TIMELINE
6 MONTHS-12 MONTHS PRIOR TO EVENT
3-4 MONTHS PRIOR TO EVENTS
1-2 MONTHS PRIOR TO EVENTS
1 WEEK BEFORE THE EVENT
 Setting goals and objectives of the
event.
 Determine size and scope of your
event.
 Determine the job and roles of each
personnel
 Finalizing the event date
 Determining the event budget
 Locating the venue of the event
 Knowing who will be the possible
audience
 Contact Speaker
 Begin Event Promotion and Create
Marketing Strategies
 Visualize the number of guests
 Contact speakers to determine
availability
 Send “save the date”
announcements to engage people
early.
 Finalize the guest list
 Arrange travel and accommodations
for out-of-town guests
 Sign any contracts with vendors
 Select a menu
 Gather speaker biographies and
confirm details
 Create emergency plans
 Finalize the concept/agenda
 Distribute printed promotional
materials.
 Update and post on social media
 Double confirm speakers,
entertainment, etc.
 Determine the transporatation and
accessibility of the road
 Meet with all involved event staff to
confirm logistics.
 Check in with all vendors to ensure
that everyone is on the same page
 Begin recruiting volunteers.
 Hold a pre-event meeting with your
team and venue coordinator
 Finalize your plans with the venue
 Confirm exhibitor layout
  Print program/registration packs
(program, venue map, and local area
maps/info).
 Finalize signage
 Finalize who will be the VIP guest of
the event
 Finalize the flow of the program
DAY BEFORE THE EVENT  Contact every personnel to prepare
the set-up of the event
 Prepare the venue
 Finalize everthing that need to be
ON THE DAY OF THE EVENT  TIGMAMANUKAN OPENING DAY
(1ST DAY)  Bamboo Float
 Opening Remarks
2ND DAY  Street Dance
 Showcase of Bamboo product
3rd DAY TO 7TH DAY (LAST DAY)  Traid Fair
 Games
 Music Competition
4th DAY  Competition for creative attire
associating bamboo
 Bamboo Carving Competition
TH
5 DAY  Mr. & Ms. Tigmamanukan Pageant
and Coronation Day
 Finale Game
 Cultural Dance Competition
7th DAY  Boodle fight
 Awarding Ceremonies
 Closing Remarks
 Fireworks