HOPE 3

Health Optimizing Physical Education (HOPE 3) – Grade 12

Quarter 2 – Module 12: Organizing and Managing Fitness Event (Dance)
First Edition, 2020

Republic Act 8293, Section 176 states that no copyright shall subsist in
any work of the Government of the Philippines. However, prior approval of the
government agency or office wherein the work is created shall be necessary for
exploitation of such work for profit. Such agency or office may, among other things,
impose as a condition the payment of royalties.

Borrowed materials (i.e., songs, stories, poems, pictures, photos, brand

names, trademarks, etc.) included in this module are owned by their respective
copyright holders. Every effort has been exerted to locate and seek permission to
use these materials from their respective copyright owners. The publisher and
authors do not represent nor claim ownership over them.

Published by the Department of Education - Schools Division of Pasig City

Development Team of the Self-Learning Module

Writer: Gretchel M. Garcia
Editor:
Reviewers: Alfred Villanueva III, Christian Bjorn R. Cunanan
Illustrator: Christian Bjorn R. Cunanan
Layout Artist: Psalm David Go
Management Team: Ma. Evalou Concepcion A. Agustin
OIC-Schools Division Superintendent
Aurelio G. Alfonso EdD
OIC-Assistant Schools Division Superintendent
Victor M. Javeña EdD
Chief, School Governance and Operations Division and
OIC-Chief, Curriculum Implementation Division

Education Program Supervisors

Librada L. Agon EdD (EPP/TLE/TVL/TVE)

Liza A. Alvarez (Science/STEM/SSP)
Bernard R. Balitao (AP/HUMSS)
Joselito E. Calios (English/SPFL/GAS)
Norlyn D. Conde EdD (MAPEH/SPA/SPS/HOPE/A&D/Sports)
Wilma Q. Del Rosario (LRMS/ADM)
Ma. Teresita E. Herrera EdD (Filipino/GAS/Piling Larang)
Perlita M. Ignacio PhD (EsP)
Dulce O. Santos PhD (Kindergarten/MTB-MLE)
Teresita P. Tagulao EdD (Mathematics/ABM)

Printed in the Philippines by Department of Education – Schools Division of

Pasig City
 HOPE 3
Quarter 2
Self-Learning Module 12
Organizing and Managing Fitness Event
(Dance)
Introductory Message

For the Facilitator:

Welcome to the Health Optimizing Physical Education (HOPE 3) Self-

Learning Module 12 on Organizing and Managing Fitness Event ( Dance) !

This Self-Learning Module was collaboratively designed, developed and

reviewed by educators from the Schools Division Office of Pasig City headed by its
Officer-in-Charge Schools Division Superintendent, Ma. Evalou Concepcion A.
Agustin, in partnership with the City Government of Pasig through its mayor,
Honorable Victor Ma. Regis N. Sotto. The writers utilized the standards set by the K
to 12 Curriculum using the Most Essential Learning Competencies (MELC) in
developing this instructional resource.

This learning material hopes to engage the learners in guided and

independent learning activities at their own pace and time. Further, this also aims
to help learners acquire the needed 21st century skills especially the 5 Cs, namely:
Communication, Collaboration, Creativity, Critical Thinking, and Character while
taking into consideration their needs and circumstances.

In addition to the material in the main text, you will also see this box in the
body of the module:

Not es t o t he Teacher
This contains helpful tips or strategies
that will help you in guiding the learners.

As a facilitator you are expected to orient the learners on how to use this
module. You also need to keep track of the learners' progress while allowing them
to manage their own learning. Moreover, you are expected to encourage and assist
the learners as they do the tasks included in the module.
 For the Learner:

Welcome to the Health Optimizing Physical Education 3 (HOPE) Self-

Learning Module 12 on Organizing and managing Fitness Event (Dance)!

This module was designed to provide you with fun and meaningful
opportunities for guided and independent learning at your own pace and time. You
will be enabled to process the contents of the learning material while being an
active learner.

This module has the following parts and corresponding icons:

Expectations - This points to the set of knowledge and skills

that you will learn after completing the module.

Pretest - This measures your prior knowledge about the lesson

at hand.

Recap - This part of the module provides a review of concepts

and skills that you already know about a previous lesson.

Lesson - This section discusses the topic in the module.

Activities - This is a set of activities that you need to perform.

Wrap-Up - This section summarizes the concepts and

application of the lesson.

Valuing - This part integrates a desirable moral value in the

lesson.

Posttest - This measures how much you have learned from the
entire module.
 EXPECTATIONS

Most Essentials Learning Competencies:

Organize fitness event for a target health issue and concern

Specific Objectives:
At the end of the module, learners will able be to:
1. demonstrate understanding in organizing fitness event and recognize proper
2. event management planning by creating an action plan intended to promote
fitness.

PRE–TEST

Direction: Here are some questions that will test your knowledge for today’s lesson.
Choose wisely.
1. It is a planned and organized occasion
a. Organization b. Event c. Management d. Planning
2. the act or process of planning and arranging the different parts of an event or
activity.
a. Organization b. Management c. Collaboration d. Creating
3. the act or skill of controlling and making decisions and supervising or
activities.
a. Manager b. Planning c. Organization d. Management
4. It is the process of making plans for something.
a. Planning b. Marketing c. Organizing d. Promoting
5. They are responsible for running a range of events
a. Coach b. Business manager c. Event manager d. Speaker
 RECAP

Direction: Answer the following questions.

What kind of activities/exercises did you participate in regularly?

___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
What are the benefits you get in joining an organized health event (dance marathon,
street dances, festival dances)?
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________

LESSON

Organizing an event can seem like an incredibly overwhelming task. And without
organization and thinking ahead, it can be. Well, let's work on avoiding just that --
from the months of preparing beforehand to maintaining your cool the day off.
Organization and management go hand in hand. Organization refers to the act or
process of planning and arranging the different parts of an event or activity.
Management is the act or skill of controlling and making decisions and supervising
or activities.
Management involves five major functions: planning, organizing, staffing, leading
and controlling.
1. Planning. It includes processes such as forecasting, developing objectives,
programming, scheduling, budgeting, and formulating procedures.
2. Organizing. It aids in developing a group structure with definite scope of work
for every member.
3. Staffing. Is the recruitment, selection, and retention of members wherein they
are given appropriate assignment with proper training and professional
growth.
4. Leading. Is directing the organization to motivate and empower individuals in
carrying out the program
 5. Controlling. Ensures proper plan execution within the goals of the
organization.

How to organize an event?

1. Develop Your Event Goal and Objectives
The very first step in planning your event is to establish a tangible goal
and objectives. First, start by asking yourself: Why are you organizing this
event, and what do you hope to achieve?
If you know your organization’s key goals before planning, you can
ensure that every part of your event is optimized for success.

2. Create a team
Any event takes a concerted team effort to handle all the details.
Consider identifying one key Event Manager or Event Chair as well as
individual Chairpersons for subcommittees, such as: venue management;
speakers; entertainment; publicity; sponsors; and volunteer management.
Assigning individual roles to team members creates a system of
accountability, as well as preventing tasks from falling to the wayside. Plus,
it’ll allow you to delegate – but don’t forget to account for committee meetings
in your event plan timing!

3. Establish Your Budget

Establishing your event’s budget is one of the most important parts of
planning an event.
Some of the critical expenses you need to include in your budget are:
Venue: This cost should encompass the rental as well as any insurance you
need to purchase.
Food and Drink: Remember that the amount you can afford here might also
dictate the number of tickets you’re able to sell.
Entertainment: This field can be customized however you need it to be —
whether it’s allocated for speakers, a DJ, make sure you have wiggle
room for travel and accommodation costs as well as any
compensation.
Décor: Will you be going with a DIY mason-jar theme, or one that’s a little
fancier? Establishing the costs upfront will help you determine which
one you can afford.
Staff: This category might often be forgotten, but it’s key to account for the
transportation and lodging costs of your staff, especially if you’re
headed out of town. Even budgeting staff time (what would they be
spending time on if they weren’t working on this event?) can help you
decide whether that extra meeting is worth it.
Marketing: Whether you decide to promote your event through Facebook or
go old-school by putting flyers up all over town,
 Miscellaneous: Even the best-planned event will have some additional costs
come up. Accounting for them in your budget will ensure you’re not
caught unawares.
4. Set the Date.
Once you have a good idea of all the costs and the timeline associated
with your event, it’s time to start the real plan! Creating your event master plan
will allow you to ensure every aspect remains on track, as well as making it
easier to coordinate with volunteers and event committee members.
5. Book Your Venue
Once you have the date nailed down, it’s key to book your venue as
soon as possible. Your event has to have a date and location nailed down
before you can begin advertising, so this task needs to be completed as early
in the planning period as possible.
6. Create a Plan
Here are a few ideas to help you plan your fitness event
Brainstorm. The kinds of activities that you want to do. These should be able
to cater to the needs of the population. Consider their age, gender, and
culture.
Decide. What kinds of supplies you will need for your activities?
Determine the number of participants that you can accommodate and how
many activities can take place simultaneously. This will help determine the
number of activity leaders and volunteers that will be needed.
Incorporate learnings and values into your fitness event to make it more
relevant.
Seek financial support or solicit donations in kind from businesses for the
supplies that you will need for your project.
Purchase the necessary supplies prior to the activities and make sure all
are taken care of.
7. Create a publicity plan
Even with the most amazing speaker or entertainment line-up, you
need publicity to get people in the door. Event promotion starts with the initial
notice or page on your website, note in your email to save the date, and then
builds to include online and off-line publicity, media relations and on-going
outreach to encourage registration.
Some components you might want to include in your plan are: Web
page announcement, Social media, Email blasts, Press and media
connections, Printed materials.
8. Determine Day-Of Processes
Once you’ve prepared everything going on around the event, keeping
track of the order of the event itself and planning out your program is the next
step.
 To ensure you’re prepared for anything, prepare an agenda that will
walk you through the whole day from setup to cleanup. Including every detail,
no matter how small, will help you feel like you have it all under control!

Here’s a quick example of what something like this might look like:
5:00: Drop off silent auction items at the venue (Diana)
6:15: AV setup (Terry, Diana)
7:00: Have quick volunteer coordination meeting (Terry + volunteers)
7:30: Attendees begin arriving
8:30: Speaker 1 takes the stage
8:45: Break
9:00: Speaker 2 takes the stage
10:00: Awards presented (Diana)
11:00: Start clearing tables
12:00 Event ends; all guests must leave

Identifying just who needs to do what can also ensure that there’s clear
accountability leading up to the event.

9. Assess and Reflect

It is necessary that your team reviews and discusses the
accomplishments and failures of the whole project after the event. Come up
with resolutions and recommendations to further improve it. Start by
answering the following questions for reflection:
 Which of the goals that you set did you meet?
 Which ones did you not meet?
 Which exceeded your expectations?
 What did you accomplish?
 Who in your community benefitted from the project?
 What part of the project went well?
 What went wrong?
 What could be improved?
 What fitness resources or outreach methods would you use again in the
future?
 Which ones would you forego?
 What additional activities could you offer next time that would guide your
community on a lifelong path to a healthy lifestyle?
 What other organizations or programs in your community could you
partner with to host additional activities?
 ACTIVITIES

Create an action plan intended to promote fitness in your community. Fill out
the table below.
Project/Activity Title: ________________________________________________
(It should be catchy and speaks of your purpose.)

Target Day of Project/Activity: ________________________________________

(When would you like to do the event?)
Venue: ____________________________________________________________
(Where you would like to hold the event?)
Set Goal: __________________________________________________________
(Example: To be able to promote fitness through Dance)

Create a Team: _____________________________________________________

(Organize teams and give work designations, such as promotions team,
technical team, etc.)

Establish your Budget: ______________________________________________

(Break down expenses you need to include in your budget)

Planning:
___________________________________________________________
(Type of activities to be incorporated, supplies and equipment needed,
number of personnel required
Determine Day-Of Processes: ________________________________________
(Oder of the event itself and planning out your program)

Promotion: ________________________________________________________
(Think of how you will best promote your project to the community.)
Assessment and Reflection: __________________________________________
(Create evaluation/feedback sheets that best show the assessment of the
project by the participant.
 WRAP–UP

Let’s summarize!
What are the major function of management?
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
What are the things to be consider in organizing an event?
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________

VALUING

What is a vital role on proper event management planning?

___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
 POST TEST

Direction: Identify the following statement.

1. It is the act or skill of controlling and making decisions and supervising or
activities.
______________________________________________________________

2. Aids in developing a group structure with definite scope of work for every
member.
______________________________________________________________
3. It includes processes such as developing objectives, scheduling, budgeting
and formulating procedures.
______________________________________________________________
4. It is directing the organization to motivate and empower individuals in carrying
out the program.
______________________________________________________________
5. It is the recruitment, selection, and retention of members wherein they are
given appropriate assignment with proper training and professional
development
______________________________________________________________
 KEY TO CORRECTION

References

Websites: https://www.wikihow.com/Organise-an-Event
https://www.wildapricot.com/articles/how-to-plan-an-event#event-goal

Books: Jerome A. Porto, Aida A. Vargas, Mia Elaine P. Collao. Fitness for Life
Health-Optimizing Physical Education, 2016
Lualhati Fernando-Callo, Peter Fermin Dajime. Physical Education
and Health, 2016