Policy How is the policy implemented?

Health and safety  Ensuring health and safety policies are being implemented
management  Supervising and monitoring staff
systems  Holding regular meetings to review policies/ensure staff are aware of their
responsibilities
 Ensuring staff have adequate training/ are suitable to work with children/ have DBS
checks
 Carrying out inspection/safety walks
 Ensuring equipment is safe, e.g. organising PAT tests
 Ensuring existing policies are adequate
 Identifying risks/hazards and taking action to minimise them e.g. by providing
equipment/ PPE/ adequate staff ratios
 Assessing how well risks are being controlled
 Implementing security measures, e.g. CCTV, manned reception, signing in procedures,
staff identification processes, lock down procedures
 Reviewing policies
 Investigating the causes of accidents, incidents or near misses
 Updating or improving policies
Workplace  Identify hazards/carry out risk assessments and take action to reduce/ remove
hazards and risk hazards / reduce risk of injury and harm
controls (risk  Train staff so they understand policies/procedures/their responsibilities
assessment)  Ensure residents understand health and safety procedures, e.g. by putting up
posters/having fire drills
 Comply with health and safety legislation by having policies/procedures in place
 Ensuring staff follow key procedures / policies
 Review policies to ensure they are up-to-date
 Test equipment to ensure it is in good working order and remove/repair faulty
equipment
 Ensure there are adequate staff to meet residents’ needs / staff ratios
 Review reports of accidents/incidents and put measures in place to prevent harm in
future/update policies/procedures
 Ensure systems are in place to maintain a clean/hygienic environment
 Supervise staff and take action if they are not following policies
 Implement fire safety measures, e.g. put up signs / install fire extinguishers / check
alarms
 Ensure the building is safe, e.g. free from harmful materials (such as asbestos)
 Implement a safeguarding policy to ensure individuals are protected from harm and
abuse
 DBS checks for all staff to verify suitability to work with individuals
 Ensure food safety procedures are understood and followed
 Implement policies to ensure hazardous waste is disposed of correctly
 Implement security measures e.g. keypad entry / sign in book / lockable storage /
CCTV
 Implement clear procedures for the administering and recording of medicines
 Instruct on the use of PPE to prevent cross contamination
Fire safety  Fire risk assessment: identify the hazards, determine who is at risk, decide
appropriate precautions, e.g. designated staff or equipment, record findings, review and
update regularly
 Prevent fires starting: ensure waste is removed, clean hazardous spills, handling
hazardous materials correctly, store hazardous chemicals safely, proper disposal of
smoking materials, smoking areas located away from the building
 Prevent fires spreading: keep fire doors closed, have adequate fire extinguishers,
inflammable materials are stored correctly
 Safe building: keep fire routes and exits free of obstruction, bedrooms and escape
routes are away from high risk fire areas. Regularly inspecting means of escape
 Fire detection/alarms: all staff and residents can hear and activate alarms, alarms
 installed in high risk fire areas, regular testing of fire alarms, adequate signage and
emergency lighting
 Fire evacuation: designated fire wardens, staff trained in evacuation procedures,
create personal emergency evacuation plans (PEEPs), regular fire drills, staged
evacuation methods, safe areas, assembly points, registers, call emergency services,
ACTFAST
 Fire signage: fire instruction notices, fire exits, fire door sign to keep closed
 Fire equipment: fire extinguishers, fire blankets, provided and monitored
 Turning off power supply: for machines that need to be stopped
 Training: for all staff on key procedures
Asbestos  Surveying the premises to determine whether ACMs are present.
 Presuming materials contain asbestos, unless there is strong evidence to the contrary.
 Assessing the amount and condition of the ACM.
 Making and keep up to date a record of the location and condition of the ACMs in the
premises.
 Assessing the risk from the ACMs.
 Preparing a written plan that sets out the location of the ACM and how the risk from
this material will be managed.
 Taking steps to put the plan into action.
 Reviewing and monitoring the plan and the arrangements.
 Providing information on the location and condition of the material to anyone who is
liable to disturb it.
Transport hazards Safe site
 Plan your workplace so pedestrians are safe from vehicles
 Provide a one-way system if you can
 Provide separate routes for pedestrians and vehicles where possible
 Avoid reversing where possible
 Provide appropriate crossing points where pedestrians and traffic meet
 Use 'Highway Code' signs to indicate vehicle routes, speed limits, pedestrian crossings
etc
 Make sure lighting is adequate where people and vehicles are working
 Keep road surfaces firm and even
 Make sure there are safe areas for loading and unloading
 Try to provide separate car parking for visitors as they may not know your site
Safe vehicle:
 ensure vehicles are suitable for the purpose for which they are used
 maintain vehicles in good repair, particularly the braking system, steering, tyres, lights,
mirrors and specific safety systems
 remove the need for people to climb up on vehicles where possible, eg by providing
gauges and controls that are accessible from ground level
 reduce the risk of falling when people have to climb onto a vehicle or trailer by
providing well-constructed ladders, non-slip walkways and guard rails where possible
 provide reversing aids such as CCTV where appropriate
 fit rollover protective structures and use seat belts where fitted
Safe driver:
 Train lift truck operators
 Reassess lift truck operators at regular intervals, eg every 3 to 5 years, or when new
risks arise such as changes to working practices
 Train drivers of other vehicles to a similar standard
 Make sure all drivers are supervised (including those visiting the site)

Electrical safety  Training e.g. staff should learn the risks posed by electricity and how to reduce them
 Qualifications e.g. electrical work should only be carried out by qualified electricians
 Testing e.g. all electrical appliances should be tested annually (PAT tested)
  Electrical safety procedures / safe working practices e.g. trip switches when cutting
the lawn; ensure plugs are not overloaded; minimal use of extension cords; no trailing
cables, following manufacturer’s instructions
 Checking e.g. equipment for frayed wires
 High voltage plant room – signage
 Storage e.g. ensure combustible items are not stored near electricity main switch
boards / electrical equipment kept in locked cupboards
 Record of incidents Review policies e.g. to ensure practices comply with electrical
safety regulations / legislation; after incidents or near misses
 Personal protection e.g. eyes and face / safety equipment
 Roles and responsibilities within the workplace
 Clear procedures for faulty equipment e.g. report damage or faults
Safeguarding  Having a named person responsible for safeguarding
 All staff must be dbs checked, background checked, criminal checks, not on barred
lists
 All staff must have safeguarding training (accept ‘training’)
 All staff must know potential indicators of abuse
 Ways to report concerns of abuse
 Ways to record concerns of abuse, e.g. Record keeping, case notes
 Ways to minimise potential risks to vulnerable individuals
 Staff know who to inform when individuals disclose information
 Having displayed information of how to report/notice abuse, e.g. Posters
 Restrictions on the use of social media/photographs
 Security measures e.g. Sign in/sign out book for visitors, security at entrances,
passwords, id badges, registers, no unauthorised access
 Practical personal care procedures, e.g. Two staff required/leaving doors open when
giving personal care
 Review safeguarding policy
Reporting of  Define which accidents need reporting
accidents  Explain the procedure for reporting accidents
 Procedure for updating risk assessments following accidents
 What reporting forms need to include and who they should be submitted to
 How to investigate accidents (including gathering and analysing of data gathered)
Food safety  Specify who is responsible for what areas of food safety
 Provide a framework to meet legal requirements
 Ensure food is safe to eat
 Do not add, remove or treat food in a way making it harmful to eat
 Make sure the food is the same quality that you say it is
 Make sure you do not mislead people by the way food is labelled, advertised or
marketed
 Keep records on where you got food from and show this information on demand -
known as ‘traceability’
 Withdraw unsafe food and complete an incident report
 Tell people why food has been withdrawn or recalled, for example by using a leaflet or
poster
 Display your food hygiene rating (if you sell food direct to the public)
Chemical and  Minimise exposure when developing control measures
biological health  Use effective and reliable management systems
hazards  Inform and train all employees on the associated hazards and risks
 Define who is responsible for what
 Provide PPE
 Ensure staff are utilising PPE
  Define where COSHH documents are kept
 Carry out exposure monitoring
 Carry out health surveillance
 Risk assess to prevent and control exposure
 Put arrangements in place for accidents and emergencies
Disposal of  Classify your waste to check if it’s hazardous
hazardous wastes  Separate and store waste safely
 Use authorised businesses to collect/recycle/dispose
 Fill out a consignment note
 Keep a register
Lone working  How often should the employee check in
 How should they contact you
 What should the employee do in an emergency
 How to manage aggression
 Procedures for what should be done if no contact is made
 Individual risk assessments per employee and per individual
 Staff should be trained in procedures
 Devices should be tested regularly
 Offer supervision
 Carry first aid kits
Storage and  Must be stored in line with regulatory guidance
dispensing of  Cupboards and storage rooms must be locked when not in use
medicines  Minimise selection errors by storing alike medications separately
 Stored under conditions which assure their quality
 Medication charts provided with pictures to help with correct patient identification
 Only those trained can administer medication
 Staff should check the patients name and D.O.B
 Discrepancies in medication counts must be escalated
 Controlled medications must always be managed by two people
Security of  All security fittings must be well maintained
premises,  Controlled access to buildings – checks on those who are on site
possessions and  Keypad codes to be kept secret
individuals  Encourage residents/individuals to take independent precautions such as locking their
doors and windows
 How to report security breaches
 What forms should be utilised
 When the police should be contacted