Employee Hajj and Umrah Policy

Policy Overview: This policy outlines the guidelines and procedures for company-sponsored Hajj and
Umrah for eligible employees. The Company aims to support the spiritual journey of its employees by
facilitating their participation in these religious pilgrimages.

Eligibility Criteria:

1. Length of Service:

 Employees must have completed a minimum of five (5) consecutive years of service with
the company.

2. Performance Criteria:

 Eligible employees should have a consistently high performance record, with no major
disciplinary issues in the past two years.

Application Process:

1. Eligible employees interested in participating in the company-sponsored Hajj and Umrah

program must submit a formal application to the HR Department.

2. The application should include:

 Proof of eligibility (length of service, performance records).

 A written statement expressing the employee's sincere intention to perform Hajj or

Umrah.

 A commitment to follow the company's policies and procedures during the pilgrimage.

3. The HR Department will review applications and notify employees of their application status
within a specified timeframe.

Financial Assistance:

1. The Company will provide financial assistance covering the cost of travel, accommodation, and
related expenses for the eligible employee.

2. The financial assistance is a one-time benefit and is non-transferable.

Leave Approval:

1. Upon approval of the application, the employee will be granted the necessary leave for the
duration of the pilgrimage.

2. The leave granted for Hajj or Umrah will be considered as special leave and will not affect the
employee's regular annual leave balance.

Employee Responsibilities:

1. Employees sponsored for Hajj or Umrah are expected to:

  Abide by the laws and regulations of the host country and the countries visited during
the pilgrimage.

 Maintain communication with the company throughout the journey.

 Share their spiritual experience with colleagues upon return, promoting cultural
understanding.

2. Failure to adhere to these responsibilities may result in the revocation of future sponsorship
opportunities.

Documentation and Reporting:

1. Employees must provide the HR Department with proof of their pilgrimage, including travel
documents and certification of completion.

2. Upon return, employees are encouraged to share their experiences through internal channels,
fostering a sense of unity and understanding among colleagues.

Confidentiality: All information related to an employee's application for company-sponsored Hajj or

Umrah will be treated with the utmost confidentiality.

Exceptions and Discretion: The company reserves the right to make exceptions to this policy on a case-
by-case basis and retains the discretion to amend or terminate the policy as deemed necessary.

Review and Amendments: This policy will be reviewed periodically to ensure its relevance and
effectiveness. Any amendments will be communicated to all employees.

Approval: This policy is approved by the HR Department and comes into effect on [Effective Date].

Next Review Date: [Insert Next Review Date]

Note: This policy serves as a general template and should be adapted to align with the specific
requirements and values of the company. It's advisable to consult legal and religious advisors to ensure
compliance with applicable laws and religious principles.