Professional Documents
Culture Documents
EVENTS
Vision
A.V.A EVENTS is to ensure client satisfaction and loyalty as we deliver personal and
unique experiences that are beyond expectation and create long term loyal
relationships by consistently providing outstanding service that creates an overall
extraordinary event experience.
Mission
A.V.A EVENTS is to be the world leading Event Management Company that delivers
high quality, value-driven services while focusing on the uniqueness and peculiarities
of our clients’ project.
Objectives
CEO/CHAIRMAN
Sir;
It’s been a years that I heard your school branch the southern Mindanao College Inc. that it
is more on activities. As a matter of fact, most of my clients told me that this coming march
4-6, 2024 you have an event for its “32 nd” Founding anniversary and Alumni Homecoming”
which will be held at Bay Plaza hotel in Cabrera St., Pagadian city I also heard that you will
need an event organizer that who would be handled your desired events.
Apparently, A.V.A. EVENTS is known at Pagadian city Zamboanga Del Sur. We belong to
the most successful commercials among the top 10 companies in the entire Region IX.
Last march 24, 2017, I am the one who have handled the pageant show during the Mr.
Tourism held at capitol of Pagadian city. I was also the assistant event coordinator of Mr.
Jake A. Sully, an event organizer during the major concerts of Miss Ariana Grande at
California.
To merit, my skill is totally enough in every type of events. Hence, I can offer the events
that have you desired of having.
Indeed, it is a great privilege to have a chance to organize an event such as yours. Should
further have inquiries you may reach my phone number 09267847800.
Thank you!
Sincerely,
Arniel A. Vente
A.V.A. E PRESIDENT
ORGANIZATIONAL CHART
Vente Arniel A.
President
Colita Venus M.
Manager
Duration: 3 days
Venue: Bay Plaza hotel Cabrera St., Pagadian city Zamboanga Del Sur
Arniel A. Vente has been 10 years Event Planner locally and internationally. He studied
Event Planner in Achievers International College of Culinary Arts and Technology (Aiccat) or
NCIII passer of events management last 2014. She work as an Event Planner staff in one of
Famous event planner the Amazing Entertainment Event Management Agency and later on
she promoted as an Event Assistant. After 5 years of experience, she created his own and
time past her company become famous.
Seminar Host/Educators
Action Plan
Venue: Bay Plaza hotel Cabrera St., Pagadian city Zamboanga Del Sur
STAKEHOLDER
REGISTERED ATTENDEES
1. President
2. Faculties
3. TESDA Officials in Region 9
4. Secretary Suharto T. Mangudadato
5. Mayor Samuel S. Co
6. Gov. Victor J. Yu
Invited
Southern Mindanao college Alumnus
Pre-Touring
DAY 1
6:00AM-7:00 AM -Parade
LUNCH…LUNCH…LUNCH…
DINNER…DINNER…DINNER…
DAY 2
6:00AM-7:00 AM -Breakfast
LUNCH…LUNCH…LUNCH…
DINNER…DINNER…DINNER…
DAY 3
LUNCH…LUNCH…LUNCH…
5:00 PM-6:00 PM -Break (preparation for the cert., plaques, and souvenirs
DINNER…DINNER…DINNER…
DAY 1
NOTE: The Arrival Meal Plan of the Guest is the Hotel Specialty
Breakfast
Lunch
Water
Soda
Empanada
Vegan donut
Dinner
DAY 2
NOTE: The Arrival Meal Plan of the Guest is the Hotel Specialty
Breakfast
Snack
Club house
Cookies and cream float
Dinner
NOTE: The Arrival Meal Plan of the Guest is the Hotel Specialty
Breakfast
Water
Empanada
donut
apple juice
Dinner
Meals
Day 1
Breakfast Lunch
Snacks Dinner
DAY 2
Breakfast Lunch
Snacks Dinner
DAY 3
Breakfast Lunch
Snack Dinner
Location Map
Appendix
Plaque
Certificates
SOUVINER
FLOOR PLAN
Entrance
Legends:
Yellow-screen projector
Red-presidential table
Green-coffee machine
Blue-tables with chair
GENERAL COSTING
NOTE: Expenses that are not included in the general costing is under the contingency fund, if ever
there is no casualties the contingency fund will be returned to the client.
EMERGENCY HOTLINES
CATERING SHOP
HOTELS
Bay Plaza hotel in Cabrera S. Pagadian City – 3,400.00
PHOTOGRAPHY/VIDEOGRAPHY
Ava Event
Event protocol
Assemble a steering group of the key people who will make the event happen
Set your objectives- what do you want the event to achieve, and why?
Decide how you will measure the event’s success
Define your target audience and decide on target number of attendees
Identify the venue and check its capacity
Identify the best date and time to attract the desire audience
Check the availability of key VIPs if appropriate
Define the opportunities and benefits the event will offer your audience- this will
shape the event and decide what you say in the invitation/publicity
Decide on channels of communication with audience- invitation letter, leaflet mailing,
advertising, media publicity
Cost the event as accurately as possible, fix a budget and identify the budget holder.
Make sure you include everything-venue
Hire, catering, postage, venue dressing, audio visual equipment hire, transport,
technicians, portering services
Now is the time to ask yourself, are the potential benefits worth the cost and time
involved? If not, think again
Set the admission charge, if any. In some cases a free event lacks perceived value,
and a charge may actually draw a larger audience. If the event is free more invitees
are likely to accept but fail to turn up
Draw up a detailed project plan and timeline with clear deadlines, working
backwards from the date of the event and including any post-event guest follow-up
activity that will be needed
As part of the plan, allocate responsibilities for the key tasks and make sure that
everyone involved is clear about what they achieve, and by when
Closing
The event organizer will be checked out the door and windows for air condition
temperature
The assistance of event organizer will be lock the room and return the key(s) or key
card to events manager
Return the remote and microphone to podium
Turn off projector, place all trash in trash can
Return borrowed signage and equipment to the appropriate department
Return keys, equipment and sign to appropriate departments the next business day,
or make arrangements for a different drop off day and time.