Professional Documents
Culture Documents
S/N SABIC's Questions for Clarification Bidder's Reply Remarks/Status Bidder's Reply Remarks/Status
1 Please clarify and list your Scope of Work for Urban Planning: A The project scope of work The scope shall be as per the
understanding for the scope of comprehensive write up by SATECH on and deliverables should be ITB No. GPP-ITP-12-08 and
works and deliverables, related to the Scope of Work and project as per ITB and should not in particular covering the
Urban Planning, Primary and understanding has been provided in the be limited to the attached following general
Secondary Infrastructure Design. Technical Proposal submitted along with scope. requirements:
bid package See pages 1 to 21 of a) Urban Planning
Appendix-I – project understanding. In b) Primary infrastructure
summary, SATECH understands that the Design
scope of work is to prepare a ‘Revised c) Secondary
Master Plan’ which is a re-subdivision of infrastructure design
plots within the framework of an existing
master plan.
Existing Utilities
Utilities Connectivity
Topographical Data
Geotechnical data
Land Use and demands
Standards and codes
Traffic Impact Assessment
Report
Existing Grading
Pipe/ services design criteria
Route selection Location of
services in corridors
Standards and exceptions
Demand profile
Roads
Street Lighting
Potable Water Supply
Stormwater Drainage
Waste Water/Sewerage
Network
Irrigation water mains
Power supply demand
Telecom & IT Requirement
Detailed Infrastructure
drawings will be prepared and
submitted to the Client based
on the feed backs from the
client and the local authorities
for all Infrastructure discipline.
Tender and construction
packages will be prepared and
submitted to the client based on
the development phasing
requirement, road and utility
network circulation and
connectivity etc.
4 The Bidder has to confirm that all SATECH confirms that all third party Ok, Confirmed. Noted
third party sub-contractors have to sub-contractors will need to be approved
be approved by SABIC. by SABIC. No sub-contractors will
appointed by SATECH unless prior
approval has been requested and granted
by SABIC.
5 The Bidder has to clarify the Duration for design activities and The Bidder has to submit Duration for design activities
Schedule. The Urban is already preparation of Construction packages the requested item no: 5 for and preparation of
done only re-subdivision of the will be followed as per the RFP our technical evaluation. Construction packages will be
lots is required. The schedule documents. Project Program will be followed as per the RFP
should show the completion of the submitted as per the RFP documents. documents. Project Program
Primary construction packages to Project Program will be submitted will be submitted as per the
be floated for bidding. This should immediately upon appointment / award RFP documents. Project
nine (9) months after the start of of Contract / Receipt of LOI. Program will be submitted
work. The Bidder has to clarify the immediately upon appointment
start time sequence of Urban, / award of Contract / Receipt
Primary and Secondary activities. of LOI
The schedule should be
Primavera (P6) format.
6 The Bidder has to clarify that he SATECH confirms that the latest RC Ok, Confirmed. Noted
has to follow the latest RC guidelines specifications and standards
guidelines, specifications and will be used when undertaking
standards when he is conducting construction design work.
design work.
7 The bidder should clarify their SATECH understand the RC The Bidder has to clarify his SATECH understand the RC
understanding to propose number requirement on Construction Packages. understanding of providing requirement on Construction
of construction packages. This Generally the Construction packages will the construction strategy Packages. Generally the
should be in line with RC be prepared and submitted to the client and the no. of division of the Construction packages will be
requirements. based on the development phasing site in order to know the no. prepared and submitted to the
requirement, road and utility network of Contractor to be mobilize. client based on the
circulation and connectivity etc. development phasing
requirement, road and utility
network circulation and
connectivity etc. The number
of packages and contract
packages will be discussed and
agreed with the client.
However the maximum
number of packages will be
limited to 2-3 packages.
8 The Bidder shall clarify his SATECH confirms that all calculations Ok, Confirmed. Noted
understanding of submitting all will be submitted to RC for review and
calculations to RC for their review approval.
and approval.
9 The bidder has to clarify his SATECH understands that clients shall The Geotechnical and Topographical, Geotechnical
understanding for the scope provide topographical survey data and Topographic survey will be investigation, and Traffic
related to surveying and soil soil testing data which is generally done the Bidder's sole Impact Study have not been
testing for the site. (Mutrafiah F4) by RC or the client. We have not responsibility. There are No priced for. SATECH will be
considered the cost of such item in our information is available. happy to price these items.
bidding since we received preliminary
soil investigation report along with RFP.
10 The Bidder must staff the project SATECH staff is well familiarize itself The Bidder has to fulfill the SATECH local office key
with team that is familiar with RC with all of the RC’s protocols for requirements of at least to personnels have more than
requirements, their protocol of drawings and design approvals. These two (2) years’ experience minimum experience of RC
drawings and design approval protocols will be strictly adhered to. with similar projects working projects. However SATECH
related to the infrastructure for this Those who are new to the project with RC, for all key overseas affiliate have similar
large housing project. (approved Sub contractors) shall be personnel as mentioned in project experience of more
supervised under the experienced staff of ITB Sec. 1, Item 1.1.4. than 2 years and will work
SATECH as per RC guidelines. under the supervision of
SATECH local office key
personnels
11 The Bidder has to clarify about the Histogram shall be prepared based on The Bidder has to submit Will comply.
histogram. clients required immediately after the Manpower Histogram for
award of contract. our Technical Evaluation.
12 The Bidder has to submit Proposed organization chart is attached The proposed Will comply.
Organizational Chart showing total along with bid proposal. (Copy attached organizational chart
manpower required for this project for reference) submitted by the Bidder is
with their names and experiences not complete. The Bidder
related to this type of project. should reflect the names of
For surveyors and geotechnical
Provide technical personnel the complete staff with
engineers, we will hire the RC/SABIC
availability. It should also include approved independent agencies on award resume working for this
surveyors and geotechnical of contract. project.
engineers.
13 The Bidder has to clarify past Please find attached copy of the resume The proposed Project Will be discussed.
experience of Infrastructure of proposed Project Manager (Mr. Uthan Manager did not have the
projects for the Project Manager. Manoharan shall be the Project Manager) right experience for the
project. The Bidder has to
fulfill the requirements of at
least to two (2) years’
experience with similar
projects working with RC,
as mentioned in ITB Sec. 1,
Item 1.1.4.
14 The Bidder has to clarify that all Only software that is compatible with Ok, Confirmed. Noted.
software to be used in this project RC’s requirements shall be used in the
shall be compatible with RC execution of this project.
requirements.
15 The Bidder has to clarify about Office facilities are available in al- The Bidder has to submit Will Comply.
office facilities, safety plans, and khobar. The proposed staff shall be workload for the company
workloads. dedicatedly used for SABIC Housing and for the project.
Project. Safety Plans are proposed
already in the bid documents.
16 The Bidder shall provide more Please find attached copy of the The Bidder has to submit all OK.
information about all the third agreement. other third party
party sub-contractors (and relation subcontractors,like
between DMF). Topographical Surveyorand
Geotechnical engineers.
17 The Bidder has to confirm that all SATECH confirm that all third party Ok, Confirmed.
third party have to be approved by sub-contractors will be pre-approved by
SABIC. SABIC.
CONSTRUCTION
S/N SABIC's Questions for Clarification Bidder's Reply Remarks/Status Bidder's Reply Remarks/Status
1 Man-hours required to execute Man hours with break up has been O.K
the project by discipline should submitted in the un priced bid document in
be provided. Bidder must indicate attachment 6.0 table:5.0
the basis of man-hour calculation
as well as the number of work
hours in a month and work days
in a week
10 Critical Path Schedule (showing It will be the part of tentative scheduling For approval upon
Logic Diagram) should be and will be submitted. receipt
provided
11 Cost & Schedule should be Will Comply. O.K
aligned in the P6 schedule for
schedule/cost control purposes.
Bidder to confirm
12 Manpower and Man-hours Will Comply. For approval upon
Loading Diagram (Histogram) for receipt
various phases should be
provided
13 Progress Calculation Procedure Will Comply. For approval upon
should be provided. Please refer receipt
to PEI 4.3.3
14 Progress S-Curve should be Will Comply. For approval upon
provided receipt
15 Project Slippages Monitoring & Will Comply. For approval upon
Corrective Action Plans should be receipt
provided. Please refer to PEI
4.3.1
16 Invoicing Procedure should be SATECH will 100% follow SABIC/RC For approval upon
provided. Please refer to PEI procedure for invoicing purpose. receipt
4.3.4
17 Invoice Register should be SATECH will 100% follow SABIC/RC For approval upon
provided. Please refer to PEI procedure for invoicing purpose. receipt
4.3.4
18 As part of General Deliverables, Will Comply. For approval upon
Definitive Cost Estimate (+/- receipt
27 Project Meetings (Agenda, All subcontractors schedule shall be For approval upon
Attendants, Records, included in the overall schedule. receipt
Distribution) including Review
and Audits should be
implemented such as -(1) Regular
meetings between Project Teams
(weekly & monthly), and (2)
Quarterly Management Meetings.
These all should be incorporated
in the Project Schedule.
28 For Other Issues not specifically Any instruction for SABIC/RC deviating For approval upon
mentioned above, Sabic Project than RFP/Scope has to be recorded and receipt
Execution Instruction (PEI) agreed between both parties.
including its future
amendments/revisions (if any)
has to be applied and executed.
Bidder to confirm.
QA/QC
S/N SABIC's Questions for Clarification Bidder's Reply Remarks/Status Bidder's Reply Remarks/Status
1 The Bidder has to clarify if he is In-Process. It has been provide ISO with
ISO 9001:2008 Certified. PMT action.
2 The Bidder has to submit Quality Quality manual will be O.K., will be reviewed when it
Assurance Design Procedure submitted. submitted.
3 The Bidder has to clarify that the SABIC/RC standards and O.K.
Site shall be designed in procedures as applicable.
accordance with SABIC
S/N SABIC's Questions for Clarification Bidder's Reply Remarks/Status Bidder's Reply Remarks/Status
S/N SABIC's Questions for Clarification Bidder's Reply Remarks/Status Bidder's Reply Remarks/Status
Understanding.
2 Contractor does not show and Will be discussed.
explain the Processes
Understanding and acceptance of
implementation for Plant
Readiness Program.
3 Contractor does not show and Will be discussed.
explain the Plant Readiness
Program: Flawless Start-Up
Program Understanding related to
the key elements: Q-Area, KPI, LI,
Q-Round, Q-Plan, and he did not
propose timeline for
implementation.