Professional Documents
Culture Documents
Leader
Skills for First Time Managers of Others
(Action Learning Session I)
Participant’s Handbook
Name:___________________
Date: ___________________
New Manager Emerging Leader
Table of Contents
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Program Overview
Module 1 is a self-study that covers the foundational concepts related to the key systems
required for Direction Setting and Coaching, including: Purpose, Values, and Principles (PVPs),
Principle-based Decision making (PBDM), and Work and Development Plans (W&DP). The self-
study consists of WBT modules in addition to interactions with the immediate manager.
Module 2 is a 2-day classroom training session that focuses on the application of concepts
learned during module 1. It covers developing manager-employee relationships, setting
direction, and coaching employees for results.
Module 3 is a self-study that requires the participants to use learning and action plan with
immediate manager and direct reports. It includes pre-work items that establish basic
proficiency required for motivating and rewarding employees, providing career/development
guidance, and leading change.
Module 4 is a 2-day classroom session that provides an opportunity to apply the concepts,
learned during module 3, in real life situations.
Target Audience
All new managers of P&G who are responsible for providing direction, building effective
partnerships, and coaching the employees to help them achieve business results.
Pre-work
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Program Objectives
At the end of this training program, you will be able to:
• Effectively lead and motivate employees to peak performance.
• Build an exciting and inspiring place to work that motivates and retains talent.
• Create partnerships that are fundamental to successful manager-employee relationships.
• Apply Company systems and understand the manager's role in effectively using them.
• Articulate the roles, responsibilities, and accountabilities as a manager of others, with
commitment to follow up on a personal learning contract/action plan.
Ground Rules
• Turn off/silent your cell phones and blackberries.
• Take two coffee breaks and a lunch break.
• Start and end on time.
• Respect confidentiality of information.
• Everyone participates.
• Be open to learning.
• Ask questions and seek to understand.
• Take notes in your handbooks.
• Give specific feedback.
• Be on time (returning from breaks).
• Have fun!
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Introduction/
Building 1:1
Relationship
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Touch Points
Manager-Employee Relationships
Purpose,
Values,
Principles
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Driver’s Analysis
PVP
Understand PVP
Role model at all
levels Pride in Company
Proud to work for P&G
Best consumer products
company Improve the
lives of the world’s
Leadership consumers
Create a clear and
Inspiring vision
Instill confidence
and optimism nspiring Place to
ing, I Wo
cit rk
Ex
Learning & Growth Motivate
Opportunities for learning
Proactive self-learning
for Peak
Employability Performance
Relationship with Meaningful Work
Manager Challenge Autonomy
Care, Understanding Impact of contributions
Partnering Maximizes skills
Attract Retain
Valuing Career & Guidance the the
Opportunities Understand Best Best
paths Receive good support
and advice
Rewards, Personal
Recognition, Well-being
Work / Life balance
Compensation
Physical Well Being
Fit with expectations
Fitness & Health
Performance-based
Flexibility Driver of
Objective and fair
Workplace Retention only
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Name: ___________________________________________________________________________
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Table Exercise
"What Great Managers Do"
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Session Objectives
At the end of this session, you will be able to:
• Identify the key elements of a successful manager-employee relationship.
• Demonstrate attitudes that are fundamental to successful manager-employee relationships.
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Consumers
P&G Values
Leadership
Ownership
P&G Integrity P&G
Passion for Winning
Brands Trust People
P&G Brands and the P&G People are the foundation of P&G’s Success.
Which aspects, if any, of our PVP had a new meaning for you after you became a
manager?_______________________________________________________________________
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Name: Rating:
My direct report is doing work that makes an important impact on the business (i.e.,
closely linked to the business goals and strategies).
My direct report is appropriately challenged in his/her work (i.e., there are plenty of
opportunities to learn and grow).
The capabilities of my direct report are being fully utilized.
My direct report is doing work that makes the best use of his/her skills and expertise.
The work my direct report is doing fits well with his/her career goals.
I enable my direct report to make decisions that allow him/her to do his/her job effectively.
I involve my direct report in decisions that affect his/her work.
I encourage my direct report to come up with new and better ways of doing things.
I role model PVP behavior and reinforce it in those around me.
I encourage my direct report to be candid with unpopular opinions and honest about
bad news.
My direct report and I have an open and trusting relationship.
I understand and leverage the background, style and viewpoint of my direct report.
I have had a productive and actionable W&DP discussion with my direct report in the last 12 months.
I provide coaching and feedback with clear actionable steps for my direct report to complete
his/her work priorities.
I recognize and praise my direct report when he/she does good work.
I provide good career guidance and advice for my direct report.
I help my direct report understand the skills, experiences, path and other pre-requisites to
achieve his/her career goal.
I help my direct report develop the skills he/she needs to achieve his/her career goals.
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• Behavior
• Skills
• Style
• Experience • Attitudes
• Unexpressed Talents • Values
• Problem Solving Approach • Beliefs
• Motivations
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Role of a Manager
Make the work meaningful
• Set priorities that are based on business goals and strategies.
• Match skills required to do the work balanced with opportunities to learn and grow.
• Create an empowering work environment.
• Partner with your employees to achieve business and organization results.
Create opportunities for learning and growth
• Stretch your employees in their current (and planned next) assignments.
• Grow capability that will enable your employees to be more competitive
in their current and future roles.
• Provide good career guidance and counsel, especially when asked.
• Encourage your employees to be proactive for their own
learning and development.
• Help employees understand the opportunities available to
learn and grow.
Notes:
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Notes:
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In which ways are you similar to this person? In which ways are you different?
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How will you learn about this person’s expectations about work, career, boss, and
reward preferences?
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Aligning
Direction
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Session Objectives
At the end of this session, you will be able to:
• Set priorities based on business goals and strategies.
• See the impact of employees' contributions.
• Eliminate non-value added work.
• Fulfill the manager's role in effectively facilitating the W&DP.
• Assess and improve the quality of your employees' W&DPs using a Quality checklist.
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Strengths/Oppurtunity Areas
Example 9
1. Are the Strengths/Improvement Areas clearly described and linked to Success Drivers? Yes No N/A
2. Do they consider input from customers and/or direct reports? Yes No N/A
3. Are they based on facts and/or supporting examples? Yes No N/A
4. Are the Improvement Areas actionable? Yes No N/A
5. In case of any performance issues/gaps, are they clearly addressed? Yes No N/A
Example 10
1. Are the Strengths/Improvement Areas clearly described and linked to Success Drivers? Yes No N/A
2. Do they consider input from customers and/or direct reports? Yes No N/A
3. Are they based on facts and/or supporting examples? Yes No N/A
4. Are the Improvement Areas actionable? Yes No N/A
5. In case of any performance issues/gaps, are they clearly addressed? Yes No N/A
Example 11
1. Are the Strengths/Improvement Areas clearly described and linked to Success Driver? Yes No N/A
2. Do they consider input from customers and/or direct reports? Yes No N/A
3. Are they based on facts and/or supporting examples? Yes No N/A
4. Are the Improvement Areas actionable? Yes No N/A
5. In case of any performance issues/gaps, are they clearly addressed? Yes No N/A
Example 12
1. Are the Strengths/Improvement Areas clearly described and linked to Success Drivers? Yes No N/A
2. Do they consider input from customers and/or direct reports? Yes No N/A
3. Are they based on facts and/or supporting examples? Yes No N/A
4. Are the Improvement Areas actionable? Yes No N/A
5. In case of any performance issues/gaps, are they clearly addressed? Yes No N/A
Review of Results
Example 13 (F&A)
1. Are all achievements described using the CAR model? Yes No N/A
2. Is the focus on the Results vs. Activities only? Yes No N/A
3. Are all achievements included for both "Build the Business" and "Build and Yes No N/A
Sustain the Organization"?
Example 14 (CBD)
1. Are all achievements described using the CAR model? Yes No N/A
2. Is the focus on the Results vs. Activities only? Yes No N/A
3. Are all achievements included for both "Build the Business" and "Build and Yes No N/A
Sustain the Organization"?
Example 15 (Marketing)
1. Are all achievements described using the CAR model? Yes No N/A
2. Is the focus on the Results vs. Activities only? Yes No N/A
3. Are all achievements included for both "Build the Business" and "Build and Yes No N/A
Sustain the Organization"?
Example 16 (HR)
1. Are all achievements described using the CAR model? Yes No N/A
2. Is the focus on the Results vs. Activities only? Yes No N/A
3. Are all achievements included for both "Build the Business" and "Build and Yes No N/A
Sustain the Organization"?
Example 17 (IT)
1. Are all achievements described using the CAR model? Yes No N/A
2. Is the focus on the Results vs. Activities only? Yes No N/A
3. Are all achievements included for both "Build the Business" and "Build and Yes No N/A
Sustain the Organization"?
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Example 18 (CS)
1. Are all achievements described using the CAR model? Yes No N/A
2. Is the focus on the Results vs. Activities only? Yes No N/A
3. Are all achievements included for both "Build the Business" and "Build and Yes No N/A
Sustain the Organization"?
Work Plan for the Year Ahead
Example 19 (F&A)
1. Are key objectives in line with the broad business goals of the department? Yes No N/A
2. Does it provide work for both Build the Business and the Organization? Yes No N/A
3. Is it focused on the WHAT and not HOW? Yes No N/A
4. Does it include expected results with specific measures of success? Yes No N/A
Example 20 (HR)
1. Are key objectives in line with the broad business goals of the department? Yes No N/A
2. Does it provide work for both Build the Business and the Organization? Yes No N/A
3. Is it focused on the WHAT and not HOW? Yes No N/A
4. Does it include expected results with specific measures of success? Yes No N/A
Example 21 (Marketing)
1. Are key objectives in line with the broad business goals of the department? Yes No N/A
2. Does it provide work for both Build the Business and the Organization? Yes No N/A
3. Is it focused on the WHAT and not HOW? Yes No N/A
4. Does it include expected results with specific measures of success? Yes No N/A
Example 22 (F&A)
1. Are key objectives in line with the broad business goals of the department? Yes No N/A
2. Does it provide work for both Build the Business and the Organization? Yes No N/A
3. Is it focused on the WHAT and not HOW? Yes No N/A
4. Does it include expected results with specific measures of success? Yes No N/A
Career Interests
Example 23 (F&A)
1. Does it detail both the short and long term career interests? Yes No N/A
2. Does it describe any personal factors affecting assignment planning Yes No N/A
3. Have clear alternatives been adequately identified? Yes No N/A
Example 24 (HR)
1. Does it detail both the short and long term career interests? Yes No N/A
2. Does it describe any personal factors affecting assignment planning Yes No N/A
3. Have clear alternatives been adequately identified? Yes No N/A
Example 25 (Marketing)
1. Does it detail both the short and long term career interests? Yes No N/A
2. Does it describe any personal factors affecting assignment planning Yes No N/A
3. Have clear alternatives been adequately identified? Yes No N/A
Example 26 (F&A)
1. Does it detail both the short and long term career interests? Yes No N/A
2. Does it describe any personal factors affecting assignment planning Yes No N/A
3. Have clear alternatives been adequately identified? Yes No N/A
Example 27 (Customer Service)
1. Does it detail both the short and long term career interests? Yes No N/A
2. Does it describe any personal factors affecting assignment planning Yes No N/A
3. Have clear alternatives been adequately identified? Yes No N/A
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Coaching for
Results
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Session Objectives
At the end of this session, you will be able to:
• Assess the degree to which your trust-level will help establish a successful coaching
relationship.
• Assess your effectiveness in active listening.
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Defining Coaching
Taking valued people from where they are to where they want to go.
“The ultimate test of a leader is not whether he or she can deliver outstanding business
results. That's the price of entry. The REAL test is whether a leader can coach and teach
others to be leaders. No other achievement is as enduring.” - A. G. Lafley
Coaching Competencies
• Setting clear expectations (W&DP)
• Establishing trust
• The GROW process
• Active listening
• Powerful questioning
• Pinpointing/Giving feedback
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Deposits Withdrawals
• Kindness • Unkindness
• Courtesy • Discourtesy
• Keeping promisesl • Breaking promises
• Honoring expectations • Violating expectations
• Loyalty to the absent • Disloyalty, duplicityt
• Making apologies • Pride, conceit,
arrogance
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Active Listening
Listening Levels:
If you don’t understand, keep listening until you do, before you give an answer or advice!
Listening Levels:
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Listening Exercise
Instructions:
• You are the coachee. Use your direct reports’ assessment results and identify your biggest
opportunity.
• Find a partner (coach) who can coach you to address the opportunity area. (5 minutes)
• Ask the coach to use the active listening approach and provide feedback. (10 minutes)
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Way Forward
Reality
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Powerful Questioning
Non-Threatening Starters
• Rather than “Did you think about _____?”, try “What would you think about _____?”
• Instead of “Did you try _____?”, say “Have you had a chance to try _____?”
• Replace “Why did you _____?” with “Tell me about the thought process behind _____?”
Instructions:
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Pinpointing
• Actionable
• Specific
• Objective
• Unambiguous
• Seen
• Heard
• Measured and quantified
Giving Feedback
A Framework:
• Situation – Describe the circumstances under which the behavior occurred..
• Behavior – Provide details on the specific behavior that caught your attention.
• Impact – Share the effect it had on you, the group, or the project.
• Action – Define the desired or indicated action.
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Instructions:
• Reverse roles: the person who was the coachee in Part 1 of the exercise will be the coach
now.
• Use the challenging situation that you shared in your pre-work.
• Practice active listening and powerful questioning.
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Principle-Based
Decision
Making
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Session Objectives
• Explain the higher standards and increased accountability you now have as a manager.
• Role model PVP behaviors in the eyes of your direct reports.
• Apply the Principle-based Decision Making process.
“It takes 20 years to build a reputation and 5 minutes to ruin it. If you think about that, you’ll
do things differently.”
“If you lose dollars for the firm, I will be understanding. If you lose reputation for the firm, I
will be ruthless.”
-Warren Buffet, CEO, Berkshire Hathaway, Inc. (A well-known investor and a major
P&G shareholder)
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Code of Conduct
The Worldwide Business Conduct Manual describes P&G’s business conduct standards or the
Code of Conduct. These standards:
• Flow from P&G’s core values of Ownership and Integrity, which states:
• Treat the company’s assets as you would treat your own.
• Behave with the company’s long-term success in mind.
• Always try to do the right thing.
• Operate within the letter and spirit of the law.
• Applies to all company employees worldwide.
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Instructions:
• Think about the given case study individually, identify the possible solutions, and then
make a decision. Use the PBDM model for this exercise. (5 minutes)
• Discuss in your group and see if the group reaches a consensus. (10 minutes)
• Debrief with the class. (10 minutes).
Note: You can take notes for the case studies on the next page.
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Case Study 1
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Case Study 2
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Case Study 3
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Case Study 4
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What three things you will do to further champion our PVP when you return to
work?
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Action Planning
Pull together your Action Plan Seedlings and any notes you have taken in the past two days
into an Action Plan.
Action Plan
Next Steps
• Finalize the Action Plan and share it with your immediate manager.
• Use others in the classroom as resources over the coming months.
• Participate in Classroom Session II where we will teach the remaining two quadrants:
Rewarding Contributions and Inspiring Growth.
• Participate in other related training (e.g., local Policy).
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Touching Lives, Improving Life.