Bunka Koryu Kai

College of Liberal Arts

Department of Foreign Languages
Name of Event: Hajimari no Kazoku “Beginning of a Family” (Orientation)

List of Special Activities Type of Risk Seriousness Probability Method to Manage Risk

1. Introduction of both Facility IV C 1. Meetings must be held prior to the target event date:
the Out – Incoming conformation, finalization, clarification of event goals, schedule
Officers Informational IV C and task assigning must be done there to be able to avoid any
more mishaps on the exact event.
2. Short Briefing of Financial IV D
Activities for SY 2. The reservation of the venue & facilities should be already
2013 - 2014 Physical IV C taken care of weeks before the said event

3. AVP of the Past

Events 3. During the day of the event, members who are assigned to
help do the preparation must follow a strict-time scheduling.
Call time must be followed with only an allowance of 30
4. A Short Speech minutes to avoid any delays and any further conflicts
from a BKK
“Alumni” 4. Information that are likely to be shared during the program
must be checked thoroughly and must be done a few days
5. Snacks prior to the said event. All members must be “knowledgeable”
enough to the program flow and the information being
delivered so that if there will come a time that mistake will
occur. Adlibs can be given in an instance.
5. Always have an extra that is one key rule, most especially if
the program is going to have free snacks included to it. Always
take to account that the target people during the event can
exceed or be lessened. It is better to always have extras.

6. Facilities/Venues must always be clean and well kept, before

and after use.

7. Make sure to always have a duplicate copy of official

documents concerning the event in one case file. This will be
for emergency purpose, so that whenever any of the offices
lost or misplace a needed document. The organization can
show something for proof.

8. Be more openly considerate with both the members and the

participants, lacking of concern will pull out a state of
depression and lack of motivation to continue on with the
event.

9. Be open to suggestion and opinions before and during the

event.

10. Make sure the speakers are available for the date of the event.
If there is conflict with the schedule which may be unavoidable
prepare a alternate speaker to take place.
Name of Event: Japanese Culture Seminar IV

List of Special Activities Type of Risk Seriousness Probability Method to Manage Risk

1. Japanese Food- Facility III C 1. Meetings must be held prior to the target event date:
Making (Onigiri, conformation, finalization, clarification of event goals, schedule
Okonomoyaki, Informational IV C and task assigning must be done there to be able to avoid any
etc..) more mishaps on the exact event.
Financial IV D
2. Introduction of 2. The reservation of the venue & facilities should be already
Japanese Sport Physical III C taken care of weeks before the said event
(Kendo, Judo)

3. Japanese song 3. During the day of the event, members who are assigned to
Intermission help do the preparation must follow a strict-time scheduling.
Call time must be followed with only an allowance of 30
4. Traditional minutes to avoid any delays and any further conflicts
Japanese dance
tutorial 4. Information that are likely to be shared during the program
must be checked thoroughly and must be done a few days
prior to the said event. All members must be “knowledgeable”
enough to the program flow and the information being
delivered so that if there will come a time that mistake will
occur. Adlibs can be given in an instance.

5. Always have an extra that is one key rule, most especially if

the program is going to have free snacks included to it. Always
take to account that the target people during the event can
exceed or be lessened. It is better to always have extras.

6. Facilities/Venues must always be clean and well kept, before

and after use.

7. Make sure to always have a duplicate copy of official

documents concerning the event in one case file. This will be
for emergency purpose, so that whenever any of the offices
lost or misplace a needed document. The organization can
show something for proof.
 8. Be more openly considerate with both the members and the
participants, lacking of concern will pull out a state of
depression and lack of motivation to continue on with the
event.

9. Be open to suggestion and opinions before and during the

event.

10. Make sure the speakers are available for the date of the event.
If there is conflict with the schedule which may be unavoidable
prepare a alternate speaker to take place.

Name of Event: Inorimashou “Lets Pray” (Recollection)

List of Special Activities Type of Risk Seriousness Probability Method to Manage Risk

1. Spiritual Guidance Facility III C 1. Meetings must be held prior to the target event date:
from “Guest conformation, finalization, clarification of event goals, schedule
Speaker” Informational III C and task assigning must be done there to be able to avoid any
more mishaps on the exact event.
 2. Snacks Financial IV D
2. The reservation of the venue & facilities should be already
3. Activities (Getting Physical IV D taken care of weeks before the said event
to know each
other) Emotional IV D
3. During the day of the event, members who are assigned to
4. Mass help do the preparation must follow a strict-time scheduling.
Call time must be followed with only an allowance of 30
minutes to avoid any delays and any further conflicts

4. Information that are likely to be shared during the program

must be checked thoroughly and must be done a few days
prior to the said event. All members must be “knowledgeable”
enough to the program flow and the information being
delivered so that if there will come a time that mistake will
occur. Adlibs can be given in an instance.

5. Present goals and objective so that members attending the

said event would know what to expect for the Spiritual
Formation/Recollection

6. There would be less physical activities here if there would be

some it would be light physical activities and mostly it would be
for preparation and food distribution only, therefore it would
involve facilitators only.
.

Name of Event: Kodomo no Hi “Children’s Day” (Coordinated Activity with AHMS)

List of Special Activities Type of Risk Seriousness Probability Method to Manage Risk
 1. Getting to know Informational IV C 1. Meetings must be held prior to the target event date:
(Meeting the conformation, finalization, clarification of event goals, schedule
children) Financial IV C and task assigning must be done there to be able to avoid any
more mishaps on the exact event.
2. Giving Food to the Physical III C
children 2. During the day of the event, members who are assigned to
Emotional IV D help do the preparation must follow a strict-time scheduling.
3. Team Building Call time must be followed with only an allowance of 30
Activities minutes to avoid any delays and any further conflicts

4. Intermission 3. Information that are likely to be shared during the program

Number for must be checked thoroughly and must be done a few days
Entertainment prior to the said event. All members must be “knowledgeable”
enough to the program flow and the information being
delivered so that if there will come a time that mistake will
occur. Adlibs can be given in an instance.

4. Ensure that there are extra resources during the day of the
activity, especially the food and materials that will be used.

5. Each organization is obliged to send a minimum number of

representatives.

6. Conformation of the venue shall be done a few weeks before

the activity for both informational and security purposes.
.

Name of Event: Tree Planting Campaign (Coordinated Activity with HIMIG)

List of Special Activities Type of Risk Seriousness Probability Method to Manage Risk
 1. Tree Planting Informational III C 1. Meetings must be held prior to the target event date:
conformation, finalization, clarification of event goals, schedule
2. Snacks Financial III C and task assigning must be done there to be able to avoid any
more mishaps on the exact event.
Physical III C
2. During the day of the event, members who are assigned to
help do the preparation must follow a strict-time scheduling.
Call time must be followed with only an allowance of 30
minutes to avoid any delays and any further conflicts

3. Information that are likely to be shared during the program

must be checked thoroughly and must be done a few days
prior to the said event. All members must be “knowledgeable”
enough to the program flow and the information being
delivered so that if there will come a time that mistake will
occur. Adlibs can be given in an instance.

4. Ensure that there are extra resources during the day of the
activity, especially the food and materials that will be used.

5. Each organization is obliged to send a minimum number of

representatives.

6. Conformation of the venue shall be done a few weeks before

the activity for both informational and security purposes.
.

Name of Event: Kimasu “Come” (Newsletter)

List of Special Activities Type of Risk Seriousness Probability Method to Manage Risk
Production of the third Informational IV D 1. Members will be assigned to do the newsletter; they will have
volume of BKK’s their own articles and roles to do.
Newsletter: Kimasu. Financial IV D
2. Interviews and articles related to the newsletter should be
Reputational IV D conducted right after the meeting for the Newsletter and
should be submitted 4-6 days before the finalization of the
newsletter.

3. Proofread, edit and do all necessary adjustments to finalize the

newsletter.

Name of Event: Nihon Fair 2014

List of Special Activities Type of Risk Seriousness Probability Method to Manage Risk
1. Acknowledgement of Facility III C 1. Meetings must be held prior to the target event date:
Sponsors, Guest and conformation, finalization, clarification of event goals,
other Affiliates. Informational III D schedule and task assigning must be done there to be able
to avoid any more mishaps on the exact event.
2. Event Intermissions Financial III C
2. Preparations of the things needed must done a week prior to
3. Activities: Mini Games Physical IV D the event, just so to avoid any more stress, fatigue, fights
and rush during the date of the event.
4. Maid Cafe Emotional IV D
3. During the day of the event, members who are assigned to
5. Cosplay Competition help do the preparation must follow a strict-time scheduling.
Call time must be followed with only an allowance of 30
6. Bazaar minutes to avoid any delays and any further conflicts

4. Information that is likely to be shared during the program

must be checked thoroughly and must be done a few days
prior to the said event. All members must be
“knowledgeable” enough to the program flow and the
information being delivered so that if there will come a time
that mistake will occur. Adlibs can be given in an instance.

5. Always make sure that there are committees assigned in

every activity to maintain proper order during the event (e.g.
preparation committee, food committee, etc … )

6. Facilities/Venues must always be clean and well kept, before

and after use.

7. Make sure to always have a duplicate copy of official

documents concerning the event in one case file. This will be
for emergency purpose, so that whenever any of the offices
lost or misplace a needed document. The organization can
show something for proof.

8. Be more openly considerate with both the members and the

participants, lacking of concern will pull out a state of
depression and lack of motivation to continue on with the
event.

9. Be open to suggestion and opinions before and during the

event.

10. Spearheads of the organization, the officers to be exact,

 must always be alert and updated with the event flow:
papers, venues, approvals, items, etc. More so, the
spearheads of the organization must always update their
members to avoid finger pointing and quarrelling of not
being notified.

11. Items needed must be organized in one place to avoid item

loss.

12. Show hospitality, especially to Guest speakers and Affiliates.

13. Food preparation must be done early. Avoid bringing in

sharp-objects to avoid any physical harm. If the preparation
can be done at home, much better.

Name of Event: General Assembly

List of Special Activities Type of Risk Seriousness Probability Method to Manage Risk
1. Acknowledgement of Facility III C 1. Meetings must be held prior to the target event date:
Sponsors, Guest and conformation, finalization, clarification of event goals,
other Affiliates. Informational III D schedule and task assigning must be done there to be able
to avoid any more mishaps on the exact event.
2. Event Intermissions Financial III C
2. Preparations of the things needed must done a week prior to
3. Activities: Mini Games Physical IV D the event, just so to avoid any more stress, fatigue, fights
and rush during the date of the event.
Emotional IV D
3. During the day of the event, members who are assigned to
help do the preparation must follow a strict-time scheduling.
Call time must be followed with only an allowance of 30
minutes to avoid any delays and any further conflicts

4. Information that is likely to be shared during the program

must be checked thoroughly and must be done a few days
prior to the said event. All members must be
“knowledgeable” enough to the program flow and the
information being delivered so that if there will come a time
that mistake will occur. Adlibs can be given in an instance.

5. Always make sure that there are committees assigned in

every activity to maintain proper order during the event (e.g.
preparation committee, food committee, etc … )

6. Facilities/Venues must always be clean and well kept, before

and after use.

7. Make sure to always have a duplicate copy of official

documents concerning the event in one case file. This will be
for emergency purpose, so that whenever any of the offices
lost or misplace a needed document. The organization can
show something for proof.

8. Be more openly considerate with both the members and the

participants, lacking of concern will pull out a state of
depression and lack of motivation to continue on with the
event.

9. Be open to suggestion and opinions before and during the

event.

10. Spearheads of the organization, the officers to be exact,

 must always be alert and updated with the event flow:
papers, venues, approvals, items, etc. More so, the
spearheads of the organization must always update their
members to avoid finger pointing and quarrelling of not
being notified.

11. Items needed must be organized in one place to avoid item

loss.

12. Show hospitality, especially to Guest speakers and Affiliates.