https://foyr.

com/learn/definitive-guide-to-space-planning-in-interior-design/
https://facilio.com/blog/space-management/
space management Jane M. Wiggins pdfdrive

What is space planning?

Space planning is a methodology used to determine the most functional layout for a room or
area, with the ultimate goal of creating an environment that supports the wellbeing and
productivity of its occupants. Companies often choose retail space planning software to help
assist in managing and optimizing physical stores by using visual representations of each
location.
Space Planning Software
Software that mention space planning as a feature or term.

AutoCAD

SketchUp
Quant

OfficeSpace Software

AutoCAD Architecture

SiQ

Types of space planning

There are a few types of space planning. The types vary based on the area's intended purpose and
technique used.
 Office space planning is used by facility planners to optimize the utilization of office
space. This is commonly done using facility management software.
 Retail space planning determines where and how products are placed in the store for
maximum conversions.
Space planning techniques
In addition to types, there are also specific space planning techniques that should be considered.
These techniques are:
  Bubble plan: A simple drawing of the room that uses circles to outline what
activities will take place and define the relationships between those activities.
 Scale plan: A more detailed plan that shows the layout of items within the area.
Often created with space planning software like computer-aided design
(CAD) or building information modeling software (BIM).
 Parametric modeling: A planning technique that automatically applies predefined
rules, like a color scheme, to the entire area.
 Space syntax: A more complex technique that investigates the relationships between
spatial layout and human behavior to navigate spaces that house many conflicting
uses.
Benefits of using space planning
Space planning helps companies create functional spaces that promote productivity and
employee satisfaction. Below are some of the benefits that result from space planning:
 No wasted space: Space planning helps companies map out every inch of the area,
maximizing the office area to its fullest potential.
 Every space has a purpose: Defining a specific use for each room in the office helps
everyone know which space is being used, when, and for what purpose. This
improves overall efficiency and shows managers when extra space is needed. It also
identifies underutilized areas that leave the company paying unnecessary rent and
energy costs.
 Growth plan: The more a company grows, the more space it needs. Without space
planning, the resulting uncertainty can stifle company growth. Knowing what's
available, how it’s being used, and what adjustments can be made if more space is
needed takes the stress out of potentially expanding.
 Modernize the workspace: Space planning allows office managers to modernize the
workspace for maximum efficiency and employee satisfaction. Employees crave
flexibility over the standard cubicle structure. With space planning, employee
feedback can be implemented to improve the workspace and boost employee
satisfaction.
Basic elements of space planning
This strategy requires companies to examine how rooms are utilized and identify possible
improvements. Here are the four key elements of the space planning process:
 Insight data: Historical data and trends are studied to determine how the
organization utilizes its space
 Real-time records: Details of how the company is using its workplace at the time of
space planning
 Space optimization: Insight data and real-time records are studied to determine
needed improvements
 Cost reduction: Analyze how real estate costs can be reduced during the
optimization process
Space planning best practices
Space planning requires a delicate balance between maximizing utilization and overcrowding the
area. Ultimately, organizations must keep employee needs at the forefront of the space planning
process. This can be accomplished through the following best practices.
 Space allocation and layout: Start with examining available area and creating a
floor plan that makes the most of the available square footage. Prioritize employee
accommodation to achieve the right balance of utilization.
 Natural elements: Lighting and natural elements like plants and greenery can boost
the mood, focus, and health of occupants.
 Color and texture: For optimal employee engagement and productivity, space
planning must incorporate complementary colors and textures.
 Sound control: Space planning is key to managing workplace noise. Workplaces
with open floor plans might benefit from dividing the common areas into designated
quiet and collaborative segments. Design elements that reduce noise should also be
used.
 Comfort and accessibility: Comfort is essential to productivity and necessary for
proper space planning. Companies should be accommodating and provide ergonomic,
supportive furniture and work-free spaces for breaks. Space planning must also
prioritize accessibility, diversity, and inclusion, making the office a productive space
for people with differing abilities.
Space planning is the process of organizing and arranging the physical layout of a space to
optimize its function, comfort, and aesthetics. It is a key component of sustainable and resilient
design, which aims to create buildings and environments that are adaptable, efficient, and
durable in the face of changing conditions and challenges. In this article, you will learn how
space planning can leverage digital technologies and data to achieve these goals and contribute to
the green recovery.
Space planning is not just about making a space look good. It's also about making it work well
for a specific industry or sector. Whether you're planning a space for a restaurant, a hospital, a
retail store, or any other type of business or organization, you need to consider some key factors
that will affect the function, aesthetics, constraints, technology, feedback, and future of the space.

What are the best tools and methods for measuring and mapping the available space?

Measuring tools
The first step in space planning is to measure the dimensions and features of the space, such as
walls, windows, doors, ceilings, floors, columns, and outlets. Different tools can be used for
measuring, depending on the size and complexity of the space, your budget, and your preference.
Tape measure is a simple and inexpensive tool that can measure up to several meters. It is
suitable for small to medium spaces and for measuring linear distances, angles, and curves.
However, it can be inaccurate if not used correctly and hard-to-reach areas can be difficult to
measure. Laser measure is a more advanced and accurate tool that uses a laser beam to calculate
the distance between the device and the target point. It can measure up to several hundred meters
and is suitable for large and complex spaces. Smart measure is a digital and convenient tool that
uses a smartphone app and camera to capture the dimensions and features of the space. It is
suitable for small to medium spaces, but accuracy can be limited by the quality of the camera.
2
2Mapping methods
The second step in space planning is to map the measured space into a scale drawing that shows
the layout, furniture, and functions of the space. You can use different methods for mapping,
depending on how detailed and customized you want it to be, as well as your skills and
experience. Paper and pencil is a simple and inexpensive method; however, it can be time-
consuming, messy, and difficult to edit or share. Computer-aided design (CAD) is a more
advanced and accurate method; however, it can be expensive, complex, and require specialized
skills or training. Augmented reality (AR) is a digital and interactive method; however, it can be
inaccurate if the app is not compatible or updated, and dependent on the internet connection and
battery life. Space planning is a skill that can help you optimize the use and appearance of any
space. By using the best tools and methods for measuring and mapping, you can create a space
plan that meets your needs while avoiding mistakes that could cost time, money, or resources.

What is space management in commercial real estate?

The concept of space management focuses on optimizing the use of space within a commercial
property. It involves analyzing factors such as traffic patterns, workflow, and tenant needs to
create functional and efficient spaces. To make data-driven decisions, space management relies
on sensors to gather data on space utilization and software solutions to analyze that data.

A well-planned space management strategy can lead to reduced rental costs, improved working
conditions, and increased employee productivity. By implementing an effective space
management plan, organizations can benefit from a wide range of advantages and improve their
operations in the long run.
Why does it matter?
Managing space effectively maximizes profitability and property value while simultaneously
improving the tenant experience. Well-designed, maintained, and equipped spaces can increase
property values and differentiate properties from competitors. By optimizing the use of space,
property owners can increase rental income and reduce operating costs, attract high-quality
tenants, and increase lease renewals.
What are the principles?
To fully make use of the concept of space management, you first need to understand a few
fundamental principles that include:
 Space optimization: The maximization of space use through multi-use areas,
underutilized areas, and clever storage solutions.
  Maintenance: Regularly cleaning, repairing, and upgrading the building ensures
functional, attractive, and safe spaces.
 Flexibility: Designing adaptable spaces can help meet evolving tenant needs and market
changes.
 Technology: Incorporating technological advancements can improve efficiency, safety,
and functionality.
 Sustainability: Implementing eco-friendly practices such as energy-efficient lighting,
renewable energy sources, and recycling programs makes CRE properties more attractive
and efficient.
The process of managing your facility’s space
Managing your facility’s space involves three key steps: assessing and analyzing your current
space usage, optimizing your space utilization, and implementing a space management plan.
Assessing and analyzing
Before optimizing your facility’s space, you need to create a comprehensive understanding of
your facility’s space utilization. This involves gathering information about your building, its
occupants, and their needs, as well as evaluating the current use of space. Then, you can start
looking for opportunities to improve your facility’s space utilization.
Optimize space usage and floor planning in CRE buildings
Optimizing space usage in CRE (commercial real estate) buildings starts with an accurate floor
plan of the current space. Once you understand the current utilization of space, you can identify
underutilized areas and optimization opportunities. For example, if there are areas that are only
used occasionally, they could be converted into multi-use spaces to maximize their potential.
Tips for implementing a space management plan
Here are some suggestions for implementing a successful space management plan:
 Conduct an assessment: Assess the current space usage and identify areas that need
improvement.
 Prioritize: Determine which areas need to be addressed first and prioritize them based on
their impact on productivity, efficiency, and cost savings.
 Create a plan: Develop a detailed plan outlining specific goals, strategies, and tactics for
optimizing space usage.
  Involve employees: Involve employees in the planning process to gain their insights and
support.
 Implement the plan: Implement the plan in a phased approach, with clear timelines and
metrics for success.
 Monitor and adjust: Continuously monitor the plan’s effectiveness and adjust as needed
to ensure it meets the organization’s evolving needs.
Strategies for effective space management
Effective space management leverages a few key space management strategies to assist in
optimizing the value of CRE space. Some plans for effective space management include flexible
workspace options like hot-desking, co-working areas, and meeting rooms. Designing multi-
functional spaces that serve multiple purposes can also greatly benefit building occupants.
Best practices and examples
One example of effective space management is the WeWork co-working spaces. They are
flexible and adaptable to meet the needs of tenants. They incorporate communal kitchens and
lounges to create a sense of community. WeWork also uses technology to monitor space usage
and adjust floor plans.
Another example is The Edge in Amsterdam which takes advantage of various technologies to
optimize space utilization and enhance the occupant experience. The building incorporates
features such as a mobile app that allows employees to control lighting and temperature in their
workspace. They also use sensors that monitor space usage and occupancy.
From the success of these two examples, we can find a few commonalities you can incorporate
as best practices, including:
 Monitor space usage: Using technology to monitor how tenants use the spaces gives
valuable data you can use to update spaces accordingly.
 Prioritize the tenant: Understand the usage patterns of your tenants and their guests and
prioritize their experience.
 Create adaptable spaces: Incorporate flexible spaces into your floor plan for
underutilized spaces.
Software solutions
Space management software solutions provide a centralized platform for managing various
aspects of space management. This allows property managers to make data-driven decisions
regarding space usage and allocation based on up-to-date data. Some software solutions also
offer visualization tools like floor plans and 3D modeling.
You can expand the capabilities of your space management software solutions by integrating
them into ProptechOS. Integrating your CRE software into ProptechOS expands the capabilities
of all your software solutions. It creates a unified solution giving you a more holistic look at your
building and its use. ProptechOS also offers simple integrations with all of its partners.
Tools
Facility managers can use tools to optimize space management including:
 Space planning software enables managers to visualize the space, allocate resources,
and identify areas for improvement.
 Integrated Workplace Management System (IWMS) streamlines function like space
and asset management, maintenance, and lease management.
 Computer-Aided Facility Management (CAFM) provides a digital platform for
managing facility-related data.
 Building Information Modeling (BIM), software creates a digital representation of a
building’s physical and functional characteristics.
By utilizing these tools, property managers can improve their space management capabilities and
create a more efficient and functional building for tenants.

What are some of the key factors to consider when planning a space for a specific industry or
sector?
Space planning is the process of designing and organizing a physical space to suit a specific
function, purpose, and aesthetic. It is an essential skill for architects, interior designers, urban
planners, and other professionals who work with built environments. However, space planning is
not a one-size-fits-all approach. Different industries and sectors have different needs, challenges,
and opportunities when it comes to creating and using space. In this article, we will explore some
of the key factors to consider when planning a space for a specific industry or sector.

1Function and Flow

The first and foremost factor to consider when planning a space is its function and flow. What is
the main purpose of the space? Who will use it and how? What are the activities, tasks, and
interactions that will take place in the space? How will people move around and access the
space? These questions will help you define the functional requirements and the optimal layout
of the space. For example, a restaurant will need a space that can accommodate different types of
seating, kitchen equipment, storage, and service areas, as well as ensure smooth traffic and
circulation for customers and staff. A hospital will need a space that can support various medical
procedures, equipment, hygiene standards, and patient care, as well as facilitate emergency and
security measures.

2Aesthetics and Atmosphere

The second factor to consider when planning a space is its aesthetics and atmosphere. How do
you want the space to look and feel? What are the colors, textures, materials, lighting, and
furniture that will create the desired mood and impression? How do you want to reflect the
identity, culture, and values of the industry or sector? These questions will help you design the
visual and sensory aspects of the space. For example, a retail store will need a space that can
showcase its products, attract customers, and enhance their shopping experience, as well as
convey its brand image and personality. A museum will need a space that can display its
collections, educate visitors, and inspire curiosity, as well as respect its historical and cultural
context.

3Constraints and Opportunities

The third factor to consider when planning a space is its constraints and opportunities. What are
the limitations and challenges that you have to work with or overcome? What are the
possibilities and advantages that you can leverage or create? These questions will help you assess
the feasibility and viability of the space. For example, a school will need a space that can meet
the educational, social, and developmental needs of students and teachers, as well as comply
with the regulations, standards, and budgets of the education system. A hotel will need a space
that can offer comfort, convenience, and quality to guests and staff, as well as adapt to the
market trends, customer preferences, and environmental factors.

4Technology and Innovation

The fourth factor to consider when planning a space is its technology and innovation. How can
you use technology to enhance the functionality, efficiency, and sustainability of the space? How
can you incorporate new ideas, solutions, and features to improve the performance, experience,
and value of the space? These questions will help you integrate technology and innovation into
the space. For example, an office will need a space that can support the communication,
collaboration, and productivity of workers and managers, as well as utilize the latest tools,
systems, and platforms to optimize the workflow, data, and security. A theater will need a space
that can deliver the entertainment, artistry, and emotion of the shows and performances, as well
as employ the cutting-edge techniques, equipment, and effects to enhance the spectacle, sound,
and stage.

5Feedback and Evaluation

The fifth factor to consider when planning a space is its feedback and evaluation. How can you
test and measure the effectiveness, satisfaction, and impact of the space? How can you collect
and analyze the data, opinions, and feedback from the users and stakeholders of the space? How
can you use the feedback and evaluation to improve, modify, or update the space? These
questions will help you monitor and evaluate the space. For example, a library will need a space
that can provide the information, resources, and services to the users and community, as well as
gather and use the statistics, surveys, and comments to assess the usage, quality, and outcomes.
A park will need a space that can offer the recreation, nature, and amenities to the visitors and
residents, as well as obtain and apply the observations, ratings, and suggestions to maintain,
enhance, or change the space.

6Trends and Future

The sixth factor to consider when planning a space is its trends and future. How can you
anticipate and respond to the changes, demands, and expectations of the industry or sector? How
can you design and plan the space to be flexible, adaptable, and scalable for the future? These
questions will help you future-proof the space. For example, a factory will need a space that can
produce, store, and distribute its goods and materials, as well as adjust and upgrade its processes,
machinery, and systems to meet the market needs, customer requirements, and industry
standards. A spa will need a space that can offer the relaxation, wellness, and beauty to its clients
and staff, as well as incorporate and update its services, products, and facilities to match the
industry trends, customer desires, and health regulations.