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Schedule Compression
I have been involved in the ‘Recovery Plan’ submissions. A recovery plan is where
we do schedule compression without changing or extending the Project Finish Date.
We use Crashing & Fast Tracking for schedule compression. In crashing, we use
more resources, and in fast-tracking, we do more activities in parallel, increasing the
project risks.
The project planner is the one who does this and as a planner, always make sure to
use any technique with the consent of your project manager and the project
management team. Team buy-in is the key to managing a successful project.
We will discuss in detail which technique to use when & where.
Fast Tracking
You need to be an experienced person to use fast-tracking. You need to find
activities only where you can apply fast-tracking first. Make sure that all the
resources are optimized well.
We say that activities are done simultaneously without waiting for the completion of
other activities.
Remember, this technique can’t be applied to every activity; we’ll have to see &
discuss with the project team if the activities can be executed in parallel.
During the planning phase of a real-time project, it may seem impossible to work on
parallel activities. Still, it is necessary to think out of the box, and you may find the
solution even for the most critical problems. In the above example, we assume that
the activities’ resources are different; hence we can go for the parallel operation.
Fast-tracking has its challenges, and it’s not without its risks. It is the opposite of
initial project planning, as one allows the planning at the beginning, and the other
deals with preparation during the project’s execution phase. In general, fast-tracking
increases the overall risk of the project.
For example, you can purchase all the furniture for a new office before its
completion. But there could be a possibility that you may have to make some size
adjustments in office design in the execution, and your furniture may not fit into the
new design. Now the furniture is useless for you. Therefore, it is recommended to
focus on the right activities on the critical path, keeping in view the risks attached to it
to have favourable schedule compression outcomes.
So to summarize, the following are step-by-step guidelines for the Fast-tracking
technique.
The project manager will evaluate the activities/tasks that will save much time with a
smaller budget increase. It can do with an increase in overtime, adding more
resources, adding incentives. Crashing techniques needs more buy-in from the top
project management, whereas fast-tracking is done with project team involvement.