INTERNAL MEMO

To: DEW/EIC

Thru: CRB

Thru: ACE/DCR

Thru: FAS

REHABILITATION OF KAGGA-ACENGRYENY-AYAMAWELE ROAD (20.0KM) IN AMOLATAR DISTRICT

Submission of call-off order for supply of Safety Wear

This is to submit call-off order for purchase, supply and delivery of safety wear for Force Account Staff while engaged
during the construction of the above road.

There are two suppliers approved to supply safety wear for the Ministry. These were evaluated in order to get value
for money as shown in the attached evaluation sheet. M/s Sultan Engineering & Construction Ltd emerged as the
lowest priced supplier and is therefore recommended for issuance of this call-off order.

The purpose of this memo is to request for approval of call-off order to be issued to M/s Sultan Engineering and
Construction Limited at a cost of seventeen million two hundred sixty nine thousand shillings only
(17,269,000). Currently the Unit has mobilized equipment and commenced swamp raising works on the road. The
cumulative expenditure on this road is shown below.

Expenditure Previous This Cumulative

S/N Description expenditure Requisition Expenditure Budget Remarks
Fuel and Fuel is loaded on card and is
80,000,000
1 Lubricants - 80,000,000 280,485,000 being used for the works
Plant -
2 Maintenance 40,451,250 Payments not made
Construction -
3 Materials 483,115,200 Payments not made
Labour/Staff -
4 allowance 84,110,000 Payments not made
Administrative 2,000,000 17,269,000
5 Expenses 19,269,000 82,456,800 Payment made for imprest
-
6 Quality Control 5,000,000 Payments not made

7 Total 82,000,000 17,269,000 99,269,000 975,618,250

8 Cost Per Km 4,963,450 48,780,913

Francis Abedkane K.
FAM (DRRU-NORTH)
25 April 2022

…/attached

1. Evaluation Sheet
2. Call off order for M/s Sultan Engineering & Construction Ltd
3. Contract agreement between MoWT and M/s Sultan Engineering & Construction Ltd
4. BoQ extract for Kagga-Acengryeny-Ayamawele Road