JOB DESCRIPTION

Name: ID number: Department: Job Title:

AP AP Accountant

Reports to: Required minimum Required Knowledge and skill requierements:

qualification: experience in the Has previous experience in a accounts payable
Graduation in field: process and some exposure to a Shared Service
AP Team Leader commerce is required graduate in environment. A good understanding of the
and a professional commerce or Purchase to Pay processes is preferred. Practical
qualification CPA is related is experience of ERP and PC-based computer
preferred required and a systems is required. Experience with the creation
professional of Key Performance Indicators is preferred.
qualification: Excellent interpersonal and organization skills
CPA is and be results oriented with a proven track record
preferred , of successfully participating on high performing
Experience: teams, working effectively with different
Minimum of 1 to organizational functions and departments.
3 years previous Demonstrates analytical skills to solve day-to-day
in invoice problems. Is able to work on different tasks at the
processing role same time. Knows how to prioritize and get
would be highly things done (manage own workload). Able to
regarded work independently, be a self starter and work
with deadlines. Manage and be aware of mutual
dependencies between processes, people and
organizational units. Able to work and adapt in a
changing environment. Constructive thinker
focused on improving day-to-day work.
Demonstrated capability to quickly learn to work
with systems and processes, being open and
flexible to changes.

Job description:

 Develop and maintain effective working relationship with local BU’s and external vendors to facilitate
efficient invoice processing to meet targets, being aware of the wide range of differing terms applied to
the vendor base.
 Develop and foster close working relationships with BU’s in order to promote co-operation and
resolution of issues and improve the efficiency of the accounts payable process.
 Ensure timely and appropriate recording of all transactions in accounts payables.
 Analyze AP related issues (e.g.: incorrect invoicing and incorrect supplier data) and solves issues
independently following the exception handling process.
 Ensure correct archiving of all documents.
 Ensure fulfilment of company obligations to third parties and employees based on established
procedures and guidelines.
 Provide monthly and on request analyses and reports to the AP Team Lead/Supervisor and internal
customers.
 Develop format and content of operational reports in close relation with the internal customers.

PE0210100505
  Create and maintain close working relationship with the internal customers.
 Function as the SSC representative for A/P related topics with both internal customers, and external
contacts – vendors.
 Contribute to improving vendor relationships together with the internal customers.
 Handles questions from internal customers on A/P related topics and ensures correct follow-up
 Reinforces purchase order procedure to the internal customers.
 Back-up peer AP Associates.
 Proactively challenge the processes and procedure in place, and work closely with all teams to
continually refine work methods in order to meet the demands set by the AP Team Leader.
 Identify opportunities and escalate potential system and process improvements to AP Team Leader in
order to promote continuous improvement and increased efficiency.
 Follow up and solve exception handling regarding AP issues (including contacting vendors).
 Support both internal and external audits to ensure internal control and Sarbanes Oxley requirements are
being met.
 Actively participate in projects assigned by AP Team Leader to improve the AP process.

Accountabilities and competences:

The job holder has a key role in processing invoices timely to ensure vendor payments are processed within the
agreed payment terms. The associate will be responsible for ensuring that the accounts payables are processed
efficiently and in a timely manner.
Contacts: Lear Purchasing Organization, Lear Logistics Organization, Lear Finance Team, Lear IT and HR.
Additional responsibilities:

 Responsibility for ensuring work safety, work discipline and order in the workplace, compliance with H&S
rules, regulations and guidelines on health and safety at work.
 Responsibility for carrying out activities in the required quality and in accordance with generally binding
legal regulations and internal regulations of the company.
 Responsibility for the utilization of labor resources entrusted to use for their work in accordance with the
generally binding legal regulations and internal regulations of the company.

Note:

Prepared by: Signature: Date:

HR Manager

Approved by: Signature: Date:

AP Manager

Employee:
Signature: Date:

PE0210100505