EVENT TEMPLATE

Instructions: Add all the details below. You can also share any reference doc if available for any
additional information. More and clearer information results in higher trust & confidence
among customers, leading to higher sales. Keep it as detailed as possible, to avoid confusion
and customer queries later.
The template is divided into 5 sections. You can add additional sections if required.

1. Organizer/Individual/Proprietor Name as on
PAN CARD :

2. PAN CARD Number :

3. GST Registration Number :

4. POC and details:

5. Event Name:

6. Event Time (Start & End):

7. Duration of the event:

8. Event Date:

9. Venue:

10. Venue Address:

11. Google Map Link of the Venue

12. Is parking available at the venue:

13. Is parking Free or Chargeable

14. Age limit to enter the Event / Buy tickets. If

its different for different tickets, please list:

15. Language (if applicable):

If it's a live performance/mc/event mention the
language used by the performer or in the event

16. Event Type / Genre / Category:

17. Is it a live performance?

18. Event Synopsis / Short write up:

19. Name of the Artist (s):

20. Artist Bios & Links:

(images can be shared in a drive link)

21. Terms and conditions:

22. FAQS - Pls cross check and make it event-

specific, date specific

23. How is the seating arrangement

(Add details or zone maps if required)

24. If seated, will customers get specific Seat

numbers while booking or is it free seating with
first come first serve basis?

25. Gate Entry Details:

(Specific details like gate no, timing of box
office, etc required to enter the event)

26. Would I be allowed in case I am late for the

show?

27. Is re-entry allowed?

28. Images & video link:

(images from past related events, venue
images, promo video, video of venue, other
media files)
 Other important details

● Kids allowed or not (Yes/No) :

● Kids age limit :

● Kids play area/Nannies available (Y/N) :

● Table reservation or first come first serve (Availability) :

● Seating available (Y/N) :

● Names of all the accessible areas inside the venue :

● Room Packages - check in and check out time :

● Extra bed charges :

● Room package is inclusive of Breakfast (Y/N) :

● Pool/Pool-side access – specify (Y/N/NA)

● Any Dress code :

● Venue Address – Landmark :

● Is valet parking available (Y/N):

 Ticket details

Instructions: Add all the tickets/passes for your event with their inclusions and terms (if
applicable). For more complex ticketing like multi-days/ multi-phase/etc you can add an Excel
sheet below.

Category Name Net Base GST (Rs) - % Gross Price* Qty Ticket Type Description*
Price (optional) (This will
(optional) reflect on site)

.
 Merchandise / Food / Drink Coupons Details

Instructions: Add all the F&B and services customers can avail. If it is dependent on ticket
category or zones, mention it as well. Add images of menu if available.

F&B Category Items (Seperated by comma) Specific details + Ala

carte/Unlimited
 Terms and conditions for customers

Instructions: List and highlight any specific T&C for the event that customers should know.