ST JOSEPH ENGINEERING COLLEGE, VAMANJOOR

Foundation Day- 2023

Following are the responsibilities of committee Chairperson/Co-Chairperson for

the smooth & successful conduction of the function.
⮚ Design and printing of the invitation

⮚ Preparing the program Schedule

⮚ Collection of Invitee’s address & dispatch of invitation

Invitation & Reception ⮚ Organizing Volunteer’s to escort the chief guest

Committee ⮚ Confirmation of Dress code for the Volunteer’s

⮚ Confirmation about the venue

⮚ Design of backdrop and banner

⮚ Arrangement of chairs and tables on dias, sound system &
lighting system

⮚ Arrangement of Memento for honoring the chief guest

⮚ Arrangement of Tables for Media Person’s

⮚ Arrangement of Laptops, Mike, Pointers/Slide changer

⮚ Selecting the Student Representative as audience

⮚ Arrangement of Nameplate’s/water bottle’s/program

schedule on the dais
Stage & Seating
Committee ⮚ Bouquets to welcome the chief guest (Board room)
⮚ Prayer arrangements
⮚ Seating arrangement for faculty

⮚ Prepare the list of news reporter/media reporters

⮚ Send invitations

⮚ Prepare & dispatch press release 2-3 days before the

function

⮚ Receive media persons

Press/TV/Photography
⮚ Prepare & dispatch of press note on the programme.

⮚ Prepare the detailed report along with photograph &

coordinate .
 ST JOSEPH ENGINEERING COLLEGE, VAMANJOOR
Foundation Day- 2023

⮚ Get quotations from 2-3 vendors.

⮚ Menu list has to be planned/ prepared and approval for the

same has to be made

⮚ Organize refreshments to the guests in the boardroom on

Refreshment Committee arrival

⮚ Organize refreshment’s staff & students

⮚ Organize refreshment to Press /Media persons

⮚ Arrangement of accommodation and food for guests

Hospitality Committee
⮚ Arrangement of transportation for chief guests