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PROJECT: URBAN PLANNING, PRIMARY & SECONDARY INFRASTRUCTURE

TECHNICAL CLARIFICATION QUESTIONAIRE


Bid Clarification No: 1
Bidder: SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) Contract Ref. No: GPP-12-1684 Date: 08 SEPTEMBER 2012

S/N SABIC's Questions for Clarification Bidder's Reply Remarks/Status Bidder's Reply Remarks/Status

1 Please clarify and list your Scope of Work for Urban Planning: A The project scope of work The scope shall be as per the
understanding for the scope of comprehensive write up by SATECH on and deliverables should be ITB No. GPP-ITP-12-08 and
works and deliverables, related to the Scope of Work and project as per ITB and should not in particular covering the
Urban Planning, Primary and understanding has been provided in the be limited to the attached following general
Secondary Infrastructure Design. Technical Proposal submitted along with scope. requirements:
bid package See pages 1 to 21 of a) Urban Planning
Appendix-I – project understanding. In b) Primary infrastructure
summary, SATECH understands that the Design
scope of work is to prepare a ‘Revised c) Secondary
Master Plan’ which is a re-subdivision of infrastructure design
plots within the framework of an existing
master plan.

The main steps to be followed include:


 Review existing master plan
 Revise existing master plan to
achieve a better land utilization
for housing (within guidelines)
 Six different housing types need
to be accommodated in re-
configured plots within existing
density parameters and set GFA.
 Preparation of different design
options for review and client to
select preferred option
 Complete the revised master
plan to include Urban Design,
Landscape, detailed sub-

MHP-UPS-TECHNICAL CLARIFICATION QUESTUIONAIRE-SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) PAGE 1


PROJECT: URBAN PLANNING, PRIMARY & SECONDARY INFRASTRUCTURE
TECHNICAL CLARIFICATION QUESTIONAIRE
Bid Clarification No: 1
Bidder: SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) Contract Ref. No: GPP-12-1684 Date: 08 SEPTEMBER 2012

division, transport plan,


infrastructure and phasing plans
All deliverables, drawings and
specifications will be in line with RC’s
standards and specifications.

As stated in the technical proposal,


SATECH understand the scope of works
for the primary and secondary
infrastructure design works as stated
below as minimum.

The following item of design works


involved in the Primary and Secondary
Infrastructure works;
 Review and Update/Develops
the sufficiency of Road right of
ways based on road lanes and
utility networks.
 Review and Update/Develops
the Road right of ways centerline
in accordance with the horizontal
geometry.
 Review and Update/Develops of
Road Circulation, Junction types
and connectivity
 Review and Update/Develops
the Site grading to determine the
collection and disposal of
Stormwater flow.
 Review and Update/Develops

MHP-UPS-TECHNICAL CLARIFICATION QUESTUIONAIRE-SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) PAGE 2


PROJECT: URBAN PLANNING, PRIMARY & SECONDARY INFRASTRUCTURE
TECHNICAL CLARIFICATION QUESTIONAIRE
Bid Clarification No: 1
Bidder: SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) Contract Ref. No: GPP-12-1684 Date: 08 SEPTEMBER 2012

the utility demands and


allocation of plots.
 Review and Update/Develops
the Utility Network Routing and
sizing the pipes.
 Review and Update/Develops
the Utility connectivity.
 Review and Update/Develops
the Power supply and Telecom
and IT
All deliverables, drawings and
specifications will be in line with RC’s
standards and specifications.
2 The Bidder should confirm his SATECH understands from the RFP that Ok confirmed, that the Noted.
understanding regarding approval all approvals must be routed via the Bidder will obtain required
must be obtained from RC, Royal Commission protocols and approval from RC and all
Marafiq, STC, other government procedures in the first instance. Other other government agencies.
agencies. approvals and No Objection Certificates
will be obtained from the relevant
government agencies and service
providers that include Marafiq and STC
for water supply and telecom issues. For
power supply, approval of Saudi
Electricity Company shall be obtained as
per RC guidelines.
3 The Bidder should state Work Our planning and design team assembled With regards to the Data Topographical, Geotechnical
Method Statement for the design to carry out this project includes skilled Collection Process,: investigation, and Traffic
execution. and dedicated professionals with recent 1. It is the Bidder Impact Study have not been
and relevant experience in KSA and gulf responsibility to priced for. SATECH will be
region. Key project personnel will ensure obtain data from RC happy to price these items.
a cohesive, design-led, responsible for all Existing

MHP-UPS-TECHNICAL CLARIFICATION QUESTUIONAIRE-SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) PAGE 3


PROJECT: URBAN PLANNING, PRIMARY & SECONDARY INFRASTRUCTURE
TECHNICAL CLARIFICATION QUESTIONAIRE
Bid Clarification No: 1
Bidder: SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) Contract Ref. No: GPP-12-1684 Date: 08 SEPTEMBER 2012

planning and design partnership. Utilities


2. The Bidder is solely
responsible to get
It is anticipated that frequent internal
Topographic data
design co-ordination meetings and
3. There is no
workshops will be necessary in order to
Geotechnical report
coordinate and communicate the various
nor any information
disciplines and interfaces within the
related to the filled
project. Weekly meetings and/or
area on the site.
workshops at different stages of the
Only preliminary soil
design development will be conducted
report has been
with Client representatives in ‘Project
provided by RC for
Control Group’ sessions. It is also
the original condition
strongly recommended that a Steering
of the site.
Committee should also include other
Therefore, the
representatives, including service
Bidder is
providers to ensure that the project
responsible to carry
receives the importance and necessary
out the Geotechnical
attention to enable timely delivery.
investigation and
Progress reports will be prepared by the
Topographic survey
consultant. All aspects of the project will
as required by the
be documented and all summaries will
site.
be in English and Arabic.
4. The Bidder has to
submit Landuse and
At the inception phase of the project, a Demands,
number of vital parts of the project Standards and
management system will be set up and Codes, Traffic
agreed between the key project members, Impact Assessment
and the client. The activities covered at Report as per RC
this initial stage of the work will include: requirements.
 Project programme – This
identifies all the tasks, their It is part of the Bidder’s

MHP-UPS-TECHNICAL CLARIFICATION QUESTUIONAIRE-SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) PAGE 4


PROJECT: URBAN PLANNING, PRIMARY & SECONDARY INFRASTRUCTURE
TECHNICAL CLARIFICATION QUESTIONAIRE
Bid Clarification No: 1
Bidder: SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) Contract Ref. No: GPP-12-1684 Date: 08 SEPTEMBER 2012

timing and all the inter- scope of work to do the 3D


relationships. This is the digital topographical survey
Project Manager’s key tool, and spot levels, plot boundary
which is used to guide or limits and specific site
measure progress on the constraints.
project.
 Resourcing plan – This defines
who is responsible for each of
the individual tasks and the
resources available to
undertake these tasks;
 Quality plan – This defines the
process of “checks” to be
undertaken and the relevant
responsibilities and recording
processes;
 Kick-off meeting – An initial
meeting will be held with the
client’s representatives. Out
proposed methodology and
work programme will be
explained. The support and
assistance required during the
project will be discussed and
the programme will be
confirmed.
 Data collection process and
analysis of the existing data
will be carried out. The
following data received from
the client will be analysed in
greater detail:-

MHP-UPS-TECHNICAL CLARIFICATION QUESTUIONAIRE-SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) PAGE 5


PROJECT: URBAN PLANNING, PRIMARY & SECONDARY INFRASTRUCTURE
TECHNICAL CLARIFICATION QUESTIONAIRE
Bid Clarification No: 1
Bidder: SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) Contract Ref. No: GPP-12-1684 Date: 08 SEPTEMBER 2012

Existing Utilities
Utilities Connectivity
Topographical Data
Geotechnical data
Land Use and demands
Standards and codes
Traffic Impact Assessment
Report

 Studies will commence


immediately upon appointment,
which include, site analysis,
desk-top review of existing
studies, potable water, power
supply system, sewerage
system, storm water drainage
system, and Irrigation and
Telecommunication IT system.

 Once the 3D digital


topographical survey and spot
levels, plot boundary limits and
specific site constraints have
been received, a key output
from this stage will be the
review of the information
gathered to establish common
design criteria for the project
site. These criteria would
include:

MHP-UPS-TECHNICAL CLARIFICATION QUESTUIONAIRE-SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) PAGE 6


PROJECT: URBAN PLANNING, PRIMARY & SECONDARY INFRASTRUCTURE
TECHNICAL CLARIFICATION QUESTIONAIRE
Bid Clarification No: 1
Bidder: SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) Contract Ref. No: GPP-12-1684 Date: 08 SEPTEMBER 2012

Existing Grading
Pipe/ services design criteria
Route selection Location of
services in corridors
Standards and exceptions
Demand profile

 The infrastructure and utility


demands will be assessed based
on the proposed land use and
population. A concept
infrastructure main networks
layout plan will be produced as
part of the Infrastructure
Master Plan.

 A draft Concept Infrastructure


drawings will be prepared and
submitted to the Client for
review and formal approval and
maintain the necessary liaison
with the Client and other
relevant Authorities during this
stage and record any relevant
feedback.

The roads and infrastructure


Services shall include the
following:

Roads

MHP-UPS-TECHNICAL CLARIFICATION QUESTUIONAIRE-SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) PAGE 7


PROJECT: URBAN PLANNING, PRIMARY & SECONDARY INFRASTRUCTURE
TECHNICAL CLARIFICATION QUESTIONAIRE
Bid Clarification No: 1
Bidder: SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) Contract Ref. No: GPP-12-1684 Date: 08 SEPTEMBER 2012

Street Lighting
Potable Water Supply
Stormwater Drainage
Waste Water/Sewerage
Network
Irrigation water mains
Power supply demand
Telecom & IT Requirement

 Detailed Infrastructure
drawings will be prepared and
submitted to the Client based
on the feed backs from the
client and the local authorities
for all Infrastructure discipline.
 Tender and construction
packages will be prepared and
submitted to the client based on
the development phasing
requirement, road and utility
network circulation and
connectivity etc.
4 The Bidder has to confirm that all SATECH confirms that all third party Ok, Confirmed. Noted
third party sub-contractors have to sub-contractors will need to be approved
be approved by SABIC. by SABIC. No sub-contractors will
appointed by SATECH unless prior
approval has been requested and granted
by SABIC.
5 The Bidder has to clarify the Duration for design activities and The Bidder has to submit Duration for design activities
Schedule. The Urban is already preparation of Construction packages the requested item no: 5 for and preparation of
done only re-subdivision of the will be followed as per the RFP our technical evaluation. Construction packages will be

MHP-UPS-TECHNICAL CLARIFICATION QUESTUIONAIRE-SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) PAGE 8


PROJECT: URBAN PLANNING, PRIMARY & SECONDARY INFRASTRUCTURE
TECHNICAL CLARIFICATION QUESTIONAIRE
Bid Clarification No: 1
Bidder: SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) Contract Ref. No: GPP-12-1684 Date: 08 SEPTEMBER 2012

lots is required. The schedule documents. Project Program will be followed as per the RFP
should show the completion of the submitted as per the RFP documents. documents. Project Program
Primary construction packages to Project Program will be submitted will be submitted as per the
be floated for bidding. This should immediately upon appointment / award RFP documents. Project
nine (9) months after the start of of Contract / Receipt of LOI. Program will be submitted
work. The Bidder has to clarify the immediately upon appointment
start time sequence of Urban, / award of Contract / Receipt
Primary and Secondary activities. of LOI
The schedule should be
Primavera (P6) format.
6 The Bidder has to clarify that he SATECH confirms that the latest RC Ok, Confirmed. Noted
has to follow the latest RC guidelines specifications and standards
guidelines, specifications and will be used when undertaking
standards when he is conducting construction design work.
design work.
7 The bidder should clarify their SATECH understand the RC The Bidder has to clarify his SATECH understand the RC
understanding to propose number requirement on Construction Packages. understanding of providing requirement on Construction
of construction packages. This Generally the Construction packages will the construction strategy Packages. Generally the
should be in line with RC be prepared and submitted to the client and the no. of division of the Construction packages will be
requirements. based on the development phasing site in order to know the no. prepared and submitted to the
requirement, road and utility network of Contractor to be mobilize. client based on the
circulation and connectivity etc. development phasing
requirement, road and utility
network circulation and
connectivity etc. The number
of packages and contract
packages will be discussed and
agreed with the client.
However the maximum
number of packages will be
limited to 2-3 packages.

MHP-UPS-TECHNICAL CLARIFICATION QUESTUIONAIRE-SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) PAGE 9


PROJECT: URBAN PLANNING, PRIMARY & SECONDARY INFRASTRUCTURE
TECHNICAL CLARIFICATION QUESTIONAIRE
Bid Clarification No: 1
Bidder: SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) Contract Ref. No: GPP-12-1684 Date: 08 SEPTEMBER 2012

8 The Bidder shall clarify his SATECH confirms that all calculations Ok, Confirmed. Noted
understanding of submitting all will be submitted to RC for review and
calculations to RC for their review approval.
and approval.
9 The bidder has to clarify his SATECH understands that clients shall The Geotechnical and Topographical, Geotechnical
understanding for the scope provide topographical survey data and Topographic survey will be investigation, and Traffic
related to surveying and soil soil testing data which is generally done the Bidder's sole Impact Study have not been
testing for the site. (Mutrafiah F4) by RC or the client. We have not responsibility. There are No priced for. SATECH will be
considered the cost of such item in our information is available. happy to price these items.
bidding since we received preliminary
soil investigation report along with RFP.
10 The Bidder must staff the project SATECH staff is well familiarize itself The Bidder has to fulfill the SATECH local office key
with team that is familiar with RC with all of the RC’s protocols for requirements of at least to personnels have more than
requirements, their protocol of drawings and design approvals. These two (2) years’ experience minimum experience of RC
drawings and design approval protocols will be strictly adhered to. with similar projects working projects. However SATECH
related to the infrastructure for this Those who are new to the project with RC, for all key overseas affiliate have similar
large housing project. (approved Sub contractors) shall be personnel as mentioned in project experience of more
supervised under the experienced staff of ITB Sec. 1, Item 1.1.4. than 2 years and will work
SATECH as per RC guidelines. under the supervision of
SATECH local office key
personnels
11 The Bidder has to clarify about the Histogram shall be prepared based on The Bidder has to submit Will comply.
histogram. clients required immediately after the Manpower Histogram for
award of contract. our Technical Evaluation.
12 The Bidder has to submit Proposed organization chart is attached The proposed Will comply.
Organizational Chart showing total along with bid proposal. (Copy attached organizational chart
manpower required for this project for reference) submitted by the Bidder is
with their names and experiences not complete. The Bidder
related to this type of project. should reflect the names of
For surveyors and geotechnical
Provide technical personnel the complete staff with
engineers, we will hire the RC/SABIC

MHP-UPS-TECHNICAL CLARIFICATION QUESTUIONAIRE-SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) PAGE 10


PROJECT: URBAN PLANNING, PRIMARY & SECONDARY INFRASTRUCTURE
TECHNICAL CLARIFICATION QUESTIONAIRE
Bid Clarification No: 1
Bidder: SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) Contract Ref. No: GPP-12-1684 Date: 08 SEPTEMBER 2012

availability. It should also include approved independent agencies on award resume working for this
surveyors and geotechnical of contract. project.
engineers.
13 The Bidder has to clarify past Please find attached copy of the resume The proposed Project Will be discussed.
experience of Infrastructure of proposed Project Manager (Mr. Uthan Manager did not have the
projects for the Project Manager. Manoharan shall be the Project Manager) right experience for the
project. The Bidder has to
fulfill the requirements of at
least to two (2) years’
experience with similar
projects working with RC,
as mentioned in ITB Sec. 1,
Item 1.1.4.
14 The Bidder has to clarify that all Only software that is compatible with Ok, Confirmed. Noted.
software to be used in this project RC’s requirements shall be used in the
shall be compatible with RC execution of this project.
requirements.
15 The Bidder has to clarify about Office facilities are available in al- The Bidder has to submit Will Comply.
office facilities, safety plans, and khobar. The proposed staff shall be workload for the company
workloads. dedicatedly used for SABIC Housing and for the project.
Project. Safety Plans are proposed
already in the bid documents.
16 The Bidder shall provide more Please find attached copy of the The Bidder has to submit all OK.
information about all the third agreement. other third party
party sub-contractors (and relation subcontractors,like
between DMF). Topographical Surveyorand
Geotechnical engineers.

MHP-UPS-TECHNICAL CLARIFICATION QUESTUIONAIRE-SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) PAGE 11


PROJECT: URBAN PLANNING, PRIMARY & SECONDARY INFRASTRUCTURE
TECHNICAL CLARIFICATION QUESTIONAIRE
Bid Clarification No: 1
Bidder: SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) Contract Ref. No: GPP-12-1684 Date: 08 SEPTEMBER 2012

17 The Bidder has to confirm that all SATECH confirm that all third party Ok, Confirmed.
third party have to be approved by sub-contractors will be pre-approved by
SABIC. SABIC.

CONSTRUCTION

S/N SABIC's Questions for Clarification Bidder's Reply Remarks/Status Bidder's Reply Remarks/Status

1 The Bidder has to clarify his Will Comply.


understanding to consider the
earthwork during design stage
and include in the construction
packages to minimize any
problem.
2 The Bidder has to clarify that they Will Comply.
should submit a proposal of
construction schedule along the
network analysis.

PLANNING COST CONTROL

SABIC's Questions for


S/N Bidder's Reply Remarks/Status Bidder's Reply Remarks/Status
Clarification

MHP-UPS-TECHNICAL CLARIFICATION QUESTUIONAIRE-SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) PAGE 12


PROJECT: URBAN PLANNING, PRIMARY & SECONDARY INFRASTRUCTURE
TECHNICAL CLARIFICATION QUESTIONAIRE
Bid Clarification No: 1
Bidder: SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) Contract Ref. No: GPP-12-1684 Date: 08 SEPTEMBER 2012

1 Man-hours required to execute Man hours with break up has been O.K
the project by discipline should submitted in the un priced bid document in
be provided. Bidder must indicate attachment 6.0 table:5.0
the basis of man-hour calculation
as well as the number of work
hours in a month and work days
in a week

2 Project Organizational Chart - The proposed key personals of in kingdom O.K


Chart Title shall show Out-Of- and out of kingdom will be assigned in this
Kingdom and In-Kingdom project.
assignments. Bidder is requested
to utilize the same names of lead
(key) positions as shown in the
organizational chart reflected
from the Execution/Technical
Proposals.
3 Subcontracting: Subcontracting All subcontractors required for this project For approval upon
Plan, Subcontractors List, and shall be proposed to SABIC for approval. receipt
Approval Procedure for

Subcontracting any work should


be provided. Also, the bidder has
to submit the list of related works
executed by them categorized (a)
For Sabic projects, (b) Projects in
KSA, and (c) Projects in other
areas. Please note that All sub-

MHP-UPS-TECHNICAL CLARIFICATION QUESTUIONAIRE-SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) PAGE 13


PROJECT: URBAN PLANNING, PRIMARY & SECONDARY INFRASTRUCTURE
TECHNICAL CLARIFICATION QUESTIONAIRE
Bid Clarification No: 1
Bidder: SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) Contract Ref. No: GPP-12-1684 Date: 08 SEPTEMBER 2012

contractors should be approved


by SABIC.
4 Sub-Contractor Organization We will submit the sub-contractor For approval upon
Chart, Manpower and Man-hour organization chart, man power and man receipt
Loading Chart -Bidder has to hour loading chart.
submit these with his proposal.
5 Project Schedule Control We will submit the procedure. For approval upon
Procedure should be provided. receipt
Please refer to PEI 4.3.1 specific
to item No. 5
6 Cost Control Procedure should be We will submit the procedure. For approval upon
provided. Please refer to PEI receipt
4.3.1 specific to item No. 5
7 WBS to include all General & WBS shall be provided inclusive of project For approval upon
Engineering Deliverables. Bidder meetings/co-ordination/reviews/audits receipt
has to provide WBS inclusive of (QA/QC, Squad except financial)
Project
Meetings/Coordination/Reviews/
Audits and other Non-Deliverable
Activities
8 Weight % Factor for Progress Will submit tentative schedule with weight For approval upon
Measurementper PEI 4.3.3 should % factor. receipt
be applied. Bidder has to provide
Weight % Factor for each
engineering activities/deliverables
for Progress Measurement
9 Project Controls Deliverables per It will be the part of tentative scheduling O.K
PEI 4.3.1 Attachment No. 2 and will be submitted.
should be provided

MHP-UPS-TECHNICAL CLARIFICATION QUESTUIONAIRE-SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) PAGE 14


PROJECT: URBAN PLANNING, PRIMARY & SECONDARY INFRASTRUCTURE
TECHNICAL CLARIFICATION QUESTIONAIRE
Bid Clarification No: 1
Bidder: SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) Contract Ref. No: GPP-12-1684 Date: 08 SEPTEMBER 2012

10 Critical Path Schedule (showing It will be the part of tentative scheduling For approval upon
Logic Diagram) should be and will be submitted. receipt
provided
11 Cost & Schedule should be Will Comply. O.K
aligned in the P6 schedule for
schedule/cost control purposes.
Bidder to confirm
12 Manpower and Man-hours Will Comply. For approval upon
Loading Diagram (Histogram) for receipt
various phases should be
provided
13 Progress Calculation Procedure Will Comply. For approval upon
should be provided. Please refer receipt
to PEI 4.3.3
14 Progress S-Curve should be Will Comply. For approval upon
provided receipt
15 Project Slippages Monitoring & Will Comply. For approval upon
Corrective Action Plans should be receipt
provided. Please refer to PEI
4.3.1
16 Invoicing Procedure should be SATECH will 100% follow SABIC/RC For approval upon
provided. Please refer to PEI procedure for invoicing purpose. receipt
4.3.4
17 Invoice Register should be SATECH will 100% follow SABIC/RC For approval upon
provided. Please refer to PEI procedure for invoicing purpose. receipt
4.3.4
18 As part of General Deliverables, Will Comply. For approval upon
Definitive Cost Estimate (+/- receipt

MHP-UPS-TECHNICAL CLARIFICATION QUESTUIONAIRE-SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) PAGE 15


PROJECT: URBAN PLANNING, PRIMARY & SECONDARY INFRASTRUCTURE
TECHNICAL CLARIFICATION QUESTIONAIRE
Bid Clarification No: 1
Bidder: SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) Contract Ref. No: GPP-12-1684 Date: 08 SEPTEMBER 2012

10%) for TIC should be provided


with backup quotations for
equipment and materials from at
least 3 vendors and other cost
data (specified reference) used to
develop the cost estimate. Also,
Basis of Cost Estimate including
Risk and Contingency Analysis
should be provided. Please refer
to PEI 4.3.5
19 List of Engineering Interfaces - We will co-ordinate with SEC, Marafiq, For approval upon
For various systems to be STC and RC for various interface receipt
connected to the existing requirements.
infrastructures or local authorities
(e.g. SEC, Marafiq, STC, RC,
etc.)
20 Engineering Execution Plan - Kick off meeting shall be done 14days after For approval upon
Bidder to confirm the following: the award of contract. receipt
(1) Bidder to confirm when
Engineering Kick-Off-Meeting
after contract award will be
scheduled? (2) Bidder shall
submit the 45-day engineering
schedule during the Engineering
Kick-Off-Meeting for Sabic
review, and (3) Bidder shall
submit the first 90-day look ahead
schedule deliverable during the
Kick-Off-Meeting for Sabic
review and approval.
21 Specification Waiver Procedure - 100% RC/SABIC Specification. O.K

MHP-UPS-TECHNICAL CLARIFICATION QUESTUIONAIRE-SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) PAGE 16


PROJECT: URBAN PLANNING, PRIMARY & SECONDARY INFRASTRUCTURE
TECHNICAL CLARIFICATION QUESTIONAIRE
Bid Clarification No: 1
Bidder: SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) Contract Ref. No: GPP-12-1684 Date: 08 SEPTEMBER 2012

Bidder has to identify any


deviation from SABIC, RC,
Marafiq, SEC, STC, and other
applicable International
Standards. All waivers requests
shall be transmitted to Sabic for
processing and approval prior to
completion of design package.
22 List of General and Engineering Drawing list shall be submitted. For approval upon
Deliverables -Bidder shall submit receipt
the drawings and document list
indicating against them
(categorizing) for approval,
Review and Information. This list
shall be subject to Sabic's
approval and any changes to the
categorization shall not cause any
additional cost (change order) to
the bidder. Bidder to confirm
acceptance.
23 Sabic Drawings and Documents We will reply RC/SABIC as per required O.K
Review & Approval Procedure
should be provided
24 Format of Drawings & Follow up RC Standards. O.K
Documents -Where
drawings/documents are
submitted in PDF format during
the execution and as-built phase,
it shall be of searchable type (not
scanned). If the native files are
not available, then the same can

MHP-UPS-TECHNICAL CLARIFICATION QUESTUIONAIRE-SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) PAGE 17


PROJECT: URBAN PLANNING, PRIMARY & SECONDARY INFRASTRUCTURE
TECHNICAL CLARIFICATION QUESTIONAIRE
Bid Clarification No: 1
Bidder: SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) Contract Ref. No: GPP-12-1684 Date: 08 SEPTEMBER 2012

be scanned PDF format.


However, these scanned
documents shall be of legible
quality. Bidder to confirm.
25 Scope of Work Inclusions and We will comply scope of work as per ITB O.K
Exclusions should be provided However we will price for Topographic
Survey, Soil Investigation, and Traffic
impact study.
26 Contractor's Project Audit & As stated in earlier items will be complied. O.K
Schedule: Bidder shall note that
the audits shall be separated as
below, and schedules (date and
periodicity) to carry out the audits
shall be specified: (1) System
Audits -Implementation of work
processes per the procedures for
all groups on the project. (2)
Engineering/Technical Discipline
Audits -This will focus on key
technical aspects of bidder work
scope in engineering, and (3)
Site/Sub-contractor Audits -Focus
on subcontractors to review
compliance to contract
specifications, agreed quality
plans, ITP and management
systems. Also, shall include
Safety audits, Material
Preservation audits, and Audit to
track field changes/tracking and
as-built process, etc.

MHP-UPS-TECHNICAL CLARIFICATION QUESTUIONAIRE-SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) PAGE 18


PROJECT: URBAN PLANNING, PRIMARY & SECONDARY INFRASTRUCTURE
TECHNICAL CLARIFICATION QUESTIONAIRE
Bid Clarification No: 1
Bidder: SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) Contract Ref. No: GPP-12-1684 Date: 08 SEPTEMBER 2012

27 Project Meetings (Agenda, All subcontractors schedule shall be For approval upon
Attendants, Records, included in the overall schedule. receipt
Distribution) including Review
and Audits should be
implemented such as -(1) Regular
meetings between Project Teams
(weekly & monthly), and (2)
Quarterly Management Meetings.
These all should be incorporated
in the Project Schedule.
28 For Other Issues not specifically Any instruction for SABIC/RC deviating For approval upon
mentioned above, Sabic Project than RFP/Scope has to be recorded and receipt
Execution Instruction (PEI) agreed between both parties.
including its future
amendments/revisions (if any)
has to be applied and executed.
Bidder to confirm.

QA/QC

S/N SABIC's Questions for Clarification Bidder's Reply Remarks/Status Bidder's Reply Remarks/Status

1 The Bidder has to clarify if he is In-Process. It has been provide ISO with
ISO 9001:2008 Certified. PMT action.
2 The Bidder has to submit Quality Quality manual will be O.K., will be reviewed when it
Assurance Design Procedure submitted. submitted.
3 The Bidder has to clarify that the SABIC/RC standards and O.K.
Site shall be designed in procedures as applicable.
accordance with SABIC

MHP-UPS-TECHNICAL CLARIFICATION QUESTUIONAIRE-SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) PAGE 19


PROJECT: URBAN PLANNING, PRIMARY & SECONDARY INFRASTRUCTURE
TECHNICAL CLARIFICATION QUESTIONAIRE
Bid Clarification No: 1
Bidder: SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) Contract Ref. No: GPP-12-1684 Date: 08 SEPTEMBER 2012

Engineering Standards / (RC) as


applicable.
4 The Bidder has to provide Attached. O.K.
Resume for Quality Manager – Mr.
Syed M. Iqbal.

ENVIRONMENT, HEALTH SAFETY & SECURITY (EHSS)

S/N SABIC's Questions for Clarification Bidder's Reply Remarks/Status Bidder's Reply Remarks/Status

1 Organization chart does not Engineering Design shall adhere


specify required EHSS to RC/SABIC safety standards.
capabilities.
2 The Bidder has to clarify his We confirm that we will comply
understanding of the technical all safety requirements of
design related aspects of EHSS SAS/RC/SABIC requirements.
3 The Bidder EHS Policy and We will submit safety and health
historical data is not presented. manual.

PLANT READINESS PROGRAM

S/N SABIC's Questions for Clarification Bidder's Reply Remarks/Status Bidder's Reply Remarks/Status

1 Contractor does not show and Will be discussed.


explain the Project Risk
Management: Processes,
Planning, Assessment,
Monitoring, and Deliverables

MHP-UPS-TECHNICAL CLARIFICATION QUESTUIONAIRE-SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) PAGE 20


PROJECT: URBAN PLANNING, PRIMARY & SECONDARY INFRASTRUCTURE
TECHNICAL CLARIFICATION QUESTIONAIRE
Bid Clarification No: 1
Bidder: SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) Contract Ref. No: GPP-12-1684 Date: 08 SEPTEMBER 2012

Understanding.
2 Contractor does not show and Will be discussed.
explain the Processes
Understanding and acceptance of
implementation for Plant
Readiness Program.
3 Contractor does not show and Will be discussed.
explain the Plant Readiness
Program: Flawless Start-Up
Program Understanding related to
the key elements: Q-Area, KPI, LI,
Q-Round, Q-Plan, and he did not
propose timeline for
implementation.

MHP-UPS-TECHNICAL CLARIFICATION QUESTUIONAIRE-SAUDI TECHNOLOGIES CONSULTING ENGR. (SATECH) PAGE 21

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