potentially interesting lines of inquiry to be pursued or followed up on.