Professional Documents
Culture Documents
Breakdown Cover 10
General and Administration
Glass Repair & Replacement 10
Keep us informed 3
Accident Management 10
Road Tax 3
Accident Procedure 11
Personalised Number Plates 3
Travelling Abroad 3
Fines
Motor Insurance 4
Speeding Fines 13
Salary Reductions 4
Parking Fines and Charges 13
Congestion Charges 13
Maintaining Your Car
Contesting Fines 13
Servicing and Maintenance 6
Tyres 8
End of the Agreement
Defect Rectification Notice 8
Renewing Your Car 19
MOT 19
Tusker - Driver Guide | 1
Welcome! Opening
At Tusker we’re dedicated to providing you with Hours
first class customer service and a worry-free
motoring experience. Our offices and customer services
are open between 8am and 6pm,
Monday to Friday.
We’re always along for the ride and will be your
first point of contact for any servicing, Tusker
Building 4 Hatters Lane
maintenance or tyre queries through our Croxley Green Business Park Watford
nominated partners. Hertfordshire
WD18 8YF
customerservices@ss4c.com
Thank you for choosing Tusker for your Driverline: 0333 400 2020
new car.
Travelling Personalised
Abroad Number Plates
If you’d like to take your car abroad, you’ll To find out if you’re allowed to fit personalised number plates,
need a VE103b certificate and a green please check your Scheme Policy. If you are, you’ll need to let us
card. This is a legal requirement and printed know and you’ll be responsible for all associated costs of getting
copies must be carried with you when these fitted, including any administration charges.
travelling outside of the United Kingdom.
Call 0800 0923273 to speak to the RAC You’ll need to make sure the personal plates are removed 6 weeks
and request a certificate and green card before the car is returned. To do this please contact customer
directly. Please note, different countries services. If you forget to remove the personalised plate before the
have certain requirements of what return date, you may lose ownership of it.
motorists need to have in their vehicle while
driving in their country so always check The DVLA may take up to 6 weeks to process a plate change. If
requirements beforehand for the country you decide to leave the scheme early and your plate change is not
you’re visiting. complete by the date you leave your employment, you may incur
an additional salary sacrifice amount.
We charge a £10 fee for producing and
sending this to you. Payment will be taken
by credit or debit card over the phone and
you’ll need to allow 14 days’ notice for us
to arrange and send you the document. A
VE103b certificate is valid for 12 months.
Motor
Insurance
Once your car has been delivered, the
policy documents will be emailed to you
by Howdens. If you have not received
them 14 days following delivery, please
contact your HR department.
Salary
Reductions
Every Pay Period, your Employer will
reduce your gross salary by the agreed
amount. We recommend that you check
your payslip to ensure your salary
sacrifice amount is correct in the months
following delivery or if you rewrite the
agreement at any time.
Maintaining
Your Car
Tusker - Driver Guide | 6
Fuel
accommodate this after the first 12 months, as long as there are no National
Minimum Wage implications for your employer. Please note: We’re unable to
change the mileage if there are less than four clear billing months remaining
on the agreement.
If you return your car with more than the agreed mileage, you’ll be charged an
It’s important that you make sure the
excess mileage cost to cover the expense of the additional vehicle
correct fuel is used in your car at all
depreciation and servicing costs that will have been incurred due to the
times. If a situation occurs where you’ve
additional mileage. If you’d like us to review the agreed mileage, please email
mistakenly filled your car with the
the current mileage of the car and your expected monthly mileage to our
wrong fuel, please follow these simple
customer services team. You can find the excess mileage pence per mile on
guidelines:
your quote and this figure will be subject to the addition of VAT.
Discovery at refuelling station
electric?
cashier immediately.
3. Inform any drivers waiting to use
the fuel dispensing point.
Have an electric car with us? Please be aware that the range shown by the 4. Avoid locking and unlocking the
manufacturer is the quoted range. It’s also important to be aware that cold doors as, on some models, this can
temperature can reduce the available range in electric cars. This is due to the prime the fuel pump which could
the increased use of in-car heating and lighting and the batteries themselves draw contaminated fuel into the
don’t perform as well. Depending on how cold it is, in sub zero temperatures, fuel system.
the range can drop by almost 30%. Plus, when batteries are cold, the amount 5. Call the Driverline to contact your
of time it takes to charge them increases. Overnight charging can take an breakdown recovery provider.
extra hour or two to fully charge up the batteries.
Tyres
• Replacement tyres are included in the To have your tyres replaced,
scheme. please call 0333 400 2020
and select the tyre option.
• You should regularly check the
condition and tread depth. • If you require a spare
wheel to be fitted due
• If you’re unsure how to check them you
to a puncture, call 0333
can visit your local Kwik-Fit who will
400 2020 and select
check them for you. Just inform Kwik-
the breakdown/roadside
Fit that you have a Tusker vehicle and
assistance option.
they will check your tyres.
• If your car is fitted with run
• Tyres can be replaced at 2mm of tread flats, you may be able to
or less. carry on your journey for
a limited distance at lower
• The current legal limit in the UK is speeds.
1.6mm. • It’s important to be aware
• Tyres cannot be changed at a garage that manufacturers are
or any supplier other than Kwik-Fit. increasingly replacing
Therefore it’s important to regularly spare wheels with repair
check your tyres as replacements sprays - please refer to the
will not be carried out when the car manufacturer’s handbook
is serviced or MOT’d. If your car is or contact Tusker on the
presented to a repairing garage with Driverline for further
illegal tyres, the vehicle may not be information.
released back to you. When returning • If you use an inflation kit
the car to Tusker at the end of the and need a replacement
agreement all tyres must be road legal, tyre, Tusker will replace this
as the collection agent cannot collect a free of charge.
car with illegal tyres and this will incur
an aborted collection fee.
Defect Rectification
Notice
If your car is defective, e.g., one of its indicators is broken, you may
be issued with a vehicle defect rectification notice by the Police. This
means that you’ll have to provide proof at a Police Station that the
fault has been fixed.
Accident Damage
You mustn’t leave accident damage to your car unattended. When reporting damage it’s important to note that you are
Any damage should be reported and rectified as quickly as responsible for paying the insurance excess to the garage
possible. You are responsible for any charges gained from upon collecting the car. You are responsible for paying the
unreported damage when the car is returned. Any damage insurance excess even in non-fault accidents. This cost will
must be repaired by a recognised garage and be to a high be claimed back from the other party through the non-
quality standard. If the repair is not to the correct standard insured loss recovery service provided by the Accident
you will be charged a poor previous repair fee. Management provider FMG, and repaid to you directly.
Accident
Breakdown Cover Management
We know that an accident can be a distressing
European breakdown cover assures recovery time may vary on situation. This is why we include an accident
you of assistance if you get into average between 1 & 3 hours. management service as part of the service
difficulties whilst motoring in the UK An onward travel vehicle can provided to you. This includes the following
or Europe. Your breakdown cover be made available to you free benefits:
includes: of charge for up to 48 hours
• First Notification of Loss (FNOL) is taken
however this will not be a like
• Roadside Assistance over the phone so no lengthy forms to fill in
for like car. You will need to
• Recovery request this facility. You will • Active management of the repairer and
also be required to present insurer to minimise time to repair
• Home Start (assistance if the a credit card for a deposit to
breakdown is at home or work cover fuel, damage and any • Provision of a replacement car by a garage
and not just whilst you are on cost arising from usage. (not like for like unless it is a non-fault
the road) accident) for the repair’s duration where
If the replacement car is required
If you need roadside assistance call
the Driverline on 0333 400 2020. A required for longer than 48 • Whilst the car is being assessed you may be
breakdown agent will be dispatched hours, you must contact entitled to a courtesy car
and it might be necessary for the us directly to discuss your
options. • Excess is always payable to the garage and
car to be recovered to a repairer.
in the case of non-fault accidents will be
Please be aware that depending
recovered by Uninsured Loss Recovery and
on call volumes and your specific
paid back to you directly once all costs have
breakdown situation, the
been settled
Accident
Procedure
If you’re involved in an accident, you
must under no circumstances admit
liability or blame at the scene.
All fines and charges are dealt with according to guidelines laid out
by the following organisations: British Parking Association, British
Vehicle Rental and Leasing Association and Protection of Freedoms.
Congestion
and ULEZ Contesting
Charges Fines
As the driver of the car, you are within
It’s important to be aware that you your rights to contest any fines but you
are responsible for the costs of driving must contact the authority directly. If
into the Congestion Zone and the Ultra the authority upholds your objection,
Low Emissions Zone (ULEZ). Although they will credit us, and we will credit
pure electric car are eligible for a 100% your employer, and instruct them to
discount on the Congestion Charge , unless credit you minus the administration fee.
you have a green number plate you’ll Please note, many authorities have a
still need to register your car with TFL to very tight deadline for contesting a fine,
apply for the discount and travel in the therefore you will need to act quickly.
congestion zone.
If you are contesting a ticket
We’ll pay any fines within the timescale (given to you directly), please
stipulated by them to ensure the fine email the details immediately to
amount does not increase. You will be liable fleetadmin@tuskerdirect.com. This
for this cost plus an admin fee of £10+VAT. will reduce the possibility of Tusker
We will invoice this to your employer and paying the fine twice.
they will deduct it from your net salary.
Please note: we will not accept liability
It is your responsibility to ensure that your for an increase to the fine if we have
car is registered with TFL for exemption received communication from you
(where applicable) from the congestion advising you are contesting it.
charge.
Leaving the
Scheme Early
Tusker - Driver Guide | 15
Maternity
Protection
If your agreement includes maternity,
paternity and adoption protection, it
will provide protection for the gross
salary sacrifice amount of the car over
a select period. Only one claim can be
made in the select period, subject to
the maximum level of cover provided.
• Either an employee’s resignation letter and an employer Tusker are unable to settle the Early Termination Charge
acceptance letter or a driver declaration form
if at the commencement date, the employer or the
• Signed early termination paperwork employee were aware that they were going to resign or if
the notification date of the resignation occurs within the
Upon the tender of your resignation you’ll need to contact us exclusion period.
and give the following information:
Redundancy Protection
• Date resignation tendered
If you’re made redundant after the set exclusion period
• Date of leaving your employer’s employment
following delivery of your car (check your Scheme Policy for
• Reason for leaving i.e. resignation, dismissal, redundancy details), you’ll be protected for any Early Termination Charge
etc. that would normally be incurred as a result of leaving the
• The car’s current mileage scheme early. This is providing that we receive the following
Upon receiving this information we will prepare the required • Copy of employee’s letter of notice of redundancy
paperwork for your employer to complete. Once your
• Signed early termination paperwork
employer has signed the required documents, the customer
services team will contact you to arrange collection. This
Tusker won’t be able to pay the Early Termination Charge if
will be Monday to Friday between 8am and 6pm. It’s not
the following occurs:
possible to provide a collection time, however it’s important
you are present at the time of collection and return items
such as spare keys, service records (where applicable), • At the delivery date, the employer or the employee was
aware of the redundancy
locking wheel nuts (if applicable) and any other removable
items that belong with the car. Failure to provide these items • The notification date of the redundancy occurs within
can result in a charge. You will be charged for missing items the exclusion period
to reflect our estimate of any resale loss suffered. • An employer changes the terms and condition of
employment which means that an employee needs to
It’s important that the car is returned to Tusker before your reapply for their position
last day at work. If we do not receive collection details by
this time, your employer may need to take legal action to To inform us of a redundancy, please follow the instructions
recover the car from you and you will be liable for any costs in the Resignation Protection section. Please remember that
incurred. once you leave the company, you will no longer be insured to
drive the car.
End of the
Agreement
Tusker - Driver Guide | 18
Renewing
your Car
You have a number of choices at the end of the
agreement: you can choose to re-enter the
scheme, just return the car or you can buy it
from us.
customerservices@ss4c.com
Driverline: 0333 400 2020