Bunká Kôryû KaiDEFENSE

Bunká Kôryû Kai
OPERATIONAL PLAN
S.Y. 2013 - 2014
Hajimari no Kazoku “Beginning of a Family”
Orientation
Person in Charge: VICENTIAN CORE VALUES (FOCUS)
• Melvin – Jhay P. Distrito, BKK Solidarity
Sustained Integral Development
President Social Responsibility
Date and Time:
Objectives:
• (One Week After Membership To give knowledge to new members
Drive) about the organization.
To orient the New and Old Members of
ESTIMATED BUDGET COST (BUDGET) the organization for the upcoming
activities and events of the
• Php. 1,500.00 organization.
Venue:
• JP AVR
RISK MANAGEMENT FOR THE ACTIVITY
(Orientation)
List of Special Activities Type of Risk Seriousness Probability
1. Introduction of both the Out – Facility IV C
Incoming Officers
Informational IV C
2. Short Briefing of Activities for SY
2013 – 2014 Financial IV D

3. AVP of the Past Events Physical IV C
4. A Short Speech from a BKK

“Alumni”
Methods to Manage Risk
 Meetings must be held prior to the target event date: Facilities/Venue must always be clean and well
conformation, finalization, clarification of event goals, kept, before and after use.
schedule and task assigning must be done there to be able to
avoid any more mishaps on the exact event.
Make sure to always have a duplicate copy of
 The reservation of the venue & facilities should be already official documents concerning the event in
taken care of weeks before the said event. one case file. This will be for emergency
purpose, so that whenever any of the offices
 Information that are likely to be shared during the program lost or misplace a needed document. The
must be checked thoroughly and must be done a few days organization can show something for proof.
prior to the said event. All members must be
“knowledgeable” enough to the program flow and the
information being delivered so that if there will come a time Be more openly considerate with both the
that mistake will occur. Adlibs can be given in an instance. members and the participants, lacking of
concern will pull out a state of depression and
 Always have an extra that is one key rule, most especially if lack of motivation to continue on with the
the program is going to have free snacks included to it. event.
Always take to account that the target people during the
event can exceed or be lessened. It is better to always have
extras. Be open to suggestions and opinions before
and during the event.
(Orientation)
Date: To be Determined
Venue: JP AVR
Allotted Budget: Php 1,500.00
Source of Funding Breakdown of Expenses

A. Organization Fund Php 1,500.00 Food Php 500.00
Materials Php 500.00
Total Php 1,500.00 Contingency Fund Php 500.00

Total Php 1500.00
Japanese Culture Seminar IV (JCS IV)
• Josef Rae Nikolus M. Mallen, BKK
Vice President for Internal Affairs
• Solidarity
• Deandro Carlo M. Gerona, BKK
Vice President for External Affairs • Search of Excellence
Date and Time:
• Solidarity
• August 24, 2013 (10:00 am – 5:00 Objectives:
pm)
ESTIMATED BUDGET COST (BUDGET)
• To provide knowledge about
• Php. 8,000.00 Japanese Customs, Traditions
Venue: and Sports.
• OZ AVR, Adamson Student center • Participants will learn how to
1st floor (2nd Option) appreciate and enjoy Japanese
way of life.
Japanese Culture Seminar IV
(JCS IV)
1. Japanese Food-Making (Onigiri, Facility III C
Okonomoyaki, etc..)
2. Introduction of Japanese Sports Informational IV C

(Kendo, Judo)
3. Japanese song Intermission Financial

IV D
4. Traditional Japanese dance Physical
tutorial III C

 Meetings must be held prior to the target event date:  Facilities/Venue must always be clean and well kept,
conformation, finalization, clarification of event goals, before and after use.
schedule and task assigning must be done there to be
able to avoid any more mishaps on the exact event.  Make sure to always have a duplicate copy of official
documents concerning the event in one case file.
 The reservation of the venue & facilities should be This will be for emergency purpose, so that
already taken care of weeks before the said event whenever any of the ofAfices lost or misplace a
needed document. The organization can show
 During the day of the event, members who are assigned something for proof.
to help do the preparation must follow a strict-time
scheduling. Call time must be followed with only an  Be more openly considerate with both the
allowance of 30 minutes to avoid any delays and any members and the participants, lacking of concern
further conflicts will pull out a state of depression and lack of
motivation to continue on with the event.
 Information that are likely to be shared during the
program must be checked thoroughly and must be done  Be open to suggestions and opinions before and
a few days prior to the said event. All members must be during the event.
“knowledgeable” enough to the program flow and the
information being delivered so that if there will come a  Make sure the speakers are available for the date of
time that mistake will occur. Adlibs can be given in an the event. If there is conflict with the schedule
instance. which may be unavoidable, prepare a alternate
speaker to take place.
Japanese Cultural Seminar IV
Date: August 24,2013
Venue: OZ AVR, Adamson Student center 1st floor (2nd Option)

A. Organization Fund Php 8,000.00 Food Php 1,500.00
Materials Php 3,000.00
Total Php 8,000.00 Prizes and Certificates Php 2,500.00
Contingency Fund Php 1,000.00

Total Php 8,000.00
Tree Planting Campaign
• Carlos Miguel Ramos, BKK
Environmental Director • Social Responsibility
Date and Time:
• September 21, 2013 (10:00 am – Objectives:
3:00 pm)
ESTIMATED BUDGET COST (BUDGET) • To promote environmental
• Php. 3,500.00 awareness among members and
Venue: student of university.
• La Mesa Eco Park, Luneta Park • BKK members will be able to
(2nd Option) show their concern to the
environment by planting trees.
Tree Planting Campaign
1. Tree Planting Informational III C

2. Snacks Financial III C

Physical III C

METHODS TO MANAGE RISK
 Meetings must be held prior to the target event
date: conformation, finalization, clarification of Ensure that there are extra
event goals, schedule and task assigning must be resources during the day of the
done there to be able to avoid any more mishaps
on the exact event.
activity, especially the food and
materials that will be used.
 During the day of the event, members who are
assigned to help do the preparation must follow
a strict-time scheduling. Call time must be Each organization is obliged to
followed with only an allowance of 30 minutes send a minimum number of
to avoid any delays and any further conflicts

representatives.
 Information that are likely to be shared during
the program must be checked thoroughly and
must be done a few days prior to the said event.
 Conformation of the venue shall
All members must be “knowledgeable” enough be done a few weeks before the
to the program flow and the information being activity for both informational
delivered so that if there will come a time that
mistake will occur. Adlibs can be given in an
and security purposes.
instance.

Tree Planting Campaign (Coordinated Activity w/ HIMIG)
Date: September 21, 2013
Venue: La Mesa Eco Park, Luneta Park (2nd Option)

A. Organization Fund Php 3,500.00 Food Php 1000.00
Plants Php 2,000.00

Total Php 2,500.00
Inorimashou “Let’s Pray”
(Recollection)
• Anthony D.C. Pascual, BKK • Solidarity
Religious Director • Spirit of St. Vincent de Paul
• Sustained Integral Development
Date and Time:
• October 5, 2013 (10:00 AM – 3:00 Objectives:
PM) • To promote spiritual formation of
ESTIMATED BUDGET COST the organization’s members as
(BUDGET) Catholic
• The members of the organizations
• Php. 2,500.00
become faithful and god-fearing
Venue: individual through spiritual
formation
• ST Chapel
Inorimashou “Let’s Pray”
(Recollection)
1. Spiritual Guidance from Facility III C
“Guest Speaker”
Informational III C
2. Snacks
Financial IV D
3. Activities
(Getting to know each other) Physical IV D

4. Holy Mass Emotional IV D
 Meetings must be held prior to the target  Information that are likely to be shared during
event date: conformation, finalization, the program must be checked thoroughly and
clarification of event goals, schedule and task must be done a few days prior to the said
assigning must be done there to be able to event. All members must be “knowledgeable”
avoid any more mishaps on the exact event. enough to the program flow and the
information being delivered so that if there will
come a time that mistake will occur. Adlibs can
 The reservation of the venue & facilities be given in an instance.
should be already taken care of weeks before
the said event
 Present goals and objective so that members
attending the said event would know what to
 During the day of the event, members who expect for the Spiritual Formation/Recollection
are assigned to help do the preparation must
follow a strict-time scheduling. Call time  There would be less physical activities here if
must be followed with only an allowance of there would be some it would be light physical
30 minutes to avoid any delays and any activities and mostly it would be for preparation
further conflicts and food distribution only, therefore it would
involve facilitators only.
Inorimashou “Let’s Pray” (Recollection)
Date: October 12, 2013
Venue: ST Chapel


Total Php 2,500.00
KODOMO NO HI “CHILDREN’S DAY”
OUTREACH PROGRAM
COORDINATED ACTIVITY WITH AHMS
• Lars Weiland G. Carpio, BKK • Spirit of St. Vincent de Paul
Outreach Director • Social Responsibility
Date and Time:
Objectives:
• To be determined • To be coordinated with another
ESTIMATED BUDGET COST organization and to give help to
(BUDGET) the less fortunate in the Spirit of
St. Vincent de Paul
• Php. 10,000.00 • Members of both organizations
Venue: become aware of the social
responsibility as citizens
• To be determined
KODOMO NO HI; AN OUTREACH PROGRAM
1. Getting to know (Meeting Informational IV C
the children)
Financial IV C
2. Giving Food to the children
Physical III C
3. Team Building Activities
Emotional IV D
4. Intermission Number for
Entertainment

 Meetings must be held prior to the target event
Ensure that there are extra
date: conformation, finalization, clarification of
event goals, schedule and task assigning must be resources during the day of the
done there to be able to avoid any more mishaps activity, especially the food and
on the exact event. materials that will be used.
 During the day of the event, members who are
assigned to help do the preparation must follow a
strict-time scheduling. Call time must be followed Each organization is obliged to send
with only an allowance of 30 minutes to avoid any
delays and any further conflicts
a minimum number of
 Information that are likely to be shared during the representatives.
program must be checked thoroughly and must
be done a few days prior to the said event. All
members must be “knowledgeable” enough to Conformation of the venue shall be
the program flow and the information being done a few weeks before the
delivered so that if there will come a time that activity for both informational and
mistake will occur. Adlibs can be given in an
instance. security purposes.
Kodomo no Hi “Children’s Day” Outreach Program
(Coordinated Activity with AHMS)
Date: To be Determined
Venue: To be Determined

Total Php 10,000.00 Printing Php 1000.00

Contingency Fund Php 1000.00

Total Php 2,500.00
ORGANIZATION GENERAL ASSEMBLY
Person in Charge:
VICENTIAN CORE VALUES (FOCUS)
• Melvin – Jhay P. Distrito, BKK President
• Josef Rae Nikolus M. Mallen, BKK Vice – • Solidarity
President for Internal Affairs • Sustained Integral Development
• Deandro Carlo M. Gerona, BKK Vice
President for External Affairs
Date and Time: Objectives:
• December 7,2013 (4:00 pm – 10:00 pm) • To improve members
ESTIMATED BUDGET COST (BUDGET) relationship with each other
• Php 10,000.00
through fun
Venue:
• To reunite with the alumni and
other members of the
• ST Quad, Adamson Student Center Rooftop
(2nd Option) organizations
GENERAL ASSEMBLY
1. Acknowledgement of Sponsors, Facility III C
Guest and other Affiliates.
Informational III D
2. Event Intermissions
Financial III C
3. Activities: Mini Games
Physical IV D

Emotional IV D

 Make sure to always have a duplicate copy of
 Meetings must be held prior to the target event date:
official documents concerning the event in one
conformation, finalization, clarification of event goals, case file. This will be for emergency purpose, so
schedule and task assigning must be done there to be able to that whenever any of the offices lost or misplace a
avoid any more mishaps on the exact event. needed document. The organization can show
something for proof.
 Preparations of the things needed must done a week prior to
the event, just so to avoid any more stress, fatigue, fights and  Be more openly considerate with both the
rush during the date of the event. members and the participants, lacking of concern
will pull out a state of depression and lack of
 During the day of the event, members who are assigned to motivation to continue on with the event.
help do the preparation must follow a strict-time scheduling.
Call time must be followed with only an allowance of 30  Be open to suggestion and opinions before and
minutes to avoid any delays and any further conflicts during the event.

 Spearheads of the organization, the officers to be
 Always make sure that there are committees assigned in every
exact, must always be alert and updated with the
activity to maintain proper order during the event (e.g. event flow: papers, venues, approvals, items, etc.
preparation committee, food committee, etc … ) More so, the spearheads of the organization must
always update their members.
 Facilities/Venues must always be clean and well kept, before
and after use.  Show hospitality, especially to Guest speakers and
Affiliates.
General Assembly
Date: December 14,2013
Venue: ST Quad, Adamson Student Center Rooftop (2nd Option)

B. Sponsors Materials Php 2,000.00
 Yakult Php 5,000.00 Prizes Php 3,000.00
 Yoshinoya Php 5,000.00 Contingency Fund Php 2,000.00

Total Php 20, 000.00 Total Php 20,000.00

KIMASU “COME” (NEWSLETTER)
Person in Charge: VICENTIAN CORE VALUES
• Mary Rose B. Reyes, BKK (FOCUS)
• Search for Excellence
Secretary
• Sustained Integral Development
Date and Time:
• January 2014 Objectives:
• To share information about the
ESTIMATED BUDGET COST organization and its activities
(BUDGET) • Print and distribute 10 copies
articles that are focused on the
• Php. 5,000.00 organization’s activities
KIMASU “COME” (NEWSLETTER)
Production of the third Informational IV D
volume of BKK’s Newsletter:
Kimasu. Financial IV D

Reputational IV D
 Members will be assigned to do the newsletter; they will have their own articles and
roles to do.
 Interviews and articles related to the newsletter should be conducted right after the
meeting for the Newsletter and should be submitted 4-6 days before the finalization
of the newsletter.
 Proofread, edit and do all necessary adjustments to finalize the newsletter.
Kimasu “Come ” (Newsletter)

Date: January 2014

A. Organization Fund Php 5,000.00 Printing Php 3000.00
Miscellaneous Php 2000.00
Total Php 5,000.00
Total Php 5,000.00
NIHON FAIR 2014
• Melvin – Jhay P. Distrito, BKK President •
Search of Excellence
• Josef Rae Nikolus M. Mallen, BKK Vice
President for Internal Affairs Objectives:
• Deandro Carlo M. Gerona, BKK Vice • To Promote, Introduce and
President for External Affairs Experience Japanese Traditions
Date and Time: and Festival.
• College students will experience
• March 9, 2014 (10:00 am – 6:00 pm)
and appreciate Japanese
ESTIMATED BUDGET COST (BUDGET) festivals and traditions.
• Php. 15,000.00
Venue:
• ST Quad
NIHON FAIR 2014
1. Acknowledgement of Sponsors, Facility III C
Guest and other Affiliates.
Informational III D
2. Event Intermissions
Financial III C
3. Activities: Mini Games
Physical IV D
4. Maid Cafe
Emotional IV D
5. Cosplay Competition

6. Bazaar
• Meetings must be held prior to the target event • Be more openly considerate with both the members and the
participants, lacking of concern will pull out a state of
date: conformation, finalization, clarification of
depression and lack of motivation to continue on with the
event goals, schedule and task assigning must be event.
done there to be able to avoid any more mishaps
on the exact event. • Be open to suggestion and opinions before and during the
• Always make sure that there are committees event.
assigned in every activity to maintain proper order
during the event (e.g. preparation committee, • Spearheads of the organization, the officers to be exact, must
food committee, etc … ) always be alert and updated with the event flow: papers,
• Facilities/Venues must always be clean and well venues, approvals, items, etc. More so, the spearheads of the
organization must always update their members to avoid
kept, before and after use.
finger pointing and quarrelling of not being notified.
• Make sure to always have a duplicate copy of
official documents concerning the event in one • Items needed must be organized in one place to avoid item
case file. This will be for emergency purpose, so loss.
that whenever any of the offices lost or misplace a
needed document. The organization can show • Show hospitality, especially to Guest speakers and Affiliates.
something for proof.
• Food preparation must be done early. Avoid bringing in sharp-
objects to avoid any physical harm. If the preparation can be
done at home, much better.
Nihon Fair 2014
Date: March 9,2014
Venue: ST Quadrangles

B. Registration Fee (200 expected participants Php20,000.00 Prizes Php 3000.00
x Php 100 registration fee) Contingency Fund Php 2000.00
 Registration fee is subject for discussion
Total Php 30,000.00
C. Sponsors
 Yakult Php 5,000.00
 Yoshinoya Php 5,000.00 Projected Income (To be Php 25,000.00
 Japan Foundation Manila Php 5,000.00 Deposited to the organization
ATM account)
D. Booths Php 5,000.00

Total Php 55,000.00

Bunká Kôryû KaiDEFENSE

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Bunká Kôryû Kai

4. A Short Speech from a BKK

Source of Funding Breakdown of Expenses

2. Introduction of Japanese Sports Informational IV C

3. Japanese song Intermission Financial

Source of Funding Breakdown of Expenses

Source of Funding Breakdown of Expenses

Source of Funding Breakdown of Expenses

Source of Funding Breakdown of Expenses

Kimasu “Come ” (Newsletter)

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