Creating an Organizational Structure

Before we go ahead and create an Organizational Structure, let’s have a quick look at the terminology
used in the organization structure.

Structures in SAP HCM

1. Organizational structure.
2. Enterprise structure.
3. Personnel structure

 Pay scale structure

 Applicant structure
 Wage type structure

1. Organizational structure: It contains organizational objects /elements. These are called building
elements.

Organizational objects / elements are:

Organizational objects Org. key

Organizational unit O
Job C
Position S
Person P
Cost center K
Task T
Task group Ts

If we create any organizational object, System will assign a eight digit numeric number, which is called
unique Number.

1. Organizational Unit: Represents a functional unit in your enterprise, Human Resources department,
for example. According to how tasks are divided up within an enterprise, this could be a department,
group or project team, plant, for example. Organizational units differ from other units in an enterprise such
as personnel areas, company codes, business areas etc. These are used to depict structures
(administration or accounting, for example) in the corresponding components.

Kinds of organizational units

A). Main Organizational unit / Root organizational unit: Whatever the organization we create for
the first time is called Main organizational unit.

B). Sub organizational unit: Under Main org. unit whatever we create is called sub org.units.

2. Job: Jobs, in contrast, are classifications of functions in an enterprise (administrator, for example),
which are defined by the assignment of characteristics. Jobs serve as job descriptions that apply to
several positions with similar tasks or characteristics.

Jobs are used as templates to create Positions that means to say without a job we can’t create a
position.
 Example:

 Manager
 Engineer
 Consultant
 Designer
 Administrator

3. Position: Represents a post that can be occupied by a person (employee) in the staff assignments of
an organizational unit, purchasing administrator, for example. Positions differ from jobs. A job is not
concrete but rather the basis for the creation of various positions with similar tasks and characteristics. .
Positions are created based on jobs; it means to say without a job we can’t create a Position.

Job Position
Manager HR manager
Marketing manager
Finance manager
Plant manager
Engineer Production engineer
Site engineer
Software engineer
Consultant SAP HR consultant
FI/CO consultant
SD consultant
Designer Software designer
Web designer

1. Person: An individual, who is listed as an employee in Personnel Administration. A position can be

occupied partially, hundred percentage.

2. Task: It is a collection of duties and responsibilities. Tasks are assigned to jobs and positions.

“Activity which is performed within an organizational unit”

1. Task group: It is a group of tasks which can be assigned either a job or a position.

* HOW TO CUSTOMIZE ORGANIZATIONAL STRUCTURE*

Organizational structure can be created in three procedures.

1. Simple Maintenance
2. Expert Mode / Detailed Maintenance
3. Organization and Staffing

Comment: If we create organizational Structure in any procedure, the same structure reflects in other two
procedures.

If we create organizational structure in Simple maintenance and Organization and Staffing the relationship
between the objects are assigned by the system. Where as in detailed Maintenance the user has to
assign the relationship code.
The relationship between two objects is expressed in three digit numeric characters.

Each and every relation can be expressed in two ways.

1. Top down which is indicated with B

2. Bottom up which is indicated with A

For example:

TATA group of business---Btop down.

TATA mobiles business-- -Abottom up

In the above Organizational units i.e. BTATA group of business shows its relationship towards A i.e.
TATA mobiles, in the same way A i.e. TATA mobiles shows its relationship towards B i.e. TATA group of
business. That means to say TATA mobiles reports to TATA group of business / TATA group of business
is the line supervisor of TATA mobiles.

So we come to know that the lower level organizational object is A

So we come to know that the higher-level organizational object is B

The relationship codes can be seen through transaction code “OOVK” table name is T778V

The relationship codes:

Relationshi
p code Relationship bottom up Relationship top down
Indicates with A Indicates with B
*
001 Is a subdivision of Is subdivided into
002 Reports (line) to Is line supervisor of
003 Belongs to Incorporates
004 Is subordinate to (disc.) Is disc.supervisor of
005 Is subordinate to Is supervisor of
006 Substitutes for Is substituted by
007 Describes Is described by
008 Holder Holder
009 Successor Successor
010 Substitute Substitute
011 Cost center assignment Cost center assignment
012 Manages... Is managed by...
013 Staffing requirement Staffing requirement
014 Cost distribution Cost distribution
015 Is identical to Is identical to
017 Is carried out by Carries out
018 Previous org. assignment Previous org. assignment
019 Planned org. change Planned org. change
020 Is a specialization of Is a generalization of
021 Is equipped with Is contained in
022 Requires Is required by
023 Reserves Is reserved by
024 Takes place in Is location of
025 Is attended by Takes part in
026 Is held by Is the instructor for
027 Has a prebooking for Is prebooked for
028 Imparts Is imparted by
029 Presupposes Is presupposed by
030 Is a specialization of Is a generalization of
031 Requires Is required by
032 Fulfils Is fulfilled by
033 Is planned for Can attend
034 Was attended by Attended events of type
035 Is previous job of Is subsequent job of
036 Is organized by Organizes
037 Designated as successor Designated as successor
038 Has potential for Is a potential of
039 Supplies Is supplied by
040 Was cancelled by Has cancelled
041 Is an equivalent job Is an equivalent job
042 Interests and preferences Interests and preferences
043 Dislikes Is dislike of
044 Consists Of Is part of
045 Created Was created by
046 receives Was created for
047 Contains Is an element of
048 Application by Application for
049 Is developed by Develops
050 Assesses Is assessed by
051 Is a session of Is main event of
052 Attends session Is attended by
053 Still requires Is still required by
054 Uses (for attendee) Is used by (attendee)
055 Uses (for bus. event) Is used by (bus. event)
056 Person has cost center Persons on cost center
Has attendee apprsl
057 model Is at'ee apprsl model for
058 Has event apprsl model Is event apprsl model for
059 Employee pool Employee pool
060 Capacity assignment Person assignment
061 Equals Equals
062 Requirement description Requirement description
063 Requires Defines demand for
064 Requirements definition Requirements definition
065 Planned assignment Planned assignment
066 Reserve pool assignment Reserve pool assignment
Exclusive
067 temp.assignment Exclusive temp.assignment
068 No shift planning No shift planning
069 Is temporarily done by Works temporarily as
070 Responsible for cost plan Responsible for cost plan
071 Parallel temp.assignment Parallel temp.assignment
072 Shift planning by Shift planner for
077 Passes through Is passed through by
080 Assigned to exposure grp Exposure group contains
081 Higher duty holder Higher duty holder
083 Is Key Position of Incorporates Key Position
088 Dotted Line Reports to Dotted Line Supervises
089 Dotted Line Reports to Dotted Line Includes
090 Is responsibility of Is responsible for
101 Country reassgmt to Country reassgmt from
108 Is assigned to Is assigned to
200 Replaces Is replaced by
201 Assigned role Role incorporates
202 Notification agent Notification agent
204 Possible roles Possible roles
207 Is identical to Is identical to
208 Is identical to Is identical to
209 Is filled by Has employment contract
210 Substitutes with profile Substitutes with profile
220 Belongs to has
221 Is object reference of Contains objects
222 Belongs organizationally Incorporates SAP objects
223 Is assigned (valid.per) Incorporates(for valid.)
224 Is object type of Is container instance of
225 Is event of Has event
226 Is method of Has method
227 Triggers Is triggered by
228 Terminates Is terminated by
230 Is part of Contains
231 Assignment exists Assignment exists
232 Has element Is an element of
240 Existence depends on Defines
250 Is responsible for Is responsibility of
262 Reports to Is superior of
263 Belongs (not uniquely) to Incorporates (not unique)
264 Belongs (uniquely) to Incorporates (uniquely)
280 Belongs to system Uses function
281 Belongs to function Has combination
282 Is an element of Has object
283 Sends message Receives message
290 Has administrator Is adminstrator for
291 Partner agreement Partner agreement
 292 Maintains brokers Brokers are maintained
293 Has user for commissions Is user for commissions
299 Is supported by... Supported
300 Is financed by... Finances...
301 Increases Is increased by
310 Is responsible for Is responsibility of
311 Substitutes for Is substituted by
312 Belongs to (reclassif.) Incorporates (re-valuatn)
313 Reclassified from Reclassified into
314 Is to be financed by Is earmarked for
315 Responsible for Financing Responsible for Financing
400 Is child of Is parent of
401 Is assigned Is assigned
601 Represents Is Represented By
605 Is an Element Of Includes Element
606 Is attribute ref. for Refers to attributes of
607 Is described by Descriptive element of
620 Is assigned Is assigned
700 Is responsible for Is responsibility of
701 Is assigned Is assigned
710 Fulfils Is fulfilled by
711 Requires Is required by
712 Imparts Is imparted by
750 Vacant position in Incorporates vacant pos.
751 Is responsibility of Is responsible for
752 Fills Will be filled by
753 Publishes Published by
754 Publishes in Publishes
755 Application by Application for
756 Has applicant Applied for position in
900 Manager to manager Manager under manager
903 Belongs to (alternative) Incorporates(alternative)
962 Reports to (alternative) Is superior (alternative)
963 Belongs to (preferred) Incorporates (preferred)

Simple maintenance:

How to create organizational structure in Simple maintenance?

PathSAP easy accesshuman resourcesOrganizational managementExpert modeSimple

Maintenance

Text Transaction code

Create PPOC_OLD

Change PPOM_OLD
 Display PPOS_OLD

Enter “PPOC_OLD” in the command field “Or” Go through the path

Press enter you will get a screen “Create Organizational Unit”

Here in the above screen enter Organizational unit abbr.

Name of the root organizational unit and its validity period.

After entering abbreviation and name of the unit, enter foundation day of the unit.

Press enter or Press F8 or clicks on create.

Then you will get a screen, which contains unique number organizational key
In the above screen we can see the organizational unit, which we have created.

You can see “o” which specifies org. key (org. unit) and Unique No i.e. 50017316

Through this number we can identify this org. unit.

This organizational unit is known as Main / Root organizational unit.

HOW TO CREATE SUB ORGANIZATIONAL UNIT:

We can create sub organizational units.

Select “SSS1” and Press F7

You will get the following screen in which enter abbreviation and name of org. units.

Here too, enter abbreviation of the sub organizational units and name.

Press enter
Like the above procedure we can create many organizational Units.

How can we see this organizational structure in a structural procedure?

Select the root organizational unit i.e. SSS1

Click on - or

Again click on  to get only abbreviation codes

HOW TO CREATE JOBS:

Now we are at a screen known as “organizational structure/ change

Change the screen, so click on “Staff Assignments” or F8

Now we are into a screen know as “Staff Assignments/ change”

Now you can see a screen, known as “Staff Assignments / Change, where we can create jobs.

So Press F9

In the above screen we have defined jobs abbreviations and text,

Then press enter.

Here we can’t see these jobs in organizational structure, but we can get a message on status bar like

Like this we can create many jobs as per our client requirement

HOW TO CREATE POSITIONS

Be sure that you should be at screen “Staff assignments / change:

Select the Organizational unit in which you want to create position

Click on ” ” or F8

Now I have selected corporate office

Here, enter job i.e. mgr1.

Press enter so that this job will transfer under position field.

Here you can create a position

Here we can create 999 positions at a time, but here I have created only one position.

Save.

Click on plus mark so that you can see the position

Like this we can create many positions as per our client requirement

For more information you can see the positions list

HOW TO CREATE A CHIEF

Be on the same screen “Staff Assignments/ Change

Select the position to whom you are making as a chief i.e. I am selecting CEO 50017335

Click on Edit chief positionCreate.

Press enter

Now you can see the chief position

Chief position icon is 

REPORTING STRUCTURE

It shows who is boss and who is subordinate and who reports to whom.

Select the organizational units in which you are creating the reporting structure.

For example I am selecting corporate officeclick on “Go to “and click on reporting structure.
Here we will get screen in which we are going to create a reporting structure.

Now select any position to whom you are making boss. I am selecting Position No 50017327 click on

elevate
Select the position who is immediate subordinate to him. i.e. I am selecting position no 50017328

Press enter.

Like this you can create reporting structure.

For more information you can see the total structure

HOW TO CREATE A TASK

Click on Go to click on Task Maintenance

Select customer task under task type and click on create or F5

Here write abbreviation and name of the task and press enter and save so that system will assign a
unique number
Like this we can create many tasks as per our requirement

HOW TO ASSIGN A TASK TO A POSITION

Select the position to which we are assigning a task

For example select position no 50017327 and click on “task profile” or F6

Here you can see position, job and Organizational Unit.

Select the position and click on Assign task or F8enter the abbreviation of task which we have created

Press enter

Again Press enter

Now here we can see the task, which we assigned to a position.

ACCOUNT ASSIGNMENT

In account Assignment we have to assign company code, controlling area, personnel area, personnel sub
area and business area to a position.

Select the position to which we are maintaining the account assignment feature, click on Go to click on
Account Assignmentselect the position click on “account assignment feature or Shift F7

How to assign a cost center to a position

Select the position and Press F7

Now we can see cost center how it is assigned to a position

Which will reflect in Organizational Assignment (0001) infotype

How to maintain infotypes

Organizational infotypes are:

Note: Business area, cost centre and controlling area will be created by the Fi/co consultants.

1. Where do we create these Organizational objects?

Transaction code “OOOT”

1. Where do we maintain number ranges to objects?

Transaction code “OONR” Table “t77Iv

Where do we see info types in IMG?

Transaction code “OOIT” table name t778t

IT Info type Name

1000 object
1001 Relationships
1002 Description
1003 Department/Staff
1004 Character
1005 Planned Compensation
1006 Restrictions
1007 Vacancy
1008 Acct. Assignment Features
1009 Health Examinations
1010 Authorities/Resources
1011 Work Schedule
1012 work area
1013 Employee Group/Subgroup
1014 Obsolete
1015 Cost Planning
1016 Standard Profiles
1017 PD Profiles
1018 Cost Distribution
1019 Quota planning
1021 Prices
1023 Availability Indicators
1024 Capacity
1025 Deprec. Meter/Validity
1026 Business Event Info
1027 Site-Dependent Info
1028 Address
1029 Business Event Type Info
1030 Procedure
1031 Room Reservations Info
1032 Mail Address
1033 Scale
1034 Name Format
1035 Schedule
1036 Costs
1037 Billing/Allocation Info
1038 External Key
1039 Shift Group
1040 NICHT MEHR VERWENDEN
1041 Business Event Blocks
1042 Schedule Model
1043 Appraisal Model Info
1044 Results Specification
1045 Valuation
1046 Requirements Attributes
1047 Processing Modules
1048 Proficiency Description
1049 Requirements Attributes
1050 Job Evaluation Results
1051 Survey Results
1060 Business Event Demand
1061 Web Link
1062 Knowledge Link
1063 Info business event grp
1070 Application area
1201 WF Object Method
1205 WF Workflow Definition
1206 WF Work Item Text
1207 Customer Task,replaces TS
1208 SAP Organizational Object
1209 Cost Data
1210 WF Container Definition
1211 WF Container Texts
1212 WF Event Binding
1213 WF Role Binding
1214 WF Other Binding
1216 Function Area Assigned
1217 Classification/Lock Ind.
1218 WF Def. Responsibility
1220 Activity Profiles
1221 Excluded Activities
1222 General Attribute Maint.
1240 Existence Dependency
1250 Prof.Gen.: Authorizations
1251 Prof.Gen.: Specifications
1252 Profile Gen.: Org. Levels
1253 Profile Gen.: Variants
1254 User Variables/Activ.Grps
1260 CIC Profile
1270 CO Group assignment
1403 Exposure: LTA
1404 Exposure: Task
1500 BS element management
1501 Pay scale valuation
1502 Allowance valuation
1503 Service type/category
1504 Budget Updates
1505 Budgeting Rule
1506 Reclassification rule
1507 Teaching hours
1516 Funding Status
1517 Excel Communication
1518 Assignment FM designation
1519 Integration FM
1520 Original budget
1600 Organizer ID (F)
1601 Statutory Specifications
1610 US Job Attributes
1612 WC State and Code
1613 WC State, Code, Attribute
1620 Job Attributes (D)
1630 NQF Unit standard
 1631 NQF Qualifications
1632 NQF Outcomes
1633 Equity Attributes (ZA)
1650 Grade (FR)
1651 Grades (BE)
1652 Occupational Categories

How to write a description to an object i.e. we have to maintain the infotypes:

1. Select the object to which you are going to write the description, Shift +F4

Here I am selecting

Shift +F4

Select description option.

And click on 

Write the description like