2024 Q3 APAC NEC

Confidential

RFP Details
RFP Name 2024 Q3 APAC NEC
Response Due Date Mon, Feb 26, 2024
Decision Due Date Fri, Mar 15, 2024
RFP Type Meeting Space and Guest Rooms
RFP Code X3NG6TPK8F3
Description The Company is looking to do a New Employee College in Mumbai.

We need you to please address every question and very complete answers.
This customer is very detail oriented so please ensure you read the entire RFP before starting to work
on it.
Decision Factors Location / Sense of Exclusivity / Facility / Services
Concession and Please ensure you review the attached clauses and concessions and respond, with track changes or
Contractual Information different color, what you can / cannot agree to, please.

Key Contact Information

Contact Name Nicolas Verdu Email Address nicolas.verdu@conferencedir
ect.com
Organization ConferenceDirect Phone Number +34651115553
Title Vice President, Global Sales
Preferred Contact Method Cvent, Email Address, Phone Number,
Mobile Phone Number
Address Valencia
Valencia 46001 Spain
Website www.conferencedirect.com
Additional Information We help clients save time and money by securing the best hotel accommodations, meeting space,
conference venues, and hospitality services available… at the most favorable terms possible. Since
1998, we’ve been passionate about achieving better results for our clients.

Organization Information
Organization Name Confidential
Organization Type Corporate Industry Media and Entertainment
Address Confidential
Employees 2,001 - 5,000
Events per Year 80
Organization Information Confidential

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Event Information
Event Name 2024 Q3 APAC NEC
Total Attendees 90
Commission Yes
Event History The planner has indicated
that this event has been
held before.

Dates Flexible Yes

Event Dates Mon, Jul 15, 2024 - Wed, Jul 17, 2024
Contract Signature Location USA
Business Objectives Gather together, network.
Destinations Under Consideration Mumbai only

View Event History

This event has been held in the following locations:
Venue Name City State Date Attendees Room Block Room Pick-Up Food and Beverage Spend
Grand Hyatt Seoul OCT 2023
Westin Singapore JAN 2024
Conrad Tokyo MAR 2023

Guest Room Requirements

Day Any (Run of House) Single Double Suite Staff
(1 Bed) (2 Beds)
Mon, Jul 15, 2024 85 5

Tue, Jul 16, 2024 85 5

Meeting Room Name Single - - - Single

Occupancy

Check-In Date Mon, Jul 15, 2024 Total Room Nights 180
Peak Room Nights 90

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Meeting Room Requirements

Start Date Mon, Jul 15, 2024
Day Time Agenda Item Meeting Room Requested

Mon, Jul 15, 2024 8:00 AM-5:00 PM General Session Set-up Crescent Rounds (Cabaret) (Meeting
General Session Room Required)
Notes or Exceptions: Cabaret for 90 if 90 people
possible. Otherwise please offer a space in  24-hour Hold
theatre style.
Tue, Jul 16, 2024 8:00 AM-5:00 PM General Session Crescent Rounds (Cabaret) (Meeting
General Session Room Required)
Notes or Exceptions: Cabaret for 90 if 90 people
possible. Otherwise please offer a space in  24-hour Hold
theatre style.
Tue, Jul 16, 2024 8:00 AM-5:00 PM Meal Room (Meeting Room Required)
Notes or Exceptions: We will have this room 90 people
for private breakfast and meals. ideally next
to General Session space, but we can also
buy-out a restaurant or other space is it's
nice.
Tue, Jul 16, 2024 6:00 PM-8:00 PM Welcome Reception Reception (Meeting Room Required)
Reception 90 people
Notes or Exceptions: Preferably somewhere
nice and special, outdoors if climate /
temperature allows. Preferably not a
meeting room. Needs to be private or a
private area within a restaurant / bar.
Wed, Jul 17, 2024 8:00 AM-5:00 PM General Session Crescent Rounds (Cabaret) (Meeting
General Session Room Required)
Notes or Exceptions: Cabaret for 30 if 30 people
possible. Otherwise please offer a space in  24-hour Hold
theatre style. We can keep the same room
from previous days if needed.
Wed, Jul 17, 2024 8:00 AM-5:00 PM Meal Room (Meeting Room Required)
Notes or Exceptions: We will have this room 30 people
for private breakfast and meals. ideally next
to General Session space, but we can also
buy-out a restaurant or other space is it's
nice. This day will be 30PAX

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Additional Questions
1. Please list the Concessions you are able to offer this group (Complimentary ratio, upgrades, credit to master
account...) (Comment) (Required)
2. Please specify the commission amounts you are able to offer in guestrooms, meeting space, DDR and F&B
(Comment) (Required)
3. Please confirm you can guarantee the group rate 3 days pre and 3 days post (Comment) (Required)
4. Will your property be undergoing any renovations during the requested dates? (Single choice) (Required)
[ ] Yes
[ ] No
5. When was the last time you refurbished guestrooms, common areas and meeting space? Please specify all if they
took place in different times. (Comment) (Required)
6. Can you meet all the sleeping room needs? If not, please list your limitations here (Comment) (Required)
7. Have rates been increased due to commission? (Single choice) (Required) (for Hotels)
[ ] Yes
[ ] No
8. If Netflix has a corporate rate at your hotel, please indicate here if you are offering a rate lower than their transient rate
or a higher one. In case it's higher, please explain why. (Comment) (Required) (for Hotels)

Additional Files
File Name RFP Type File Size Uploaded Date
Hotel Rider Document (.docx) 14 KB Thu, Feb 22, 2024
Template.docx

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