Congratulations! You're one step closer to managing your event like a professional!

This Event Planning Template will make it

easier for you to manage your time in the lead up to your event. To help you out, we've thought about all those little steps that are
needed when planning an event, and the sequence they generally occur in.

We've split the templates into short term and medium term lead times. You'll find separate tabs for events held with 14 days
notice, 90 days notice and 6 months notice.

As no two events are the same, please make sure you review the templates against your own event needs and see if there's
anything you need to add!

Happy planning from the Enhance Entertainment Team!

Remember, if you need help sourcing an MC, Speaker or Entertainer just call us on 1300 884 485.
 EVENT PLANNING TEMPLATE
6 MONTH LEAD TIME

Event Title: [INSERT HERE]

Date of Event: [INSERT HERE]
Time of Event: [INSERT HERE]
Location of Event: [INSERT ADDRESS HERE]
Event Organiser [INSERT HERE]
and Contact No.

Today's Date: Saturday June 26, 2021

CATEGORY TASK RESPONSIBILITY DUE DATE COMPLETED NOTES
(Y/ N?)
4-6 MONTHS UNTIL THE EVENT
The Event Define purpose of the event
The Event Define event format (eg cocktail party, awards night etc)
The Event Define theme or "vibe"
The Event Identify audience demographics
The Event Set date
The Event Prepare budget spreadsheet. Allocate costs for
MC/Speaker, entertainment, flights/
accommodation/transfers, AV/ lighting, venue hire, catering,
marketing, gifts, theming etc
The Event Identify stakeholders
The Event Prepare guest list
The Event Based on venue and pax attending, is extra security
required? If yes, engage specialist security contractor
Venue Investigate venue options (availability, capacity, cost, is
catering available, AV/lighting/staging provisions, parking
etc)
Venue Book venue, sign contract and pay deposit
Venue Confirm venue layout/ floor plan options
Venue Know the space – does it have ceiling rigging; do you need
to block out any light?
 CATEGORY TASK RESPONSIBILITY DUE DATE COMPLETED NOTES
(Y/ N?)
Venue Is there on-site catering available? If not, is external catering
required?
Catering Define catering requirements/ service style (eg canapes, sit
down meal etc)
Catering Can this be provided by the venue in-house? If yes, select a
menu
Catering If no, make inquiries with external caterers. Confirm menu
options, availability, cost, logistics for food preparation etc

Catering Book caterer, sign contract and pay deposit

MC/Speaker Confirm if MC/ Speaker is required
MC/Speaker Create an MC / Speaker shortlist (nominating first, second
and third preferences etc)
MC/Speaker Engage Speakers Bureau to manage talent
MC/Speaker Confirm availability and total cost (including
travel/accommodation/ transfers/ F&B rider requirements
etc)
MC/Speaker Engage Speakers Bureau or MC/ Speaker direct through a
contract and pay deposit
Entertainment Decide if entertainment is required. Options may include
roving, magician, comedian, live band, musician, DJ,
impersonator etc. Single or multiple entertainers?
Entertainment Is a Welcome to Country required?
Entertainment Confirm entertainer short list
Entertainment Engage a Talent Agency to manage the entertainer
Entertainment Confirm availability and total cost (include
travel/accommodation/ transfers/ F&B rider costs etc)
Entertainment Engage Talent Agency/entertainer through a contract and
pay deposit
Entertainment Obtain Tech Rider from musician/ entertainer/live band
(contains av/ lighting/backline/ staging requirements etc)
AV/Lighting/Stagin Determine what AV/lighting/staging is provided by the venue
g (PA, microphone system (lapel or handheld), lighting, video,
projection screens, staging lectern etc)
AV/Lighting/Stagin Make a list of A/V equipment needed by all presenters and
g entertainers, and cross check against venue capabilities

AV/Lighting/Stagin Hire additional AV/lighting/staging if required through

g external A/V supplier. Sign contract and pay deposit
AV/Lighting/Stagin Book Backline, sign contract and pay deposit
g
Promotion/ Signage Prepare branding for the event
 CATEGORY TASK RESPONSIBILITY DUE DATE COMPLETED NOTES
(Y/ N?)
Promotion/ Signage Design and create invitations (or brief your PR/ad agency
who can do this for you)
Promotion/ Signage Send invitations to guests
Promotion/ Signage Promote your event as required through your company
website, email and social media, keeping all design
elements consistent
Promotion/ Signage Determine whether sponsorship is required, and whether
additional sponsors are needed.

1-3 MONTHS UNTIL THE EVENT

The Event Develop risk assessment plan (eg emergency exits,
emergency contacts, first aid, security needed?)
The Event Ensure Insurance Certificates are up to date eg public
liability insurance
The Event Photography – hire a professional photographer or ask a
colleague with good photography skills and a great camera

Venue Confirm how guests will access the venue eg public

transport, paid parking etc. Make arrangements for special
transport if required eg bus
Venue Organise decorations for the room and table centrepieces as
required.
Do you have in-house decorations, can you hire them or will
you need to go shopping to buy these?
Or do you have budget for a third-party who can provide this
for you?

Venue Confirm seating/ table requirements. Hire furniture if needed

eg cocktail tables
Venue Are the toilet facilities adequate for number of people
attending? If not, arrange for portable or additional toilets.

Venue Confirm green room facilities. Are they sufficient for the
talent? Will they need to share?
Catering Employ wait staff if required
Catering Hire glassware and crockery if required
Catering Confirm menu with the venue/ caterer
MC/Speaker Book flights/ accommodation/ transfers as required. Send
itinerary to the MC/ Speaker
MC/Speaker Obtain F&B rider (includes all meals/refreshments during the
event and for the green room). Identify any special dietary
requirements and confirm with caterer
 CATEGORY TASK RESPONSIBILITY DUE DATE COMPLETED NOTES
(Y/ N?)
MC/Speaker Brief the Speaker - confirm corporate goals, event format,
audience, key messages, any no no's
MC/Speaker Obtain biography and any preferred introduction for use at
the event
MC/Speaker Confirm any AV/Lighting requirements - lectern, handheld -v-
lapel microphone etc
Entertainment Book flights/ accommodation/ transfers as required. Send
itinerary to the entertainer
Entertainment Obtain F&B rider (includes all meals/refreshments during the
event and for the green room). Identify any special dietary
Entertainment Confirm costume/
requirements attire - does
and confirm it fit with event theme?
with caterer
Adjust if required
AV/Lighting/Stagin Have the musician/ entertainer speak with the venue's AV
g technician to confirm AV/lighting details
AV/Lighting/Stagin Book additional equipment from A/V supplier if required
g (screens, speakers, microphones, projectors etc)
Promotion/ Signage Prepare directional and welcome signage, lanyards and
corporate banners as required. Confirm
branding/graphics/content
Promotion/ Signage Send directional and welcome signage to printer

3-4 WEEKS UNTIL THE EVENT

The Event Collate RSVPs to determine likely number of guests
Venue If required, determine a seating plan eg for sit down dinner

Venue Ensure adequate staff are available from the venue, or

within your company to assist with the running of the event

Venue Confirm whether separate VIP/stakeholder access and/or

parking is required. If so, arrange with venue and notify
guests
Run Sheet Prepare a draft Production Run Sheet to define the
movements and actions of all suppliers and staff in the lead-
up to the event
Run Sheet Prepare a draft Event Run Sheet for the event, outlining
items such as venue access, bump in/out schedule/ meal
service times/ entertainment schedule etc
Run Sheet Schedule MC/Speaker/Entertainer meal times to coincide
with break times
Run Sheet Confirm soundcheck/ rehearsal time with
MC/Speaker/Entertainer
MC/Speaker Allocate Green room and confirm access timing
MC/Speaker Purchase gifts for the MC/ Speaker if required
 CATEGORY TASK RESPONSIBILITY DUE DATE COMPLETED NOTES
(Y/ N?)
Entertainment Allocate a green room and confirm access time. Prepare a
Green Room Access Schedule if talent are sharing the
Green Room

2 WEEKS UNTIL THE EVENT

Venue Confirm loading dock logistics for caterers, talent etc to
bump in/out
The Event Update RSVP's to confirm final numbers
The Event Print name tags if required
Run Sheet Update Production and Event run sheet as required and
distribute to all parties
Catering Confirm bump in time (ie catering arrival)
Catering Confirm loading dock availability and access arrangements

Catering Provide floor plan, run sheet and contact for the day
Catering Confirm final pax attending, and any special dietary
requirements (guests and talent)
MC/Speaker Provide floor plan, run sheet and contact for the day
MC/Speaker Confirm parking/ transfer information as required
Entertainment Provide floor plan, run sheet and contact for the day
Entertainment Confirm parking/ transfer information as required
AV/Lighting/Stagin Arrange loading dock for additional AV to be delivered to
g venue (if required)

1 DAY UNTIL THE EVENT

The Event Finalise parking arrangement for talent and contractors with
the venue. Notify contractors accordingly
Run Sheet Make any final adjustments to the run sheet and distribute

AV/Lighting/Stagin Undertake sound check prior to event

g

DAY OF THE EVENT

Run Sheet Communicate last minute run sheet changes as needed
Set Up Room set up (tables, chairs, lectern, AV, lighting, lectern etc)

Set Up Prepare registration desk (if required)

Set Up Display name tags
Set Up Signage placement
Set Up Walk through with MC/Speaker/ Entertainment
 CATEGORY TASK RESPONSIBILITY DUE DATE COMPLETED NOTES
(Y/ N?)
Set Up Have VIP/Stakeholder/ Speaker/MC gifts on hand
Set Up AV set up and soundcheck per Run Sheet schedule
Set Up Ensure green room has all requirements per the talent's F&B
rider
Set Up Room dismantle

POST EVENT
Evaluation Guest / Speaker / Volunteer feedback
Evaluation Guidelines for improvement next time eg ways to save time,
budget or resources?
Evaluation Thank You’s – Exhibitors/Patrons, Sponsors, Stakeholders,
Volunteers, speakers and committee
Evaluation Stakeholder meeting - was the event on-brief?
Catering Pay remaining catering fees
MC/Speaker Pay remaining MC/ Speaker fees (if not already done so.
This will vary for each MC/ Speaker contract)
Entertainment Pay outstanding fees (if not already done so. This will vary
for each contract)
AV/Lighting/Stagin Pay remaining AV/Lighting/Staging fees (if not already done
g so)
 EVENT PLANNING TEMPLATE
90 DAY LEAD TIME

Event Title: [INSERT HERE]

Date of Event: [INSERT HERE]
Time of Event: [INSERT HERE]
Location of Event: [INSERT ADDRESS HERE]
Event Organiser and [INSERT HERE]
Contact No.

Today's Date: Saturday June 26, 2021

CATEGORY TASK RESPONSIBILITY DUE DATE COMPLETED NOTES
(Y/ N?)
60-90 DAYS UNTIL THE EVENT
The Event Define purpose of the event
The Event Define event format (eg cocktail party, awards night etc)
and theme
The Event Set date
The Event Prepare budget spreadsheet. Allocate costs for
MC/Speaker, entertainment, flights/
accommodation/transfers, AV/ lighting, venue hire,
catering, marketing, gifts, theming etc
The Event Prepare guest list
The Event Engage professional photographer if required
Venue Investigate venue options (availability, capacity, cost, is
catering available, AV/lighting/staging provisions, parking
etc)
Venue Book venue, sign contract and pay deposit
Venue Confirm venue layout/ floor plan options.
Catering Define catering requirements/ service style (eg canapes,
sit down meal etc)
Catering Book external caterer (if required), sign contract and pay
deposit
Catering Employ wait staff if required
Catering Hire glassware and crockery if required
MC/Speaker Decide if MC/ Speaker is required, and create a shortlist
of desired talent
MC/Speaker Engage Speakers Bureau to manage MC/Speaker
 CATEGORY TASK RESPONSIBILITY DUE DATE COMPLETED NOTES
(Y/ N?)
MC/Speaker Confirm availability and total cost (including
travel/accommodation/ transfers/ F&B rider requirements
etc)
MC/Speaker Engage Speakers Bureau or MC/ Speaker direct through
a contract and pay deposit
MC/Speaker Obtain F&B rider (includes all meals/refreshments during
the event and for the green room). Identify any special
dietary requirements and confirm with caterer
MC/Speaker Confirm Tech Rider ie. AV/Lighting requirements (lectern,
handheld -v- lapel microphone etc)
Entertainment Decide if entertainment is required. Options may include
roving, magician, comedian, live band, musician, DJ,
impersonator etc. Single or multiple entertainers?
Entertainment Is a Welcome to Country required?
Entertainment Engage a Talent Agency to suggest talent type and
manage the entertainment
Entertainment Confirm availability and total cost (including
travel/accommodation/ transfers/ F&B rider requirements
etc)
Entertainment Engage Talent Agency/entertainer through a contract and
pay deposit
Entertainment Obtain Tech Rider from musician/ entertainer/live band
Entertainment Obtain F&B rider (includes all meals/refreshments during
the event and for the green room). Identify any special
dietary requirements and confirm with caterer
Entertainment Confirm staging requirements
AV/Lighting/Staging Determine what AV/lighting/staging is provided by the
venue (PA, microphone system (lapel or handheld),
lighting, video, projection screens, staging lectern etc)
AV/Lighting/Staging Make a list of A/V equipment needed by all presenters
and entertainers, and cross check against venue
capabilities
AV/Lighting/Staging Hire additional AV/lighting/staging if required through
external A/V supplier. Sign contract and pay deposit
AV/Lighting/Staging Book Backline, sign contract and pay deposit

Promotion/ Signage Design and create invitations (or brief your PR/ad agency
who can do this for you)
Promotion/ Signage Send invitations to guests
Promotion/ Signage Promote your event as required through your company
website, email and social media, keeping all design
elements consistent
Promotion/ Signage Organise welcome signage, directional signage, lanyards,
corporate banners as required
Promotion/ Signage Determine whether sponsorship is required, and whether
additional sponsors are needed.
 CATEGORY TASK RESPONSIBILITY DUE DATE COMPLETED NOTES
(Y/ N?)

30-60 DAYS UNTIL THE EVENT

The Event Ensure Insurance Certificates are up to date eg public
liability insurance
The Event Develop risk assessment plan (eg emergency exits,
emergency contacts, first aid, security needed?)
Venue Organise decorations for the room and table centrepieces
as required.

Venue Confirm how guests will access the venue eg public

transport, paid parking etc. Make arrangements for
special transport if required eg bus
Venue Confirm green room facilities. Are they sufficient for the
talent? Will they need to share?
Catering Set the menu
MC/Speaker Brief the Speaker - confirm corporate goals, event format,
audience, key messages, any no no's
MC/Speaker Book flights/ accommodation/ transfers as required. Send
itinerary to the MC/ Speaker
Entertainment Book flights/ accommodation/ transfers as required. Send
itinerary to the entertainer
Entertainment Confirm costume/ attire - does it fit with event theme?
Adjust if required
AV/Lighting/Staging Have the musician/ entertainer speak with the venue's AV
technician to confirm AV/lighting details
Promotion/ Signage Prepare directional and welcome signage (ie
branding/graphics/content)
Promotion/ Signage Send directional and welcome signage to the printer

14-30 DAYS UNTIL THE EVENT

Venue Determine a seating plan if needed (eg for sit down
dinner)
Venue Ensure adequate staff are available from the venue, or
within your company to assist with the running of the
event
Venue Confirm whether separate VIP/stakeholder access and/or
parking is required. If so, arrange with venue and notify
guests
Catering Inform the caterer of any special dietary requirements
(guests and talent)
MC/Speaker Obtain biography and any preferred introduction for use at
the event
MC/Speaker Confirm soundcheck/ rehearsal time
MC/Speaker Purchase gifts for the MC/ Speaker if required
 CATEGORY TASK RESPONSIBILITY DUE DATE COMPLETED NOTES
(Y/ N?)
Entertainment Allocate a green room and confirm access time. Prepare
a Green Room Access Schedule if talent are sharing the
Green Room
Entertainment Confirm soundcheck or rehearsal time
AV/Lighting/Staging Arrange loading dock for additional AV to be delivered to
venue (if required)

7-14 DAYS UNTIL THE EVENT

Venue Confirm loading dock logistics for caterers, talent etc to
bump in/out
Catering Confirm bump in time (ie catering arrival)
Run Sheet Prepare a draft Event Run Sheet for the event, outlining
items such as venue access, bump in/out schedule/ meal
service times/ entertainment schedule etc
Run Sheet Schedule MC/Speaker/Entertainer meal time to coincide
with break times. Update runsheet accordingly
Run Sheet Ensure sound check included in run sheet and inform MC/
musician/ entertainer accordingly
Entertainment Provide floor plan, run sheet and contact for the day

7 DAYS UNTIL THE EVENT

The Event Collate RSVPs to confirm final numbers
The Event Print name tags if required
Run Sheet Update the run sheet and distribute to all parties, together
with the floor plan and contact names/numbers for the
day
Catering Confirm final pax attending, and any special dietary
requirements (guests and talent)
Catering Confirm loading dock availability
MC/Speaker Confirm transfer or parking arrangements for the event
Entertainment Confirm transfer or parking arrangements for the event

1 DAY UNTIL THE EVENT

The Event Finalise parking arrangement for talent and contractors
with the venue. Notify contractors accordingly
Run Sheet Make any final adjustments to the run sheet and distribute

AV/Lighting/Staging Undertake sound check prior to event

DAY OF THE EVENT

Run Sheet Communicate last minute run sheet changes as needed
Set Up Room set up (tables, chairs, lectern, AV, lighting, lectern
etc)
Set Up Prepare registration desk (if required)
 CATEGORY TASK RESPONSIBILITY DUE DATE COMPLETED NOTES
(Y/ N?)
Set Up Display name tags
Set Up Signage placement
Set Up Walk through with MC/Speaker/ Entertainment
Set Up Have VIP/Stakeholder/ Speaker/MC gifts on hand
Set Up AV set up and soundcheck per Run Sheet schedule
Set Up Ensure green room has all requirements per the talent's
F&B rider
Set Up Room dismantle

FOLLOW UP
Evaluation Guest / Speaker / Volunteer feedback
Evaluation Thank You’s – Exhibitors/Patrons, Sponsors,
Stakeholders, Volunteers, speakers and committee
Evaluation Stakeholder meeting - was the event on-brief?
Catering Pay remaining catering fees
MC/Speaker Pay remaining MC/ Speaker fees (if not already done so.
This will vary for each MC/ Speaker contract)
Entertainment Pay outstanding fees (if not already done so. This will
vary for each contract)
AV/Lighting/Staging Pay remaining AV/Lighting/Staging fees (if not already
done so)
 EVENT PLANNING TEMPLATE
14 DAY LEAD TIME

Event Title: [INSERT HERE]

Date of Event: [INSERT HERE]
Time of Event: [INSERT HERE]
Location of Event: [INSERT ADDRESS HERE]
Event Organiser and [INSERT HERE]
Contact No.

Today's Date: Saturday June 26, 2021

CATEGORY TASK RESPONSIBILITY DUE DATE COMPLETED NOTES

(Y/ N?)

7-14 DAYS UNTIL THE EVENT

The Event Define event format (eg cocktail party, corporate dinner etc)

The Event Set date

The Event Identify the budget. Allocate costs for MC/Speaker/
entertainment, venue hire, catering, gifts, theming etc
The Event Prepare guest list
The Event Create invitations, send to guests
The Event Engage professional photographer if required
The Event Organise welcome signage, directional signage, corporate
banners as required
The Event Ensure Insurance Certificates are up to date eg public liability
insurance
The Event Develop risk assessment plan (eg emergency exits,
emergency contacts, first aid etc)
Venue Investigate venue options (availability, capacity, cost, is
catering available, AV/lighting/staging provisions, parking etc)

Venue Book venue, sign contract and pay deposit

Venue Confirm venue layout/ floor plan options.
 CATEGORY TASK RESPONSIBILITY DUE DATE COMPLETED NOTES
(Y/ N?)
Venue Organise decorations for the room and table centrepieces as
required. Can these be provided by the venue to save time?

Venue Confirm green room facilities. Are they sufficient for the
talent? Will they need to share?
Catering Define catering requirements/ service style (eg canapés, sit
down meal etc)
Catering Set the menu
MC/Speaker Decide if MC/ Speaker is required
MC/Speaker Create shortlist, confirm availability and total cost (includes
travel/accommodation/ transfers/ F&B rider requirements etc)

MC/Speaker Engage Speakers Bureau or MC/ Speaker direct through a

contract and pay deposit.
MC/Speaker Obtain F&B rider (includes all meals/refreshments during the
event and for the green room). Identify any special dietary
requirements and confirm with caterer
MC/Speaker Obtain Tech Rider i.e.. AV/Lighting requirements (lectern,
handheld -v- lapel microphone etc)
MC/Speaker Book flights/ accommodation/ transfers as required. Send
itinerary to the MC/ Speaker
Entertainment Decide if entertainment is required. Options may include
roving, magician, comedian, live band, musician, DJ,
impersonator etc. Single or multiple entertainers?
Entertainment Is a Welcome to Country required?
Entertainment Engage a Talent Agency to suggest talent type and manage
the entertainment
Entertainment Confirm availability and total cost (including
travel/accommodation/ transfers/ F&B rider requirements etc)

Entertainment Engage Talent Agency/entertainer through a contract and

pay deposit
Entertainment Obtain Tech Rider from musician/ entertainer/live band
Entertainment Obtain F&B rider (includes all meals/refreshments during the
event and for the green room). Identify any special dietary
requirements and confirm with caterer
Entertainment Book flights/ accommodation/ transfers as required. Send
itinerary to the entertainer
Entertainment Confirm costume/ attire - does it fit with event theme? Adjust
if required
 CATEGORY TASK RESPONSIBILITY DUE DATE COMPLETED NOTES
(Y/ N?)
AV/Lighting/Staging Make a list of A/V equipment needed by all presenters and
entertainers, and cross check against venue capabilities

AV/Lighting/Staging Hire additional AV/lighting/staging if required through external

A/V supplier. Sign contract and pay deposit
AV/Lighting/Staging Have the musician/ entertainer speak with the venue's AV
technician to confirm AV/lighting details

2-6 DAYS UNTIL THE EVENT

The Event Collate RSVPs to confirm final numbers
The Event Print name tags if required
The Event Ensure adequate staff are available from the venue, or within
your company to assist with the running of the event

The Event Determine a seating plan if needed eg for sit down dinner
Venue Confirm whether separate VIP/stakeholder access and/or
parking is required. If so, arrange with venue and notify
guests
Run Sheet Prepare Draft Run sheet and distribute to all parties, together
with the floor plan and contact names/numbers for the day

Run Sheet Schedule MC/Speaker/Entertainer meal times to coincide

with break times
Run Sheet Confirm soundcheck/ rehearsal time with
MC/Speaker/Entertainer
Catering Confirm final pax attending, and any special dietary
requirements (guests and talent)
Catering Confirm bump in time (ie catering arrival) and loading dock
availability
MC/Speaker Brief the Speaker - confirm corporate goals, event format,
audience, key messages, any no no's
MC/Speaker Obtain biography and any preferred introduction for use at
the event
MC/Speaker Allocate a green room and confirm access time. Prepare a
Green Room Access Schedule if talent are sharing the Green
Room
MC/Speaker Purchase gifts for the MC/ Speaker if required
Entertainment Allocate a green room and confirm access time. Prepare a
Green Room Access Schedule if talent are sharing the Green
Room
AV/Lighting/Staging Arrange loading dock for additional AV to be delivered to
venue (if required)
 CATEGORY TASK RESPONSIBILITY DUE DATE COMPLETED NOTES
(Y/ N?)

1 DAY UNTIL THE EVENT

The Event Finalise parking arrangement for talent and contractors with
the venue. Notify the team accordingly
Run Sheet Make any final adjustments to the run sheet and distribute

AV/Lighting/Staging Undertake sound check prior to event

DAY OF THE EVENT

Run Sheet Communicate last minute run sheet changes as needed
Set Up Room set up (tables, chairs, lectern, AV, lighting, lectern etc)

Set Up Prepare registration desk (if required)

Set Up Display name tags
Set Up Signage placement
Set Up Walk through with MC/Speaker/ Entertainment
Set Up Have VIP/Stakeholder/ Speaker/MC gifts on hand
Set Up AV set up and soundcheck per Run Sheet schedule
Set Up Ensure green room has all requirements per the talent's F&B
rider
Set Up Room dismantle

FOLLOW UP
Evaluation Guest / Speaker / Volunteer feedback
Evaluation Thank You’s – Exhibitors/Patrons, Sponsors, Stakeholders,
Volunteers, speakers and committee
Evaluation Stakeholder meeting - was the event on-brief?
Catering Pay remaining catering fees
MC/Speaker Pay remaining MC/ Speaker fees (if not already done so.
This will vary for each MC/ Speaker contract)
Entertainment Pay outstanding fees (if not already done so. This will vary
for each contract)
AV/Lighting/Staging Pay remaining AV/Lighting/Staging fees (if not already done
so)